City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, MARCH 28, 2023 NO CLOSED SESSION SCHEDULED OPEN SESSION: 5:00 P.M. CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC PARTICIPATION INFORMATION You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. General comments will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. Advance Correspondence/Written Comments: You may submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 10:00 a.m. the day of the meeting to give the City Clerk adequate time to forward your comments to the City Council. Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 10:00 a.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website. Copies of the comments will be placed on the back table for public inspection at the meeting. These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours. The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org. To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress. Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or roconnell@cityofplacerville.org. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting. ________________________________________________________________________ Regular Meeting of the City Council of March 28, 2023 1 Visit us on “The Web” at www.cityofplacerville.org  CITY COUNCIL MEMBERS MICHAEL SARAGOSA, MAYOR JACKIE NEAU, VICE-MAYOR JOHN CLERICI NICOLE GOTBERG DAVID YARBROUGH M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ NO CLOSED SESSION SCHEDULED ____________________________________________________________________________________ 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough 3. CEREMONIAL MATTERS 3.1 Introduction and Swearing In of New Police Department Employees (Chief Wren) 4. CLOSED SESSION REPORT – City Attorney Ebrahimi 5. ADOPTION OF AGENDA 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Brief Comments by the City Council 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 7.1 Approve the Minutes of the Regular City Council Meeting of March 14, 2023 (Ms. O’Connell) ________________________________________________________________________ Regular Meeting of the City Council of March 28, 2023 2 Visit us on “The Web” at www.cityofplacerville.org  7.2 Approve the Accounts Payable Register (Mr. Warren) 7.3 Approve the Payroll Register (Mr. Warren) 7.4 Receive and File Public Records Requests (Ms. O’Connell) 8. PUBLIC COMMENT – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 8.1 Oral Communication 8.2 Written Communication 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Approving a $733,740 Budget Appropriation in Highway Safety Improvement Program (HSIP) Funds for the Broadway Sidewalks Project (CIP #41606); and 2. Approving an $800,000 Budget Appropriation in Urban Surface Transportation Block Grant Program (STBGP) Funds for the Said Project; and 3. Approving a Consulting Services Agreement with Dewberry Engineers Inc. for Construction Management and Inspection Services in the Amount of $331,655.80 for the Said Project, and Authorizing the City Manager to Execute the Same; and 4. Approving Amendment No. 8 to the Consultant Services Agreement with R.E.Y. Engineers, Inc. for Additional Construction ________________________________________________________________________ Regular Meeting of the City Council of March 28, 2023 3 Visit us on “The Web” at www.cityofplacerville.org  Engineering Design Services in the Amount of $26,527 for the Said Project, and Authorizing the City Manager to Execute the Same; and 5. Authorizing the Issuance of Notice to Proceed #10 to R.E.Y. Engineers, Inc. for the Construction Engineering Phase in the Total Amount of $45,927 for the Said Project; and 6. Authorizing the Engineering Department to Release Construction Contract Documents for Public Bidding (Ms. Neves) Att. A: Resolution Att. B: Project Exhibit 12.2 Adopt a Resolution: 1. Approving Contract Amendment No. 2 with R.E.Y. Engineers, Inc. in a not to Exceed Amount of $95,732 for the Broadway Maintenance Project – from Mosquito Road to Schnell School Road (CIP #42003), and Authorizing the City Manager to Execute the Same; and 2. Approving a Consultant Services Agreement with Dewberry Engineers, Inc. in a not to Exceed Amount of $254,107.30 for Construction Management and Inspection Services for the Said Project, and Authorizing the City Manager to Execute the Same; and Authorizing the Engineering Department to Release Construction Contract Documents for Public Bidding (Ms. Neves) Att. A: Resolution Att. B: Project Exhibit 12.3 Adopt a Resolution: 1. Approving a Budget Appropriation in the Amount of $270,303 from the Congestion Mitigation and Air Quality Improvement Program (CMAQ) for the Placerville Drive Bicycle and Pedestrian Facilities Project (CIP #41816); and 2. Authorizing Staff to Issue Notice to Proceed No. 5 in the Amount of $200,000 to Dewberry Engineers, Inc. for the Said Project (Ms. Neves) Att. A: Resolution Att. B: Project Exhibit 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Vice-Mayor Neau, Councilmember Yarbrough • El Dorado County Transportation Commission Mayor Saragosa, Vice-Mayor Neau, Councilmember Clerici ________________________________________________________________________ Regular Meeting of the City Council of March 28, 2023 4 Visit us on “The Web” at www.cityofplacerville.org  • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Clerici • SACOG (Sacramento Area Council of Governments) Mayor Saragosa • Pioneer Community Energy Board of Directors Councilmember Yarbrough • Placerville Fire Safe Council Vice-Mayor Neau • City/County Two by Two Committee Mayor Saragosa, Vice-Mayor Neau • Opportunity Knocks/Continuum of Care Councilmember Gotberg 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Acknowledge and File the HDL Sales Tax and Economic Reports for the Quarter Ended September 30, 2022 (Mr. Warren) Att. A: Sales Tax Reports for the Quarter Ended 09-30-22 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Proclamation for Child Abuse Prevention Month, Cottonwood 4&6 Agreement & Final Map, Cedar Ravine Road Multimodal Study CIP and Contract with CivicWell for Cedar Ravine Road Multimodal Study, Spring Street Storm Drain Repair Contract Change Orders, Clay Street Dewberry Amendment, Astonia Estates Final Map Approval, Police Department AB481 Annual Report, Chamber Marketing Program Presentation, Investment Report, Measure J Report, Policy for Bell Tower Use, and Assistant Finance Director Position Salary. 17. ADJOURNMENT The next regularly scheduled City Council meeting will be held on Tuesday, April 11, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting ________________________________________________________________________ Regular Meeting of the City Council of March 28, 2023 5 Visit us on “The Web” at www.cityofplacerville.org  _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the March 28, 2023, Regular Meeting of the Placerville City Council was posted and available for review on March 23, 2023 at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667 The Agenda is also available on the City website at www.cityofplacerville.org Attest: ___________________________________ Regina O’Connell, CPMC, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of March 28, 2023 6 Visit us on “The Web” at www.cityofplacerville.org