City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, NOVEMBER 14, 2023 NO CLOSED SESSION FAREWELL RECEPTION: 4:00 P.M. OPEN SESSION: 5:00 P.M. CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC PARTICIPATION INFORMATION You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Comments on items not on the agenda will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. Advance Correspondence/Written Comments: You may submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments to the Administration Department, 3101 Center Street, Placerville, CA 95667 by 10:00 a.m. the day of the meeting. Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 10:00 a.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website. Copies of the comments will be placed on the back table for public inspection at the meeting. These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours. The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org. To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress. Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or roconnell@cityofplacerville.org. Requests must be made as ________________________________________________________________________ Regular Meeting of the City Council of November 14, 2023 1 Visit us on “The Web” at www.cityofplacerville.org early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting. CITY COUNCIL MEMBERS MICHAEL SARAGOSA, MAYOR JACKIE NEAU, VICE-MAYOR JOHN CLERICI NICOLE GOTBERG DAVID YARBROUGH M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ NO CLOSED SESSION SCHEDULED ____________________________________________________________________________________ 4:00 P.M. FAREWELL RECEPTION FOR REBECCA NEVES, CITY ENGINEER We invite the public to attend this special farewell reception for Rebecca Neves, who has whole-heartedly served our community as City Engineer over the past 9 years. The City wishes Rebecca the very best as she continues her civil service as City Engineer with the City of Folsom. ____________________________________________________________________________________ 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough 3. CEREMONIAL MATTERS 3.1 Announcement of Promotion for Sergeant Addison Randall (Chief Wren) 3.2 Swearing In of New Police Officers Nicole Erisman and Owen Anstess (Chief Wren) 4. CLOSED SESSION REPORT – City Attorney Ebrahimi 5. ADOPTION OF AGENDA ________________________________________________________________________ Regular Meeting of the City Council of November 14, 2023 2 Visit us on “The Web” at www.cityofplacerville.org 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Recognition for Rebecca Neves, City Engineer (Mr. Morris) 6.2 Brief Comments by the City Council 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 7.1 Approve the Minutes of the Regularly Scheduled City Council Meeting of October 24, 2023 (Ms. O’Connell) 7.2 Approve the Accounts Payable Register (Mr. Warren) 7.3 Approve the Payroll Register (Mr. Warren) 7.4 Receive and File Public Records Requests (Ms. O’Connell) 7.5 Consider Ratifying Contract Change Order #1 and Authorize the City Engineer to Execute a Notice of Completion for the Hocking Street Sewer Line Replacement Project (CIP #42245) (Ms. Neves) Att. A: Resolution Att. B: Contract Change Order #1 7.6 Consider Authorizing the Conveyance of Right-of-Way in Fee to El Dorado County Transit Authority for the Ray Lawyer Drive Park-and Ride Facility Constructed as Part of the Western Placerville Interchanges Phase 2 Project (CIP #41828) and Directing the City Clerk to Record Said Conveyance with the Office of the El Dorado County Recorder (Ms. Neves) Att. A: Resolution Att. B: Fee Acquisition Exhibit 7.7 Consider Receiving and Filing the City of Placerville’s Professional Consultant Services On-call List (Ms. Neves) Att. A: Qualified Consultant List for Each Professional Service Type 7.8 Consider Ratifying a Restricted Grant Agreement with the State of California, Appropriating State and Local Match Funds, and Authorizing Staff to Release a Request for Proposals for Consulting Services for the Cedar Ravine Road Multimodal Study Project (CIP #42422) (Ms. Neves) ________________________________________________________________________ Regular Meeting of the City Council of November 14, 2023 3 Visit us on “The Web” at www.cityofplacerville.org  Att. A: Resolution Att. B: Project Area Exhibit 7.9 Consider Approving the Purchase of One (1) 2023 GMC Sierra 1500 Pickup Truck from Thompson’s Chrysler Dodge Jeep Ram in the amount of $40,500 - for the Police Department and Authorizing the Chief of Police or Designee to Execute any Documentation for the said Purchase (Chief Wren) Att. A: Resolution Att. B: Thompson’s Chrysler Dodge Jeep Ram Proposal 7.10 Consider Authorizing the Sale of Two (2) Police Department Vehicles that have been Deemed as Surplus Property (Chief Wren) Att. A: 2023 Surplus Vehicle List Att. B: Bar None Contract Att. C: Resolution 7.11 Consider Acknowledging and Filing the Measure J Fund Financial Report for the Quarter Ended March 31, 2023 (Mr. Warren) 7.12 Consider Acknowledging and Filing the Quarterly Investment Report for the Period Ended March 31, 2023 (Mr. Warren) 7.13 Consider Approving an Irrevocable Offer of Dedication Bond Agreement with WH Placerville 39, LLC for Cottonwood Park Planned Development Phase 4 & 6 in an amount not to exceed $150,000 and Authorize the City Manager to Execute the Same (Ms. Neves) Att. A: Resolution Att. B: Draft IOD Bond Agreement 8. PUBLIC COMMENT – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 8.1 Oral Communication 8.2 Written Communication ________________________________________________________________________ Regular Meeting of the City Council of November 14, 2023 4 Visit us on “The Web” at www.cityofplacerville.org 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 10.1 Consider the Introduction of an Ordinance Amending Title 7 of the Placerville Municipal Code Health and Sanitation Adding Chapter 17 Private Sewer Lateral Ordinance to the City Code (Mr. Rivas) Att. A: Draft Private Sewer Lateral Ordinance Att. B: CVRWQCB Notice of Violation dated February 9, 2023 Att. C: City Response to February 9, 2023, CVRWQCB NOV Att. D: 2nd City Response February 9, 2023, CVRWQCB NOV Att. E: Letter from Bush Court Homeowners’ Association, November 2, 2023 Att. F: California River Watch Settlement Agreement 11. PUBLIC HEARINGS 11.1 Consider Conducting a Public Hearing for Related Actions Associated with Creating the City of Placerville Community Facilities District No. 2023-1 for Cottonwood Park Phases 4 & 6 Maintenance and Services (Ms. Neves) Att. A: Order of Proceedings for Public Hearing and Subsequent Actions Att. B: Special Tax Report Att. C: Resolution of Formation Att. D: Resolution Calling a Special Election Att. E: Property Owner Ballot Att. F: Resolution Declaring the Results of the Special Election Att. G: Ordinance Authorizing the Levy of Special Taxes in the Community Facilities District 12. DISCUSSION/ACTION ITEMS 12.1 Presentation and Request from Placerville Fire Safe Council for Co- Sponsorship of Spring Education Event (Mr. Morris) 12.2 Consider Sending a Letter to the California Department of Public Health Requesting they Deny the 2023 Reauthorization of Sierra Harm Reduction Coalition’s Services for a Syringe Exchange Program in El Dorado County and the City of Placerville (Mr. Morris) Att. A: Draft Letter ________________________________________________________________________ Regular Meeting of the City Council of November 14, 2023 5 Visit us on “The Web” at www.cityofplacerville.org  12.3 Consider Approving 2 Possible Locations for the City Christmas Tree; West of the Bell Tower in the Southbound Turn Lane Centered on the Stairs, and an Alternate Location within the Commercial Loading Zone to be Installed November 18th through December 30th, 2023 (Mr. Zeller) Att. A: Tree Location Images 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Vice-Mayor Neau, Councilmember Yarbrough • El Dorado County Transportation Commission Mayor Saragosa, Vice-Mayor Neau, Councilmember Clerici • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Clerici • SACOG (Sacramento Area Council of Governments) Mayor Saragosa • Pioneer Community Energy Board of Directors Councilmember Yarbrough • Placerville Fire Safe Council Vice-Mayor Neau • Opportunity Knocks/Continuum of Care Councilmember Gotberg 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File October 2023 Police Report - Stats (Chief Wren) Att. A: Stats – October 2023 15.2 Receive and File October Fire Station 25 Run Report (Chief Cordero) Att. A: October Report 15.3 Development Services Department’s Development/Permitting Statistics for the Month of October 2023 (Mr. Rivas) ________________________________________________________________________ Regular Meeting of the City Council of November 14, 2023 6 Visit us on “The Web” at www.cityofplacerville.org  Att. A: October 2023 Report 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Employee Service Anniversaries, Proclamation for the Retirement of Suzanne Pronk - Accounting Supervisor; Request to Cancel the Regularly Scheduled City Council Meeting of December 26, 2023, Sales Tax Report, Measure J Report, Investment Report, Annual TIM Fee Report, Placerville Police Officers Association MOU, Part- Time Salary Schedule, Placerville Drive Bike Ped - Amendment 5 for SD Condition Assessment, Placerville Drive Bridge - Amendment 5 for SD Condition Assessment, TIM Update Amendment to GHD Contract, Second Reading - Cottonwood CFD, Upper Broadway Mitigation Escrow, City/County MOU for Mosquito Road, Hangtown Culvert Repair, Ratify Bear Rock Road Design Contract and Release for Public Bid, Engineering Intern Position, ADU/JADU Ordinance - 2nd Reading; and A-Board Signs. 17. ADJOURNMENT The next Regularly Scheduled City Council meeting will be held on Tuesday, December 14, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting _____________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the November 14, 2023, Regular Meeting of the Placerville City Council was posted and available for review on November 10, 2023, at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667 The Agenda, including all staff reports and attachments, is available on the City website at www.cityofplacerville.org Attest: ___________________________________ Regina O’Connell, CPMC, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of November 14, 2023 7 Visit us on “The Web” at www.cityofplacerville.org