City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, MAY 28, 2024 CLOSED SESSION: 4:30 PM OPEN SESSION: 5:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC PARTICIPATION INFORMATION You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Comments on items not on the agenda will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. Advance Correspondence/Written Comments: You may submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments to the Administration Department, 3101 Center Street, Placerville, CA 95667 by 2:00 p.m. the day of the meeting. Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 2:00 p.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website. Copies of the comments will be placed on the back table for public inspection at the meeting. These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours. The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org. To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress. Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or roconnell@cityofplacerville.org. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting. ________________________________________________________________________ Regular Meeting of the City Council of May 28, 2024 1 Visit us on “The Web” at www.cityofplacerville.org  CITY COUNCIL MEMBERS JACKIE NEAU, MAYOR JOHN CLERICI, VICE-MAYOR NICOLE GOTBERG MICHAEL SARAGOSA DAVID YARBROUGH M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ 4:30 P.M. CLOSED SESSION Item 1: Conference with Legal Counsel - Existing Litigation Gov. Code § 54956.9(d)(1) (CDPH v. El Dorado County, City of Placerville, et al., Case No. 24CV0463) Item 2: Conference with Legal Counsel – Liability Claims Government Code §54956.95 Claimant Name: Jesus Lopez Agency claimed against: City of Placerville ____________________________________________________________________________________ 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough 3. CEREMONIAL MATTERS 4. CLOSED SESSION REPORT – City Attorney Ebrahimi 5. ADOPTION OF AGENDA 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Brief Comments by the City Council 6.2 Presentation by the El Dorado County Chamber of Commerce on Services Programs Provided that Impact the City (Mr. Morris) ________________________________________________________________________ Regular Meeting of the City Council of May 28, 2024 2 Visit us on “The Web” at www.cityofplacerville.org 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 7.1 Approve the Minutes of the Regular City Council Meeting of May 14, 2024 (Ms. O’Connell) 7.2 Approve the Accounts Payable Register (Mr. Warren) 7.3 Approve the Payroll Register (Mr. Warren) 7.4 Receive and File Public Records Requests (Ms. O’Connell) 7.5 Consider Approval of a Credit Transfer Agreement with the National Fish and Wildlife Foundation for Payment of an In-lieu Fee in the Amount of $300,160 to Satisfy Mitigation Required for the Western Placerville Interchange, Phase 2 project (CIP #41828) and Authorizing the City Manager to Execute the Same (Ms. McConnell) Att. A: Resolution Att. B: US Army Corps Confirmation Letter 7.6 Consider Approving the Final Report for the City of Placerville Local Road Safety Plan (CIP #42248). (Ms. McConnell) Att. A: Resolution Att. B: Table of Priority Locations 7.7 Consider Approving a Consulting Services Agreement with Robertson-Bryan, Inc. (RBI) in an Amount Not to Exceed $44,228.00 for the Fiscal Year 2024/2025 Services Related to the NPDES Permit for the Water Reclamation Facility and Authorizing the City Manager to Execute the Same (Ms. McConnell) Att. A: Resolution 7.8 Consider Approving a Consulting Services Agreement with Rick Engineering in an Amount Not to Exceed $227,700 for Engineering Design Services for the Thompson Way Repaving project (CIP #42206), Sheridan Street Paving Project (CIP #42324), and the Sherman Street Repaving Project (CIP #42208) and Authorizing the City Manager to Execute the Same (Ms. McConnell) Att. A: Resolution Att. B: Project Exhibit ________________________________________________________________________ Regular Meeting of the City Council of May 28, 2024 3 Visit us on “The Web” at www.cityofplacerville.org 8. PUBLIC COMMENT – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 8.1 Oral Communication 8.2 Written Communication 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 11.1 Consideration to Adopt a Resolution Declaring the Abandoned Pole Sign Located at 7530 Green Valley Road (APN: 325-120-038) as an Abandoned On-premise Sign and a Public Nuisance; and Declare to Commence Abatement (Mr. Rivas) Att. A: Resolution 11.2 Consider Approving the Engineer’s Reports for the Cottonwood Park and Orchard Hill Landscaping and Lighting Maintenance Districts and Directing NBS to Prepare and Submit the Levy of Assessments to El Dorado County for the Placement of the Fiscal Year 2024/2025 Secured Property Tax Roll (Mr. Warren) Att. A: Resolution Att. B: Cottonwood Park LLMD Engineer’s Report Att. C: Orchard Hill LLMD Engineer’s Report 12. DISCUSSION/ACTION ITEMS 12.1 Consider Adding the Girls’ Night Out and the Sugar Skull Art Walk to the List of Main Street Special Events that Warrant Main Street Closure During Calendar Year 2024 (Mr. Youel) Att. A: Girls’ Night Out Projected Costs Att. B: Sugar Skull Projected Costs Att. C: Letters from Applicants ________________________________________________________________________ Regular Meeting of the City Council of May 28, 2024 4 Visit us on “The Web” at www.cityofplacerville.org  Att. D: City of Placerville Special Event/Parade Application as Submitted by Girls’ Night Out 12.2 Consider Approving the Second Amendment to the Current Water Supply Agreement with El Dorado Irrigation District, Authorizing the Mayor and City Manager to Execute the Same, and Directing Staff to Incorporate the Costs of the Second Amendment in the Current Water Cost of Service Study and Water Enterprise Fund Budgets Over the Next Five Years (Mr. Warren) Att. A: Resolution Att. B: Amended Agreement Att. C: Existing Agreement 12.3 Consider Request by Merchants on Main to Move the Block Party Event from June to August 2024 (Mr. Youel) Att. A: Email Request from Merchants on Main Att. B: Cost Spreadsheet 12.4 Consider a Resolution Approving Change Order #1 with Johnson Controls, Inc. for the Water Reclamation Facility Solar Photovoltaic Project (CIP #42246) in the Amount of $1,190,465, Authorizing the City Manager to Execute the Same, and Approving a $3,970,420 Budget Appropriation in State Clean Water Construction Loan (Principal Forgiveness) Funds for the Said Project (Mr. Morris) Att. A: Resolution Att. B: Proposed Change Order Att. C: 2022 Cost Estimate 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority (Mayor Neau, Councilmember Yarbrough) • El Dorado County Transportation Commission (Mayor Neau, Vice-Mayor Clerici, Councilmember Yarbrough) • LAFCO (El Dorado Local Agency Formation Commission) (Councilmember Gotberg) • SACOG (Sacramento Area Council of Governments) (Councilmember Saragosa) • Pioneer Community Energy Board of Directors (Councilmember Yarbrough) ________________________________________________________________________ Regular Meeting of the City Council of May 28, 2024 5 Visit us on “The Web” at www.cityofplacerville.org  • Placerville Fire Safe Council (Mayor Neau) • Opportunity Knocks/Continuum of Care (Councilmember Gotberg) 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Acknowledge and File the HDL Sales Tax and Economic Reports for the Quarter Ended December 31, 2023 (Mr. Warren) Att. A: Sales Tax Reports for the Quarter Ended 12/31/23 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Introduction of New Police Officer- Michael Ivanov, El Dorado County Fair Proclamation, LGBTQ Pride Proclamation, Torch Run Special Olympics Proclamation, Drainage Maintenance Lions Park, Traffic Impact Mitigation Fee Financial Report, Fiscal Year 2024/2025 Budget Open Hearing, Measure J Report, Investment Report, Mallard Apartments - Agreement for Drainage and Sewer Maintenance, Middletown Apartments - Agreement for Drainage and Sewer Maintenance, WRF - Secondary Clarifier No1 Recoating Contract, Broadway Sidewalks Contract Change Orders & Highway Safety Improvement Program Appropriation, Big Belly Pilot Program, Development Services Department Monthly Stats, Police Department Monthly Stats, Fire Monthly Stats, SB1 Projects, Public Works Case Roller, and Agreement with Sam Emerson – Receivership. 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on June 11, 2024, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting. ________________________________________________________________________ Regular Meeting of the City Council of May 28, 2024 6 Visit us on “The Web” at www.cityofplacerville.org  _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the May 28, 2024, Regular Meeting of the Placerville City Council was posted and available for review on May 24, 2024 at the City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667 The Agenda, including all staff reports and attachments, is available on the City website at www.cityofplacerville.org Attest: ___________________________________ Regina O’Connell, CPMC, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of May 28, 2024 7 Visit us on “The Web” at www.cityofplacerville.org