City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 25, 2024 CLOSED SESSION: 4:30 PM OPEN SESSION: 5:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC PARTICIPATION INFORMATION You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Comments on items not on the agenda will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. Advance Correspondence/Written Comments: You may submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments to the Administration Department, 3101 Center Street, Placerville, CA 95667 by 2:00 p.m. the day of the meeting. Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 2:00 p.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website. Copies of the comments will be placed on the back table for public inspection at the meeting. These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours. The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org. To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress. Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or roconnell@cityofplacerville.org. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting. ________________________________________________________________________ Regular Meeting of the City Council of June 25, 2024 1 Visit us on “The Web” at www.cityofplacerville.org  CITY COUNCIL MEMBERS JACKIE NEAU, MAYOR JOHN CLERICI, VICE-MAYOR NICOLE GOTBERG MICHAEL SARAGOSA DAVID YARBROUGH M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ 4:30 P.M. CLOSED SESSION Item 1: Conference with Legal Counsel – Existing Litigation Government Code § 54956.9 State of California et al. v. The Kroger Company and Albertsons Company (Case No. 3:24-cv-00347) Item 2: Conference with Legal Counsel - Existing Litigation Government Code § 54956.9(d)(1) CDPH v. El Dorado County, City of Placerville, et al., (Case No. 24CV0463) ____________________________________________________________________________________ 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough 3. CEREMONIAL MATTERS 4. CLOSED SESSION REPORT – City Attorney Ebrahimi 5. ADOPTION OF AGENDA 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Brief Comments by the City Council 6.2 Receive and File Presentation by El Dorado Disposal Outlining their Performance for the 2023-2024 Fiscal Year ________________________________________________________________________ Regular Meeting of the City Council of June 25, 2024 2 Visit us on “The Web” at www.cityofplacerville.org  Att. A: Presentation 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 7.1 Approve the Minutes of the Regular City Council Meeting of June 11, 2024 (Ms. O’Connell) 7.2 Approve the Accounts Payable Register (Mr. Warren) 7.3 Approve the Payroll Register (Mr. Warren) 7.4 Receive and File Public Records Requests (Ms. O’Connell) 7.5 Consider Approving the Fiscal Year 2024/2025 Road Maintenance and Rehabilitation Account Project List Totaling $276,679 and Directing Staff to Submit said List to the California Transportation Commission as Presented in Attachment “A.” (Mr. Stone) Att. A: Project List Att. B: Resolution 7.6 Consider Approving a Construction Contract with ERS Industrial Services, Inc., in the amount of $167,750.00 for the Secondary Clarifier No. 1 Protective Coating (CIP#42413) and Authorizing the City Manager to Execute the Same, Approving a $60,000 Budget Appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the said Project, and Finding the Project is Exempt from CEQA Pursuant to CEQA Guidelines Section 15301(d). (Ms. McConnell) Att. A: Resolution 7.7 Consider Approving Amendment No. 6 and Notice to Proceed No. 6 to the Consulting Services Agreement with Dewberry Engineers Inc., an Agreement with El Dorado Irrigation District for Water Line Relocation Design Services, and a Budget Appropriation all in the amount of $125,048 for the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410) (Ms. McConnell) Att. A: Resolution Att. B: Agreement with EID 7.8 Consider Approving an Agreement with the El Dorado County Transportation Commission for Fiscal Year 2023/2024 Surface ________________________________________________________________________ Regular Meeting of the City Council of June 25, 2024 3 Visit us on “The Web” at www.cityofplacerville.org  Transportation Block Grant Program Exchange Funds for the Smith Flat Road Storm Drain and Paving Project (CIP #42213) and the US 50 Trip to Green Congestion Management and Resiliency Strategy Project (CIP #42502) and Authorizing the City Manager to Execute the Same (Mr. Warren) Att. A: Resolution Att. B: STBGP Agreement 7.9 Consider Adopting a Resolution for the Following Actions: 1. Consolidating the November 5, 2024 City Council Election with El Dorado County; and 2. Authorizing and Directing the Registrar of Voters, at the City’s Expense, to Provide all Necessary Services, which shall include but not be limited to: Publications, Ballots, Sample Ballots, Election Officers, Polling Places, and Canvass; and 3. In the Event of a Tie Vote, the Winning Candidate shall be Decided by Lot. (Ms. O’Connell) Att. A: Resolution 7.10 Consider Ratifying Construction Contract Change Orders No. 2 through 4 and Approving Contract Change Order No. 5 and No. 6 with Doug Veerkamp General Engineering, Inc. in the total amount of -$209,175.37 for the Broadway Maintenance Project (CIP #42003) (Ms. McConnell) Att. A: Resolution 7.11 Consider Approving a Construction Contract with the Chrisp Company for the Annual Street Striping and Signage Maintenance- Various Locations Project (CIP #42322) in the amount of $140,306.30, Authorizing the City Manager to Execute the Same, and Approving a $50,000 Budget Appropriation from the Measure L Fund for the said Project (Mr. Stone) Att. A: Resolution Att. B: Streets List 8. PUBLIC COMMENT – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. ________________________________________________________________________ Regular Meeting of the City Council of June 25, 2024 4 Visit us on “The Web” at www.cityofplacerville.org  8.1 Oral Communication 8.2 Written Communication 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 11.1 Consider Adopting the Proposed Fiscal Year 2024/2025 Operating Budget and Capital Improvement Program Budget as Presented (Mr. Warren) Att. A: Resolution Att. B: Proposed Operating Budget Att. C: Proposed CIP Budget 11.2 Consider Establishing the Appropriation Limit (Gann) for Fiscal Year 2023/2024 and Determining Compliance with Government Code Section 7910 (Mr. Warren) Att. A: Appropriation Limit Calculation Att. B: Notes to Proposition IV Limit Calculation Att. C: Letter from the State Department of Finance Att. D: Resolution 12. DISCUSSION/ACTION ITEMS 12.1 Consider Approving Construction Contract Change Order (CCO) No. 9 and Ratifying CCOs Nos. 6, 7, 8, 10, 11, 12, and 13 with Doug Veerkamp General Engineering, Inc. in the total combined amount of $120,802.82 for the Broadway Sidewalks Project (CIP #41606) and Authorizing the City Manager to Execute the Same (CIP #41606) (Ms. McConnell) Att. A: Resolution 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority (Mayor Neau, Councilmember Yarbrough) ________________________________________________________________________ Regular Meeting of the City Council of June 25, 2024 5 Visit us on “The Web” at www.cityofplacerville.org  • El Dorado County Transportation Commission (Mayor Neau, Vice-Mayor Clerici, Councilmember Yarbrough) • LAFCO (El Dorado Local Agency Formation Commission) (Councilmember Gotberg) • SACOG (Sacramento Area Council of Governments) (Councilmember Saragosa) • Pioneer Community Energy Board of Directors (Councilmember Yarbrough) • Placerville Fire Safe Council (Mayor Neau) • Opportunity Knocks/Continuum of Care (Councilmember Gotberg) 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File May Fire Station 25 Run Report (Chief Cordero) Att. A: May Report 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: National Night Out Proclamation, July 23, 2024 City Council Meeting Cancellation, Zoning Ordinance - Entertainment/Retail Centers, Zoning Ordinance - Day Care Homes, Sam Emerson Contract for 3113 Clark St., Youth Basketball Fee Increase, New Salary Schedule, Placerville Police Officers Association Memorandum of Understanding, Traffic Impact Mitigation Fee Financial Report, Measure J Report, Investment Report, Public Works Vehicle Purchases, Bee Street: Ratify Contract Change Order 2 and Notice of Completion, RBI MS4 Permit Services Agreement, Police, Fire, and Development Services Stats for June, 2024. 17. ADJOURNMENT The next regularly scheduled City Council meeting will be held on July 9, 2024, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting. ________________________________________________________________________ Regular Meeting of the City Council of June 25, 2024 6 Visit us on “The Web” at www.cityofplacerville.org  _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the June 25, 2024, Regular Meeting of the Placerville City Council was posted and available for review on June 20, 2024 at the City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667 The Agenda, including all staff reports and attachments, is available on the City website at www.cityofplacerville.org Attest: ___________________________________ Regina O’Connell, CPMC, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of June 25, 2024 7 Visit us on “The Web” at www.cityofplacerville.org