City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, NOVEMBER 12, 2024 CLOSED SESSION: 4:00 PM OPEN SESSION: 5:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC PARTICIPATION INFORMATION You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Comments on items not on the agenda will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. Advance Correspondence/Written Comments: You may submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments to the Administration Department, 3101 Center Street, Placerville, CA 95667 by 2:00 p.m. the day of the meeting. Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Comments received after that time and by 2:00 p.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website. Copies of the comments will be placed on the back table for public inspection at the meeting. These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours. The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org. To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress. Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or roconnell@cityofplacerville.org. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting. ________________________________________________________________________ Regular Meeting of the City Council of November 12, 2024 1 Visit us on “The Web” at www.cityofplacerville.org  CITY COUNCIL MEMBERS JACKIE NEAU, MAYOR JOHN CLERICI, VICE-MAYOR NICOLE GOTBERG MICHAEL SARAGOSA DAVID YARBROUGH M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ 4:00 P.M. CLOSED SESSION Item 1: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code § 54957.6 Bargaining Unit: Local 39 Item 2: Conference with Legal Counsel – Anticipated Litigation, Significant Exposure to Litigation Government Code § 54956.9(b): (1 potential case) Item 3: Conference with Legal Counsel – Liability Claims Government Code §54956.95 Claimant Name: Eskaton Village Placerville Agency claimed against: City of Placerville ____________________________________________________________________________________ 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough 3. CEREMONIAL MATTERS 4. CLOSED SESSION REPORT – City Attorney Ebrahimi 5. ADOPTION OF AGENDA 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Brief Comments by the City Council ________________________________________________________________________ Regular Meeting of the City Council of November 12, 2024 2 Visit us on “The Web” at www.cityofplacerville.org 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 7.1 Approve the Minutes of the Regularly Scheduled City Council Meeting of October 22, 2024 (Ms. O’Connell) 7.2 Approve the Accounts Payable Register (Mr. Warren) 7.3 Approve the Payroll Register (Mr. Warren) 7.4 Receive and File Public Records Requests (Ms. O’Connell) 7.5 Consider Adoption of an Ordinance to Amend the Text of the City of Placerville City Ordinance, Adding Chapter 30 (Tobacco Retailers) to Title 5 (Business Regulations) to Regulate Retail of Tobacco Products and to Establish a Tobacco Retail Licensing Program; and Find the Action is Not a “Project” within the Meaning of Public Resources Code Section 21065 and CEQA Guidelines Section 15378 and Not Subject to Environmental Review (Mr. Rivas) Att. A: Tobacco Retailers Ordinance Att. B: Resolution No. 9371 7.6 Consider Cancellation of the November 26, 2024 Regularly Scheduled City Council Meeting (Ms. O’Connell) 7.7 Consider Approval of a Consulting Services Agreement with Robertson-Bryan, Inc. in an Amount Not-to-exceed $14,745 for the City’s Small Municipal Separate Storm Sewer System (MS4) Permit and Authorizing the City Manager to Execute the Same (Ms. McConnell) Att. A: Resolution 7.8 Consider Ratifying Construction Contract Change Orders No. 1 and 2 with ERS Industrial Services, Inc., in the Combined Amount of $28,930 for the Secondary Clarifier No. 1 Protective Coating Project (CIP #42413) and Authorizing the City Manager to Execute the Same, Approving a $30,000 Budget Appropriation from the Measure H Fund Construction Reserve for the said Project (Ms. McConnell) Att. A: Resolution ________________________________________________________________________ Regular Meeting of the City Council of November 12, 2024 3 Visit us on “The Web” at www.cityofplacerville.org  7.9 Consider Declaring the Old Folder/Inserter Machine as Surplus Property with a Salvage Value of $0.00 and Directing Staff to Deposit the Surplus Property with El Dorado Disposal for Recycling (Mr. Warren) Att. A: Resolution 7.10 Consider a Resolution Approving a Funding/Reimbursement Agreement with the County of El Dorado for a Fiscal Year 2023 Homeland Security Grant in the Amount of $20,300 for the Purchase of Communication Headsets and Ballistic Helmets, Authorizing the Mayor and the City Clerk to Execute the Same, and Approving a $20,300 Budget Appropriation for the said Grant (Chief Wren) Att. A: Resolution Att. B: Agreement 7.11 Acknowledge and File the Quarterly Investment Report for the Period Ended June 30, 2024 (Mr. Warren) 8. PUBLIC COMMENT – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 8.1 Oral Communication 8.2 Written Communication 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 11.1 Consideration of an Appeal Filed by Dana LeBlanc of a Fine (Third Administrative Fine) Levied on 385 Main Street for Failure to Respond to Notice to Correct (File: CC# 23-144) (Mr. Rivas) Att. 1: Appeal ________________________________________________________________________ Regular Meeting of the City Council of November 12, 2024 4 Visit us on “The Web” at www.cityofplacerville.org  Att. 2: Code Enforcement Timeline Att. 3: Sidewalk Dining Area pictures 12. DISCUSSION/ACTION ITEMS 12.1 Consider Appropriating $400,000 from the Traffic Impact Mitigation Fund for the Clay Street Bridge Replacement Project (CIP #40617) and Approving Amendment No. 6 and Issuance of Notice to Proceed #7, which both total $365,483.19 with Dewberry Engineers Inc. for the said Project (Ms. McConnell) Att. A: Resolution 12.2 Consider Approving a Resolution (1) Finding that in Approving and Directing the Management, Construction, and Operational Services Related to the Deployment of Fiber-Optic Communications Infrastructure and Advanced Network Solutions for the Broadband Fiber Planning Project (CIP #42340) Funded by the California Public Utilities Commission for the Last Mile Federal Funding Account Grant (Resolution T-17845, in the amount of $20,198,943), the City is Not Required to Comply with the Competitive Bidding Requirements of the California Public Contract Code, and (2) Ratifying the City's Entry into a Master Services Agreement with EntryPoint Networks, Inc. to Provide Project Management, Construction, and Operational Services Related to the Deployment of Fiber-Optic Communications Infrastructure and Advanced Networking Solutions for CIP #42340 (Mr. Morris) Att. A: Resolution 12.3 Consider Approval of an Agreement with NBS to Conduct a Parks Impact Fee and Parkland In-Lieu Fee Study (CIP #42425) in the Amount as Not to Exceed $26,510.00, Authorizing the City Manager, City Attorney, and the City Clerk to Execute the Same, and Approving a $5,000 Budget Appropriation from the Park Development Fund for the said Project (Mr. Nishihara) Att. A: Resolution Att. B: NBS Agreement Att. C: NBS Scope Of Services & Professional Fees 12.4 Consider a Resolution Adopting the Annex A to the Counties Multi- Jurisdiction Hazard Mitigation Plan for the City of Placerville (Mr. Morris) Att. A: Resolution Att. B: Draft Annex A Att. C: Table A-10 ________________________________________________________________________ Regular Meeting of the City Council of November 12, 2024 5 Visit us on “The Web” at www.cityofplacerville.org 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority (Mayor Neau, Councilmember Yarbrough) • El Dorado County Transportation Commission (Mayor Neau, Vice-Mayor Clerici, Councilmember Yarbrough) • LAFCO (El Dorado Local Agency Formation Commission) (Councilmember Gotberg) • SACOG (Sacramento Area Council of Governments) (Councilmember Saragosa) • Pioneer Community Energy Board of Directors (Councilmember Yarbrough) • Placerville Fire Safe Council (Mayor Neau) • Opportunity Knocks/Continuum of Care (Councilmember Gotberg) 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Acknowledge and File the HDL Sales Tax and Economic Reports for the Quarter Ended June 30, 2024 (Mr. Warren) Att. A: Sales Tax Reports for the Quarter Ended 06/30/24 15.2 Receive and File October 2024 Police Report – Stats (Chief Wren) Att. A: Stats – October 2024 15.3 Receive and File October Fire Station 25 Run Report (Chief Cordero) Att. A: October Report 15.4 Development Services Department’s Development/Permitting Statistics for the Month of October 2024 (Mr. Rivas) Att. A: DSD October 2024 Monthly Report ________________________________________________________________________ Regular Meeting of the City Council of November 12, 2024 6 Visit us on “The Web” at www.cityofplacerville.org 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Reception for Outgoing Mayor, Employee Service Anniversaries, Mayor’s State of the City, Certification of the Canvass of Ballots, Swearing In of New Councilmembers, Appointment of New Mayor/Vice Mayor, Request for Cancellation of the Regularly Scheduled City Council Meeting of December, 24, 2024, Agriculture Commercial Zone District-Ordinance-1st Reading, Front Yard Fence Height Restrictions, Annual CFD Report, Placerville Police Officers’ Association Memorandum of Understanding, Traffic Impact Mitigation Financial Report, Part- Time Salary Schedule, Special Events - Revision to Existing Guidelines, Trip to Green Consultant Agreement and Budget Appropriation, Placerville Drive Bridge - Budget Appropriations and Dewberry Amendment, Accept Green Valley Road Offers of Dedication, 241 Placerville Drive SFIA, and Corp Yard Improvements. 17. ADJOURNMENT The next regularly scheduled City Council meeting of November 26, 2024, may be cancelled pending action taken on Item 7.6. If cancelled, the next regularly scheduled City Council meeting will be held on December 10, 2024, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting. _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the November 12, 2024, Regular Meeting of the Placerville City Council was posted and available for review on November 7, 2024 at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667. The Agenda, including all staff reports and attachments, is available on the City website at www.cityofplacerville.org Attest: ___________________________________ Regina O’Connell, CPMC, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of November 12, 2024 7 Visit us on “The Web” at www.cityofplacerville.org