Planning Commission

REGULAR MEETING MINUTES PLACERVILLE PLANNING COMMISSION TUESDAY, SEPTEBMER 3, 2024, 6:00 P.M. TOWN HALL, 549 MAIN STREET, PLACERVILLE, CALIFORNIA CLOSED SESSION: None Scheduled 6:00 P.M. OPEN SESSION 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG: Chair Kiehne called the meeting to order at 6:02 p.m. and the Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Members Present: Vice Chair Carter, Frenn, Chair Kiehne, Lepper, Smith Members Absent: None Staff Present: Development Services Director Rivas, Associate Planner Hunter 3. CLOSED SESSION REPORT: None 4. ADOPTION OF AGENDA: In a single motion Commissioner Frenn, seconded by Commissioner Lepper, moved to approve the Agenda. Motion carried 4-0-1 on voice vote. Commissioner Smith abstained. 5. CONSENT CALENDAR: 5.1. Approve the Minutes of the Regular Planning Commission Meeting of August 20, 2024 Vice Chair Carter pulled the Draft Minutes of August 20, 2024 for discussion. 6. ITEMS PULLED FROM CONSENT CALENDAR (if applicable): Vice Chair Carter requested modifications to the Draft Minutes of the August 20, 2024 Planning Commission Meeting to reflect a 4-0 action for Item 4. In a single motion, Commissioner Lepper, seconded by Vice Chair Carter, moved to approve the minutes of August 20, 2024 as amended. Motion carried 4-0-1 on voice vote. Commissioner Frenn abstained. 7. ITEMS OF INTEREST TO THE PUBLIC – NON-AGENDIZED ITEMS: None. 8. WRITTEN COMMUNICATIONS – NON-AGENDIZED ITEMS: None. 9. PRESENTATIONS AND EDUCATIONAL WORKSHOP SESSIONS: None. 10. ENVIRONMENTAL ASSESSMENTS / PUBLIC HEARINGS: Planning Commission Regular Meeting Minutes of September 3, 2024 Approved September 17, 2024 Page 1 of 10  10.1. Site Plan Review (SPR) 24-07: Historic District Review. Consideration of a Site Plan Review application within the 6,000 Single-Family Residential / Historic District Zone to modify an existing single-family residence to: (1) Remove the existing sliding door on the west elevation; (2) Install a vinyl horizontal sliding window to match existing; (3) Install wood siding to match existing; and (4) Find the project categorically exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301 and Section 15331; Location: 2895 Bedford Avenue / APN: 002-011-019. Property Owner: Lauralee Green; Staff: Kristen Hunter. Associate Planner Hunter presented the Staff Report dated September 3, 2024. Public comment was heard by the applicant, Lauralee Green. In a single motion, Vice Chair Carter, seconded by Commissioner Frenn, moved to approve Site Plan Review (SPR) 24-07 as presented; and to: I. Adopt the Staff Report as part of the public record. Staff informed the Commission of a modification made to the “Project Description” section on page 3 of the Staff Report. II. Make the following findings in support of the SPR 24-07 request: 1. The request is exempt from environmental review, in that the project qualifies for a Categorical Exemption under the California Environmental Quality Act (CEQA) Guidelines Section 15301 and Section 15331, as the project includes the modification of an existing structure that will result in no expansion of the existing use and that the project would complete the maintenance and reconstruction in a manner consistent with the Secretary of Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, and Restoring, and Reconstructing Historic Buildings. 2. The project site, APN 002-011-019, addressed 2895 Bedford Avenue, contains a single-family residential dwelling that is located within the Bedford Avenue – Clay Street Historic District. The subject 1,100 square foot single-family dwelling is not included in the City’s Historic Resources Inventory, the State Register of Historic Places, or the National Register of Historic Places. 3. The project request is consistent with Placerville General Plan Community Design Element Goal C, in that the visual qualities of the proposed exterior alterations are compatible with the visual attributes of neighboring structures within the Historic District. The project is consistent with Goal I of the Community Design Element in that it includes the restoration and reuse of older structures which contribute to Placerville’s character and sense of historical and cultural identity. 4. The project request is consistent with Placerville General Plan Housing Element Goal F Policy 4 and Natural, Cultural and Scenic Resources Element Goal G Policy 6 in that the project preserves existing housing stock and would restore and Planning Commission Regular Meeting Minutes of September 3, 2024 Approved September 17, 2024 Page 2 of 10  maintain an existing structure within the Bedford Avenue – Clay Street Historic District. 5. The project request is consistent with the purpose, intent, and criteria of Zoning Ordinance §10-4-9: Site Plan Review, §10-4-10: Historical Buildings in the City, and the Development Guide that are intended to protect the integrity of the Residential Historic District and individual structures located therein. The use of vinyl windows for this project is warranted because the project does not include the removal of distinctive features or materials. The proposed project includes the removal of a contemporary sliding glass door from the front elevation of the dwelling and replacement of a horizontal sliding vinyl window matching the two (2) existing windows on the same elevation and the use of wood siding to match. 6. The project request is consistent with City of Placerville Development Guide design guidelines for structures within a historic district. III. Conditionally approve SPR 24-07 based on the project information and findings included in the Staff Report and Memorandum, and subject to the Conditions of Approval: 1. Approval of SPR 24-07 to modify an existing single-family residence within the Bedford Avenue – Spring Street Historic District including: (1) Remove the existing sliding door on the west elevation; (2) Install a vinyl horizontal sliding window to match existing; (3) Install wood siding to match existing at the dwelling addressed 2895 Bedford Avenue, APN 002-011-019. Approval is based upon the analysis provided in Staff’s report to the Planning Commission on September 3, 2024, and limited to compliance with the project description and Applicant Submittal Package as well as all other Conditions of Approval set forth herein. The approved plans are as follows: i. Applicant Submittal Package: Historic District Review Application, Site Plan, and Photographic Elevations (July 23, 2024). 2. Site Plan Review Expiration. The approval of the Site Plan Review shall expire and become null and void eighteen (18) months after the date of approval unless a building permit has been obtained for any building thereon before the date of expiration. The Planning Commission may grant a one-year extension for the project if the applicant makes such a request and pays a new fee prior to the expiration date. The Planning Commission shall consider any changes to the project when granting the extension. Planning Commission Regular Meeting Minutes of September 3, 2024 Approved September 17, 2024 Page 3 of 10  3. Runs with the Land. The terms and Conditions of Approval of the Site Plan Review (SPR) shall run with the land; shall be binding upon and be to the benefit of heirs, legal representatives, successors, and assignees of the property owner. 4. Revisions. Any proposed changes to the Project Description or conditions of approval shall be submitted to the Development Services Department, Planning Division for determination of appropriate procedures. Deviations from the above- described approval will constitute a violation of permit approval. Revisions to the Site Plan Review include any changes to the exterior, including windows and siding. 5. Other Applicable Requirements. The project approval is subject to all applicable requirements of the Federal, State, City of Placerville and any other affected governmental agencies. 6. The Applicant shall obtain a Building Permit for the approved scope of work. 7. All construction shall be limited to Monday through Friday between the hours of 7:00 am to 7:00 pm, Saturdays between the hours of 8:00 am and 5:00 pm with no construction permitted on Sundays or City or state recognized holidays. Action: Motion carried 5-0 on roll call vote Ayes: Carter, Frenn, Kiehne, Lepper, Smith Nays: None Absent: None Chair Kiehne informed the public that there is a 10-day appeal period. 10.2. Site Plan Review (SPR) 04-02-R: Placerville Food Co-Op Master Sign Plan Amendment. Consideration of a Master Sign Plan revision application within the Commercial Zone for Placerville Food Co-Op to: (1) Add a triangular, dual sided projecting wall sign (28 sf per side) along the southern elevation of the detached carport; and (2) Find the project categorically exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301 and Section 15303; Location: 535 Placerville Drive, Placerville, CA. / APN: 323-480-022; Property Owner: David O. Harde and Toby Y. Landis Living Revocable Trust; Representative: Jacob Mingle, Placerville Food Co-Op. Staff: Kristen Hunter. Associate Planner Hunter presented the Staff Report dated September 3, 2024. Associate Planner Hunter and Director Rivas answered questions of the Commission. Public Comment was heard by the project applicant, Jacob Mingle, General Manager of the Placerville Food Co-Op. Planning Commission Regular Meeting Minutes of September 3, 2024 Approved September 17, 2024 Page 4 of 10  In a single motion, Chair Kiehne, seconded by Commissioner Frenn, moved to approve Site Plan Review (SPR) 04-02-R as presented; and to: I. Adopt the Staff Report as part of the public record. II. Find that the Site Plan Review request is exempt from environmental review, in that the project qualifies for a Categorical Exemption under the California Environmental Quality Act (CEQA) Section 15301 (Existing Facilities) and 15303 (New Construction or Conversion of Small Structures), in that the project includes the installation of an on-premise projecting wall sign structure that shall not result in an expansion of the existing use. III. Make the following findings in support of the SPR 04-02-R request: 1. The project site, APN 323-480-022, contains a 6,380 square foot two story commercial building, detached structure providing covered parking, parking area, and landscaping within the Commercial (C) zone. 2. The project request as amended is consistent with Goal I Policy 1 of the Natural, Cultural and Scenic Resources section of the General Plan in that the proposed signage will be of professional quality, will have a finish that matches the existing building, and will provide adequate signage for the existing business (Placerville Food Co-Op). Further, the project is consistent with Goal J Policy 1 of the Community Design section of the General Plan as the new signage is appropriate in design and scale and will provide adequate advertisement for the Placerville Food Co-Op. 3. The project request is consistent with Zoning Ordinance Section 10-4-17 and Placerville Development Guide as the proposed sign is well designed and will enhance the existing structure while providing adequate signage visibility the existing business. 4. The sign plan as amended will contribute to the design quality of the site and surrounding area and will be superior to the quality under regulations and standards of Zoning Ordinance Section 10-4-17 General Regulations. The proposed sign is compatible with the style and/or character of existing improvements on the site. 5. Approval is based upon the analysis provided in the September 3, 2024 Staff Report to the Planning Commission and is limited to compliance with the project description and the approved plan exhibits 6. The applicant has complied with the conditions of approval for the site, as approved by the Planning Commission in 2004, 2005, and 2012, except as noted in Conditions of Approval #7 and 8. Planning Commission Regular Meeting Minutes of September 3, 2024 Approved September 17, 2024 Page 5 of 10  IV. Conditionally approve SPR 04-02-R based on the project information and findings included in the Staff Report, and subject to the Conditions of Approval: 1. Approval of SPR 04-02-R to modify the Master Sign Plan for the parcel addressed 535 Placerville Drive (APN 323-480-022) to include one (1) wall sign (49.94 square feet) and one (1) triangular, dual sided projecting wall sign (28 square feet, one side). Approval is based upon the analysis provided in Staff’s report to the Planning Commission on September 3, 2024, and limited to compliance with the project description and Applicant Submittal Package as well as all other Conditions of Approval set forth herein. The approved plans are as follows: i. Plans: Cover Sheet (pg 1), Site Plan (pg 2), Elevations and Sign Dimensions (pg 3-5) (July 12, 2024). ii. Project / Request Description (July 12, 2024). 2. The existing monument sign to be centered under the triangular wall sign or removed. If the sign is moved, a new site plan will be submitted to the Development Services Department for Staff approval. 3. Site Plan Review Expiration. The approval of the Site Plan Review shall expire and become null and void eighteen (18) months after the date of approval unless a building permit has been obtained for any building thereon before the date of expiration. The Planning Commission may grant a one-year extension for the project if the applicant makes such a request and pays a new fee prior to the expiration date. The Planning Commission shall consider any changes to the project when granting the extension. 4. Runs with the Land. The terms and Conditions of Approval of the Site Plan Review (SPR) shall run with the land; shall be binding upon and be to the benefit of heirs, legal representatives, successors, and assignees of the property owner. 5. Revisions. Any proposed changes to the Project Description or conditions of approval shall be submitted to the Development Services Department, Planning Division for determination of appropriate procedures. Deviations from the above- described approval will constitute a violation of permit approval. Revisions to the Site Plan Review include any changes to the exterior, including windows and siding. 6. Other Applicable Requirements. The project approval is subject to all applicable requirements of the Federal, State, City of Placerville and any other affected governmental agencies. 7. The applicant shall obtain a Building Permit for the approved scope of work. Planning Commission Regular Meeting Minutes of September 3, 2024 Approved September 17, 2024 Page 6 of 10  8. The Applicant shall record a Landscape Maintenance Agreement (LMA) with the City for the landscaping approved under SPR 04-02, as required in SPR 04-02 (2004) condition #6. 9. The Applicant shall install a bicycle rack, at a location approved by the Development Services Department, as required in SPR 04-02 (2004) condition #5. 10. All construction shall be limited to Monday through Friday between the hours of 7:00 am to 7:00 pm, Saturdays between the hours of 8:00 am and 5:00 pm with no construction permitted on Sundays or City or state recognized holidays. Conditions of Approval – SPR 04-02 (2005) Approve the Final Landscaping and Exterior Lighting Plans, the ground sign and individual channel letter wall sign of the Master Sign Plan for Site Plan Review (SPR) 04-02, Noah’s Ark, located at 535 Placerville Drive, with the following conditions of approval: 1. The applicant shall comply with the El Dorado County Fire Protection District requirements for address placement on the front of the building. 2. Exterior lighting from all sources shall not exceed 0.3-foot candles at all property lines. 3. Exterior lighting between 11:00 p.m. to 6:00 a.m. shall only be sufficient to provide security for the business. Conditions of Approval – SPR 04-02 (2004) Approve Site Plan Review 04-02, a request by David Harde & Toby Landis for the remodel and 3,100 square foot addition to the existing 3,500 square foot commercial/retail food market, along with alterations to parking, exterior lighting, site and building signage with the staff comments and recommended conditions of approval contained herein. 1. Submit construction drawing designed by state licensed architect or engineer for plan review/construction permit process. 2. Meet Title 24 accessibility standards for new construction and for existing structure and site. 3. Proposed exterior walls within 20 feet of side property lines are to be 1 hour fire rated. Note: openings in exterior walls within 5 feet of the property line are prohibited. 4. All construction shall be limited to the hours between 7:00 a.m. and 7:00 p.m., Monday through Friday, and 7:00 a.m. and 5:00 p.m. on Saturday. No construction shall be allowed on Sunday. Planning Commission Regular Meeting Minutes of September 3, 2024 Approved September 17, 2024 Page 7 of 10  5. The property owner, his/her successors, heirs or assigns shall install a bicycle rack onsite with its location subject to approval by City Staff prior to a Certificate of Occupancy for the site. 6. The project applicant or his/her successors, heirs, assigns shall record a Landscaping Maintenance Agreement prior to the issuance of a Certificate of Occupancy for the site in accordance with City Code §10-4-9 (Site Plan Review). 7. This existing building under 3,600 square feet with an addition over 30% or 1,000 square feet (whichever is less) will require an engineered fire sprinkler system throughout. 8. Provide one Mueller Centurion 200 hydrant within 150 feet of all points of the structure. Hydrant location to be approved by Placerville City Engineering and the Fire District. 9. Fire flow is based on building type, size and available water. Fire flow for this project is 1,500 gallons per minute for 2 hours at 20 psi (pounds per square inch). 10. Provide documentation from the Placerville City Engineering Division and the Fire District to show that the system will meet required fire flow for this project. 11. Access roads will have 13’6” vertical clearance and capable of supporting a 40,000-pound load. 12. Provide high priority “Knox” access with keys for emergency access. 13. Gates, if any, are to comply with Fire Prevention Officer standard. 14. Additional requirements may be necessary depending on building construction and use. 15. Reflected light from the solar panels shall not cause visual impairment to travelers on Placerville Drive. 16. An irrevocable offer of street dedication is required to a point 1’ behind the new sidewalk along the property frontage. 17. The minimum driveway encroachment width to Placerville Drive shall be 24’ and the maximum width shall be 30’ both are required to have 4’ transitions on each side sides of driveway. 18. The easternmost parking lot aisle width shall be 24’ for parking on both sides of aisle; 22’ aisle width for parking on one side of aisle. Planning Commission Regular Meeting Minutes of September 3, 2024 Approved September 17, 2024 Page 8 of 10  19. The radii of all planter curbs shall allow for and not obstruct required vehicular turning movements within parking lot. 20. There shall be a minimum of 2’ clearance from curbing face to any supports for solar structure. 21. The Engineer shall verify that proposed landscaping or signage at the parking lot entrance/exit will not obstruct required vehicular sight distance for vehicles entering and exiting Placerville Drive. 22. Onsite drainage must be collected onsite and discharged to an approved location. 23. Submit parking lot plans that verify the minimum turning radius for delivery vehicles can be achieved. 24. Handicap parking as shown must be modified to a van accessible stall with the unloading area widened to a minimum of 8’. 25. Post handicap parking site entrance sign at parking lot entry. 26. Provide accessible route of travel from handicap parking stall to front entrance per CALDAG requirements. 27. Submit engineered improvements plans for items listed above in addition plans must also show all existing/proposed utilities located on and servicing project. Action: Motion carried 5-0 on roll call vote Ayes: Carter, Frenn, Kiehne, Lepper, Smith Nays: None Absent: None Chair Kiehne informed the public that there is a 10-day appeal period. 11. CONTINUED ITEMS: None 12. NEW ITEMS: None. 13. MATTERS FROM COMMISSIONERS AND STAFF 13.1. Staff Reports: Associate Planner Hunter informed the Commission that the next scheduled meeting is September 17, 2024. Planning Commission Regular Meeting Minutes of September 3, 2024 Approved September 17, 2024 Page 9 of 10  13.2. Planning Commission Matters: Vice Chair Carter inquired with Staff regarding the placement of temporary fencing around the parking lot of the recent Round Table location on Main Street. Staff informed the Commission that the fencing is temporary and a response to an attempted break in. Commissioner Frenn inquired about the status of the Apple Farm Place mural installation. Staff indicated that they would follow up with the property owner. 13.2.1. Special Committee Report(s): Report by the Historic Review Special Committee to the Planning Commission. Commissioner Lepper provided a written memorandum, submitted September 3, 2024, to the Commission and public, distributed by Staff prior to the start of the public meeting and made available to the public at the back counter. Vice Chair Carter provided a revised version of Attachment 1 dated September 3, 2024, distributed by Staff prior to the start of the public meeting and made available to the public at the back counter. Written public comment was submitted by Ruth Michelson via email dated September 3, 2024, distributed by Staff prior to the start of the public meeting and made available to the public at the back counter. The Commission discussed the revised memorandum prepared by the Special Committee as well as the memorandum provided by Commissioner Lepper. Chair Kiehne informed the Commission that she is preparing a transmittal letter for the memorandum and attachments that will be provided to Staff for inclusion to the September 17, 2024 Planning Commission meeting. 14. ADJOURNMENT Chair Kiehne adjourned the meeting at 7:32 p.m. _________________________________ Kristen Hunter, Executive Secretary Associate Planner Planning Commission Regular Meeting Minutes of September 3, 2024 Approved September 17, 2024 Page 10 of 10