Recreation and Parks Commission Meeting

CITY OF PLACERVILLE RECREATION & PARKS COMMISSION June 17, 2020 MINUTES PRESENT: Recreation & Parks Commission: Jerry Barton, Kristin Becker, Andrew Mathews, and Jackie Neau. Recreation & Parks Staff: Terry Zeller and Matt Lishman. ABSENT: Peter Nolan, and High School Representative Tiffany Brewster. GUESTS: ADOPTION OF AGENDA:​ Mr. Barton made a motion to adopt the agenda. Mr. Mathews seconded the motion. Motion approved unanimously. APPROVAL OF MINUTES​:​ Mr. Barton made a general comment that the minutes were very informal. Mr. Barton pointed out one of his comments he mentioned, “I'm not going to suggest that we put a baseball diamond at Gold Bug Park” and it just says “diamond” so the word baseball was missing. Mr. Barton stated he was making a general comment stating they are pretty casual for government minutes. Mrs. Becker brought up the fact that the minutes said she was present but she wasnt and that she 2nd the motion to approve the minutes but she wasn’t at the meeting so she did not 2nd the motion. Mrs. Neau stated Mrs. Chapman brought up the Southern Pacific Railroad. Mrs. Neau stated she believed she brought up the SPTC (Sacramento Placerville Transportation Corridor). Mr. Mathews made a motion to approve the minutes of February 19, 2020 as amended. Mrs. Becker seconded the motion. Motion approved unanimously. PUBLIC COMMENT:​ None ACTION ITEMS: ​ None ACTION ITEMS: Part-Time Pay Rates: ​Mr. Lishman reported that effective January 1, 2021 minimum wage will be increasing $1.00 from $13.00 to $14.00 per hour. Mr. Lishman shared with the commission that the minimum wage increase will cost approximately $33,832.00 within the Recreation Division part-time salaries. This will have a significant impact on the budget. The additional part-time personnel costs were incorporated in the proposed Fiscal Year 2020/2021 operating budget. Staff recognizes the importance of recreation and parks programs recovering the direct costs associated with providing the service. If the new part-time pay scale is approved by City Council, City staff will work with the Recreation and Parks Commission to develop specific cost recovery strategies for each program that may require participation fees to be raised in the future. Mr. Barton made a motion to approve the staff's recommendation. Mrs. Becker 2​nd the motion. Motion approved unanimously. Youth Basketball Fee Increase:​ Mr. Lishman reported that the minimum wage increase scheduled for January 1, 2021 and an increase in the cost of services and supplies will have a significant impact on the City’s youth basketball program. Staff is recommending a $9.00 increase to the early bird fee from $113.00 to $122.00 per player and a $9.00 increase to the post early bird fee from $123.00 to $132.00. This is higher than last year's $5.00 increase but this year the Officials fees also went up. Staff surveyed similar agencies, analyzed current user data, and attempted to establish fees that would generate additional revenue without discouraging program participation. Staff recognizes the importance of recreation programs remaining self-supporting. The estimated increase to the youth basketball program is $6,105.00. By increasing the program $9.00 for all players’ staff anticipates additional revenue in the amount of $6,327.00. Mrs. Becker made a motion to approve staff’s recommendation. Mr. Mathews 2​nd​ the motion. Motion approved unanimously. STAFF REPORTS: Youth Assistance Fund: ​Mr. Lishman reported that since the last report there were 2 requests for funding but were both refunded due to Covid-19. The projected fund balance is $4,215.77. ADDITIONAL UPDATES Mr. Zeller shared with the Commission that Community Pride has a plan in place to make improvements to the Monument Garden. There has been a plan with Community Pride to do some improvements and we are looking at initiating a phase 1 plan that is being headed up by Kathi Lishman. We have money in our monument fund account and we are getting some other donations so we will see how far we can get. Restrooms are open Downtown, the Park and Ride, and City Park. City Park has new magnetically locking gates on the outside of the building to try and keep people from overnight camping. So far we have been open three days and no problems. Rebecca Neves is currently working on a plaque for Deputy Brian Ishmael that will be placed at the entrance of the trail by the Park and Ride. Special Events are currently on hold until we reach stage 4 in the county. Softball is being prepped to start on July 6. We will be adding material to the infield, replacing lights, trimming trees around lights, and doing some Covid-19 precautions such as closing dugouts and putting 6 foot markers on bleachers. Mr. Mathews asked about the pool. Mr. Zeller shared with commission that we are currently only running the pool pumps 2 days per week instead of 7 days per week. Mr. Zeller shared with commission that it turned green last weekend. We are currently running it on Mondays and Thursdays. Mr. Zeller stated he will try to report at the end of the summer our last year's numbers vs. this year's numbers as far as costs go. Mr. Zeller stated that the pool was shut down for the summer due to a financial decision. Mr. Lishman stated that even if we were going to try and open the pool this summer we would not be able to have it open at this time due to current restrictions in place. Mr. Lishman also stated that we are moving forward and planning to start softball on July 6 but with the current restrictions in place we can’t start so we are hoping that between now and July 6 that current restrictions will be lifted otherwise we will have to cancel or push softball out. Mr. Zeller also shared with the Commission that the diving board has been moved off center so the diving board and inflatable can be used at the same time. Meeting adjourned at 6:20 pm