Recreation & Parks Commission Meeting

CITY OF PLACERVILLE RECREATION & PARKS COMMISSION October 18th, 2023 MINUTES PRESENT: Recreation & Parks Commission: Michael Potter, Larissa Lujan, Tony Windle, Issac Rubalcava. Recreation & Parks Staff: Terry Zeller, Matt Lishman, Lily Palmer Admin. Asst. ABSENT: Lynne Spencer GUESTS: Mickey Killian, Teresa Brown, Wendy Vick, Kathi Lishman, Debra Power, and Craig Lorenzi, ADOPTION OF AGENDA: Tony Windle made a motion to adopt the agenda. Larissa Lujan seconded the motion. Motion approved unanimously. APPROVAL OF MINUTES: Larissa Lujan made a motion to adopt the revised August 24, 2023 minutes and September 20, 2023 minutes. Issac Rubalcava seconded the motion. Motion approved unanimously. PUBLIC COMMENT: Mickey Killian and Teresa Brown spoke regarding the softball letter that Vice Chair Lujan had written as an action item to be discussed. Teresa mentioned that the bleachers at Lion's park have exposed metal and wood and are dangerous for the families attending the games as well as a broken guard rail. There is a large hole next to the home plate from broken drainage issues and mud puddles. She shared the walk through that was held during the last commission meeting was not as productive as it could be due to games going on. Mickey shared the work on the field was supposed to be completed before the softball season started and it did not happen. There are ongoing outfield issues and irrigation issues and would like to know when the irrigation issues will be taken care of and if it will be before the next season begins. Would like to help get work done on the fields and is creating a committee of softball players to help do so. Wendy Vick spoke about issues pertaining to the field conditions and injuries that take place that she sees as a score keeper for the softball games She mentioned wanting to be more diligent on having scorekeepers report injuries next year, she would like to see a two-row bleacher added to the third base side, and sent pictures of the dangerous guard rail to Terry. The warning tracks would benefit from weekly maintenance because players have a hard time discerning the transition between the two sections. Terry Zeller replied to a irrigation question asked by Mickey Killian about irrigation. There have been a few companies out to look at the new project and create a plan for the new loop main system and is hoping to have it completed by April. Mickey Killian asked if any contact was made with El Dorado maintenance to see how they maintain the fields. Terry Zeller replied he spoke with the River Cats field worker regarding a plan to manage the turf and the irrigation system. The gopher holes are an ongoing problem that they are trying to overcome as well as the main line leak and a new sink hole that will be addressed this winter. Kathi Lishman asked if the park's superintendent ever comes to these meetings since these are a lot of issues, he is over. Terry replied he is heading up a lot of these projects as of now. Kathi Lishman asked if any new maintenance workers have been hired, and Terry replied someone was offered the position today but declined and that he is working on filling the position. ACTION ITEMS: 1. Discussion of Commissioner Lujan's letter to engage Softball League volunteers: Larissa Luajn spoke with Michael Potter about establishing a group effort for the softball team to complete work on the softball fields. Part of the obstacle is completing the specialized work that needs different professionals to do irrigation projects and such. The Rise and Shine event will be a good base with the large amount of public out there volunteering their time and efforts. Creating a list that the softball team can do on their end to help maintain the fields and also getting a list from the city, so they don't overlap projects and make sure goals are met. Discussion of the event timeline was discussed and determined that the projects needs to begin before the beginning of February in order to be completed by the start of the season. 2. Discussion on partnering with Placerville Merchants on Main: Michael Potter wants to bridge the gap between the Merchants on Main and the city by helping with community projects. 3. Discussion of Commissioner involvement in CSD projects/events: Terry Zeller created a list of the five projects that need help from volunteer efforts. The commission discussed the projects attached in the 5 Top Projects/Events Memo and divided up each commissioner to a project. Kathi Lishman spoke about Community Pride one of the listed projects needing a liaison between them and the city and shared they did not need that sort of help but would take volunteers to help with garden care. Debra Power mentioned the "Welcome to Placerville" sign and how her and Terry have been working on a plan to get a grant to work on it as well as some parking lots. Creating publicity and  4. community involvement for the Rise and Shine event was discussed. Terry updated on the Community Clean Up event as well and addressed Kathi Lishman's concern about the new concrete at the bus station getting too dirty. More volunteers would be great to get to help consolidate the waste that ends up on the ground and organize traffic flow. Terry updated on the pickle ball court project, and new trash cans that were put out as well as getting the decomposed granite onto the walking trail at Lion's Park. 5. Discussion on location for winter meetings: Winter meetings will be held at Town Hall and tours of the parks will start again at the Spring meetings. Staff Reports: None Michael Potter motioned to adjourn the meeting at 6:47PM.