Special City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL SPECIAL MEETING WEDNESDAY, NOVEMBER 9, 2022 CLOSED SESSION: 4:30 PM OPEN SESSION: 5:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC PARTICIPATION INFORMATION You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Advance Correspondence/Written Comments: You may submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council. Advance Correspondence/Written Comments received by 12:00 pm the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time will be provided to the members of the City Council and will be placed on the back table for public review as part of the full agenda packet at the meeting. These comments will not be read aloud at the time of the meeting, nor posted on the City’s website. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. All written communication will be kept on file in the Administration Department during normal business hours. The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress. Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or roconnell@cityofplacerville.org. Requests must be made as early as possible and at least two full business days before the start of the meeting. ________________________________________________________________________ Special Meeting of the City Council of November 9, 2022 1 Visit us on “The Web” at www.cityofplacerville.org  CITY COUNCIL MEMBERS KARA TAYLOR, MAYOR MICHAEL SARAGOSA, VICE-MAYOR PATRICIA BORELLI JACKIE NEAU DENNIS THOMAS M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ 4:30 P.M. CLOSED SESSION Item 1: Conference with Real Property Negotiator Government Code § 54956.8 Properties: 525 Main Street Negotiating Parties: Arts & Culture El Dorado and City of Placerville Under Negotiation: Price and terms Item 2: Public Employment Performance Evaluation Government Code § 54957 City Manager ____________________________________________________________________________________ 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas 3. CEREMONIAL MATTERS 3.1 Veterans’ Day Proclamation (Mayor Taylor) 4. CLOSED SESSION REPORT – City Attorney Ebrahimi 5. ADOPTION OF AGENDA 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Brief Comments by the City Council ________________________________________________________________________ Special Meeting of the City Council of November 9, 2022 2 Visit us on “The Web” at www.cityofplacerville.org  6.2 Presentation by El Dorado County Wildfire Resilience and Vegetation Management Advisory Committee (Mr. Morris) Att. A: Presentation 6.3 Festival of Lights Sponsor Presentation (Mr. Morris) 6.4 Acknowledge and File the Annual Financial Report and Independent Auditors’ Reports and Single Audit and Independent Auditors’ Reports for Fiscal Year 2020/2021 (Mr. Warren) Att. A: Annual Financial Report Att. B: Single Audit Report Att. C: Audit Presentation 6.5 Presentation and Request from Placerville Fire Safe Council for Co- Sponsorship of Spring Education Event (Mr. Morris) 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 7.1 Approve the Minutes of the Regular City Council Meeting of October 25, 2022 (Ms. O’Connell) 7.2 Approve the Accounts Payable Register (Mr. Warren) 7.3 Approve the Payroll Register (Mr. Warren) 7.4 Receive and File Public Records Requests (Ms. O’Connell) 7.5 Cancel December 27, 2022, Regular City Council Meeting (Ms. O’Connell) 7.6 Adopt a Resolution Approving an Agreement with the Sierra West Officials Association (SWOA) to Provide Officiating Services for the City’s Youth and Adult Basketball Leagues and Authorizing the Director of Community Services to Execute the Same (Mr. Zeller) Att. A: Resolution Att. B: Agreement with SWOA to Provide Official Services 7.7 Adopt a Resolution Authorizing the City Engineer to Execute a Notice of Completion and Instructing the City Clerk to Record said Notice with the El Dorado County Recorder’s Office for the Fowler Way Paving Project (CIP #42252) (Ms. Neves) ________________________________________________________________________ Special Meeting of the City Council of November 9, 2022 3 Visit us on “The Web” at www.cityofplacerville.org  Att. A: Resolution 7.8 Adopt a Resolution: 1. To Receive and File the Hocking Street Sewer Main Replacement Project Technical Memorandum Summary of Preliminary Engineering Submitted by Dewberry Engineers, Inc. for the Hocking Street Sewer Line Replacement Project (CIP #42245); and 2. Providing Direction for the Selection of the Improvement Alternative and Authorizing the Engineering Department to Proceed with the Final Design of that Alternative; and 3. Approving a $50,000 Budget Appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the Said Project; and 4. Approving Amendment No. 1 with Dewberry Engineers, Inc. to the Consulting Services Agreement for Final Design and Preparation of Bid Documents in the Not-to-exceed Amount of $49,090 for Said Project and Authorizing the City Manager to Execute the Same (Ms. Neves) Att. A: Resolution Att. B: Hocking Street Sewer Main replacement Project Technical Memorandum Summary of Preliminary Engineering Main Street Att. C: Contract Amendment No. 1 Scope and Fee 8. PUBLIC COMMENT – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 8.1 Oral Communication 8.2 Written Communication Item 1: California Department of Insurance, November 9, 2022 9. ITEMS PULLED FROM THE CONSENT CALENDAR ________________________________________________________________________ Special Meeting of the City Council of November 9, 2022 4 Visit us on “The Web” at www.cityofplacerville.org 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Extending an Agreement with the El Dorado County Chamber of Commerce thru June 30, 2023 to Provide a Marketing Program for the City and Allocating an Additional $9,500 to the Project; and 2. Approving $9,500 Budget Liquidation from the ARPA Fund for the Contribution to the El Dorado County Navigation Center; and 3. Approving a $9,500 Budget Appropriation for the Citywide Marketing Program (CIP #42244) (Mr. Morris) Att. A: Resolution Att. B: Presentation 12.2 Adopt a Resolution Approving a Professional Services Agreement with Bartle Wells Associates in the amount of $29,000 to Perform the Sewer and Water Rate Study Project (CIP #42236) and Authorize the City Manager to Execute the Same (Mr. Warren) Att. A: BWA Proposal Att. B: Resolution 12.3 Adopt a Resolution: 1. Adopting a Final Initial Study/Mitigated Negative Declaration Prepared for the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410) Pursuant to the Provisions of the California Environmental Quality Act (CEQA); and 2. Adopting the Placerville Drive at Hangtown Creek Bridge Replacement Project Mitigation Monitoring and Reporting Program in Accordance with Section 15097 of the State CEQA Guidelines; and 3. Approving the Project and Change of the Project Title for the Placerville Drive Bridge Widening Project (CIP #41410) to the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410) (Ms. Neves) Att. A: Resolution Att. B: Final IS/MND and Mitigation Monitoring and Reporting Program Att. C: Exhibit ________________________________________________________________________ Special Meeting of the City Council of November 9, 2022 5 Visit us on “The Web” at www.cityofplacerville.org  12.4 Adopt a Resolution: 1. Authorizing the Director of Community Services to Negotiate a Memorandum of Understanding with the Georgetown Divide Recreation District for Youth Basketball League Services; and 2. Approving a Youth Basketball League per Game Fee for Georgetown Divide Recreation District Teams in the Amount of $68.00 Effective January 1, 2023 (Mr. Zeller) Att. A: Resolution 12.5 Appoint Two Members to the Cannabis Community Benefits Program for the City of Placerville (Mr. Morris) Att. A: Amended Community Benefits Program 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Mayor Taylor, Councilmember Neau • El Dorado County Transportation Commission Mayor Taylor, Councilmember Borelli, Councilmember Thomas • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Neau • SACOG (Sacramento Area Council of Governments) Vice-Mayor Saragosa • Pioneer Community Energy Board of Directors Councilmember Thomas • Placerville Fire Safe Council Councilmember Borelli • City/County Two by Two Committee Mayor Taylor, Vice-Mayor Saragosa • Opportunity Knocks/Continuum of Care Vice-Mayor Saragosa 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS ________________________________________________________________________ Special Meeting of the City Council of November 9, 2022 6 Visit us on “The Web” at www.cityofplacerville.org  15.1 Receive and File October 2022 Police Report - Stats (Chief Wren) Att. A: Stats - October 2022 15.2 Receive and File October Fire Station 25 Run Report (Chief Cordero) Att. A: October Report 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Cottonwood 4&6 Final Map, Cottonwood 4&6 CFD Resolution of Intent, Present Draft ADA Transition Plan and Self Evaluation and update to City’s Grievance Procedures, Clay Street Dewberry Amendment, Secondary Clarifier #1 Contracts, Cottonwood 4&6 CFD Public Hearing, Acknowledge and File the Official Final Election Report of November 8, 2022, Certification of the Canvass of Ballots Resolution, Fire Safe Council Request, A Board Discussion, Fire Code Adoption, PPOA MOU, Master Equipment Lease Agreement Award, and Click2Gov Business License Software Demonstration. 17. ADJOURNMENT The next regularly scheduled City Council meeting will be held on Tuesday, December 13, 2022 (the November 22, 2022, meeting has been cancelled), Closed Session: 4:30 P.M., Regular Meeting: 5:00 P.M. _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the November 9, 2022, Special Meeting of the Placerville City Council was posted and available for review on November 4, 2022, at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: ___________________________________ Regina O’Connell, CPMC, City Clerk ________________________________________________________________________ Special Meeting of the City Council of November 9, 2022 7 Visit us on “The Web” at www.cityofplacerville.org