City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL AGENDA CLARIFICATION MEETING AND REGULAR CITY COUNCIL MEETING FEBRUARY 16, 2012 CLARIFICATION The City Council Agenda Clarification MEETING Meeting was called to order at 5:30 PM by Mayor Brian Blad. Council members present were Roger Bray, Steve Brown, Craig Cooper, Jim Johnston, Gary Moore and Eva Johnson Nye. No motions, resolutions, orders, or ordinances were proposed. No vote was taken. REGULAR CITY COUNCIL MEETING AGENDA ITEM NO. 1: The Regular City Council meeting was called ROLL CALL AND to order at 6:03 PM by Mayor Brian Blad. PLEDGE OF Council members present were Roger Bray, ALLEGIANCE Steve Brown, Craig Cooper, Jim Johnston, Gary Moore and Eva Johnson Nye. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The invocation was given by Reverend INVOCATION Jim Jones, Blazing Grace Church. AGENDA ITEM NO. 3: Council was asked to consider the following CONSENT AGENDA business items: -MINUTES (a) Waive the oral reading of the minutes and approve the minutes of the February 2, 2012, Executive Session and the Clarification and Regular Council meeting of February 2, 2012. -TREASURER’S (b) Treasurer’s Report for January, showing cash REPORT and investments as of January 31, 2012, in the amount of $30,544,035.98. -ADA GRIEVANCE (c) Confirm the Mayor’s reappointment of Jim COMMITTEE Birdsong to continue his service as a member REAPPOINTMENT of the ADA Grievance Committee. Mr. Birdsong’s term will begin February 17, 2012, and will expire February 5, 2014. -ANIMAL SHELTER (d) Confirm the Mayor’s appointment of Kelly ADVISORY BOARD Thompson to serve as a member of the Animal APPOINTMENT Shelter Advisory Board, replacing Judie Cantrill whose term expired. Ms. Thompson’s term will begin February 23, 2012, and will expire February 23, 2014. REGULAR CITY COUNCIL MEETING 2 FEBRUARY 16, 2012 -COMMUNITY (e) Confirm the Mayor’s appointment of Brenda DEVELOPMENT BLOCK Pollard to serve as a member of the CDBG GRANT ADVISORY Advisory Committee replacing Sylvia Raumaker COMMITTEE who resigned. Ms. Pollard’s term will begin APPOINTMENT February 17, 2012, and will expire January 1, 2013. -HUMAN RELATIONS (f) Confirm the Mayor’s appointment of Dennis ADVISORY COMMITTEE Walsh to serve as a member of the Human APPOINTMENT Relations Advisory Committee, replacing Karla Ray Stewart who resigned. Dr. Walsh’s term will begin February 17, 2012, and will expire July 2, 2014. -PROPERTY (g) Confirm the Mayor’s reappointments of MAINTENANCE Jonathan Vincent and Gene Stanislowski to APPEAL BOARD continue their service as members of the REAPPOINTMENTS Property Maintenance Appeal Board. Both terms will begin March 5, 2012, and will expire March 5, 2014. A motion was made by Mr. Moore, seconded by Mr. Johnston, to approve the items on the Consent Agenda. Upon roll call, those voting in favor were Moore, Johnston, Bray, Brown, Cooper and Nye. AGENDA ITEM NO. 4: Mayor Blad welcomed Boy Scout Troops COMMUNICATIONS AND No. 141 and No. 154 to the meeting. PROCLAMATIONS AGENDA ITEM NO. 5: Mayor Blad reminded the Council of the CALENDAR REVIEW February 23rd Service Level Report meeting at 9:00 AM; the March 1st Regular City Council meeting at 6:00 PM; and the March 8th Study Session at 9:00 AM followed by a Service Level Report meeting. Mayor Blad announced the Simplot Games would be held at Holt Arena February 16th to 18th; and that City offices will be closed February 20th for Presidents Day but that garbage and recycling service would be on schedule. Mayor Blad encouraged citizens to attend the ISU Women’s Basketball game on February 18th at 2:00 PM and the High School State Wrestling Championships at Holt Arena on February 24th and 25th. Mr. Johnston announced a committee has been formed to plan the sesquicentennial celebration of Idaho becoming a territory and the next planning meeting will be held on March 13th for the celebration to take place in 2013. AGENDA ITEM NO. 6: Ralph Huntington, 646 Aspen Lane, shared his DISCUSSION ITEMS concerns regarding storm water runoff in his FROM THE AUDIENCE neighborhood. REGULAR CITY COUNCIL MEETING 3 FEBRUARY 16, 2012 Heather Disselkoen, 635 Gary Street, read a written statement, sharing her concerns regarding property modifications at 625 Gary Street. Idaho Lorax, Pocatello citizen, shared his concerns regarding uranium cleanup efforts in Pocatello. Niki Taysom, Pocatello citizen, shared her concerns regarding taxation of business property and internet security on public computers at the Library. AGENDA ITEM NO. 7: Council was asked to consider a request by IRON EAGLE ESTATES Ron Dykman, a member of BFBB, LLC, (812 East SUBDIVISION REQUEST Clark, Pocatello, ID 83201), Developer of the Iron Eagle Estates Subdivision, to amend the Iron Eagle Subdivision, Division One plat to remove the responsibility of the maintenance of the public pedestrian and bicycle easement within the boundaries of the subdivision from the subdivision’s homeowners association, and provide for said maintenance to be accomplished pursuant to the Portneuf Greenway Trail System Master Plan, approved by the Bannock Transportation Planning Organization on January 5, 2009. A trail system maintenance schedule was provided for Council’s review. Ron Dykman, Iron Eagle Estates, explained that a portion of land along the Portneuf Greenway was paved and donated by the developers of Iron Eagle Estates. He is asking that the maintenance of the public pedestrian and bicycle easement within the boundaries of the subdivision be taken care of by the City. Tamara Code, Portneuf Greenway Foundation Executive Director, stated that the developers of Iron Eagle Estates have agreed to give an easement to the Portneuf Greenway Foundation, as in other similar developments. As no motion was offered by the Council, Mayor Blad announced that the Iron Eagle Subdivision, Division One plat will remain as it currently reads. AGENDA ITEM NO. 8: Council was asked to approve entering into a RIVERSIDE GREENS Memorandum Agreement, subject to Legal SUBDIVISION Department approval, with Kert Howard and –STORMWATER ISSUE Louise Howard, developers of Riverside Greens Subdivision, and a First Addendum to the Concession Agreement with Fore Golf, Inc., concessionaire for Riverside Golf Course, to address and manage historical water run- off which formerly flowed across private property to the Portneuf River channel. The agreements provide for channeling the water and cost allocations to address recurrent drainage issues in that area. REGULAR CITY COUNCIL MEETING 4 FEBRUARY 16, 2012 A motion was made by Mr. Moore, seconded by Mr. Cooper, to approve entering into a Memorandum Agreement, subject to Legal Department approval, with Kert Howard and Louise Howard, developers of Riverside Greens Subdivision, and a First Addendum to the Concession Agreement with Fore Golf, Inc., concessionaire for Riverside Golf Course, to address and manage historical water runoff which formerly flowed across private property to the Portneuf River channel. Upon roll call, those voting in favor were Moore, Cooper, Bray, Brown, Johnston and Nye. AGENDA ITEM NO. 9: Council was asked to consider bids received BIDS-2012 MATERIALS on January 24, 2012, for materials used by FOR WATER DEPARTMENT the Water Department for capital improvement projects and replenishing inventory. Staff requests the Council award each lot to the lowest responsive bidder. Funds are available in the Water Department budget to cover the expenses. A motion was made by Mr. Cooper, seconded by Mr. Johnston, to award the bid to the low responsive bidder, subject to Legal Department approval, for the following lots: Lot 1) United Pipe and Supply $161,192.00; Lot 2) HD Supply Waterworks $34,483.04; Lot 3) United Pipe and Supply $60,776.90; Lot 4) HD Supply Waterworks $51,771.00; Lot 5) United Pipe and Supply $14,143.00; Lot 6) Ferguson Waterworks $8,324.00; Lot 7) United Pipe and Supply $5,928.85; Lot 8) Ferguson Waterworks $13,644.00; Lot 9) United Pipe and Supply $1,739.00; Lot 10) United Pipe and Supply $64,846.35; Lot 11) United Pipe and Supply $7,985.80; and Lot 12) $73,243.00. Upon roll call, those voting in favor were Cooper, Johnston, Bray, Brown, Moore and Nye. AGENDA ITEM NO. 10: Council was asked to approve submission of a 2011 SAFER GRANT 2011 SAFER grant by the Fire Department for APPLICATION-FIRE nine (9) firefighters and, if awarded, authorize acceptance of the grant and authorize the Mayor’s signature, subject to Legal Department approval. The grant has no matching funds and allows the city to hire the firefighters at no cost to the City for the first two (2) years. However, no funding is available if the City chooses to retain the positions for a third year. There is no requirement to retain the positions beyond the two-year grant cycle. A motion was made by Mr. Bray, seconded by Mrs. Nye, to approve submission of a 2011 SAFER grant by the Fire Department for nine (9) firefighters and, if awarded, come before the Council for acceptance and to implement a plan for the positions. Upon roll call, those voting in favor were Bray, Nye, Brown, Cooper, Johnston and Moore. REGULAR CITY COUNCIL MEETING 5 FEBRUARY 16, 2012 AGENDA ITEM NO. 11: Council was asked to ratify the submission RATIFICATION-CHILD of a grant application to the Idaho CAR SEAT GRANT Transportation Department and the Idaho APPLICATION Chapter of the American Academy of Pediatrics for child safety seats and related activities by the Police Department. No local match is required. The Council may wish to authorize the Mayor’s signature on the grant contract, if awarded, and any related subcontracts or documents, subject to Legal approval. A motion was made by Mr. Johnston, seconded by Mr. Cooper, to ratify the submission of a grant application to the Idaho Transportation Department and the Idaho Chapter of the American Academy of Pediatrics for child safety seats and related activities by the Police Department and authorize the Mayor’s signature on the grant contract, if awarded, and any related subcontracts or documents, subject to Legal Department approval. Upon roll call, those voting in favor were Johnston, Cooper, Bray, Brown, Moore and Nye. AGENDA ITEM NO. 12: Council was asked to grant exceptions to EXCEPTION REQUEST City Ordinances to allow Boy Scouts of –BOY SCOUTS OF America (BSA), Grand Teton Council, Tendoy AMERICA USE OF FORT District, to use the Fort Hall Replica for HALL REPLICA their traveling day camps June 18 through 23, 2012. During their requested use of the Replica grounds for the day camps, BSA would like permission for the following: -OVERNIGHT (a) Stay overnight on June 22, 2012, which CAMPING requires an exception to Ordinance 12:36.020; and -USE OF BB GUNS (b) Use of BB guns and archery equipment, which AND ARCHERY requires an exception to Ordinance 9:32.020. EQUIPMENT If the exceptions are granted, staff recommended that BSA be required to provide $500,000.00 liability insurance naming the City as an additional insured; be responsible for any damages; and pay a fee for usage of the Replica. A motion was made by Mr. Bray, seconded by Mrs. Nye, to grant exceptions to City Ordinances to allow Boy Scouts of America (BSA), Grand Teton Council, Tendoy District, to use the Fort Hall Replica for their traveling day camps June 18 through 23, 2012; allow overnight camping on June 22, 2012; allow the use of BB guns and archery equipment; and that BSA 1) provide $500,000.00 liability insurance naming the City as an additional insured; 2) be responsible for any damages; and 3) pay a fee for usage of the REGULAR CITY COUNCIL MEETING 6 FEBRUARY 16, 2012 Replica. Upon roll call, those voting in favor were Bray, Nye, Brown, Cooper, Johnston and Moore. Mr. Bray reminded BSA representatives that application for Council Select funds would be suitable for this event. Mr. Johnston shared that he feels the Replica is underutilized and an exchange of services with the Boy Scouts would be appropriate. He mentioned a 50th Anniversary celebration of the Fort Hall Replica is being planned for 2013. AGENDA ITEM NO. 13: Council was asked to authorize permission to DONATION-PIERCE donate a 1990 Pierce 55 foot Aerial Truck to AERIAL TRUCK TO the City of American Falls. The truck CITY OF AMERICAN engine is blown and it would be very costly FALLS to repair the vehicle in order to make it sellable. Staff recommended donation of the vehicle as an alternative to spending more funds to fix the truck’s multiple mechanical problems. The City of American Falls will accept the vehicle “As Is” and provide transport to their facility. A motion was made by Mr. Moore, seconded by Mr. Cooper, to authorize permission to donate a 1990 Pierce 55 foot Aerial Truck to the City of American Falls and that the City of American Falls will accept the vehicle “As Is” and provide transport to their facility. Upon roll call, those voting in favor were Moore, Cooper, Bray, Brown, Johnston and Nye. AGENDA ITEM NO. 14: Council was asked to approve a lease AIRPORT LEASE agreement with Heritage Operating, dba V-1 AGREEMENT-V-1 Propane, for property at the Pocatello PROPANE Regional Airport. The property is approximately .78 acres of bare ground for the purpose of propane tank storage. The lease will be for 10 one- year terms and the rental rate will be $2,900.00 per year to be reviewed annually and increased at least by the amount of the CPI increase for the previous year. A motion was made by Mrs. Nye, seconded by Mr. Brown, to approve a lease agreement with Heritage Operating, dba V-1 Propane, for approximately .78 acres of bare ground property at the Pocatello Regional Airport for the purpose of propane tank storage and that the lease will be for 10 one-year terms and the rental rate will be $2,900.00 per year to be reviewed annually and increased at least by the amount of the CPI increase for the previous year. Upon roll call, those voting in favor were Nye, Brown, Bray, Cooper, Johnston and Moore. REGULAR CITY COUNCIL MEETING 7 FEBRUARY 16, 2012 AGENDA ITEM NO. 15: Council was asked to approve a 25 foot by 25 AIRPORT UTILITY foot utility easement on City-owned property EASEMENT REQUEST at the Airport to allow the placement of a –INTERMOUNTAIN GAS regulator station for an existing gas line. Intermountain Gas Company representatives note the regulator station is necessary for future development at the Airport. A motion was made by Mr. Bray, seconded by Mr. Johnston, to approve a 25 foot by 25 foot utility easement on City-owned property at the Airport to allow the placement of a regulator station for an existing gas line, subject to Legal Department approval. Upon roll call, those voting in favor were Bray, Johnston, Brown, Cooper, Moore and Nye. There being no further business, Mayor Blad adjourned the meeting at 6:43 PM. APPROVED: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK