City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL AGENDA CLARIFICATION MEETING AND REGULAR CITY COUNCIL MEETING MARCH 15, 2012 CLARIFICATION The City Council Agenda Clarification MEETING Meeting was called to order at 5:34 PM by Mayor Brian Blad. Council members present were Roger Bray, Steve Brown, Craig Cooper, Jim Johnston, Gary Moore and Eva Johnson Nye. No motions, resolutions, orders, or ordinances were proposed. No vote was taken. REGULAR CITY COUNCIL MEETING AGENDA ITEM NO. 1: The Regular City Council meeting was called ROLL CALL AND to order at 6:03 PM by Mayor Brian Blad. PLEDGE OF Council members present were Roger Bray, ALLEGIANCE Steve Brown, Craig Cooper, Jim Johnston, Gary Moore and Eva Johnson Nye. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The invocation was given by Major INVOCATION Ben LaBarge of the Salvation Army. AGENDA ITEM NO. 3: Council was asked to consider the following CONSENT AGENDA business items: -MINUTES (a) Waive the oral reading of the minutes and approve the minutes from the Clarification meeting and Regular Council meeting of January 19, 2012; Clarification meeting and Regular City Council meeting of February 16, 2012; Service Level Report meeting of February 23, 2012, and the Clarification and Regular Council meeting of March 1, 2012. -TREASURER’S (b) Consider the Treasurer’s Report for REPORT February, showing cash and investments as of February 29, 2012, in the amount of $28,932,461.58. -HUMAN RELATIONS (c) Confirm the Mayor’s appointment of Jana ADVISORY COMMITTEE Rhoads Godfrey to serve as a member of the APPOINTMENT Human Relations Advisory Committee, replacing Farhana Hibbert whose term expired. Ms. Godfrey’s term will begin March 22, 2012, and will expire March 22, 2016. -OPEN SPACE (d) Confirm the Mayor’s appointments of Karen ADVISORY COMMITTEE Cordell, Kirk Kirkham and Irene Nautch to APPOINTMENTS serve as members of the Open Space Advisory Committee, filling long-term vacancies. All terms will begin March 16, 2012, and will expire March 16, 2015. REGULAR CITY COUNCIL MEETING 2 MARCH 15, 2012 -POCATELLO ARTS (e) Confirm the Mayor’s appointments of Malynda COUNCIL Cooper and Bonnie Frantz to serve as members APPOINTMENTS of the Pocatello Arts Council, replacing Kim Hirning and Dr. Bob Rush. Ms. Cooper’s term will begin March 16, 2012, and will expire July 7, 2012. Ms. Frantz’s term will begin March 16, 2012, and will expire October 1, 2012. -COUNCIL DECISION (f) Adopt the Council’s decision approving the ALAMEDA PLAZA Short Plat for Alameda Plaza Subdivision SUBDIVISION SHORT which divides approximately 19.65 acres into PLAT APPROVAL five (5) commercial lots. This is a replat of Lots 1, 2, 3, and 4, and the southern portion of Lot 5 of the P. S. Taney Subdivision. The property is situated at the northeast corner of Yellowstone Avenue and Alameda Road. A motion was made by Mr. Moore, seconded by Mr. Johnston, to approve the items on the Consent Agenda. Upon roll call, those voting in favor were Moore, Johnston, Bray, Brown, Cooper and Nye. AGENDA ITEM NO. 4: Mayor Blad announced there were no COMMUNICATIONS AND proclamations. PROCLAMATIONS Mayor Blad recognized scouts from Troop No. 304, No. 126, No. 142 and No. 352 in attendance. AGENDA ITEM NO. 5: Mayor Blad reminded the Council of the March CALENDAR REVIEW 22nd Service Level Reports at 9:00 AM; the April 5th Regular City Council meeting at 6:00 PM; and the April 12th Study Session at 9:00 AM followed by Service Level Reports. Mayor Blad announced Marshall Public Library is holding “Countdown to Hunger Games,” a series of weekly activities leading up to the March 23rd release of the Hunger Games movie; the Chrome in the Dome car show at the Holt Arena on March 16th and 17th; March 19th the Water Department begins the summer schedule workweek of Monday through Thursday, 6:30 AM to 5:00 PM; team registration for adult coed soccer continues until March 21st at the Community Recreation Center; a Town Hall meeting at City Hall on March 27th at 6:00 PM, introducing the new Director for Bannock Development and an open forum for general discussion topics; and April 9th begins the annual spring clean up at City cemeteries. Crews will be removing and discarding all flowers and decorations. Lot owners are asked to remove these items before the cleanup begins. The cleanup is expected to last about one month. Mayor Blad also reminded the audience that the ISU Women’s basketball team begins the NCAA tournament on March 17th. REGULAR CITY COUNCIL MEETING 3 MARCH 15, 2012 AGENDA ITEM NO. 6: Ralph Baker, 755 North Arthur Avenue, DISCUSSION ITEMS invited the Council to Constitution classes FROM THE AUDIENCE being held on the 2nd and 4th Thursdays of each month at Chubbuck City Hall. Idaho Lorax, Pocatello citizen, gave a book to the Mayor and Council members. He asked about the possibility of being included in the April 12th Study Session. Mr. Lorax asked City Council members about possible contaminants within the City. Mayor Blad referred Mr. Lorax’s questions to the Legal Department. AGENDA ITEM NO. 7: This time was set aside for the Council to PUBLIC HEARING receive comments from the public regarding a –REZONE REQUEST rezone request from Marotel, LLC (mailing MAROTEL, LLC address: PO Box 1491, Idaho Falls ID 83403), represented by Harper-Leavitt Engineering (mailing address: 985 North Capitol Avenue, Idaho Falls ID 83401). This request is to rezone approximately 2.41 acres of Lot 1, Block 1, Tuscany Hills Subdivision from Residential Medium Density Single-Family to Residential Commercial Professional. A public hearing was held before the Planning and Zoning Commission on February 22, 2012, where they recommended approval with conditions. Mayor Blad opened the public hearing. Blake Jolley, engineer with Harper-Leavitt Engineering, stated the original plat in the Tuscany Hills Subdivision was platted in 2002 and is approximately 9.78 acres, currently zoned Residential Commercial Professional (RCP), with the exception of 2.41 acres zoned Residential Medium Density Single-Family (RMS). He explained that 2.41 acres of the property was under a contract rezone at the time the remaining parcel was rezoned to Residential Commercial Professional (RCP). Mr. Jolley stated the contract rezone expired in 2010 and the current request is to create a uniform zone throughout the parcel. Dave Foster, Associate Planner, stated the Comprehensive Plan designation for the property is “Commercial” and RCP zoning is considered transitional between commercial and residential uses. He indicated that the Planning and Zoning Commission recommended approval with the following conditions: 1) proposed development must meet all performance standards in the Residential Commercial Professional zoning district except as approved by an exception application or other applicable application process; 2) all development plans must proceed through applicable review processes. Compliance with all applicable Municipal Code standards is required; 3) storm water drainage shall be retained on-site as required by the City development regulations. The developer shall coordinate with the Development Engineering and Science and Environment Divisions to determine feasible methods and REGULAR CITY COUNCIL MEETING 4 MARCH 15, 2012 alternatives; 4) there shall be only one primary approach into the subject property from Vista Drive. Said approach shall be approximately opposite of Via Venitio; 5) all other standards and conditions of Municipal Code not herein stated, but applicable to development, shall apply; and 6) all City imposed conditions must be provided for and accurately depicted on development plans prior to final approval and permitting. Mr. Foster stated a letter from the Idaho Department of Lands was received regarding the application noting the request will not impact their lands. Guy Cotroneo, 323 Vista Drive, spoke in opposition to the application. He is concerned about the increase in traffic, a possible impact on property values, and a possible decrease in water pressure in the area. Mr. Cotroneo stated he is concerned that commercial business customers would need to drive into the residential areas. Jeremy Ellis, 345 Vista Drive, spoke in opposition to the matter. He feels the area should remain residential and he feels the change will negatively affect property values in the neighborhood. Linda DeNore, 330 Via Venitio, feels an increase in traffic in the neighborhood could be a safety hazard and she would like the area to remain residential. She is also concerned about water pressure for residents. In response to questions from Council, Mr. Foster gave a brief history of the property and the changes to zoning in the area. He indicated the purpose for the current rezone is to consolidate zoning on the parcel of land. Mr. Foster reiterated that 2.41 acres were not incorporated in rezoning the area, as it was an active approved contract rezone for commercial use at the time of the rezone. He added that the land reverted back to RMS after the contract rezone expired in 2010. Mr. Jolley stated that the Residential Commercial Professional zoning was adopted in 2009. He indicated that City staff did not have any concerns regarding impacts on sewer and water services. In response to questions from Council, Justin Armstrong, Water Superintendent, indicated that the area is pressure regulated and pressure problems are not anticipated. There being no further public comments, Mayor Blad closed the public hearing. A motion was made by Mr. Bray, seconded by Mr. Cooper, to adopt the findings and facts of the Planning and Zoning Commission and approve to rezone approximately 2.41 acres of Lot 1, Block 1, Tuscany Hills Subdivision from Residential Medium Density Single- Family to Residential Commercial Professional with conditions REGULAR CITY COUNCIL MEETING 5 MARCH 15, 2012 recommended by the Planning and Zoning Commission and that the Decision be set out in the appropriate Council Decision format. Mr. Bray stated by approving this rezone request the whole parcel will have uniform zoning. Mr. Bray’s motion was voted upon at this time. Upon roll call, those voting in favor were Bray, Cooper, Brown, Johnston, Moore and Nye. AGENDA ITEM NO. 8: This time was set aside for the Council to PUBLIC HEARING receive comments from the public regarding a -LAND USE EXCEPTION land use exception request by Marotel, LLC MAROTEL, LLC (mailing address: PO Box 1491, Idaho Falls ID 83403), represented by Harper-Leavitt Engineering (mailing address: 985 North Capitol Avenue, Idaho Falls ID 83401). The request is to allow an exception to the Residential Commercial Professional (RCP) use standards to allow construction of an 86 room hotel on the property located on a portion of Lot 1, Block 1, Tuscany Hills Subdivision. Planning Staff recommended approval with conditions. Mayor Blad opened the public hearing. Derek Ence, one of the owners of Marotel, stated that Marotel was asked by the original developer to manage the hotel originally approved for construction at this property. After plans for that hotel were not completed, Marotel began the process of redesigning the property for a new hotel. Mr. Ence feels a hotel is a great transitional use for the property and the design improvements have led to a small, simple hotel. He added that the hotel will employ 25 full-time employees and will employ building crews for approximately one year during construction. Ken Smith, Process Architecture, shared information about the design and placement of the proposed building. He included traffic study comparisons for residential and commercial uses. Mr. Smith added that the entrance to the hotel will not require hotel guests to drive into the residential areas. He stated eight staff members will typically work at the hotel during each shift. In response to questions from Council, Mr. Smith stated there were no further plans for development of the remaining land, but the area is zoned RCP. Mr. Smith clarified that the building is strictly a hotel. There are no plans for a convention center, restaurant or bar associated with the hotel. Dave Foster, Associate Planner, gave a brief history of the land being considered for the land use exception. He stated the proposal has been recommended for approval by staff with the REGULAR CITY COUNCIL MEETING 6 MARCH 15, 2012 following conditions: 1) the exception to allow the construction of the 86 room hotel will be valid for two (2) years from the date of approval by the City Council. Building plans must be submitted prior to the expiration of the two (2) year period. A request for an extension must be submitted prior to the expiration date; 2) any substantial amendment to the approved exception must be submitted and reviewed by the City Council. A minor change may be reviewed by City staff; 3) the proposed development must meet all performance standards in the Residential Commercial Professional zoning district except as approved by this exception application or other applicable application process; 4) all development plans must proceed through applicable review processes. Compliance with all applicable Municipal Code standards is required; 5) the approved exception for the hotel shall run with the land; 6) storm water drainage shall be retained on-site as required by the City development regulations. The developer shall coordinate with the Development Engineering and Science and Environment Divisions to determine feasible methods and alternatives; 7) the applicant shall submit a drought tolerant landscaping plan for approval in conjunction with the building permit application. The drought tolerant landscaping plan may include plantings of shrubs, bushes, trees and native ground cover such as wildflowers and grasses and an appropriate irrigation system; 8) the landscaped area along the frontage of Vista Drive shall include a twenty-five (25) foot wide front setback area, which includes the sidewalk; 9) there shall be only one primary approach into the subject property from Vista Drive. Said approach shall be approximately opposite of Via Venitio; 10) the applicant shall submit a detailed lighting plan in conjunction with the building permit application. Said lighting plan shall be in compliance with Code Section 17.05.400; 11) the applicant shall use earth tone colors for the building façades, when possible, in an effort to cause the hotel building to blend with the natural surroundings, with particular attention to be given to the building façade facing Vista Drive; 12) all signs shall be by a separate sign permit. Sign permits shall be reviewed based on the RCP zone, Sign Code Section 15.20.180, with the following exceptions and/or conditions: a) building mounted wall signs on the south and west elevations shall be calculated using Commercial General (CG) standards, Sign Code Section 15.20.190; b) the building mounted wall sign on the north elevation shall not exceed 32 square feet subject to Sign Code 15.20.180 standards; c) no signage shall be permitted on the east elevations of the building; and d) a single common ground sign shall be allowed at the entrance at Vista Drive subject to Sign Code Section 15.20.180 standards; 13) all other standards and conditions of Municipal Code not herein stated, but applicable to development, shall apply; and 14) all City imposed conditions must be provided for and accurately depicted on development plans prior to final approval and permitting. Mr. Foster added the proposed hotel would occupy approximately 5.3 acres and the remaining area will remain RCP. REGULAR CITY COUNCIL MEETING 7 MARCH 15, 2012 In response to a question from Council, Mr. Foster stated the area is zoned for high density residential and commercial uses. Uses typically found in the RCP zones are doctor’s offices, business offices, and food service businesses. He added that approval is for 5.3 acres for this hotel only, and Council approval would be necessary to build another hotel on this parcel. Mr. Foster stated a letter from the Idaho Department of Lands was received regarding the application noting the request will not impact their lands. Jeremy Ellis, 345 Vista Drive, spoke in opposition to the proposed project. He feels that the additional light and traffic would be disruptive to the neighborhood. Mr. Ellis is also concerned about the potential additional businesses that may follow, such as fast food establishments. He also expressed concerns regarding privacy in the area and suggested that berms be added. Mr. Cooper stated that if berms were added, they would have a significant grade and most likely not possible on the property. Guy Cotroneo, 323 Vista Drive, spoke in opposition to the proposal. He is concerned that water pressure will decrease in the area and lights at the hotel will be intrusive in the neighborhood. Linda DeNore, 330 Via Venitio, spoke in opposition to the proposal. She feels the traffic estimate is exaggerated and that the overall impact of the proposed business will negatively affect the neighborhood. Mr. Smith clarified that there are no plans to expand the parking lot at the proposed hotel. He added that most fast food restaurants locate on main thoroughfares and rarely establish business away from major intersections. Mr. Smith stated access to the hotel entrance will be located on Vista Avenue lower down the hill, before motorists reach the residential areas. He added that because of the grade of the property, much of the property and parking lot lighting will be shielded from general view. Mr. Smith reiterated that the hotel will be placed nearly 400 feet away from homes. He stated the hotel will not have a restaurant or convention center, therefore, is very limited in the number of deliveries received. Mr. Smith added that a directional sign for the business will be an internally lit sign placed on the ground directing travelers to the entrance of the hotel. There being no further public comments, Mayor Blad closed the public hearing. A motion was made by Mr. Brown, seconded by Mr. Moore, to approve the request to allow an exception to the Residential Commercial Professional use standards to allow construction of an 86 room hotel on the property located on a portion of Lot 1, Block 1, REGULAR CITY COUNCIL MEETING 8 MARCH 15, 2012 Tuscany Hills Subdivision, subject to Planning Department staff conditions and that the Decision be set out in the appropriate Council Decision format. Upon roll call, those voting in favor were Brown, Moore, Bray, Cooper, Johnston and Nye. AGENDA ITEM NO. 9: Council was asked to approve amendments to FAÇADE IMPROVEMENT the Façade Improvement Program, as discussed PROGRAM at the March 8, 2012, Study Session. Amendments are proposed to owner cash requirements; loan repayment term and interest rate; and removal of lineal foot restrictions on loan amounts. A motion was made by Mr. Cooper, seconded by Mr. Bray, to approve amendments to the Façade Improvement Program, as discussed at the March 8, 2012, Study Session. Upon roll call, those voting in favor were Cooper, Bray, Brown, Johnston, Moore and Nye. AGENDA ITEM NO. 10: Council was asked to approve submission of GRANT SUBMISSION the following grants and, if awarded, -ZOO authorize acceptance of the grant and authorize the Mayor to sign, subject to Legal Department approval, documents related to the grants: -IFFT FOUNDATION (a) An application for Ifft Foundation grant GRIZZLY BEAR funds in the amount of $10,000.00 to help EXHIBIT RESTROOMS construct restrooms near the Grizzly Bear Exhibit. No matching funds are required; -IDAHO COMMUNITY (b) An application for Idaho Community FOUNDATION-ZOO Foundation grant funds in the amount of EXHIBIT SIGNAGE $5,000.00 for new and replacement Exhibit Interpretive signs and directional signs in the Zoo. No matching funds are required; and -POCATELLO (c) An application for a Pocatello Hospital HOSPITAL CENTER Center Foundation Grant to fund an ADA FOUNDATION-ZOO accessible electric shuttle and to ADA SHUTTLE reconfigure the corner of a Zoo road allowing easier passage for the shuttle. If the application is subsequently successful, the Pocatello Zoo Society will fund a part-time driver until the Zoo can support the position with increased Zoo revenue subject to Council approval. No matching funds are required for the grant. A motion was made by Mrs. Nye, seconded by Mr. Johnston, to approve submission of grants outlined in Agenda Item No. 10 (a) through (c) and, if awarded, authorize acceptance of the grants and authorize the Mayor to sign, subject to Legal Department approval, documents related to the grants. Upon roll call, those voting in favor were Nye, Johnston, Bray, Brown, Cooper and Moore. REGULAR CITY COUNCIL MEETING 9 MARCH 15, 2012 AGENDA ITEM NO. 11: Council was asked to approve submission of a SECTION 5309 GRANT Section 5309 State of Good Repair Initiative APPLICATIONS grant and Section 5309 Bus Facility -TRANSIT Livability Initiative grant, subject to Legal Department approval. If awarded, the total grant amount from either or both grants will not exceed a total of $1,600,000.00. This amount equals the funding needed for the remaining costs associated with the construction of the Shop/Administrative facility for Transit. If either grant is awarded, Council may wish to approve acceptance of the grant(s) and authorize the Mayor to sign, subject to Legal Department approval. The awarded funds require a 20% local match. Mr. Cooper inquired where the 20% local match funding would come from, if awarded. Dave Swindell, Chief Financial Officer, stated that approximately $320,000.00 in local match funds will be available through the sale of the current Transit facility. He added that the Sanitation Department and Street Operations Department are both interested in acquiring the current Transit facility. A motion was made by Mr. Bray, seconded by Mrs. Nye, to approve submission of a Section 5309 State of Good Repair Initiative grant and Section 5309 Bus Facility Livability Initiative grant, subject to Legal Department approval and if either grant is awarded, approve acceptance of the grant(s) and authorize the Mayor to sign, subject to Legal Department approval. Upon roll call, those voting in favor were Bray, Nye, Brown, Cooper, Johnston and Moore. Mr. Brown left the Council Chambers at this time. AGENDA ITEM NO. 12: Council was asked to consider a request from “COUNCIL SELECT” Pocatello Women’s Cycling, represented by FUNDING REQUEST DaNae Young (mailing address: 3758 Dove -SPINDERELLA EVENT Drive, Pocatello ID 83201), to use “Council Select” funds in the amount of $250.00 to assist with sanitation costs for a fundraising event on June 2, 2012, at Ross Park. Funds raised from the event will be donated to the National Kidney Foundation. (As of March 9, 2012, $4,500.00 remained in the “Council Select” line item. In response to a question from Council, DaNae Young, president of the event committee, stated the Pocatello event was formed after the event in Logan, Utah became too large to accommodate all interested bikers. She added the committee is hoping to make this an annual event, with funds raised being donated to a local charity each year. Ms. Young stated organizers speculate 500 to 1,000 participants from Idaho, Utah and Wyoming will attend. She REGULAR CITY COUNCIL MEETING 10 MARCH 15, 2012 clarified a portion of the proceeds of this year’s event would benefit the Idaho Kidney Foundation. A motion was made by Mr. Moore, seconded by Mr. Johnston, to approve the use of “Council Select” funds in the amount of $250.00 to assist with sanitation costs for a fundraising event, “Spinderella,” to be held on June 2, 2012, at Ross Park. Upon roll call, those voting in favor were Moore, Johnston, Bray, Cooper, and Nye. Mr. Brown returned to the Council Chambers at this time. AGENDA ITEM NO. 13: Council was asked to direct Legal staff to WILCOX SCHOOL prepare and authorize the Mayor to sign the CROSSING GUARD necessary documents to allow for a crossing guard at Wilcox Elementary School subject to School District No. 25 providing 50% of the costs to provide such services. A motion was made by Mr. Bray, seconded by Mr. Moore, to direct Legal staff to prepare and authorize the Mayor to sign the necessary documents to allow for a crossing guard at Wilcox Elementary School subject to School District No. 25 providing 50% of the costs to provide such services. Upon roll call, those voting in favor were Bray, Moore, Brown, Cooper, Johnston and Nye. AGENDA ITEM NO. 14: Council was asked to consider a request by PORTNEUF VALLEY the Portneuf Valley Environmental Fair ENVIRONMENTAL FAIR Committee for approval of temporary street REQUEST closures for the Portneuf Valley Environmental Fair from 8:00 AM to 5:00 PM on April 21, 2012. Additionally, they are seeking permission to allow Committee members to stay at Optimist Park overnight on April 20, 2012, to prevent any possible vandalism. A motion was made by Mr. Moore, seconded by Mr. Johnston, to approve temporary street closures for the Portneuf Valley Environmental Fair from 8:00 AM to 5:00 PM on April 21, 2012, and also allow Committee members to stay at Optimist Park overnight on April 20, 2012, to prevent any possible vandalism. Upon roll call, those voting in favor were Moore, Johnston, Bray, Brown, Cooper and Nye. AGENDA ITEM NO. 15: Council was asked to approve and authorize PROFESSIONAL the Mayor to sign a Professional Services SERVICES Agreement with T-O Engineers for services at AGREEMENT the Airport. The agreement, in the amount -AIRPORT of $307,985.00, is for construction management for bidding and complete REGULAR CITY COUNCIL MEETING 11 MARCH 15, 2012 rehabilitation of runway 17/35. The agreement is subject to Legal Department approval. A motion was made by Mr. Bray, seconded by Mr. Johnston, to approve and authorize the Mayor to sign a Professional Services Agreement with T-O Engineers for services at the Airport in the amount of $307,985.00 for construction management for bidding and complete rehabilitation of runway 17/35, subject to Legal Department approval. Upon roll call, those voting in favor were Bray, Johnston, Brown, Cooper, Moore and Nye. AGENDA ITEM NO. 16: Council was asked to consider an agreement SPORTSITES, INC. with SportSites, Inc., in the amount of SOFTWARE AGREEMENT $6,000.00 for software to be used by the –PARKS & RECREATION Parks and Recreation Department, subject to Legal Department approval. Staff, including the Information Technologies (IT) Department, went through a selection and evaluation process. Four other software providers were reviewed and it was determined that SportSites, Inc. would provide the best performance and functionality for the Parks and Recreation Department. Funding for the software program has been allocated in the department’s Fiscal Year 2012 budget. In response to a question from Council, Jerry Sepich, Parks and Recreation Director, stated staff members from Parks and Recreation and the IT Departments researched the software. He added the overall consensus was that SportSites was the best choice for the needs of the Parks and Recreation Department. A motion was made by Mr. Johnston, seconded by Mrs. Nye, to approve an agreement with SportSites, Inc., in the amount of $6,000.00 for software to be used by the Parks and Recreation Department, subject to Legal Department approval. Upon roll call, those voting in favor were Johnston, Nye, Bray, Brown, Cooper and Moore. AGENDA ITEM NO. 17: Council was asked to approve a Membership PURCHASING agreement with King County Director’s COOPERATIVE Association (KCDA) Purchasing Cooperative. MEMBERSHIP Membership with the Association is free and AGREEMENT-KCDA offers a purchasing tool to receive products at competitive pricing. Membership is being requested to receive discount pricing in connection with a recent bid regarding furniture for the new Water Operations facility. A motion was made by Mr. Moore, seconded by Mr. Bray, to approve a Membership Agreement with King County Director’s Association (KCDA) Purchasing Cooperative, subject to Legal Department approval. In response to a question from Council, Dave Swindell, Chief REGULAR CITY COUNCIL MEETING 12 MARCH 15, 2012 Financial Officer, stated the KCDA is a purchasing cooperative originally formed by school districts to increase their buying power on furniture and office supplies. He added that the KCDA has grown to include surrounding states and is open to municipalities. Mr. Swindell stated there is no membership fee and no continuing cost for membership. Mr. Moore’s motion was voted upon at this time. Upon roll call, those voting in favor were Moore, Bray, Brown, Cooper, Johnston and Nye. AGENDA ITEM NO. 18: Council was asked to consider furniture bids FURNITURE BIDS received on February 1, 2012, for the new –NEW WATER Water Operations facility. Staff OPERATIONS FACILITY recommended awarding the bid to Intermountain Design, Inc., in the amount of $32,338.36 who submitted the lowest responsive bid by utilizing King County Director’s Association (KCDA) pricing. In the event that Council does not wish to enter into a purchasing agreement with KCDA, staff requested that the bid be awarded to the next low responsive bid. Funds are available in the Water Department Fiscal Year 2012 budget. A motion was made by Mr. Bray, seconded by Mr. Johnston, to accept the recommendations of staff and award the Water Operations facility furniture bids received on February 1, 2012, to Intermountain Design, Inc., of Boise, in the amount of $32,338.36. Upon roll call, those voting in favor were Bray, Johnston, Brown, Cooper, Moore and Nye. AGENDA ITEM NO. 19: Council was asked to approve a bid for the BID-STREET 2012 purchase of GSB-88 + Latex Emulsion for the SUMMER PAVING 2012 Summer Paving Program to Asphalt PROGRAM Systems, Inc., in the amount of $47,628.00, subject to Legal Department approval, and authorize the Mayor to sign any necessary contract documents. The product is a trademarked material that no other company makes and therefore it is impractical/impossible to obtain three (3) bids. The amount requested is 80 tons (approximately 19,440 gallons) at $2.45 per gallon for a total purchase price of $47,628.00 (Price reflects F.O.B charge from Salt Lake City, Utah.) A motion was made by Mrs. Nye, seconded by Mr. Bray, to approve a bid for the purchase of GSB-88 + Latex Emulsion for the 2012 Summer Paving Program to Asphalt Systems, Inc., of Salt Lake City, Utah, in the amount of $47,628.00, subject to Legal Department approval, and authorize the Mayor to sign any necessary contract documents. Upon roll call, those voting in favor were Nye, Bray, Brown, Cooper, Johnston and Moore. REGULAR CITY COUNCIL MEETING 13 MARCH 15, 2012 AGENDA ITEM NO. 20: Council was asked to accept the STREET 2012 PAVING recommendations of staff and award the PROGRAM-PIGGY-BACK following piggy-back bids and if they are BIDS accepted, authorize the Mayor to sign the necessary documents, subject to Legal Department approval. The piggy-back bids are: -IDAHO ASPHALT (a) Piggy-back bid on Bingham County’s 2011 bid SUPPLY, INC. for the purchase of emulsion products from Idaho Asphalt Supply, Inc., for 221 tons of CRS-2 at $455.00 per ton; 68 tons of CSS-1H-DIL 50/50 at $380.00 per ton; and 300 tons of CQS-1HP at $595.00 per ton for a total of $304,895.00. Prices include F.O.B. from Blackfoot, Idaho and are within the budgeted amounts; and -VALLEY SLURRY (b) Piggy-back bid on a 2011 Valley Slurry Seal SEAL COMPANY Company bid price of $1.36 per square yard in-place Micro Surface Product. The intention is to cover 154,088 square yards for a total price of $209,560.00 and Valley Slurry has agreed to allow the piggy-back purchase. A motion was made by Mr. Bray, seconded by Mr. Brown, to accept the recommendations of staff and award the piggy-back bids to purchase items listed in Agenda Item No. 20 (a) in the amount of $304,895.00 from Idaho Asphalt Supply, Inc., and Agenda Item No. 20 (b) in the amount of $209,560.00 from Valley Slurry Seal Company. Upon roll call, those voting in favor were Bray, Brown, Cooper, Johnston, Moore and Nye. There being no further business, Mayor Blad adjourned the meeting at 7:49 PM. APPROVED BY: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK REGULAR CITY COUNCIL MEETING 14 MARCH 15, 2012 PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK