City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL AGENDA CLARIFICATION MEETING AND REGULAR CITY COUNCIL MEETING DECEMBER 20, 2012 CLARIFICATION The City Council Agenda Clarification MEETING Meeting was called to order at 5:30 p.m. by Mayor Brian Blad. Council members present were Roger Bray, Steve Brown, Jim Johnston, Gary Moore and Eva Johnson Nye. Council member Craig Cooper was excused. No motions, resolutions, orders, or ordinances were proposed. No vote was taken. REGULAR CITY COUNCIL MEETING AGENDA ITEM NO. 1: The Regular City Council meeting was called ROLL CALL AND to order at 6:04 p.m. by Mayor Brian Blad. PLEDGE OF Council members present were Roger Bray, ALLEGIANCE Steve Brown, Jim Johnston, Gary Moore and Eva Johnson Nye. Council member Craig Cooper was excused. AGENDA ITEM NO. 2: The invocation was given by Pastor Mike INVOCATION Popovich from First Baptist Church. AGENDA ITEM NO. 3: Council was asked to consider the following CONSENT AGENDA business items: -TREASURER’S (a) Treasurer’s Report for November, showing REPORT cash and investments as of November 30, 2012 in the amount of $19,789,855.11. -COMMUNITY (b) Confirm the Mayor’s appointment of Brenda DEVELOPMENT Pollard to continue her service as a member BLOCK GRANT (CDBG) of the CDBG Advisory Committee, Ms. ADVISORY COMMITTEE Pollard’s term will begin January 1, 2013 REAPPOINTMENT and will expire January 1, 2016. -CONSTRUCTION (c) Confirm the Mayor’s reappointments of Robert BOARD OF APPEALS Alleman and Ted Booth to continue their AND REVIEW service as members of the Construction Board REAPPOINTMENTS of Appeals and Review. Both terms will begin December 31, 2012 and will expire December 31, 2014. -HOUSING (d) Confirm the Mayor’s appointment of Karina AUTHORITY BOARD Hensley to serve as a member of the Housing OF DIRECTORS Authority of Pocatello Board of Directors, APPOINTMENT replacing Floyd Bankson who resigned. Ms. Hensley’s term will begin December 21, 2012 and will expire July 2, 2013. REGULAR CITY COUNCIL MEETING 2 DECEMBER 20, 2012 -OPEN SPACE (e) Confirm the Mayor’s appointment of Lynn ADVISORY Hebdon to serve as a member of the Open COMMITTEE Space Advisory Committee, replacing Brian APPOINTMENT Holmes who resigned. Mr. Hebdon’s term will begin December 21, 2012 and will expire July 6, 2014. -JAPANESE (f) Confirm the Mayor’s appointment of Diana SISTER CITIES Loveland to serve as a member of the SUBCOMMITTEE Japanese Sister Cities Subcommittee, APPOINTMENT replacing Kellie Maughan whose term expired. Ms. Loveland’s term will begin December 21, 2012 and will expire December 21, 2016. -RESOLUTION (g) Adopt a resolution (2012-16) providing for REIMBURSEMENT FOR the reimbursement of costs incurred by Kerry INSTALLATION OF and Nancy Cameron for the installation of an SANITARY SEWER eight-inch sanitary sewer main line which LINE ON JEAN STREET will potentially benefit five lots on Jean Street. The resolution provides for a ten year period within which reimbursement would be required, and one renewal period subject to Council approval. -COUNCIL DECISION (h) Adopt the Council’s decision to grant an TAXICAB LICENSE appeal by Michael Joseph Connell of the APPEAL Pocatello Police Department’s decision to deny him the issuance of a taxi license. Council granted the issuance of a taxi license to Mr. Connell subject to conditions. A motion was made by Mr. Moore, seconded by Mrs. Nye, to approve the items on the consent agenda. Upon roll call, those voting in favor were Moore, Nye, Bray, Brown and Johnston. AGENDA ITEM NO. 4: Mayor Blad announced that there were no COMMUNICATIONS AND communications or proclamations. PROCLAMATIONS Mayor Blad recognized members of Scout Troop No. 777 in attendance. AGENDA ITEM NO. 5: Mayor Blad reminded the Council of the CALENDAR REVIEW January 3rd Regular Council meeting at 6:00 p.m. and the January 10th Study Session at 9:00 a.m. Mayor Blad announced that the East Mink Creek Nordic Center is now open; Parks and Recreation Holiday Hoopla Free Throw Contest is scheduled to be held at 2:00 p.m. at Dick’s Sporting Goods on December 22nd; City offices will be closed on Tuesday, December 25th and January 1st to observe the Christmas and New Year’s holidays; REGULAR CITY COUNCIL MEETING 3 DECEMBER 20, 2012 there will be special garbage pick-up for Christmas over flow December 26th through December 31st; and that Christmas tree collection boxes will be provided at City Hall, Rainey Park and Sister City Park for Christmas tree disposal December 26th through January 3rd. Mayor Blad announced Idaho Governor C.L. “Butch” Otter has asked all Idaho residents to observe a moment of silence on Friday, December 21 at 9:30 a.m. in remembrance of the victims of the Newtown, Connecticut shooting. Mr. Johnston announced the Senior Citizens Center will be hosting a Holiday program beginning at 11:00 a.m. at the Senior Center on December 21st. AGENDA ITEM NO. 6: Mayor Blad announced there were no DISCUSSION ITEMS discussion items from the audience. FROM THE AUDIENCE AGENDA ITEM NO. 7: This time was set aside for the Council to PUBLIC HEARING receive comments from the public regarding –TRANSIT FISCAL the 2012 Fiscal Year 5307 Grant application; YEAR 2012 authorize the Mayor and City attorney to PIN 5307 GRANT the 2012 Fiscal Year 5307 Grant APPLICATION Certification; and authorize the Public Transit Director, subject to Legal Department review, to PIN the application and execution modification to the grant as required. Mayor Blad opened the public hearing. Dave Hunt, Transit Director, gave an overview of the proposed grant application and the services offered by the Transit system. In response to questions from Council, Mr. Hunt stated positive feedback has been received regarding the services offered by the Transit Department and changes are continually sought to improve services. He added a portion of the funds received through the 5307 Grant will be used for replacement of aging vehicles which have surpassed their useful life. Mayor Blad announced that no written correspondence was received. There being no public comments, Mayor Blad closed the public hearing. A motion was made by Mr. Johnston, seconded by Mr. Brown, to approve the 2012 Fiscal Year 5307 Grant application; authorize the Mayor and City attorney to PIN the 2012 Fiscal Year 5307 Grant Certification; and authorize the Public Transit Director, subject to Legal Department review, to PIN the application and execution REGULAR CITY COUNCIL MEETING 4 DECEMBER 20, 2012 modification to the grant as required. Upon roll call, those voting in favor were Johnston, Brown, Bray, Moore and Nye. AGENDA ITEM NO. 8: This time was set aside for the Council to PUBLIC HEARING accept comments regarding proposed -PROGRAM YEARS 2010 reallocations within Program years 2010 and AND 2012 CDBG 2012 Community Development Block Grant ACTION PLAN (CDBG) Annual Action Plans. These AMENDMENTS amendments were reviewed and recommended for approval by the CDBG Advisory Committee at their meeting on November 7, 2012. A 30-day written comment period began November 13, 2012 and ended December 13, 2012. Following the public hearing, Council may wish to approve the reallocations and authorize their submission, including any public comments, to Housing and Urban Development. Mayor Blad opened the public hearing. Melanie Gygli, Neighborhood and Community Services Division Manager, gave an overview of the amendments and reallocations for the plan years outlined. She announced the amendments were designed to facilitate timely close out of the 2010 and 2012 program years, account for unanticipated program income and make the best use of the anticipated allocation for 2013. Mayor Blad announced no written comments had been received. As no comments were received from the public, Mayor Blad closed the public hearing and opened the discussion for the Council members. A motion was made by Mrs. Nye, seconded by Mr. Bray, to approve the reallocations within the Community Development Block Grant (CDBG) Program years 2010 and 2012 Annual Action Plans and authorize their submission to Housing and Urban Development. Upon roll call, those voting in favor were Nye, Bray, Brown, Johnston and Moore. AGENDA ITEM NO. 9: This time was set aside for the Council to PUBLIC HEARING receive public comments on the proposed -PROPOSED PROGRAM Community Development Block Grant (CDBG) YEAR 2013 Program Year 2013 Annual Action Plan. The COMMUNITY DEVELOPMENT CDBG Advisory Committee recently concluded BLOCK GRANT (CDBG) its annual grant application process and ANNUAL ACTION PLAN recommended approval of the submitted plan. Funding requests for 2013 total $442,930.00 and the City anticipated receiving approximately $367,848.00. This is an eight percent reduction in the current year’s allocation. Therefore, $75,082.00 in requests cannot be funded. Following the public hearing the Council may wish to endorse or modify the Advisory Committee’s recommendations and authorize submission, REGULAR CITY COUNCIL MEETING 5 DECEMBER 20, 2012 including any public comments, of the Action Plan to the Department of Housing and Urban Development (HUD). The Council was also asked to authorize the Mayor’s signature on all requisite contract documents, subject to Legal Department review, with HUD and any subrecipients or subcontractors. Mayor Blad opened the public hearing. Melanie Gygli, Neighborhood and Community Services Division Manager, gave an overview of the proposed budget and the recommendations for allocations by the CDBG Committee. Mayor Blad announced written correspondence was received and previously distributed to Council. Mark Dahlquist, Pocatello Neighborhood Housing (PNHS) Executive Director, gave an overview of the application by PNHS for CDBG funds. He outlined programs and services currently offered by PNHS and how CDBG funding allows for those services. BJ Stensland, Aid for Friends Executive Director, gave an overview of the application by Aid for Friends and asked the Council to consider funding in the amount of $10,000.00 to help pay for the rehabilitation of an aging sewer line at the homeless shelter. She added funding has been secured through Bannock County to pay for over half of the proposed cost of the project. Ms. Gygli stated that if the Council chooses to fund the Aid for Friends sewer line project, funds would be diverted from the sidewalk rehabilitation program and savings on the sewer project, if any, would revert back to the sidewalk program. There being no further public comments, Mayor Blad closed the public hearing. A motion was made by Mr. Bray, seconded by Mr. Johnston, to modify the CDBG Advisory Committee’s recommendations and reduce the sidewalk fund by $10,000.00 ($84,036.00); and designate $10,000.00 to Aid for Friends with the following condition: if there is savings within the sewer rehabilitation project, the funds will revert back to the CDBG sidewalk fund; authorize submission, including any public comments, of the Action Plan to the Department of Housing and Urban Development (HUD) and authorize the Mayor’s signature on all requisite contract documents, subject to Legal Department review, with HUD and any subrecipients or subcontractors. Upon roll call, those voting in favor were Bray, Johnston, Brown, Moore and Nye. REGULAR CITY COUNCIL MEETING 6 DECEMBER 20, 2012 AGENDA ITEM NO. 10: Council was asked to authorize additional OPERATION FACELIFT funds for façade improvements to the City- -GATE CITY BOXING owned property at 323 North Main Street CLUB BUILDING presently occupied by the Gate City Boxing Club. Funds are available and have been budgeted within the Standrod Trust for historic preservation projects, subject to Council approval. A motion was made by Mr. Johnston, seconded by Mr. Moore, to authorize additional funds in the amount of $5,371.44 for façade improvements to the City-owned property at 323 North Main Street presently occupied by the Gate City Boxing Club, as budgeted within the Standrod Trust for historic preservation projects. Upon roll call, those voting in favor were Johnston, Moore, Bray, Brown and Nye. AGENDA ITEM NO. 11: Council was asked to approve, subject to B.I.D. MANAGEMENT Legal Department review, a renewal of the AGREEMENT management agreement with Old Town Pocatello to administer and manage the operations of the Business Improvement District (B.I.D.). Council was also asked to acknowledge that they have reviewed the employment agreement of Stephanie Palagi with Old Town Pocatello as provided for in the management agreement. A motion was made by Mr. Bray, seconded by Mr. Johnston, to approve, subject to Legal Department review, a renewal of the management agreement with Old Town Pocatello to administer and manage the operations of the Business Improvement District (B.I.D.) and acknowledged Council’s review of the employment agreement of Stephanie Palagi with Old Town Pocatello as provided for in the management agreement. Upon roll call, those voting in favor were Bray, Johnston, Brown, Moore and Nye. AGENDA ITEM NO. 12: Council was asked to accept the PARKING ENFORCEMENT recommendation of staff and approve the VEHICLE PURCHASE purchase of a 2013 SMART parking enforcement -POLICE DEPARTMENT vehicle in the amount of $17,289.00 from Smart Center Lindon located in Lindon, Utah. Smart Center Lindon is the closest authorized dealer for parking enforcement vehicles in our area. Funds are available in the 2013 Police Department budget for this purchase. A motion was made by Mr. Moore, seconded by Mr. Brown, to accept the recommendation of staff and approve the purchase of a 2013 SMART parking enforcement vehicle in the amount of $17,289.00 from Smart Center Lindon located in Lindon Utah. Upon roll call, those voting in favor were Moore, Brown, Bray, Johnston and Nye. REGULAR CITY COUNCIL MEETING 7 DECEMBER 20, 2012 AGENDA ITEM NO. 13: Council was asked to approve a lease AIRPORT LEASE agreement with James Allen for property at AGREEMENT-ALLEN the Pocatello Regional Airport. The lease will be for a five-year term and is for approximately 1,020 square feet of property upon which Mr. Allen has an aircraft hangar. The rental rate will be $143.48 per year, reviewed annually. A motion was made by Mr. Brown, seconded by Mr. Johnston, to approve a lease agreement with James Allen for property at the Pocatello Regional Airport for a five-year term for approximately 1,020 square feet of property upon which Mr. Allen has an aircraft hangar and that the rental rate will be $143.48 per year, reviewed annually. Upon roll call, those voting in favor were Brown, Johnston, Bray, Moore and Nye. AGENDA ITEM NO. 14: Council was asked to adopt a resolution RESOLUTION supporting the updated Title VI Plan which –TITLE VI PLAN allows Pocatello Regional Transit to be in TRANSIT compliance with FTA and ITD requirements for receiving grant funds. A motion was made by Mrs. Nye, seconded by Mr. Johnston, to adopt a resolution (2012-17) supporting the updated Title VI Plan which allows Pocatello Regional Transit to be in compliance with FTA and ITD requirements for receiving grant funds. Upon roll call, those voting in favor were Nye, Johnston, Bray, Brown and Moore. AGENDA ITEM NO. 15: Council was asked to adopt a resolution RESOLUTION supporting a 2012 Affirmative Action Plan -2012 AFFIRMATIVE for the Transit Department. Each year the ACTION PLAN-TRANSIT Transit Department is required to submit an updated Affirmative Action Plan. The proposed plan describes actions the department will take to meet goals for women/minority/veteran/ and disabled employment. A motion was made by Mr. Bray, seconded by Mrs. Nye, to adopt a resolution (2012-18) supporting a 2012 Affirmative Action Plan for the Transit Department. Upon roll call, those voting in favor were Bray, Nye, Brown, Johnston and Moore. There being no further business, Mayor Blad adjourned the meeting at 6:45 p.m. REGULAR CITY COUNCIL MEETING 8 DECEMBER 20, 2012 APPROVED: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK