City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL AGENDA CLARIFICATION MEETING AND REGULAR CITY COUNCIL MEETING NOVEMBER 7, 2013 CLARIFICATION The City Council Agenda Clarification MEETING Meeting was called to order at 5:33 p.m. by Mayor Brian Blad. Council members present were Steve Brown, Craig Cooper, Gary Moore and Eva Johnson Nye. Council members Roger Bray and Jim Johnston were excused. No motions, resolutions, orders or ordinances were proposed. No vote was taken. REGULAR CITY COUNCIL MEETING AGENDA ITEM NO. 1: The Regular City Council meeting was called ROLL CALL AND to order at 6:02 p.m. by Mayor Brian Blad. PLEDGE OF Council members present were Steve Brown, ALLEGIENCE Craig Cooper, Gary Moore and Eva Johnson Nye. Council members Roger Bray and Jim Johnston were excused. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The invocation was given by Pastor Jim INVOCATION Jones, Blazing Grace Church. Mayor Blad announced agenda item No. 3(k) had been pulled from the agenda at the request of the Police Department. AGENDA ITEM NO. 3: Council was asked to consider the following CONSENT AGENDA business items: -MINUTES (a) Waive the oral reading of the minutes and approve the minutes from the October 10, 2013 Study Session and the October 29, 2013 Executive Session. -PAYROLL AND (b) Payroll and material claims for the month of MATERIAL CLAIMS October 2013 in the amount of $7,378,552.70. -AIRPORT (c) Confirm the Mayor’s reappointments of Roland COMMISSION Smith and Dwayne Sudweeks to continue their REAPPOINTMENTS service as members of the Airport Commission. Both terms will begin November 20, 2013 and will expire November 20, 2015. -FORT HALL (d) Confirm the Mayor’s appointment of Vernon REPLICA Preston to serve as a member of the Fort COMMISSION Hall Replica Commission, filling a long-term APPOINTMENT vacancy. Mr. Preston’s term will begin November 8, 2013 and will expire November 8, 2017. REGULAR CITY COUNCIL MEETING 2 NOVEMBER 7, 2013 -HEARING (e) Confirm the Mayor’s appointment of Susan EXAMINER Lorenz to serve as a Hearing Examiner. Ms. APPOINTMENT Lorenz’s term will begin November 8, 2013 and is non-expiring. -HISTORIC (f) Confirm the Mayor’s appointment of Jacquee PRESERVATION Alvord to serve as a member of the Historic COMMISSION Preservation Commission, replacing Brett APPOINTMENT Hyde who resigned. Ms. Alvord’s term will begin November 8, 2013 and will expire August 21, 2015. -SISTER CITIES (g) Confirm the Mayor’s reappointment of Sanae COMMITTEE Wood to continue her service as a member of REAPPOINTMENT the Japanese Sister Cities Subcommittee. JAPANESE Ms. Wood’s term will begin November 18, 2013 SUBCOMMITTEE and will expire November 18, 2017. -SISTER CITIES (h) Confirm the Mayor’s appointment of Jesse COMMITTEE Kiboko to serve as a member of the African APPOINTMENT Sister Cities Subcommittee, filling a long- AFRICAN term vacancy. Mr. Kiboko’s term will begin SUBCOMMITTEE November 8, 2013 and will expire November 8, 2017. -RATIFICATION (i) Council was asked to ratify the donative -DONATIVE TRANSFER transfer of a 1992 Ford CB Truck from the FIRE DEPARTMENT Fire Department to West End Fire Protection VEHICLE District of Paul, Idaho. This transaction is a trade and in return the City of Pocatello has accepted possession of a 2007 BME Spartan Model 1986 Multi-stage Truck from the Bureau of Homeland Security. -COUNCIL DECISION (j) Adopt the Council’s decision to overturn the –OVERTURN HPC Historic Preservation Commission’s (HPC) DENIAL REGARDING decision to deny the issuance of a WINDOWS AT Certificate of Appropriateness which would STATION SQUARE provide for the replacement of wood windows with colored vinyl clad windows for Station Square (the upper floor only), a/k/a the Fargo Building, located at 200 South Main Street. -APPEAL OF (k) As announced earlier, the appeal by DAY CARE LICENSE Rebekah Chandler who was denied the renewal DENIAL of her Day Care license, was pulled from the -REBEKAH CHANDLER agenda. A motion was made by Mr. Moore, seconded by Mr. Brown, to approve the items on the consent agenda. Upon roll call, those voting in favor were Moore, Brown, Cooper and Nye. AGENDA ITEM NO. 4: Mayor Blad welcomed boy scouts from REGULAR CITY COUNCIL MEETING 3 NOVEMBER 7, 2013 COMMUNICATIONS AND Scout troops No. 331, No. 145, No. 315 and PROCLAMATIONS No. 342. Mr. Moore, on behalf of Mayor Blad, proclaimed November 30, 2013 to be “Small Business Saturday” in Pocatello and urged citizens to shop locally for their holiday shopping. Matt Hunter, Greater Pocatello Chamber of Commerce Executive Director, and Stephanie Palagi, Old Town Pocatello Executive Director, accepted the proclamation and thanked the Mayor and Council for their support. Mr. Brown, on behalf of Mayor Blad, proclaimed November 2013 to be Native American Heritage Month in Pocatello and urged citizens to commemorate the month of November to celebrate the culture, history and traditions of Native Americans. Ruth Whitworth, City Clerk, announced that a sufficient number of signatures had been received to place a referendum of Ordinance 2921 on the May 20, 2014 ballot. AGENDA ITEM NO. 5: Mayor Blad reminded the Council of the CALENDAR REVIEW November 14th Study Session at 9:00 a.m. and November 21st Regular Council meeting at 6:00 p.m. Mayor Blad announced that City Offices would be closed on November 11th to observe Veterans Day. However, garbage and recycling pickups will remain on their regularly scheduled days; parking at the Animal Shelter will be disrupted for up to two weeks while the contractor is blasting. Contact the Animal Shelter for more information regarding alternative parking; and the Sanitation Department annual leaf pick-up program will take place November 11th through November 22nd. Mayor Blad wished good luck to area high school football teams and announced the Marine Corps 238th birthday would be on Sunday, November 10th. AGENDA ITEM NO. 6: Niki Taysom, 4604 Burley Drive, DISCUSSION ITEMS Chubbuck, shared her concerns regarding FROM THE AUDIENCE upcoming activities at local libraries. Idaho Lorax, Pocatello resident, shared his support of small businesses and concerns regarding potentially harmful materials. Skyler Seibers, 75 Toponce, shared his support for smoke free bars in Pocatello. Anthony Beebe, 75 Toponce, expressed his support for smoke free workplaces in Pocatello. REGULAR CITY COUNCIL MEETING 4 NOVEMBER 7, 2013 AGENDA NO. 7: This time was set aside to receive comments PUBLIC HEARING from the public regarding a request from –VACATION OF Jared Ratliff, representing IDG Parkside, RIGHT OF WAY ON Inc. (mailing address: 3960 South 2nd Avenue, BENGAL VIEW DRIVE Pocatello ID 83201) and Rocky Mountain Engineering and Surveying (mailing address: 2043 East Center Street, Pocatello ID 83201) to vacate and abandon the public’s interest in a portion of the right-of-way on the west end of Bengal View Drive (east of South 2nd Avenue and north of Fredregill Road). Mayor Blad opened the public hearing. Brady Smith, Rocky Mountain Engineering and Surveying, gave an overview of the proposal and asked that the parcel be vacated and replatted to satisfy all setbacks. Matthew Lewis, Planning Division Manager, stated staff recommended approval of the vacation with the following condition: Elimination or moving of existing utilities or infrastructure and expense thereto shall be the applicant’s responsibility. He added that because of the small size of the parcel, it was recommended that the appraisal of the property be waived, and compensation to the City be based on land values of surrounding property within the subdivision. Mayor Blad announced no written correspondence had been received. There being no further public comments, Mayor Blad closed the public hearing. A motion was made by Mr. Moore, seconded by Mrs. Nye, to vacate and abandon the public’s interest in a portion of the right-of-way on the west end of Bengal View Drive measuring approximately 133 square feet in area with the condition recommended by staff and to grant the applicant’s request to waive the requirement to have the area appraised and that the applicant shall pay a total of $422.57 prior to the vacating ordinance being finalized and that the decision be set out in proper Council Decision format. Upon roll call, those voting in favor were Moore, Nye, Brown and Cooper. AGENDA ITEM NO. 8: Council was asked to consider the EQUIPMENT BID/LEASE recommendations of staff and award a bid for –WATER DEPARTMENT two (2) backhoe/loader combinations to Western States Equipment who submitted the low bid for a five-year lease with annual payments of $13,952.52. The total lease price will be $69,762.60. If approved, Council may also wish to authorize the Mayor’s signature on the lease, subject to Legal Department review. REGULAR CITY COUNCIL MEETING 5 NOVEMBER 7, 2013 Funding for this equipment is budgeted within the Water Department’s Fiscal Year 2014 budget. A motion was made by Mr. Brown, seconded by Mr. Moore, to award a bid for two (2) backhoe/loader combinations to Western States Equipment who submitted the low bid for a five-year lease with annual payments of $13,952.52 and that the total lease price will be $69,762.60 and authorize the Mayor’s signature on the lease, subject to Legal Department review. Upon roll call, those voting in favor were Brown, Moore, Cooper and Nye. AGENDA ITEM NO. 9: Council was asked to approve, subject to B.I.D. MANAGEMENT Legal Department review, a renewal of the AGREEMENT-OLD management agreement with Old Town Pocatello TOWN POCATELLO to administer and manage the operations of the Business Improvement District (B.I.D.). Council was also asked to acknowledge that they have reviewed the employment agreement of Stephanie Palagi with Old Town Pocatello as provided for in the management agreement. A motion was made by Mr. Moore, seconded by Mrs. Nye, to approve, subject to Legal Department review, a renewal of the management agreement with Old Town Pocatello to administer and manage the operations of the Business Improvement District (B.I.D.) and acknowledged that they have reviewed the employment agreement of Stephanie Palagi with Old Town Pocatello as provided for in the management agreement. Upon roll call, those voting in favor were Moore, Nye, Brown and Cooper. AGENDA ITEM NO. 10: Council was asked to approve the renewal of AGREEMENT-MERCER an agreement with Mercer Health and Benefits HEALTH AND BENEFITS to provide benefits consulting services for CONSULTING the coming fiscal year at a cost of SERVICES $20,000.00. A motion was made by Mrs. Nye, seconded by Mr. Cooper, to approve the renewal of an agreement with Mercer Health and Benefits to provide benefits consulting services for the coming fiscal year at a cost of $20,000.00. Upon roll call, those voting in favor were Nye, Cooper, Brown and Moore. AGENDA ITEM NO. 11: Council was asked to adopt a resolution RESOLUTION approving the annual revision of the –POCATELLO REGIONAL Affirmative Action Plan for Pocatello TRANSIT Regional Transit. The Plan includes REGULAR CITY COUNCIL MEETING 6 NOVEMBER 7, 2013 AFFIRMATIVE ACTION accomplishments, goals and timetables for PLAN FOR FISCAL implementation of the Plan. YEAR 2014 A motion was made by Mr. Moore, seconded by Mrs. Nye, to adopt a resolution (2013-15) approving the annual revision of the Fiscal Year 2014 Affirmative Action Plan for Pocatello Regional Transit. Upon roll call, those voting in favor were Moore, Nye, Brown and Cooper. AGENDA ITEM NO. 12: Council was asked to consider a Professional PROFESSIONAL Services Agreement with CH2M Hill for design SERVICES AGREEMENT services for the rehabilitation of the -BENTON STREET BRIDGE Benton Street Bridge. The City’s portion REHABILITATION for the design work is $35,014.00 which is 7.34% of the total cost. This construction project is scheduled for 2016. A motion was made by Mr. Moore, seconded by Mr. Brown, to approve a Professional Services Agreement with CH2M Hill for design services for the rehabilitation of the Benton Street Bridge and that the City’s portion for the design work is $35,014.00, which is 7.34% of the total cost. Upon roll call, those voting in favor were Moore, Brown, Cooper and Nye. Mr. Brown clarified that agendas for Regular City Council meetings and Study Sessions are published on the Monday before each meeting and reminded citizens that written comments concerning agenda items may be forwarded to City Council members at that time. He emphasized that City Council meetings are set aside for decision making. There being no further business, Mayor Blad adjourned the meeting at 6:40 p.m. APPROVED: BRIAN C. BLAD, MAYOR ATTEST: REGULAR CITY COUNCIL MEETING 7 NOVEMBER 7, 2013 RUTH E. WHITWORTH, CMC, CITY CLERK PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK