City Council

1 CITY OF POCATELLO, IDAHO CITY COUNCIL STUDY SESSION APRIL 10, 2014 AGENDA ITEM NO. 1: Mayor Brian Blad called the City Council Study Session to order ROLL CALL at 9:03 a.m. Council members present were Steve Brown, Craig Cooper, Jim Johnston, Gary Moore and Michael L. Orr. Council member Eva Johnson Nye arrived at 9:15 a.m. AGENDA ITEM NO. 2: Lynn Transtrum, Building Official and Staff Liaison to the -CONSTRUCTION BOARD Construction Board of Appeals was present to discuss the OF APPEALS UPDATE Board’s goals and projects, as well as Council’s policies and expectations. Mr. Transtrum reviewed responsibilities of the Board which includes interpreting Building and Fire Codes. He mentioned over the last 15 years one appeal has been heard before the Board. Mr. Transtrum explained most of the questions received by the Board are regarding fence permits. He noted the Board meets on an “as needed” basis and sometimes there are six to eight months between meetings. AGENDA ITEM NO. 3: Dave Hunt, City ADA Coordinator and Ex-Officio member -ADA/504 COORDINATING from the Disabled Citizens ADA/504 Coordinating Committee COMMITTEE UPDATE was present to discuss the Committee’s goals and projects, as well as Council’s policies and expectations. Mr. Hunt reported the Committee has not had a regular meeting for several months because they lack enough members to have a quorum. He explained the big emphasis right now is to identify ADA barriers/issues that citizens may face. Mr. Hunt mentioned the Committee hopes to complete a revised ADA plan this year. In response to questions from Council, Mr. Hunt explained individuals serving on the Committee represent “all” members of the community. ADA access issues on Idaho State University Campus have been identified. He noted long strides have been made regarding these issues and the Committee is looking at possible resources to remove ADA barriers. Mr. Hunt mentioned citizens may notice the installation of street crossing signals that have audible prompts to help individuals that are legally blind cross intersections safely. AGENDA ITEM NO. 4: Sharon Tusi (mailing address: 446 North 7th Avenue Pocatello, -PROPOSED FIRE HYDRANT ID 83201) was present to discuss a proposal that would allow PAINTING PROJECT-ISU decorative painting of City owned fire hydrants located on Idaho State University (ISU) campus. Ms. Tusi gave a brief history of her proposal noting the project is something she has been thinking about for a couple of years. She is a senior at ISU and would like to move forward with the project to earn credits for school. Ms. Tusi hopes to eventually include other fire hydrants across the City for the decorative paint program. Council member Nye arrived at 9:15 a.m. CITY COUNCIL STUDY SESSION 2 APRIL 10, 2014 Ms. Tusi would like to start the project with a fire hydrant located in front of the Fine Arts building and eventually progress across ISU campus. She explained there are quite a few artists that are interested in participating in the project. Mr. Orr shared his concerns that correspondence from the Fire Department and Water Department state they are opposed to the idea of painting fire hydrants. He suggested Ms. Tusi research an alternate option such as painting city owned bus stop benches and/or shelters. Ms. Tusi stated most of the concerns she is aware of include citizens taking it upon themselves to paint fire hydrants without approval from City staff. She noted that she is not in control of the actions of other citizens. Ms. Tusi explained she is not asking for funding from Council to paint the hydrants and does not anticipate any financial support for the project. Council discussion followed regarding the beautification benefits of decorative hydrants as well as safety issues in an emergency situation. Concerns included decorative painting may hinder the ability to identify water pressure issues at each hydrant. In response to a question from Council, Dave Hunt, Pocatello Transit Director, reported the City of Boise has incorporated great art projects utilizing their transit benches. Mayor Blad encouraged Ms. Tusi to consider painting transit benches instead of fire hydrants. He noted it is against City Code to have advertising on Public Transit benches so she could decorate the entire bench. Mr. Johnston feels the hydrant project it is a good idea that may help bring the ISU Community and City together. Mr. Moore stated fire hydrants are located in certain areas for a purpose and there are legitimate reasons they are color coded. He explained the hydrants must be found quickly during an emergency. Mr. Moore shared his concerns if Fire Department staff cannot immediately locate and are not able to recognize if the hydrant has water source limitations. Ms. Tusi mentioned there are a lot of fire hydrants that are not painted annually and need to be painted. She is not looking at having City staff do the maintenance and suggested the hydrants be painted yellow and returned to their original state when needed. Ms. Tusi suggested starting decorative painting on ISU campus only and eventually moving into neighborhoods, especially busy streets for more exposure. In response to questions from Council, Rich Diehl, Deputy City Attorney, explained the City provides fire hydrants for emergency use. He reviewed the memos submitted by Fire and Water departments noting why certain color codes are placed on each hydrant. Mr. Diehl is concerned if the Council allows departure from the standard painting format, it may open the City up to liability. Procedures have been established and this includes ISU Campus because the City provides water for hydrants located there. After additional discussion, it was the consensus of the Council that Ms. Tusi work with Fire and Water Department staff to approve her painting diagrams for fire hydrants on ISU campus before moving forward with the project. It was clarified if City staff does not approve submitted diagrams, Ms. Tusi is not authorized to move forward with the hydrant project. CITY COUNCIL STUDY SESSION 3 APRIL 10, 2014 AGENDA ITEM NO. 5: Shelley Goings, Tim Forhan and David Maguire, representatives -VALLEY PRIDE UPDATE from Valley Pride, were present to give an update on the status of various projects they are assisting with in the community. Ms. Goings gave a brief overview of the organization and their relationship with the City. She explained members wished to introduce themselves to the newest Council member (Michael L. Orr). Ms. Goings noted Valley Pride is planning to divide various sections of the city between its members so they may watch for property violations in designated areas. She reported vandalism continues at Brooklyn’s playground so they have initiated the installation of a camera/security system at the playground. In response to questions from Council, Ms. Goings explained Valley Pride will move forward with the “War on Weeds Project” and work within the complaint driven City Code. She noted Council may see the names of several Valley Pride members as they report code violations. Mr. Maguire explained he is an attorney and tries to use his knowledge and expertise to help solve legal issues with property violations. He mentioned the property at 960 North Hayes has been an eyesore for many years. Although the owner has offered to donate the property to Pocatello Neighborhood Housing Services, there is not clear deed on the property and the lender does not want to cooperate to make the transition happen. Mr. Maguire would like the City to consider adopting a provision forcing a lender or property owner to clean up properties that are in violation of the City Code. Discussion regarding properties in foreclosure and lack of response from lenders continued. Suggestions regarding receiving permission to enter the property for clean-up and expense recovery followed. Mayor Blad clarified that private organizations do not have the authority to enter private property and start cleanup endeavors. A process has been established for government agencies to identify properties in violation. He also reminded Valley Pride members that the City is currently working on updating the Property Maintenance ordinance. Mr. Maguire stated Valley Pride would like City Code changed so their organization can move forward to correct property issues more quickly. He suggested private entities be allowed to take steps against lenders or individuals who will not take care of their property and thereby force necessary corrections or the property can be sold to recover costs. Ms. Goings expressed appreciation for the steps Council is taking to correct some of the City’s property maintenance issues. She is looking forward to seeing the code updates and their organization would like to participate in developing the new code. AGENDA ITEM NO. 6: Mark Dahlquist, Executive Director of Pocatello Neighborhood -POCATELLO Housing Services (PNHS) was present to update the Council on NEIGHBORHOOD the organization’s activities and future plans, including sharing of HOUSING SERVICES recent results from a survey of North Old Town residents, their UPDATE upcoming name change to NeighborWorks Pocatello, and outreach plans to residents of their targeted neighborhoods. Mr. Dahlquist reviewed the North Old Town Neighborhood Survey Results. He noted 500 households were sent surveys and they received a 40% response. The survey shows that most of the CITY COUNCIL STUDY SESSION 4 APRIL 10, 2014 tenants have lived in the area 5 years or less. An overwhelming majority of respondents show 85% of people living in the neighborhood are satisfied and 50% are very satisfied with their neighborhood. Mr. Dahlquist feels this is a reflection of the other neighborhoods in Pocatello. PNHS has applied for a couple of grants to provide a coach to work with targeted neighborhood residents to make their neighborhood a better place to live and hopes the next survey will show that things have improved. Mr. Dahlquist was pleased to announce a new name for PNHS. They will now be called NeighborWorks Pocatello. Mr. Dahlquist reported their organization will continue to meet the community’s needs through training and will now have access to a greater range of grants/capital programs; national network of NeighborWorks partners; and greater credibility with national programs and sources of capital. He feels being a part of National NeighborWorks America will also allow them to receive more grants and benefits to help the community. AGENDA ITEM NO. 7: Terry and Erica Fredrickson were present to update the Council -GATE CITY GRAYS on the Gate City Grays baseball team and discuss a proposal to SEMI-PRO BASEBALL TEAM use Halliwell Baseball Complex for the 2014 season. UPDATE Mr. Fredrickson announced Trent Seamons from Hailey, Idaho (Wood River Legion Ball) has agreed to be head coach for the Grays team. He mentioned since the time they came before City Council in 2013 there has been a lot of excitement in the community about the proposed baseball team. Mr. Fredrickson explained they have received several inquiries about concessions and games. Mrs. Fredrickson outlined proposed use of Halliwell Field and noted they are willing to work around game schedules of other users of the field. She would like the Council to consider waiving the fees to use the field and lighting costs during the first season. Mrs. Fredrickson is also interested in allowing a concessionaire to sell alcohol at the games and would like these fees waived, as well. Mr. Fredrickson acknowledged School District No. 25 will need to be involved in discussions regarding use of the field. He feels the economic advantage of having nine teams and additional attendees at the games would benefit the City. Mr. Fredrickson added that increased attendees at the games will create more job opportunities as they expand. In response to questions from Council, Alan Green, Interim Parks and Recreation Director, estimated the electrical costs for American Legion night games is around $1,000.00 per month. He estimated it would be a minimal cost to allow the Grays to use the lights and is currently working on a contract with American Legion to discuss their electricity fees. Council discussion regarding the costs of electricity for lighting during night games and possible scheduling conflicts of the fields followed. It was mentioned it may be in the best interest of both teams to work together the first year. It was the consensus of Council to have staff prepare documents for consideration at a future Council meeting. AGENDA ITEM NO. 8: Melanie Gygli, Neighborhood and Community Services (NCS) -CDBG POLICY Division Manager, was present to review with the Council the AND PROCEDURES policies and procedures governing CDBG-funded programs and MANUAL other loan funds administered by the NCS Division. If directed by Council, adoption of the policies will be placed on the April 17, 2014 Regular Council meeting. CITY COUNCIL STUDY SESSION 5 APRIL 10, 2014 Mrs. Gygli explained in 1999-2000 a set of policies and procedures were developed and adopted for the management of the City’s annual allocation of Community Development Block Grant (CDBG) funding, as well as other programs such as the Façade Improvement Loan Program. The policies outline the kinds of programs available and how they operate. Mrs. Gygli clarified the programs, policies and procedures included in the manual are: 1) Housing rehabilitation; 2) sidewalk repair; 3) homeownership assistance program; and 4) problem property demolition. She noted the manual contains everything it needs at this time and will be amended as situations change. In response to questions from Council, Mrs. Gygli explained their programs try not to relocate individuals already living in a home if at all possible. Mayor Blad adjourned the meeting at 11:06 a.m. APPROVED: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK  CITY OF POCATELLO, IDAHO CITY COUNCIL MEETING – SERVICE LEVEL REPORTS APRIL 10, 2014 Mayor Brian Blad called the City Council meeting to review Service Level Reports to order at 11:24 a.m. Council members present were Steve Brown, Craig Cooper, Jim Johnston, Gary Moore, Eva Johnson Nye and Michael L. Orr. INTRODUCTION David Swindell, Chief Financial Officer, overviewed the information that would be presented in the Service Level Reports and the planned briefing sequence which included Transportation, Neighborhood Quality and Environmental Health. He noted that the main components of the Service Level Reports would be the department’s inputs, outputs, efficiency, and optional comments. Mr. Swindell mentioned Council would also hear from Engineering and Finance departments. -STREET Randy Ghezzi, Street Superintendent, presented OPERATIONS the Street Operations Service Level Report. REPORT Mr. Ghezzi reviewed the department’s inputs and outputs for Street and Traffic Operations. He also discussed State and Federal funding information which continues to decrease. Mr. Ghezzi stated the department is planning to conduct an assessment of the City’s lane miles. He feels lane miles have increased and hopes to have the results next year. Mr. Swindell overviewed the Special Projects fund noting the current project is part of the Edson Fichter Nature Area upgrades. He explained special projects vary from year to year. Mr. Ghezzi reviewed the Street Operations facilities, fleet and equipment. He overviewed the Pocatello Traffic Management Center and cameras that are being used at traffic signals to help keep traffic moving. Staff is tracking equipment repairs and pavement management program needs. As a result, the department is now able to decrease the number of treatment methods for streets because of the successful processes being used. Mr. Ghezzi mentioned keeping with the fleet upgrade schedule has reduced downtime since there are less breakdowns and repairs for the department. Mr. Ghezzi reviewed the Portneuf River Levee. His report shows: 1) Section 1 FEMA Certification Complete; 2) August 2012 Periodic Inspection Report Received, January 2013; 3) many noted deficiencies–rodents, closures, vegetation, shoaling; 4) entire Levee System is an “Unacceptable” rating per the Army Corps of Engineers. Mr. Ghezzi mentioned there are some good changes in the evaluation of the levees by FEMA and this will help the City to be in a better position regarding the levees.  2 CITY COUNCIL MEETING SERVICE LEVEL REPORT APRIL 10, 2014 Mr. Ghezzi reviewed functions of the new Traffic Management Center which includes: assistance to the Idaho Transportation Department, Cities of Chubbuck and Pocatello; City/State Agreement on all signals within the City; increased work load for electricians; and better quality control on signal maintenance. However, this has resulted in significant increases to the signal and street light electric utility bill over the past four years. Mr. Swindell gave an overview of the cost increase for electricity and managing the utilities. He noted that State Highway User Revenue continues to decrease and it is the same throughout the State. He noted each quarter Mayor Blad sends a letter to the Legislature as a reminder the amounts continue to decrease. In response to questions from Council, Mr. Ghezzi agrees clean streets give the City a positive image. However, street sweeping while vehicles are parked on the street is a problem and his Department does not want to tow vehicles. Staff will explore options such as door hangers or advertising to notify residents of street sweeping in their area so vehicles can be removed. Mr. Ghezzi reported sweepers go out at 4:00 a.m. to clean the business areas. However, early morning sweeping in neighborhoods often results in noise complaints. Discussion was held regarding street pavement needs and management. It was noted that the City must continue to move forward with the maintenance program in order to preserve the streets. Mr. Ghezzi reported Title II of ADA requirements for curb ramps came into effect July 2013. He noted if you do anything with structural integrity to a roadway, you must incorporate ADA upgrades for sidewalks. Mr. Ghezzi explained staff must now consider ADA upgrades when evaluating the street maintenance program. He also updated the Council on street needs at the Airport. Mr. Ghezzi noted airport roads received updated treatments, as well as, new signage and striping in 2013. However, due to heavy loads, he feels road treatments should be on an annual basis. Deirdre Castillo, City Engineer, joined Mr. Swindell and Mr. Ghezzi to discuss Special Street Projects (funds 70 and 71). Ms. Castillo reviewed the Federal aid projects that fall under Fund 70 noting there are six active projects. She reviewed how the projects are coordinated and tracked. Mr. Swindell explained how the federal aid process works. He noted once a project is complete and closed out, it is determined if a refund is due to the City. City staff is  3 CITY COUNCIL MEETING SERVICE LEVEL REPORT APRIL 10, 2014 keeping track of the projects and ensuring correct refunding for in-kind and actual monies. Ms. Castillo reviews the process to track funding and work completed on federal aid projects. She currently has a total of $40 million in projects that she is managing. -ENGINEERING Deirdre Castillo, City Engineer; and Dennis DEPARTMENT Hill, Project Engineer, presented the REPORT Engineering Department Service Level Report. Ms. Castillo reviewed the organizational chart noting staffing changes since 2008 show a decrease from 12 to 7 positions. She explained two positions were moved to other departments within the City. Ms. Castillo noted their department provides engineering support to 15 other City departments and manage 10 federal aid projects for a total budget of $32 million. Other projects included: initial construction of Cheyenne Overpass project; obtained LOMR from FEMA which removed 86 properties from the Gibson Jack Creek floodplain; Lewis Street Bridge replacement design at 75%; Edson Fichter Nature Area parking lot design and construction; Assisted WPC with digester mixing project and facility plan; obtained Federal Highways permission to proceed with early right-of-way purchase at Alameda/Jefferson; and construction staking for Water Department’s Spaulding Booster station. Mr. Hill reviewed the City’s GIS system that serves a number of departments, realtors and agencies. He noted GIS staff works closely with the Water Department, Water Pollution Control, and Science and Environment; GIS support for emergency 911 dispatch and mapping; provide GIS data for various public works projects; maintain official city boundaries and street maps. Ms. Castillo explained all project modeling being done is GIS based and she feels there is a need to train additional people in this area because more is being done through GIS programs. Ms. Castillo noted each municipality uses their engineering staff in different ways and Pocatello has lower staffing levels in its Engineering Department than other cities in the region. Mayor Blad called a recess at 12:59 p.m. Mayor Blad reconvened the meeting at 1:41 p.m. -AIRPORT David Allen, Airport Manager, presented the REPORT Airport Service Level Report. Mr. Allen informed the Council of a study regarding the airport showing it has a $39 million impact on the community. He explained there was a major organizational change at the airport and the new format is working well.  4 CITY COUNCIL MEETING SERVICE LEVEL REPORT APRIL 10, 2014 Mr. Swindell reviewed the Measures of Inputs for the Airport. He noted that the Airport benefited from several Federal Grants received for various projects and program revenue from rentals, leases, and landing fees. Mr. Allen reported staff provides and maintains necessary infrastructure for the safe and secure operation of commercial passenger service, general aviation including air cargo and air tanker operations, and non-aviation industrial uses. The airport is open 24 hours a day, 7 days a week. Mr. Allen explained they must stay in compliance with FAA and TSA regulations. It was noted there are 3400 acres of property including 1300 acres inside the aviation fence and 700 acres in the business park; 15 million square feet of aviation pavement and safety areas; 9 miles of airfield lighting plus precise marking and signage requirements; and 24 City-owned buildings including a passenger terminal. In response to questions from Council, Mr. Allen noted the air service proximity to Salt Lake and Idaho Falls airports combined with limited frequency and use of small turbo-prop aircraft is a concern. There is also a lack of upgraded infrastructure for land development at the airport. Additional concerns include increased overtime costs for operations specialist staffing and aging facilities. -SANITATION Randy Allen, Sanitation Superintendent, DEPARTMENT presented the Sanitation Department Service REPORT Level Report. Mr. Randy Allen reviewed the department’s mission statement to provide efficient and cost effective collection, recycling and disposal of municipal solid waste within the Pocatello city limits. Mr. Swindell reviewed the Measure of Inputs and Outputs for the department. Mr. Allen noted there are 15,577 residential accounts and 1,400 plus commercial and industrial accounts. He feels the department is doing very well at providing cost effective service. Mr. Allen reminded the Council that utility departments are right in the middle of developing a rate study. He noted the last time this was done was 2010. Mr. Swindell reviewed how the rate study works and the breakdown of costs necessary to provide utilities in the city. Mr. Allen reported the following: 1) zero missed collection days; 2) requests for service are completed within 24 hours and many are completed the same day; 3) minimal complaints are received about service; 4) keeping clean neighborhoods; and 5) clean commercial areas.  5 CITY COUNCIL MEETING SERVICE LEVEL REPORT APRIL 10, 2014 Discussion regarding the Yard Waste Collection Pilot Project followed. The Pilot Project has been successful, but processing needs at the County landfill limit sign-ups for the program to 500. Mr. Allen mentioned staff may push forward with eliminating the annual fall leaf pick-up in plastic bags. Staff will encourage the use of paper bags or a yard waste cart. Council discussion regarding continued use of Bannock County landfill for the City’s compost program followed. -WATER Justin Armstrong, Water Superintendent, DEPARTMENT presented the Water Department Service Level REPORT Report. Mr. Armstrong reviewed the department’s mission statement to provide a safe, reliable, and adequate supply of drinking water for our customers at the lowest practical cost. Mr. Armstrong reviewed the department’s organizational chart and mentioned the average years of service is 18 years. He reported there will be several retirements in the next five years so he is trying to prepare and train new recruits. Mr. Swindell reviewed the Measures of Inputs and noted the water infrastructure is a $10 million system. Mr. Armstrong reported that water rates for Pocatello are very comparable with other cities in the area. He reviewed the extensive educational outreach programs by Water Department staff which include going to various schools and the annual Environmental Fair. Mr. Armstrong reviewed the department’s goals to: 1) provide delivery of safe, clean and reliable drinking water; 2) public health protection; 3) fire protection; 4) support for the Economy and Quality of Life; 5) same day customer service response; 6) minimal service complaints and outages; and 7) consumer and public education. Discussion regarding replacement of the Spaulding Booster station and other mainline replacement projects followed. The water meter replacement program was also reviewed and the estimated cost savings the city would receive by replacing the meters. Mr. Swindell reviewed utility rate study findings and what Council may anticipate from the study. -WATER POLLUTION Jon Herrick, Water Pollution Control (WPC) CONTROL REPORT Superintendent, presented the WPC Department Service Level Report. Mr. Herrick provided information on the sewer collection system and reviewed their Mission Statement to collect and treat wastewater at the lowest practical cost while meeting regulations and providing excellent  6 CITY COUNCIL MEETING SERVICE LEVEL REPORT APRIL 10, 2014 customer service. It was noted that 270 miles of sanitary sewer lines, 23 lift stations and 3500 manholes are maintained by WPC staff. Mr. Swindell overviewed the Measures of Inputs and Outputs for the department. Mr. Herrick reviewed outputs for the department which included line inspection of sewer lines and bio-solid land application on property owned by the City. He also reviewed Measures of Efficiency showing that the average charge for residential use did not increase as high as the national average. The plant is in full compliance with NPDES permits with the exception of a couple of minor issues. Rate comparisons show Pocatello is 2nd to Idaho Falls in the amount charged for treatment of sewage. In response to questions from Council, Mr. Herrick gave an overview of ammonia nitrogen amounts for the system. He explained the plant does not see a seasonal influx. Mr. Herrick shared his concerns with aging infrastructure and phosphorus processing upgrades. These improvements will cost $16 to $20 million for construction and he feels a bond election or Judicial Confirmation will be necessary to accomplish this. -SCIENCE AND Hannah Sanger, Division Manager, presented the ENVIRONMENT Science and Environment Service Level Report. REPORT Ms. Sanger displayed pictures of Edson Fichter Nature Area swales that will correct stormwater issues in the parking area. She explained Science and Environment Department manages the Pocatello Urbanized Area’s Federal NPDES Stormwater permit; serves as the Science & Environment advisor to the Mayor/Council; implement programs and policies related to the City’s environmental interests; facility public outreach; participation in City environmental programs; and policy decisions. Mr. Swindell reviewed the Measures of Inputs and Outputs for the Science and Environment Department. He explained the purchase of special monitoring equipment drove up costs for the department. Ms. Sanger reported on the Federal Storm Water Permit requirements and community involvement. She works with Street Department staff to monitor areas within the City. Mr. Swindell explained the connection between Science and Environment, Street and Water departments. He noted they work together to monitor the water quality of the Portneuf River. In response to questions from Council, Ms. Sanger stated new federal rules and a new federal permit will be forthcoming. She mentioned some of the rules will be: if it falls on your property you are required to keep it on your property; do not  7 CITY COUNCIL MEETING SERVICE LEVEL REPORT APRIL 10, 2014 put debris out in the street to wind up in the Portneuf River; and a new stormwater master plan is needed to address shallow flooding concerns. -FINANCE David Swindell, Chief Financial Officer, and DEPARTMENT Joyce Stroschein, Finance Manager, presented REPORT the Finance Department Service Level Report. Ms. Stroschein reviewed the Measures of Outputs for the department. She reviewed the organizational chart noting one employee is shared between two departments. Mr. Swindell also reviewed the Measures of Efficiency and that the Finance Department works very inexpensively as compared to other cities. Ms. Strochein reported the department oversees $100 million plus revenue and expenses; 800 plus employees payroll administration; one (1) legacy pension system; $7.3 million in assets; self- funded worker’s compensation; and decentralized data entry. She mentioned the Department received a Government Finance Officers Association Award for excellence in Financial Reporting. In response to questions from Council, Mr. Swindell stated the p-card plan allows equipment to be paid for quickly and there is better transparency. He feels the system works very well and staff can track purchases more efficiently than an invoice with a signature method. It was noted each department head is tasked to review the p-card receipts. Ms. Strochein thanked the Council for adding an accountant position in 2013. However, the City treasurer is retiring in May 2014 with no budgeted overlap of staff. She feels the training budget for Finance is inadequate for staff that are required to attend sessions in order to keep their certifications. Mr. Swindell reviewed a reorganization/transition plan for the department. He proposed his position as Chief Financial Officer become a combined position with the City Treasurer. -CLOSING REMARKS Mr. Swindell stated that a Service Level Report summary will soon be available for review and announced the Budget meeting schedule for 2014. Mayor Blad adjourned the Service Level meeting at 3:55 p.m. and the Council immediately entered into an Executive Session to be held in the Paradice Conference Room.  8 CITY COUNCIL MEETING SERVICE LEVEL REPORT APRIL 10, 2014 APPROVED: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK