City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL AGENDA CLARIFICATION MEETING AND REGULAR CITY COUNCIL MEETING AUGUST 21, 2014 CLARIFICATION The City Council Agenda Clarification Meeting was called MEETING to order at 5:35 p.m. by Mayor Brian Blad. Council members present were Steve Brown, Craig Cooper, Jim Johnston, Gary Moore, Eva Johnson Nye and Michael L. Orr. No motions, resolutions, orders, or ordinances were proposed. No vote was taken. REGULAR CITY COUNCIL MEETING AGENDA ITEM NO. 1: The Regular City Council meeting was called to order at 6:01 by ROLL CALL AND Mayor Brian Blad. Council members present were Steve Brown, PLEDGE OF Craig Cooper, Jim Johnston, Gary Moore, Eva Johnson Nye and ALLEGIANCE Michael L. Orr. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The invocation was offered by Karl Pettit of First Baptist Church. INVOCATION AGENDA ITEM NO. 3: Council was asked to consider the following business items: CONSENT AGENDA -MINUTES (a) Waive the oral reading of the minutes and approve the minutes from the August 4, 2014 Executive Session. -TREASURER’S (b) Treasurer’s Report for July, showing cash and investments as of July REPORT 31, 2014 in the amount of $31,112,540.46. -HISTORIC (c) Confirm the Mayor’s appointments of Jeffrey Jimenez and Kelsey PRESERVATION Stenersen to serve as members of the Historic Preservation COMMISSION Commission. Both terms will begin August 22, 2014 and will expire APPOINTMENTS August 22, 2017. -LIBRARY BOARD (d) Confirm the Mayor’s appointment of Susan Pesti-Strobel to serve as APPOINTMENT a member of the Library Board of Directors, replacing Kathryn Way who resigned. Ms. Pesti-Strobel’s term will begin August 22, 2014 and will expire July 1, 2018. -SISTER CITIES (e) Confirm the Mayor’s appointment of Martin Jam to serve as a COMMITTEE member of the African Sister Cities Subcommittee, filling a long- APPOINTMENT term vacancy. Mr. Jam’s term will begin August 22, 2014 and will expire August 22, 2018. -COMMUNITY (f) Consider entering into a contract with Robin Neilsen, Idaho State RECREATION University student, who is seeking a practicum for his degree in CENTER INTERNSHIP Exercise Science. Mr. Neilsen will be a volunteer intern from –NEILSEN September through December 2014 under the supervision of Stacie VanKirk, Recreation Manager for Community Recreation Center. REGULAR CITY COUNCIL MEETING 2 AUGUST 21, 2014 -CAREER (g) Council was asked to approve Career Development Program DEVELOPMENT agreements with School District No. 25 for the Pocatello Zoo and PROGRAM Animal Services Departments. The agreements will allow students AGREEMENTS-SCHOOL to work in these departments during the School District’s 2014 fall DISTRICT NO. 25 semester. -RATIFICATION (h) Council was asked to ratify the approval of sales at Caldwell Park –FUNDRAISER IN held on August 2, 2014 for Pocatello Neighborhood Housing CALDWELL PARK Services. Caldwell Park is not specifically identified in City Code (5.06.020) as a park that allows sales. -SCHOOL DISTRICT (i) Council was asked to approve, and authorize the Mayor to sign, a NO. 25 RESOURCE proposed Memorandum of Agreement (MOA) between the City of OFFICERS-MOA Pocatello and Pocatello/Chubbuck School District No. 25 regarding the assignment of Pocatello Police School Resource Officers to work at designated schools within the City of Pocatello. -COUNCIL DECISION (j) Adopt the Council’s decision to grant Satterfield Realty and –GREENFIELD Development’s request for approval of the final plat for Greenfield MEADOWS SUBDIVISION, Meadows Subdivision, Division 3, subject to conditions. The DIVISION 3 FINAL PLAT proposed subdivision will consist of nineteen (19) residential lots on approximately 6.77 acres situated east of Andrew Street at the end of Owyhee Street and is zoned Residential Low Density. -COUNCIL DECISION (k) Adopt the Council’s decision to grant the request from -MACKENZIE RIVER Roundabout Development, LLC and Sorenson Farms of Montana, a SUBDIVISION FINAL General, Partnership, which are the Owners and SHORT PLAT Developers, to approve a short plat for the MacKenzie River Subdivision, subject to conditions. The proposed plat is for a two (2) lot subdivision, a re-plat of a portion of Lots 3 and 4, Block 3, of Pocatello Square Subdivision. The proposed lots encompass 2.01 acres (more or less), are zoned Commercial-General, and will have shared access to Pole Line Road. Mr. Brown thanked David Swindell, Chief Financial Officer/Treasurer, for 13 years of service to the City. A motion was made by Mr. Moore, seconded by Mr. Johnston, to approve the items on the consent agenda. Upon roll call, those voting in favor were Moore, Johnston, Brown, Cooper, Nye and Orr. AGENDA ITEM NO. 4: Mayor Blad announced there were no communications or COMMUNICATIONS AND proclamations and welcomed Boy Scouts from Troop No. 392. PROCLAMATIONS AGENDA ITEM NO. 5: Mayor Blad reminded the Council of the Regular Council meeting CALENDAR REVIEW on September 4th at 6:00 p.m. and the September 11th Study Session at 9:00 a.m. Mayor Blad announced the Welcome Back Orange & Black event on August 25th in Old Town Pocatello; the Community Recreation Center will remain closed for annual maintenance through September 2, 2014. However, business offices will remain open from 8:00 a.m. to 5:00 p.m., Monday REGULAR CITY COUNCIL MEETING 3 AUGUST 21, 2014 through Friday; City offices will be closed September 1st for Labor Day. However, garbage and recycle pickups will continue on schedule; Ross Park Aquatic Complex hours will change to coincide with the start of area schools and the Complex’s last day of the season will be September 1st; and Ross Park Aquatic Complex Family Night will be August 29th from 5:00 p.m. to 8:00 p.m. with admissions 50% off. Mayor Blad reminded citizens that school will be starting again soon and announced that the 20 mph speed limit for school zones will be effective on August 25th. AGENDA ITEM NO. 6: Council was asked to confirm the Mayor’s appointment of Tom APPOINTMENT Kirkman as Superintendent of Street Operations. Mr. Kirkman has CONFIRMATION held the position of Interim Superintendent since July 5, 2014. The –SUPERINTENDENT OF requested effective date for his appointment is August 22, 2014. STEREET OPERATIONS A motion was made by Mr. Johnston, seconded by Mr. Orr, to confirm the Mayor’s appointment of Tom Kirkman as Superintendent of Street Operations and that the effective date for his appointment be August 22, 2014. Upon roll call, those voting in favor were Johnston, Orr, Brown, Cooper, Johnston, Moore and Nye. Mr. Kirkman thanked the Council and noted he looks forward to leading the department toward a successful future. AGENDA ITEM NO. 7: Council was asked to confirm the Mayor’s appointment of Joyce APPOINTMENT Strochein as Interim Chief Financial Officer/City Treasurer. Ms. CONFIRMATION-INTERIM Strochein’s effective date will be August 30, 2014. CHIEF FINANCIAL OFFICER/CITY TREASURER A motion was made by Mr. Moore, Seconded by Mr. Cooper, to confirm the Mayor’s appointment of Joyce Stroschein as Interim Chief Financial Officer/City Treasurer and that Ms. Stroschein’s effective date will be August 30, 2014. Upon roll call, those voting in favor were Moore, Cooper, Brown, Johnston, Nye and Orr. AGENDA ITEM NO. 8: The Cooperative Wilderness Handicapped Outdoor Group (CW “COUNCIL SELECT” HOG), represented by Bob Ellis (mailing address: 921 South 8th FUNDING REQUEST Avenue, MS 8128, Pocatello, ID 83209-8128), requested that –CW HOG “Council Select” funds in the amount of $250.00 be used to help pay for the rental and moving of picnic tables for the 33rd Annual CW HOG “Pig-Out” Event planned for September 13, 2014. (As of August 15, 2014 $2,098.43 remained in the “Council Select” fund.) A motion was made by Mr. Orr, seconded by Mr. Johnston, to approve a request by The Cooperative Wilderness Handicapped Outdoor Group (CW HOG), represented by Bob Ellis, that “Council Select” funds in the amount of $250.00 be used to help pay for the rental and moving of picnic tables for the 33rd Annual CW HOG “Pig-Out” Event planned for September 13, 2014. Mr. Ellis gave an overview of the planned activities at the fundraiser and thanked the Council for their support. REGULAR CITY COUNCIL MEETING 4 AUGUST 21, 2014 Mr. Orr’s motion was voted upon at this time. Upon roll call, those voting in favor were Orr, Johnston, Brown, Cooper, Moore and Nye. AGENDA ITEM NO. 9: Sagebrush Arts Festival, represented by Sallee Gasser (mailing “COUNCIL SELECT” address: 56 Cedar Hills Drive, Pocatello ID 83204) requested that FUNDING REQUEST “Council Select” funds in the amount of $192.00 be used for table –SAGEBRUSH ARTS transportation and rental fees for the Arts Festival that will be held FESTIVAL September 13 and 14, 2014. (As of August 15, 2014 $2,098.42 remained in the “Council Select” fund.) A motion was made by Mr. Moore, seconded by Mrs. Nye, to approve a request by Sagebrush Arts Festival, represented by Sallee Gasser, that “Council Select” funds in the amount of $192.00 be used for table transportation and rental fees for the Arts Festival that will be held September 13 and 14, 2014. Upon roll call, those voting in favor were Moore, Nye, Brown, Cooper, Johnston and Orr. Sallee Gasser and Carolyn Purnell, representatives of the Sagebrush Arts Festival, thanked the Council for their support and gave an overview of the activities planned for the Arts Fest. AGENDA ITEM NO. 10: Council was asked to consider the recommendations of staff for the BID/AGREEMENT following request regarding the procurement of a tractor for airport -AIRPORT SNOW snow removal: REMOVAL EQUIPMENT PROCUREMENT -BID-CHRISTIANSEN a) Accept the bid received from Christiansen Implement, who IMPLEMENT submitted the lowest responsive bid in the amount of $156,500.00 and, if the bid is accepted; -AGREEMENT b) Authorize the execution of an agreement and associated pertinent –CHRISTIANSEN documents between the City of Pocatello and Christiansen IMPLEMENT Implement, in the amount of $156,500.00 for the procurement of a tractor for airport snow removal, subject to Legal Department review. The project will be funded 93.75% by FAA grant funds and 6.25% by airport passenger facility charge funds. A motion was made by Mr. Johnston, seconded by Mrs. Nye, to a) accept the bid received from Christiansen Implement, who submitted the lowest responsive bid in the amount of $156,500.00 and b) authorize the execution of an agreement and associated pertinent documents between the City of Pocatello and Christiansen Implement, in the amount of $156,500.00 for the procurement of a tractor for airport snow removal, subject to Legal Department review. Upon roll call, those voting in favor were Johnston, Nye, Brown, Cooper, Moore and Orr. REGULAR CITY COUNCIL MEETING 5 AUGUST 21, 2014 AGENDA ITEM NO. 11: Council was asked to approve and authorize the Mayor to sign a AIRPORT LEASE lease agreement between the City and Cruzer Industrial Coating, AGREEMENT-CRUZER LLC, for approximately 16,510 square feet of warehouse space and INDUSTRIAL COATINGS, approximately 22,500 square feet of outside storage property at the LLC airport for the purpose of cold storage of business equipment. The agreement will be for five, one-year terms and the rental rate will be $1,100.00 per month, reviewed annually and increased by at least the amount of the CPI for the previous year. A motion was made by Mr. Moore, seconded by Mr. Johnston, to approve and authorize the Mayor to sign a lease agreement between the City and Cruzer Industrial Coating, LLC, for approximately 16,510 square feet of warehouse space and approximately 22,500 square feet of outside storage property at the airport for the purpose of cold storage of business equipment and that the agreement will be for five, one-year terms and the rental rate will be $1,100.00 per month, reviewed annually and increased by at least the amount of the CPI for the previous year. Upon roll call, those voting in favor were Moore, Johnston, Brown, Cooper, Nye and Orr. AGENDA ITEM NO. 12: Council was asked to consider a contract with Idaho Direct Savings IDAHO DIRECT Guide authorizing the purchase of advertising in the amount of SAVINGS GUIDE $250.00 The advertising would offer limited “buy one, get one free” CONTRACT admission to the Ross Park Aquatic Complex and the Community Recreation Center. The savings guide is a quality guide and marketing tool and promotes the use of the facilities. City Council approval is necessary since this contract would essentially reduce admission fees (2 for 1) established by the City’s Departmental Fee Resolution. A motion was made by Mr. Johnston, seconded by Mr. Brown, to approve a contract with Idaho Direct Savings Guide authorizing the purchase of advertising in the amount of $250.00 and offer limited “buy one, get one free” admission to the Ross Park Aquatic Complex and the Community Recreation Center. Upon roll call, those voting in favor were Johnston, Brown and Nye. Those voting in opposition were Cooper, Moore and Orr. Due to a tie in voting, Mayor Blad was required to cast the deciding vote. Mayor Blad voted in favor of the motion. The motion passed. AGENDA ITEM NO. 13: Council was asked to adopt a resolution with exhibits (a) through FISCAL YEAR 2015 (w) setting fees for Fiscal Year 2015 (October 1, 2014 through DEPARTMENTAL FEE September 30, 2015). The exhibits are: RESOLUTION a) POCATELLO REGIONAL AIRPORT FEES b) ALCOHOL BEVERAGE LICENSES FEES c) ANIMAL CONTROL SERVICES FEES d) BUSINESS LICENSURE FEES e) CEMETERY DEPARTMENT FEES REGULAR CITY COUNCIL MEETING 6 AUGUST 21, 2014 f) CHILDREN’S GROUP TREATMENT CENTER FEES g) COMMERCIAL ACTIVIITIES IN PARKS AND OTHER PUBLIC PLACES FEES h) CONSTRUCTION TRADES FEES i) DAY CARE LICENSURE FEES j) DEVELOPMENT REIMBURSEMENT FEES k) ENGINEERING REVIEW FEES l) FIRE DEPARTMENT FEES m) GEOGRAPHIC INFORMATION SYSTEMS FEE n) PARKS AND RECREATION PROGRAMS/PROGRAM FEES o) PARKS AND RECREATION PROGRAMS/FACILITIES FEES p) PLANNING AND DEVELOPMENT SERVICES FEES q) POLICE DEPARTMENT FEES r) PUBLIC RECORD FEES s) CONSTRUCTION SITE SEDIMENT AND EROSION CONTROL FEES t) POCATELLO REGIONAL TRANSIT SYSTEM FEES u) UTILITY BILLING DEPARTMENT FEES v) VIDEO SERVICES FEES w) ZOO PROGRAM FEES A motion was made by Mr. Johnston, seconded by Mr. Moore, to adopt a resolution (2014-17) with exhibits (a) through (w) setting fees for Fiscal Year 2015 from October 1, 2014 through September 30, 2015. Upon roll call, those voting in favor were Johnston, Moore, Brown, Cooper, Nye and Orr. AGENDA ITEM NO. 14: Council was asked to approve, and authorize the Mayor to sign, BROKERAGE OPTION related documents to add a Charles Schwab brokerage option to the FOR THE CITY’S City’s existing nationwide 457 deferred compensation retirement NATIONWIDE 457 PLAN program. A motion was made by Mr. Brown, seconded by Mrs. Nye, to approve, and authorize the Mayor to sign, related documents to add a Charles Schwab brokerage option to the City’s existing nationwide 457 deferred compensation retirement program, subject to Legal Department Review. Upon roll call, those voting in favor were Brown, Nye, Cooper, Johnston, Moore and Orr. REGULAR CITY COUNCIL MEETING 7 AUGUST 21, 2014 AGENDA ITEM NO. 15: Council was asked to consider the Annual Appropriations ordinance ANNUAL for Fiscal Year 2015. APPROPRIATIONS ORDINANCE FOR FISCAL YEAR 2015 A motion was made by Mrs. Nye, seconded by Mr. Johnston, that the ordinance, Agenda Item No. 15, be read only by title and placed on final passage for publication, and that the entire ordinance be submitted for publication. Upon roll call, those voting in favor were Nye, Johnston, Moore and Orr. Mr. Cooper voted in opposition to the motion. The motion passed. Dean Tranmer, City Attorney, read the ordinance by title. Mayor Blad declared the final reading of the ordinance approving the Annual Appropriations ordinance for Fiscal Year 2015. Mayor Blad asked “Shall the ordinance pass?” Upon roll call, those voting in favor were Brown, Johnston, Moore and Nye. Cooper and Orr voted in opposition to the motion. The motion passed. Mayor Blad declared the ordinance and summary sheet passed, that it be numbered 2936 and that the entire ordinance be submitted to the Idaho State Journal for publication. AGENDA ITEM NO. 16: Craig Sheets, Orange County, California, is traveling across the DISCUSSION ITEMS intermountain area distributing handouts to Cities regarding his FROM THE AUDIENCE concerns with federal security and potential hazardous material sites. Niki Taysom, 4604 Burley Drive, Chubbuck, shared her concerns regarding the safety of children and youth in the community. She encouraged emergency preparedness for all citizens. Terry Jensen, 2025 Sunrise Way, shared his concerns regarding street cleaning and debris in bike lanes. He encouraged additional cleaning of the bike lanes to aid in the safety of bike riders in the area. There being no further business, Mayor Blad adjourned the meeting at 6:42 p.m. APPROVED: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK REGULAR CITY COUNCIL MEETING 8 AUGUST 21, 2014 PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK