City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL AGENDA CLARIFICATION MEETING AND REGULAR CITY COUNCIL MEETING APRIL 16, 2015 CLARIFICATION The City Council Agenda Clarification Meeting was called to order MEETING at 5:39 p.m. by Mayor Brian Blad. Council members present were Steve Brown, Craig Cooper, Jim Johnston, Gary Moore and Eva Johnson Nye. Council member Michael L. Orr was excused. No motions, resolutions, orders or ordinances were proposed. No vote was taken. REGULAR CITY COUNCIL MEETING AGENDA ITEM NO. 1: The Regular City Council meeting was called to order at 6:03 p.m. ROLL CALL AND by Mayor Brian Blad. Council members present were Steve Brown, PLEDGE OF Craig Cooper, Jim Johnston, Gary Moore and Eva Johnson ALLEGIANCE Nye. Council member Michael L. Orr was excused. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: An invocation was offered by Scott Sampson, representing INVOCATION Rocky Mountain Ministries. Mayor Blad announced that Agenda Item No. 3(i) and Agenda Item No. 11 had been pulled from the agenda. AGENDA ITEM NO. 3: Council was asked to consider the following business items: CONSENT AGENDA -MINUTES (a) Waive the oral reading of the minutes and approve the minutes from the Clarification meeting and Regular City Council meeting of March 19, 2015 and April 2, 2015; and the Executive Session of April 2, 2015. -TREASURER’S (b) Consider the Treasurer’s Report for March 2015 showing cash and REPORT investments as of March 31, 2015 in the amount of $51,707,304.99. -ANIMAL SHELTER (c) Confirm the Mayor’s reappointments of Jane Guidinger and Trent ADVISORY BOARD Rowe to continue their service as members of the Animal Shelter REAPPOINTMENTS Advisory Board. Ms. Guidinger’s term will begin May 8, 2015 and will expire May 8, 2017. Mr. Rowe’s term will begin May 21, 2015 and will expire May 21, 2017. -HOUSING (d) Confirm the Mayor’s appointment of Darlene Gerry to serve as a AUTHORITY OF member of the Housing Authority of Pocatello Board, replacing POCATELLO BOARD Dave Packer whose term is expiring. Ms. Gerry’s term will begin APPOINTMENT April 23, 2015 and will expire April 23, 2020. -PLANNING AND (e) Confirm the Mayor’s appointment of R. William Hancock, Jr. to ZONING COMMISSION serve as a member of the Planning and Zoning Commission, APPOINTMENT replacing Mike Ennis. Mr. Hancock’s term will begin April 17, 2015 and will expire April 17, 2019. REGULAR CITY COUNCIL MEETING 2 APRIL 16, 2015 -POCATELLO ARTS (f) Confirm the Mayor’s reappointment of Ryan Babcock and Mark COUNCIL Neiwirth to continue their service as members of the Pocatello Arts REAPPOINTMENTS Council. Both terms will begin May 2, 2015 and will expire May 2, 2018. -POCATELLO (g) Confirm the Mayor’s reappointment of Russ Meyers to continue his DEVELOPMENT service as a member of the Pocatello Development Authority. Mr. AUTHORITY Meyers’ term will begin May 1, 2015 and will expire May 1, 2019. REAPPOINTMENT -2015 PUBLIC (h) Approve the Mayor to sign an Agreement with Prime Time AUCTION Auctions, Inc. to conduct the 2015 Public Auction for the City of AGREEMENT-PRIME Pocatello to be held on May 9, 2015. Prime Time will receive a TIME AUCTIONS, INC. buyer’s premium and reimbursement in the amount of $695.00 for advertising the auction. The funds for this auction expense have been allocated within the Finance Department Budget. -BENEFACTOR (i) As announced earlier, Agenda Item No. 3(i), an Agreement AGREEMENT with Keene Hueftle, was pulled from the agenda -POLICE A motion was made by Mr. Moore, seconded by Mr. Cooper, to approve items 3(a) through 3(h) on the consent agenda. Upon roll call, those voting in favor were Moore, Cooper, Brown, Johnston and Nye. AGENDA ITEM NO. 4: Mayor Blad recognized boy scouts from Troop COMMUNICATIONS No. 317 in the audience. AND PROCLAMATIONS Mrs. Nye, on behalf of Mayor Blad, proclaimed April 18, 2015 to be Portneuf Valley Community Environmental Fair Day in Pocatello and encouraged residents, businesses and institutions to support the Fair, and encouraged participation in programs and projects to help build a sustainable community. Mayor Blad presented the proclamation to Hannah Sanger, Science and City Environmental Division Manager. Ms. Sanger accepted the proclamation and thanked the Mayor and Council for their support of the Environmental Fair. Mr. Cooper, on behalf of Mayor Blad, proclaimed April 30, 2015 to be Pay it Forward Day in Pocatello and urged citizens to observe the day with activities and acts of kindness that demonstrate selfless giving. Students from Lewis and Clark Elementary School accepted the proclamation, thanked the Mayor and Council for their support of Pay it Forward Day and presented information to the Council. AGENDA ITEM NO. 5: Mayor Blad reminded the Council of the April 20th Joint Cities CALENDAR REVIEW meeting at 10:00 a.m.; the May 7th Budget Development meeting at 9:00 a.m.; the May 7th Regular City Council Meeting at 6:00 p.m.; and the May 14 Study Session at 9:00 a.m. followed by a Budget meeting. th REGULAR CITY COUNCIL MEETING 3 APRIL 16, 2015 Mayor Blad announced the Portneuf Valley Environmental Fair would be held on April 18th at Caldwell Park from 11:00 a.m. to 3:00 p.m.; citizens using any PRT fixed route or special service during the Environmental Fair hours will ride for free to and from Caldwell Park; Medication Take-back Day would be held in conjunction with the Environmental Fair on April 18th; Pitch, Hit & Run Events for boys and girls ages 7 to 14 would be held on April 18th at NOP Park. Contact the Parks and Recreation for more information; the Recreation Center will be closed on Sundays beginning April 19, 2015 and will resume Sunday hours on October 18, 2015; the Parks and Recreation Department Fun Run Series will begin on May 2nd with the “Law Day Run”; the Pocatello Zoo is open on weekends and will open seven days a week beginning on May 1st; the annual spring cleanup at City cemeteries continues through the end of April. Crews will be removing and discarding all flowers and decorations; the half-price City animal license campaign will run throughout the month of May; and an open house recognizing National Water Week will be held May 4th through May 7th at the Water Department, 1889 North Arthur Street. Mr. Brown announced that April is “National Donate Life Month” in appreciation and recognition of organ donation. He shared statistics regarding organ donation in America and expressed his appreciation to organ donors and their families. AGENDA ITEM NO. 6: Council was asked to approve submission of the following grants GRANT APPLICATIONS and, if awarded, authorize acceptance of the grant and authorize the Mayor to sign, subject to Legal Department review, documents related to the grants: -AIRPORT (a) Federal Aviation Administration Grant under the Airport Improvement Program in the amount of $796,875.00 for maintenance of the general aviation apron pavement and design of work on Taxiway A and E, and design of terminal apron pavement maintenance. Local match is 6.25% of the total project cost to be funded using airport passenger facility charge (PFC) funds. -POLICE (b) Internet Crimes Against Children Task Force grant in the amount of $2,999.00 for the purchase of forensic analysis software for cell phones. There is no local match for the grant. A motion was made by Mr. Moore, seconded by Mr. Johnston, to approve submission of the following grants and authorize acceptance of the grant and authorize the Mayor to sign, subject to Legal Department review, documents related to the grants: a) Federal Aviation Administration Grant under the Airport Improvement Program in the amount of $796,875.00 for maintenance of the general aviation apron pavement and design work on Taxiway A and E, and design of terminal apron pavement maintenance; and b) Internet Crimes Against Children Task Force grant in the amount of $2,999.00 for the purchase of forensic analysis software for cell phones. Upon roll call, those voting in favor were Moore, Johnston, Brown, Cooper and Nye. AGENDA ITEM NO. 7: Council was asked to accept the recommendations of staff regarding TANK, PUMP STATION the Airport Tank, Pump Station and Well construction bid as AND WELL follows: CONSTRUCTION BID -AIRPORT -BID ACCEPTANCE (a) Accept the lowest responsive bid received on March 31, 2015 by Starr Corporation, in the amount of $2,310,000.00 and, if the bid is accepted; REGULAR CITY COUNCIL MEETING 4 APRIL 16, 2015 -AGREEMENT (b) Authorize the Mayor’s execution of an Agreement between the City of Pocatello and Starr Corporation, in the amount of $2,310,000.00 for the Airport Tank, Pump Station and Well Construction, subject to Legal Department review. A motion was made by Mr. Johnston, seconded by Mrs. Nye, to accept the recommendations of staff regarding the Airport Tank, Pump Station and Well construction bid and a) accept the lowest responsive bid received on March 31, 2015 by Starr Corporation, in the amount of $2,310,000.00; and b) authorize the Mayor’s execution of an Agreement between the City of Pocatello and Starr Corporation, in the amount of $2,310,000.00 for the Airport Tank, Pump Station and Well Construction, subject to Legal Department review. In response to questions from Council, Justin Armstrong, Water Department Superintendent, clarified construction of the water tank will be funded under the City’s capital account. No water bond funds will be used. Mr. Johnston’s motion was voted upon at this time. Upon roll call, those voting in favor were Johnston, Nye, Brown, Cooper and Moore. AGENDA ITEM NO. 8: Council was asked to consider the following piggy-back bids and if PIGGY BACK BIDS they are accepted, authorize the Mayor to sign the necessary -STREET OPERATIONS documents, subject to Legal Department review. The piggy-back bids are: -IDAHO ASPHALT (a) Sealing oil for the 2015 paving program. 160 tons CRS-2R sealing SUPPLY, INC. oil at $460.00 per ton FOB Blackfoot. Total price is approximately $73,600.00; and -IDAHO TRAFFIC (b) Road striping services for a total estimated cost of $24,788.40. SAFETY, INC. These vendors have agreed to honor piggy-back prices as outlined in their bid documents. A motion was made by Mr. Moore, seconded by Mr. Cooper, to approve the following piggy-back bids and authorize the Mayor to sign the necessary documents, subject to Legal Department review: a) a bid from Idaho Asphalt Supply, Inc. for 160 tons CRS-2R sealing oil for the 2015 paving program at $460.00 per ton FOB Blackfoot for a total price of approximately $73,600.00; and b) road striping services with Idaho Traffic Safety, Inc. for a total estimated cost of $24,788.40. Upon roll call, those voting in favor were Moore, Cooper, Brown, Johnston and Nye. AGENDA ITEM NO. 9: Council was asked to accept the recommendation of staff and SPRUNG INSTANT declare the purchase of materials from Sprung Instant Structures to STRUCTURES SOLE be a valid sole source expenditure. The purchase is for an SOURCE EXPENDITURE architectural membrane replacement in the amount of $49,132.44 AND DECLARATION for a structure currently being used by the Street Department. –STREET DEPARTMENT Council may also wish to authorize the Mayor to sign any contractual documents related to the purchase, subject to Legal Department review. Funds are available in the Street Department’s Fiscal Year 2015 Budget. REGULAR CITY COUNCIL MEETING 5 APRIL 16, 2015 A motion was made by Mr. Johnston, seconded by Mrs. Nye, to accept the recommendation of staff and declare the purchase of materials from Sprung Instant Structures to be a valid sole source expenditure and authorize the Mayor to sign any contractual documents related to the purchase of an architectural membrane replacement in the amount of $49,132.44 for a structure currently being used by the Street Department, subject to Legal Department review. Upon roll call, those voting in favor were Johnston, Nye, Brown, Cooper and Moore. AGENDA ITEM NO. 10: Council was asked to declare items identified as surplus property to DECLARATION OF be sold at the City’s Annual Auction on May 9, 2015. City SURPLUS PROPERTY departments submitted lists of items that they considered surplus -2015 CITY AUCTION and these were reviewed by other departments. The items to be considered as surplus are not needed by any other departments within the City. A motion was made by Mr. Moore, seconded by Mr. Johnston, to declare items identified as surplus property to be sold at the City’s Annual Auction on May 9, 2015. Upon roll call, those voting in favor were Moore, Johnston, Brown, Cooper and Nye. AGENDA ITEM NO. 11: As announced earlier, the Agenda Item to declare a 2005 GMC SURPLUS VEHICLE Yukon as surplus and approve its donation was pulled from the DECLARATION AND agenda. DONATION-POLICE DEPARTMENT AGENDA ITEM NO. 12: Council was asked to ratify its decision to approve the purchase of a RATIFICATION 2012 Toyota Camry, 2013 Toyota Camry and 2006 Nissan XTerra to –VEHICLES PURCHASE be used by the Police Department Detectives Division. The price FOR POLICE for all three vehicles, less the trade in allowance of six (6) total DEPARTMENT vehicles, is $31,429.00. The Toyota Camrys were purchased from Teton Toyota, Idaho Falls; and the Nissan XTerra was purchased from Phil Meador Toyota, Pocatello. A motion was made by Mr. Cooper, seconded by Mr. Brown, to ratify its decision to approve the purchase of a 2012 Toyota Camry, 2013 Toyota Camry and 2006 Nissan XTerra from Teton Toyota, Idaho Falls and Phil Meador Toyota, Pocatello, to be used by the Police Department Detectives Division and that the price for all three vehicles, less the trade in allowance of six (6) total vehicles, is $31,429.00. Upon roll call, those voting in favor were Cooper, Brown, Johnston, Moore and Nye. AGENDA ITEM NO. 13: Council was asked to authorize the Mayor to sign a lease agreement LEASE AGREEMENT with Chester’s Eagle Rock Harley Davidson to lease a 2014 Harley -POLICE MOTORCYCLE Davidson Police motorcycle for $150.00 per month. The lease is for two years beginning April 16, 2015. The 2014 unit will replace a 2007 Harley Davidson Police motorcycle as part of a continuing lease program for the Police Department. A motion was made by Mrs. Nye, seconded by Mr. Johnston, to authorize the Mayor to sign a lease agreement with Chester’s Eagle Rock Harley Davidson to lease a 2014 Harley Davidson Police motorcycle for $150.00 per month for two years beginning April 16, 2015 to replace a 2007 Harley Davidson Police motorcycle as part of a continuing lease program for the Police Department. Upon roll call, those voting in favor were Nye, Johnston, Brown, Cooper and Moore. REGULAR CITY COUNCIL MEETING 6 APRIL 16, 2015 AGENDA ITEM NO. 14: Council was asked to authorize the Veterans of Foreign Wars Post -VETERANS OF No. 735 of the United States of America to conduct the May 2015 ½ FOREIGN WARS price pet licensing campaign by selling Pocatello license tags at ANIMAL LICENSING Smiths, PetCo and Walmart which are located in Chubbuck. CAMPAIGN In response to questions from Council, Richard Hollingsworth, representative of the Veterans of Foreign Wars, stated the license campaign at Chubbuck locations is in response to citizen requests and that the campaign would not be in competition with the Non-Commissioned Officers Association licensing efforts at Pocatello locations. A motion was made by Mr. Johnston, seconded by Mrs. Nye, to authorize the Veterans of Foreign Wars Post No. 735 of the United States of America to conduct the May 2015 ½ price pet licensing campaign by selling Pocatello license tags at Smiths, PetCo and Walmart which are located in Chubbuck. Upon roll call, those voting in favor were Johnston, Nye, Brown, Cooper and Moore. AGENDA ITEM NO. 15: Council was asked to consider a request from Old Town Pocatello TEMPORARY STREET (mailing address: PO Box 222, Pocatello ID 83204) to close the 200 CLOSURE REQUEST block of West Fremont and a portion of the 300 and 400 blocks of -OLD TOWN Union Pacific Avenue for the following 2015 events: POCATELLO REVIVE @ 5 (a) Revive @ 5-Wednesdays, May 27th to September 9th from 2:00 p.m. to 10:00 p.m.; PORTNEUF VALLEY (b) Portneuf Valley Farmers Market-Saturdays, May 2nd to October 31st FARMERS MARKET from 5:00 a.m. to 2:00 p.m. POCATELLO PRIDE (c) Pocatello Pride-Saturday, June 27th from 2:00 p.m. to 10:00 p.m. RELIGHT THE (d) Relight the Night Concert-Friday, August 7th from 4:00 p.m. to NIGHT CONCERT 11:00 p.m. WELCOME BACK (e) Welcome Back Orange & Black-Monday, August 24th from 12:00 ORANGE & BLACK noon to 8:00 p.m.; and RECOVERY FEST (f) Recovery Fest-Friday, September 11th from 2:00 p.m. to 10:00 p.m. City Staff has reviewed the request. In response to questions from Council, Stephanie Palagi, Old Town Pocatello Executive Director, stated 2015 would be the 7th year for the Revive @ 5 events to be held at the Old Town Pocatello location. She added that adequate parking, good traffic flow and ample emergency vehicle access helps ensure successful and safe activities. A motion was made by Mr. Johnston, seconded by Mrs. Nye, to approve a request from Old Town Pocatello and approve Agenda Items 15(a) through 15(f) to close the 200 block of West Fremont and a portion of the 300 and 400 blocks of Union Pacific Avenue for 2015 events. Upon roll call, those voting in favor were Johnston, Nye, Brown, Cooper and Moore. REGULAR CITY COUNCIL MEETING 7 APRIL 16, 2015 AGENDA ITEM NO. 16: Council was asked to consider a request from Old Town Pocatello OPEN CONTAINER (mailing address: PO Box 222, Pocatello ID 83204) for a waiver of WAIVER REQUEST the open container ordinance to allow alcohol to be consumed in -OLD TOWN POCATELLO the 200 block of West Fremont and a portion of the 400 block of Union Pacific Avenue for Revive @ 5 events-Wednesdays, May 27 to September 9, 2015 from 4:30 p.m. to 9:00 p.m. and Relight the Night Concert on Friday, August 7, 2015 from 4:00 p.m. to 11:00 p.m. If the open container ordinance is waived, it should be contingent upon the applicant meeting Police Department requirements and purchasing appropriate permits. A motion was made by Mrs. Nye, seconded by Mr. Moore, to approve a request from Old Town Pocatello for a waiver of the open container ordinance to allow alcohol to be consumed in the 200 block of West Fremont and a portion of the 400 block of Union Pacific Avenue for Revive @ 5 events to be held on Wednesdays, May 27, 2015 to September 9, 2015 from 4:30 p.m. to 9:00 p.m. and Relight the Night Concert on Friday, August 7, 2015 from 4:00 p.m. to 11:00 p.m., contingent upon the applicant meeting Police Department requirements and purchasing appropriate permits. Upon roll call, those voting in favor were Nye, Moore, Brown, Cooper and Johnston. AGENDA ITEM NO. 17: Council was asked to consider granting a beer/wine permit to BEER/WINE PERMIT Patricia Seiler (mailing address: 2505 Shaun Street, Pocatello ID APPLICATION-SEILER 83201) for a family reunion to be held at Sister City Park on July 11, 2015 from 10:00 a.m. to 10:00 p.m. Ms. Seiler has submitted an application to the City to allow the consumption of beer and wine at the event. Approval by Council is necessary since this park is not specifically identified in City Code 12.36.060 where the consumption of such beverages is allowed. A motion was made by Mr. Moore, seconded by Mr. Cooper, to grant a beer/wine permit to Patricia Seiler for a family reunion to be held at Sister City Park on July 11, 2015 from 10:00 a.m. to 10:00 p.m. Upon roll call, those voting in favor were Moore, Cooper, Brown, Johnston and Nye. AGENDA ITEM NO. 18: Council was asked to consider approving requests from Portneuf -PORTNEUF VALLEY Valley Farmers Market represented by Ellen Loomis (mailing FARMERS MARKET address: 420 North Main Street, Pocatello ID 83204) to use Caldwell CALDWELL PARK Park to conduct Farmers Market events. The requests are: PARK USE (a) Authorize the Mayor to sign, subject to Legal Department review, an AGREEMENT Agreement to allow the use of Caldwell Park on Wednesdays, May 27 through September 9, 2015 from 3:00 p.m. to 9:00 p.m.; WAIVER REQUEST (b) Waiver of Caldwell Park Use Fees ($1,200.00 total) for the 2015 Farmers Market Wednesday events; and TEMPORARY (c) Temporary Street closure of the 100 block of South 7th Avenue STREET CLOSURE between Center Street and Lewis Street during the Wednesday events. Portneuf Valley Farmers Market will be required to provide insurance naming the City as an additional insured. REGULAR CITY COUNCIL MEETING 8 APRIL 16, 2015 A motion was made by Mr. Cooper, seconded by Mr. Moore, to approve Agenda Item 18(a) subject to Legal Department review, to allow the use of Caldwell Park on Wednesdays, May 27 through September 9, 2015 from 3:00 p.m. to 9:00 p.m. for Farmers Market events. In response to questions from Council, Ellen Loomis stated that the vendors who participate in the Farmers Market have asked to have the venue moved to Caldwell Park rather than Old Town Pocatello for the Wednesday markets. She stated the Saturday markets would remain at the Old Town location. Ms. Loomis added that the crowd generated by the Revive @ 5 event is not the target market for produce vendors. She added that a request to close the street near Caldwell Park is to ensure the safety of pedestrians crossing the street from the adjoining parking lot. Mr. Cooper’s motion was voted upon at this time. Upon roll call, those voting in favor were Cooper, Moore, Brown, Johnston and Nye. AGENDA ITEM NO. 19: Council was asked to consider an agreement with Brandon Taggart, IDAHO SELECT dba Idaho Select Baseball (ISB), to use City baseball fields for a BASEBALL-USE baseball league to be held April 1, 2015 through August 31, 2015. AGREEMENT ISB will be required to pay rental fees for the fields, any additional sanitation charges and any additional portable restroom service charges. ISB will also be required to provide insurance naming the City as an additional insured. A motion was made by Mr. Moore, seconded by Mr. Johnston, to approve an agreement with Brandon Taggart, dba Idaho Select Baseball (ISB), to use City baseball fields for a baseball league to be held April 1, 2015 through August 31, 2015 and that ISB will be required to pay rental fees for the fields, any additional sanitation charges and any additional portable restroom service charges and that ISB will provide insurance naming the City as an additional insured. Upon roll call, those voting in favor were Moore, Johnston, Brown, Cooper and Nye. AGENDA ITEM NO 20: Mayor Blad reminded Idaho Lorax, Pocatello resident, that he would DISCUSSION ITEMS be limited to two (2) minutes for his speaking time, as announced at the April 2, 2015 meeting. Idaho Lorax, Pocatello resident, shared his concerns regarding community cleanup efforts and potential air quality concerns after recent wind storms. Niki Taysom, Chubbuck resident, shared her concerns regarding the constitution and the potential harmful effects of prescription drugs and poor diets upon citizens. There being no further business, Mayor Blad adjourned the meeting at 6:55 p.m. APPROVED: BRIAN C. BLAD, MAYOR REGULAR CITY COUNCIL MEETING 9 APRIL 16, 2015 ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK PREPARED BY: KONNI KENDELL, DEPUTY CITY CLERK