City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL AGENDA CLARIFICATION MEETING AND REGULAR CITY COUNCIL MEETING JUNE 4, 2015 CLARIFICATION The City Council Agenda Clarification Meeting was called MEETING to order at 5:46 p.m. by Mayor Brian Blad. Council members present were Steve Brown, Craig Cooper, Jim Johnston, Gary Moore Eva Johnson Nye and Michael L. Orr. No motions, resolutions, orders, or ordinances were proposed. No vote was taken. REGULAR CITY COUNCIL MEETING AGENDA ITEM NO. 1: The Regular City Council meeting was called to order at 6:02 p.m. ROLL CALL AND by Mayor Brian Blad. Council members present were Steve Brown, PLEDGE OF Craig Cooper, Jim Johnston, Gary Moore and Eva Johnson Nye. ALLEGIANCE Council member Michael L. Orr arrived at 6:03 p.m. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The volunteer scheduled to offer the invocation was unable to INVOCATION attend. The audience held a moment of silence. AGENDA ITEM NO. 3: Council was asked to consider the following business items: CONSENT AGENDA -MINUTES (a) Waive the oral reading of the minutes and approve the minutes from the Budget Development meeting of May 7, 2015 and the Executive Session of May 14, 2015. -PAYROLL AND (b) Payroll and material claims for the month of May 2015 in the MATERIAL CLAIMS amount of $5,361,801.77. -ANIMAL SHELTER (c) Confirm the Mayor’s appointments of Stephanie Adams and ADVISORY BOARD Rosanne Vigueras to serve as members of the Animal Shelter APPOINTMENTS Advisory Board, replacing Jack Dunham and Kelly Thompson who resigned. Ms. Adams’ term will begin June 5, 2015 and will expire February 2, 2016. Ms. Vigueras’ term will begin June 5, 2015 and will expire September 22, 2016. -HISTORIC (d) Confirm the Mayor’s appointment of Dr. Stephanie Christelow to PRESERVATION serve as a member of the Historic Preservation Commission, COMMISSION replacing Jerry Myers who resigned. Dr. Christelow’s term will begin APPOINTMENT June 5, 2015 and will expire February 5, 2016. -PARKS AND (e) Confirm the Mayor’s reappointment of Darin Black to continue his RECREATION service as a member of the Parks and Recreation Advisory Board. ADVISORY BOARD Mr. Black’s term will begin June 7, 2015 and will expire June 7, 2017. REAPPOINTMENT REGULAR CITY COUNCIL MEETING 2 JUNE 4, 2015 -POCATELLO (f) Confirm the Mayor’s reappointment of Diana Livingston Friedley to ARTS COUNCIL continue her service as a member of the Pocatello Arts Council. REAPPOINTMENT Dr. Friedley’s term will begin June 18, 2015 and will expire June 18, 2018. -SISTER CITIES (g) Confirm the Mayor’s reappointment of Dana Olson to continue her COMMITTEE service as a member of the African Sister Cities Subcommittee, as REAPPOINTMENT/ well as confirm her appointment as the Sister Cities Committee APPOINTMENT President. Ms. Olson’s terms will begin June 8, 2105 and will expire June 8, 2019. -ANNUAL RENEWAL (h) Approve the annual renewal of the Work and Financial Plan with OF AGREEMENT WITH the State of Idaho, Department of Correction Pocatello Women’s POCATELLO WOMEN’S Correctional Center to allow prison inmates to provide custodial and CORRECTIONAL maintenance services to the Parks and Recreation Department, CENTER-PARKS AND including the Ross Park Aquatic Complex, Mountain View and RECREATION FACILITIES Restlawn cemeteries, Pocatello Zoo and other related projects. The MAINTENANCE agreement details responsibilities of the Correctional Center as well as the cost to the City to provide the services. -CONCESSION (i) Grant an exception to City Ordinance (City Code 5.06.020) to PERMIT-BOB’S allow Dani Bird, dba Bob’s Polar Express, LLC, to operate a mobile POLAR EXPRESS, LLC ice cream concession on City streets. Mrs. Bird has provided the required liability insurance, naming the City as an additional insured, and has met the Southeast Public Health requirements. City Council has approved an exception for a mobile concession vendor permit for Bob’s Polar Express for the past five years. -MOU FOR 2015 (j)Approve a Memorandum of Understanding (MOU) between the BYRNE JUSTICE Police Department and Bannock County Sheriff’s Office regarding ASSISTANCE GRANT the 2015 Edward Byrne Memorial Justice Assistance Grant. This is -POLICE an annual allocation which Bannock County will administer. The Police Department has been allocated $17,223.00 which will be used for equipment to enhance the department’s traffic safety, emergency response and preparedness programs. -COUNCIL DECISION (k) Adopt the Council’s decision granting Brett and Carissa Lopez, who –EXCEPTION TO wish to operate a restaurant to be known as “Atlas Smokehouse” at ALLOW SALE OF BEER 2251 South 5th Avenue, an exception to allow the retail sale of beer AND WINE AT 2251 and wine by the drink, with the condition that the restaurant will SOUTH 5TH AVENUE/LOPEZ remain closed on Sundays and no hard liquor will be served. -COUNCIL DECISION (l) Adopt the Council’s decision approving Tuscany Hills Development –VACATION OF Company, LLC’s request to vacate and abandon 3,836.86 square feet RIGHT OF WAY (more or less) of the public’s interest of Corsini Court located in the –CORSINI COURT Hidden Village Subdivision 2nd Addition and grant conveyance of said vacated Right-of-Ways, in their entirety, to the adjoining property owner, Tuscany Hills Development Company, LLC, subject to conditions. The land is undeveloped and there is no value for the land being vacated which obviates Resolution 1999-34’s requirement for payment to the City for the vacated land. REGULAR CITY COUNCIL MEETING 3 JUNE 4, 2015 -COUNCIL DECISION (m) Adopt the Council’s decision approving the vacation and -VACATION OF WATER abandonment of the public’s interest in an existing abandoned 20- LINE EASEMENT-RUPP foot wide water line running diagonally through Lot 25, Block 2, Farr-Ens Estates Subdivision to Suzanne S. Rupp, subject to the utility easement remaining on said subject lot. -COUNCIL DECISION (n) Adopt the Council’s decision granting a request by Hotel -REZONE HOLIDAY Developers—Pocatello, LLC, an Idaho Limited Liability Company, ON THE HILL to rezone by contract approximately 3.07 acres from Residential SUBDIVISION Commercial Professional to Commercial General for the purpose of allowing commercial lodging (hotel) with 85 guest rooms pursuant to Pocatello Municipal Code 17.02.180(B)(l), subject to conditions. A motion was made by Mr. Moore, seconded by Mr. Johnston, to approve the items on the consent agenda. Upon roll call, those voting in favor were Moore, Johnston, Brown, Cooper, Nye and Orr. AGENDA ITEM NO. 4: Mr. Brown, on behalf of Mayor Blad, proclaimed June 6 through COMMUNICATIONS June 13, 2015 to be Neighborworks® Week in Pocatello. AND PROCLAMATIONS Mayor Blad presented the proclamation to Mark Dahlquist, Executive Director of Neighborworks® Pocatello. Mr. Dahlquist thanked the Mayor and Council for the proclamation, invited the community to attend activities planned for Neighborworks® Week and encouraged all citizens to be a good neighbor. Mrs. Nye, on behalf of Mayor Blad, proclaimed June 2015 to be Adopt A Shelter Cat Month. Mayor Blad presented the proclamation to Mary Remer, Animal Services Director. Ms. Remer thanked the Mayor and Council for the proclamation and announced reduced adoption fees for cats during the month of June. AGENDA ITEM NO. 5: Mayor Blad announced the June 11th Study Session was canceled due CALENDAR REVIEW to a lack of a quorum; he reminded the Council of the June 18th Budget Meeting at 9:00 a.m. and June 18th Regular City Council meeting at 6:00 p.m. Mayor Blad announced the Fire Department Open House would take place on June 5th and 6th at Fire Station #3; the Idaho State High School Rodeo Finals will be held at the Bannock County Fairgrounds from June 7th to June 13th; the Parks and Recreation “June Bug” Fun Run will be held on June 13th; Military Appreciation Day would be held at the Pocatello Zoon June 13th from 11:00 a.m. to 1:00 p.m.; Animal Services “Alley Cat Grill” event would be held from 11:00 a.m. to 3:00 p.m. on June 13th at the Animal Shelter; Gate City Grays Baseball Northern Utah Baseball League All Star Game would be held June 13th; June 21st will be Father’s Day at the Zoo with fathers receiving a 50% discount off their admission when accompanied by paid child; and free concerts will be held each Saturday at the Ross Park/Zoo band shell from 5:00 p.m. to 7:00 p.m. REGULAR CITY COUNCIL MEETING 4 JUNE 4, 2015 AGENDA ITEM NO. 6: Sophie Hanlon-Kemper was present to appeal the decision of Police DAYCARE LICENSE Department staff which denied Ms. Hanlon-Kemper a Day Care DENIAL APPEAL License. -HANLON Tim Dillon, Support Services Division, stated the Day Care License was denied based upon violations and convictions in 2006 and 2008. Sophie Hanlon-Kemper, 2027 Sandy Lane, stated the 2006 charges took place when she was a juvenile. She added that since her last conviction, she hasn’t had any further violations. Ms. Hanlon-Kemper stated she is married and a mother to a 2-year old child, and has an employment opportunity with A Beautiful Child Daycare. A motion was made by Mr. Moore, seconded by Mr. Johnston, to overturn the decision of Police Department staff and approve a Daycare License to Sophie Hanlon-Kemper. Upon roll call, those voting in favor were Moore, Johnston, Brown, Cooper, Nye and Orr. AGENDA ITEM NO. 7: This time was set aside for the Council to take comments from the PUBLIC HEARING public regarding a request by MRFB, LLC (mailing address: PO Box –REZONE 722, Logan, UT 84323) represented by Rocky Mountain 1800 GARRETT WAY Engineering and Surveying (mailing address: 2043 East Center Street, Pocatello ID 83201) to rezone 7.93 acres of property located on the western portion of the Westwood Mall property at 1800 Garrett Way. The property is located in a Commercial General (CG) zoning district and the request is to rezone to a Residential Commercial Professional (RCP) zoning district. The Planning and Zoning Commission recommended approval of the request at their hearing held on May 13, 2015. Mayor Blad opened the public hearing. Mayor Blad announced there had been no ex parte communication from the Council. Mitch Greer, Rocky Mountain Engineering, 2043 East Center, stated the proposed development will include 200 garden-style apartments and was approved by the Planning and Zoning Commission. He added that a portion of the mall would remain and outlined the available business entrances on a concept drawing. In response to questions from Council, Mr. Greer stated that improvements to the retention pond on the property would be researched during the planning process. Dave Foster, Associate Planner, stated the proposed plan to rezone 7.93 acres of land will include a mixed use of residential, commercial and professional uses. He added that the Comprehensive Plan has designated the area to allow a flexible mix of uses. Mr. Foster stated the Planning and Zoning Commission recommended approval and the Council Decision must be adopted within 45 days. He announced that no written correspondence had been received. Mayor Blad announced no written correspondence had been received. Brenda Pollard, 3351 Summit, spoke uncommitted on the proposal. She feels that the development and the neighborhood should be built with proper planning to ensure a vibrant neighborhood. Ms. Pollard also shared her concerns with the financial stability of the development. REGULAR CITY COUNCIL MEETING 5 JUNE 4, 2015 Niki Taysom, Chubbuck resident, spoke in opposition to the proposal. She stated she was opposed to developing residential properties in primarily commercial areas. Mr. Greer, stated that the Comprehensive Plan was amended to allow development, as proposed. He added that rezoning the property is the first step for redevelopment and additional funding. There being no further comments, Mayor Blad closed the public hearing. A motion was made by Mr. Moore, seconded by Mr. Johnston, to rezone 7.93 acres of property located on the western portion of the Westwood Mall property at 1800 Garrett Way from Commercial General zoning to Residential Commercial Professional (RCP) zoning, subject to Legal Department review and that the decision shall be set out in appropriate Council Decision format. Upon roll call, those voting in favor were Moore, Johnston, Brown, Cooper, Nye and Orr AGENDA ITEM NO. 8: This time was set aside for the Council to hear comments from the PUBLIC HEARING public regarding a request by Brandon Ratliff of Land Quest -REZONE PHILBIN Development, Inc. (mailing address: 4902 Burley Drive, Suite 9, ROAD/QUINN ROAD Chubbuck, ID 83202) represented by Rocky Mountain Engineering and Surveying (mailing address: 2043 East Center Street, Pocatello, ID 83201) to rezone 0.09 acres of property located east of Philbin Road and south of Quinn Road. The property is located in Residential Medium Density Single Family (RMS) zoning district and the request is to rezone to a Residential High Density (RH) zoning district. The Planning and Zoning Commission recommended approval of the request at their hearing held on May 13, 2015. Mayor Blad opened the public hearing. Mayor Blad announced there had been no ex parte communication from the Council. Mitch Greer, Rocky Mountain Engineering and Surveying, 2043 East Center Street, stated the request is to rezone 0.09 acres of property in order for the property to be considered for a 4,000 square foot development of 4-plexes. He indicated the proposed zoning change is a continuation of the surrounding zoning on the rest of the property. Matthew Lewis, Planning Division Manager, stated the project meets all setbacks for the property. He stated no correspondence had been received. Mayor Blad announced no written correspondence had been received. Fred Davies, 2540 Woodhill Way, spoke uncommitted to the proposal. Niki Taysom, Chubbuck resident, spoke in opposition to the proposal. She feels apartment living is unsafe for children and does not encourage self-reliance. Mr. Greer stated that although many people strive to be home owners, the situation is not always feasible and apartment communities can be an asset to a community. REGULAR CITY COUNCIL MEETING 6 JUNE 4, 2015 There being no further comments, Mayor Blad closed the public hearing. A motion was made by Mr. Johnston, seconded by Mr. Orr, to rezone 0.09 acres of property located east of Philbin Road and south of Quinn Road from Residential Medium Density Single Family (RMS) zoning district to Residential High Density (RH) zoning district, subject to Legal Department review and that the decision be set out in appropriate Council Decision format. Upon roll call, those voting in favor were Johnston, Orr, Brown, Cooper, Moore and Nye. AGENDA ITEM NO. 9: This time was set aside for the Council to hear comments from the PUBLIC HEARING public regarding a request by Brandon Ratliff of Land Quest -PLANNED UNIT Development, Inc., (mailing address: 4902 Burley Drive, Suite 9, DEVELOPEMNT Chubbuck, ID 83202) represented by Rocky Mountain Engineering PHILBIN ROAD/ and Surveying (mailing address: 2043 East Center Street, Pocatello, QUINN ROAD ID 83201) for a planned unit development (PUD) located ¼ mile east of Philbin Road and south of Quinn Road. The property is located within a Residential High Density zoning district. The proposed PUD contains approximately 3.7 acres of land for 18 residential lots for four-plexes and two common area plots. The Planning and Zoning Commission recommended approval of the request with conditions, at their hearing held on May 13, 2015. Mayor Blad opened the public hearing. Mayor Blad announced there had been no ex parte communication. Mitch Greer, Rocky Mountain Engineering and Surveying, 2043 East Center Street, stated the Planning and Zoning Commission unanimously approved the proposed development of 18 4-plex housing units. He added that the development will include 64 units, a playground and more than ample parking. Matthew Lewis, Planning Division Manager, stated the proposed development has met all the conditions of a planned unit development (PUD) and has met all open space requirements. Mayor Blad announced no written correspondence had been received. Niki Taysom, Chubbuck resident, spoke in opposition to the proposal and stated she is opposed to expansion of greater-density neighborhoods. There being no further public comments, Mayor Blad closed the public hearing. A motion was made by Mrs. Nye, seconded by Mr. Cooper, to approve a planned unit development (PUD) located ¼ mile east of Philbin Road and south of Quinn Road located within a Residential High Density zoning district and that the proposed PUD will contain approximately 3.7 acres of land for 18 residential lots for four-plexes and two common area plots, subject to Legal Department review, and that the decision be set out in appropriate Council Decision format. Upon roll call, those voting in favor were Nye, Cooper, Brown, Johnston, Moore and Orr. REGULAR CITY COUNCIL MEETING 7 JUNE 4, 2015 AGENDA ITEM NO. 10: Bannock County Relay for Life, represented by Michelle Young “COUNCIL SELECT” (mailing address: 385 Washington Avenue, Pocatello, ID 83201) is FUNDING REQUEST requesting that “Council Select” funds in the amount of $250.00 be -BANNOCK COUNTY used for sanitation costs in connection to a fundraising event at RELAY FOR LIFE Century High School July 10 and 11, 2015. (As of June 1, 2015 $3,800.00 remained in the “Council Select” line item.) A motion was made by Mr. Moore, seconded by Mrs. Nye, to approve a request from Bannock County Relay for Life, represented by Michelle Young, for “Council Select” funds in the amount of $250.00 to be used for sanitation costs in connection to a fundraising event at Century High School July 10 and 11, 2015. Upon roll call, those voting in favor were Moore, Nye, Brown, Cooper and Johnston. Orr voted in opposition to the motion. The motion passed. AGENDA ITEM NO. 11: Portneuf Greenway Foundation, represented by Dan Harelson “COUNCIL SELECT” (mailing address: PO Box 71, Pocatello, ID 83201) is requesting that FUNDING REQUEST “Council Select” funds in the amount of $250.00 be used for -PORTNEUF GREENWAY sanitation costs in connection to a fundraising event at Raymond FOUNDATION Park on August 8, 2015. Funds raised from the event will be used toward building trails in the community. (As of June 1, 2015 $3,800.00 remained in the “Council Select” line item.) A motion was made by Mr. Moore, seconded by Mrs. Nye, to approve a request from Portneuf Greenway Foundation, represented by Dan Harelson, for “Council Select” funds in the amount of $250.00 to be used for sanitation costs in connection to a fundraising event at Raymond Park on August 8, 2015. Upon roll call, those voting in favor were Moore, Nye, Brown and Johnston. Cooper and Orr voted in opposition to the motion. The motion passed. AGENDA ITEM NO. 12: Council was asked to approve a request from Portneuf Greenway RESTRICTED PARK Foundation, represented by Dan Harelson (mailing address: PO Box HOURS EXCEPTION 71, Pocatello, ID 83201) for an exception to City Code 12.36.020 for REQUEST-PORTNEUF their annual Riverfest event on August 8, 2015 at Raymond Park. GREENWAY The Foundation seeks permission to allow a live band to perform FOUNDATION until 10:00 p.m. and then allow staff to remain in the park until 11:00 p.m. for clean-up. City Ordinance 12.36.020 states that City parks close one-half hour after sunset. A motion was made by Mr. Moore, seconded by Mr. Brown, to approve a request from Portneuf Greenway Foundation, represented by Dan Harelson, for an exception to City Code 12.36.020 for their annual Riverfest event on August 8, 2015 at Raymond Park to allow a live band to perform until 10:00 p.m. and then allow staff to remain in the park until 11:00 p.m. for clean-up. Upon roll call, those voting in favor were Moore, Brown, Cooper, Johnston, Nye and Orr. AGENDA ITEM NO. 13: Portneuf Valley Brewing, LLC (mailing address: 615 South First TEMPORARY ROAD Avenue, Pocatello, ID 83201) represented by Penny Nichols Pink, is CLOSURE AND OPEN requesting to close the 600 block of South 1st Avenue, and is also CONTAINER WAIVER asking for a waiver of City ordinances regarding open containers to REQUESTS allow the sale of beer and wine at a September 26, 2015 fundraiser for Pebble Creek Ski Patrol. Portneuf Valley Brewing is requesting REGULAR CITY COUNCIL MEETING 8 JUNE 4, 2015 that the streets be closed from Noon until Midnight for the event. If the open container ordinance is waived it should be contingent upon the applicant meeting Police Department requirements and the appropriate catering permits being purchased. A motion was made by Mrs. Nye, seconded by Mr. Moore, to approve a request from Portneuf Valley Brewing, LLC, represented by Penny Nichols Pink, to close the 600 block of South 1st Avenue, and grant a waiver of City ordinances regarding open containers to allow the sale of beer and wine at a September 26, 2015 fundraiser for Pebble Creek Ski Patrol and that the street shall be closed from 12:00 p.m. (noon) until 12:00 a.m. (midnight) on September 27, 2015, contingent upon the applicant meeting Police Department requirements and the appropriate catering permits being purchased. Upon roll call, those voting in favor were Nye, Moore, Brown, Cooper, Johnston and Orr. AGENDA ITEM NO. 14: Council was asked to consider approving an Aid for Friends AID FOR FRIENDS Homeless Shelter partnership request for provision of a “Splish-n- HOMELESS SHELTER Splash” Summer Fundraiser, to be held on Friday, August 7, 2015 FUNDRAISING from 5:30 p.m. to 9:30 p.m. at the Ross Park Aquatics Complex PARTNERSHIP (RPAC). Council was also asked to consider approving per REQUEST-RPAC fundraiser attendee remittance amount back to the City which is consistent with the one-half price Family Night admission fees, up to a $700.00 maximum, and as follows: a) child (1-6 yrs.) $1.00; b) youth (7-17 yrs.) $2.50; c) adult (18-59 yrs.) $3.00; and d) senior (60+ yrs.) $2.00. A motion was made by Mr. Johnston, seconded by Mr. Orr, to approve an Aid for Friends Homeless Shelter partnership request for provision of a “Splish-n-Splash” Summer Fundraiser, to be held on Friday, August 7, 2015 from 5:30 p.m. to 9:30 p.m. at the Ross Park Aquatics Complex (RPAC) and approve per fundraiser attendee remittance amount back to the City which is consistent with the one- half price Family Night admission fees, up to a $700.00 maximum, as follows: : a) child (1-6 yrs.) $1.00; b) youth (7-17 yrs.) $2.50; c) adult (18-59 yrs.) $3.00; and d) senior (60+ yrs.) $2.00. Upon roll call, those voting in favor were Johnston, Orr, Brown, Cooper, Moore and Nye. AGENDA ITEM NO. 15: Council was asked to approve an agreement with SpyGlass Group, SPYGLASS GROUP, INC. Inc. to provide a communications expense audit. Upon completion AGREEMENT of the audit, SpyGlass Group will provide the City with options to -INFORMATION recover past overcharges and reduce future costs. The City’s cost TECHNOLOGY for the audit will be determined based upon the following: a) Cost Recovery; b) Service Elimination Savings; and c) Cost Reduction Savings. Council was also asked to authorize Information Technology staff to act upon recovery and abatement recommendations from SpyGlass Group as appropriate, subject to Legal Department review. A motion was made by Mr. Moore, seconded by Mr. Johnston, to approve an agreement with SpyGlass Group, Inc. to provide a communications expense audit and provide the City with options to recover past overcharges and reduce future costs and that the City’s cost for the audit will be determined based upon the following: a) Cost Recovery; b) Service Elimination Savings; and c) Cost Reduction Savings and to authorize Information Technology staff to act upon recovery and abatement recommendations from SpyGlass Group as appropriate, subject to Legal Department review. REGULAR CITY COUNCIL MEETING 9 JUNE 4, 2015 In response to questions from Council, Chris Sorenson, Information Technology Director, stated the initial audit will be performed at no cost to the City. He added that based upon the findings of the audit, the City will pay a 50/50 share of any costs identified, reduced and eliminated. Mr. Moore’s motion was voted upon at this time. Upon roll call, those voting in favor were Moore, Johnston, Brown, Cooper, Nye and Orr. AGENDA ITEM NO. 16: Council was asked to consider a Use Agreement with Gary Dixon PORTNEUF VALLEY dba Portneuf Valley All High School Rugby, to use Hawthorne Park ALL HIGH SCHOOL on June 26 and 27, 2015 for a rugby tournament. The agreement, RUGBY USE similar to previous agreements, requires Portneuf Valley to pay the AGREEMENT-PARKS applicable rental fees, be responsible for any damages incurred by AND RECREATION their use and provide liability insurance naming the City as an additional insured. A motion was made by Mr. Moore, seconded by Mrs. Nye, to approve a Use Agreement with Gary Dixon dba Portneuf Valley All High School Rugby, to use Hawthorne Park on June 26 and 27, 2015 for a rugby tournament and that Mr. Dixon shall: a) pay the applicable rental fees; b) be responsible for any damages incurred by their use; and c) provide liability insurance naming the City as an additional insured. Upon roll call, those voting in favor were Moore, Nye, Brown, Cooper, Johnston and Orr. AGENDA ITEM NO. 17: Council was asked to authorize the Mayor’s signature on an INTERAGENCY Interagency Agreement with Bannock County, specifically the Public AGREEMENT Works Department. The agreement provides for the use of work, -BANNOCK COUNTY equipment and/or goods and services between the entities’ Public Works Divisions. The agreement also grants the authority to the Public Works Director and Mayor to authorize and monitor work requests/exchanges as outlined in the agreement. A motion was made by Mr. Cooper, seconded by Mr. Brown, to authorize the Mayor’s signature on an Interagency Agreement with Bannock County, specifically the Public Works Departments providing for the use of work, equipment and/or goods and services between the entities’ Public Works Divisions and grant the authority to the Public Works Director and Mayor to authorize and monitor work requests/exchanges as outlined in the agreement. Upon roll call, those voting in favor were Cooper, Brown, Johnston, Moore, Nye and Orr. AGENDA ITEM NO. 18: Council was asked to consider an ordinance amending portions of ORDINANCE Chapter 10.12 “One Way Streets and Alleys.” Specifically, this -MLK JR/SOUTH ordinance will amend Section 10.12.010 to include one block of 9TH AVENUE South 9th Avenue from its intersection with Martin Luther King INTERSECTION Jr. Way to its intersection with East Lovejoy Street. A motion was made by Mr. Moore, seconded by Mr. Johnston, that the ordinance, Agenda Item No. 18, be read only by title and placed on final passage for publication, and that only the ordinance summary sheet be submitted for publication. Upon roll call, those voting in favor were Moore, Johnston, Brown, Cooper, Nye and Orr. Dean Tranmer, City Attorney, read the ordinance by title. Mayor Blad declared the final reading of the ordinance amending portions of Chapter 10.12 “One Way REGULAR CITY COUNCIL MEETING 10 JUNE 4, 2015 Streets and Alleys.” Specifically, amending Section 10.12.010 to include one block of South 9th Avenue from its intersection with Martin Luther King Jr. Way to its intersection with East Lovejoy Street. Mayor Blad asked, “Shall the ordinance pass?” Upon roll call, those voting in favor were Brown, Cooper, Johnston, Moore, Nye and Orr. Mayor Blad declared the ordinance and summary sheet passed, that it be numbered 2948 and be submitted to the Idaho State Journal for publication. AGENDA ITEM NO. 19: Danny Wells, 1730 West Quinn, #42, shared his concerns regarding DISCUSSION ITEMS the reduction in services offered by Pocatello Regional Transit (PRT). Mr. Wells emphasized that the reduced hours in the service have adverse effects on many citizens who rely on PRT as their main source of transportation. Tracy Martin, 780 East Maple Street, shared her support for Pocatello Regional Transit (PRT) and the services that it provides. Ms. Martin shared that she was injured in an automobile accident many years ago and utilizes PRT as her main source of transportation to help her travel to and from work, to Beyond Barriers gym and to Idaho State University, where she is studying for her Masters degree. Mike Riley, 930 Delano, thanked the Mayor and Council for the work done on behalf of the citizens. He encouraged them to continue to be proactive in leveraging federal grants and private partnerships to continue needed Pocatello Regional Transit (PRT) services. Mary Van Orden, 970 Taney Lane, is the owner of Beyond Barriers Fitness and stated she is supportive of continuing necessary routes for Pocatello Regional Transit. She feels the routes are necessary to enable many citizens to participate in everyday life, such as shopping and attending community activities. Tracy Lambson, 4601 Mountain Park Road, stated she is the Tobacco Cessation Coordinator for Southeastern Idaho Public Health. She supports adoption of smoke free workplaces. Victor Watts, 633 South 2nd Avenue, shared his concerns regarding traffic flow changes on 1st and 2nd Avenues. Mindy Nielson, 128 South 2nd Avenue, shared her concerns regarding citizen notification of upcoming construction projects. Ms. Nielson feels more effort should be made to inform citizens and business owners of changes that may affect their business. Mayor Blad clarified that a public meeting had taken place regarding the 2nd Avenue/Benton Street project and communication with the Engineering Department regarding the project is encouraged. There being no further business, Mayor Blad adjourned the meeting at 7:43 p.m. APPROVED: REGULAR CITY COUNCIL MEETING 11 JUNE 4, 2015 BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK  CITY OF POCATELLO, IDAHO CITY COUNCIL MEETING - BUDGET DEVELOPMENT JUNE 4, 2015 Mayor Brian Blad called the City Council meeting for budget development to order at 9:07 a.m. Council members present were Steve Brown, Jim Johnston, Gary Moore, Eva Johnson-Nye, and Michael L. Orr. Council member Craig Cooper arrived at 9:35 a.m. Joyce Stroschein, Chief Financial Officer/Treasurer, stated that information regarding budgets for City departments would be presented. She gave an overview of the material that would be discussed to determine the Fiscal Year 2016 budget and announced that department briefings would be held at this time. The scheduled departments are: 1) Water Department; 2) Water Pollution Control; 3) Science and Environment 4) Recreation Department; and 5) Regional Transit. Also the 2016 Tax Fund Solution Decision No. 1 Sheet will be reviewed. In response to questions from Council, Ms. Stroschein reviewed the transfer of funds within the Water Fund for the Water Bond debt service. She explained water connection fees are designated under their own specific uses and are not part of the debt service funds. Justin Armstrong, Water Superintendent, gave a breakdown of the allowable uses of capacity fees and water bond funds as it relates to services provided by the Water Department. He clarified staff is in the process of rebuilding the Water Fund balance to meet the City’s needs. -WATER Justin Armstrong, Water Superintendent, and Joyce Stroschein, DEPARTMENT Chief Financial Officer/Treasurer gave an overview of the estimated FISCAL YEAR 2016 Water Department budget for Fiscal Year 2016. BUDGET OVERVIEW Mr. Armstrong explained water use has been less than previous years. As a result, instead of using Fiscal Year 2014 to predict Fiscal Year 2016, staff is using a 10-year average to anticipate water use. He noted, in accordance with the Utility Rate Study, a 4% increase in water utility rates is being proposed. Ms. Stroschein gave a brief overview of utility rate study guidelines. She explained how the information is used to implement utility increases based upon the rate study in order to continue adequate maintenance of the City’s infrastructure, etc. Council discussion followed regarding the possible effects of utility rate increases and multiple options to keep up with the needs of departments and citizens. It was noted the 5-year rate plan currently used helps project where City departments need to be in order to build reserves and be prepared for future needs. The revenue earned from this source is based upon customer usage. Ms. Nye supports a gradual rate increase in utility rates instead of sporadic large increases. She feels a large increase is more difficult for tax payers and utility users. In response to questions from Council, Mr. Armstrong explained a large amount of the City’s water revenue is dictated from usage in the summer months. Discussion regarding the utility rate analysis process continued. It was noted a third party external analysis is used to provide a fair rate schedule based upon their expert analysis that does not favor one group over another.  2 CITY COUNCIL MEETING -BUDGET MEETING JUNE 4, 2015 Mr. Cooper arrived at 9:35 a.m. Council discussion regarding costs in connection with SRB adjudication legal fees followed. It was noted that $400,000.00 is budgeted for Fiscal Year 2016 and Council is hopeful this annual expense will begin to decrease. -WATER POLLUTION Jon Herrick, Water Pollution Control (WPC) Superintendent, and Joyce CONTROL Stroschein, Chief Financial Officer/Treasurer gave an overview of the FISCAL YEAR 2016 estimated WPC Department budget for Fiscal Year 2016. BUDGET OVERVIEW Ms. Stroschein noted the medical benefit expense outlined in the proposed budget is subject to change. This is based upon prior years and the final amount is yet to be determined. Mr. Herrick explained there were unexpected projects that had to be done at the facility in Fiscal Year 2015. As a result, the extra projects decreased the department’s reserves by a large amount and staff is currently trying to rebuild the department’s reserves. Mr. Herrick mentioned payments are being made for two bonds used to make upgrades at the WPC facility. General discussion regarding the bond payments and costs for other professional services to manage and maintain a working facility followed. It was noted that closure of the Heinz Plant and opening of Amy’s Kitchen is yet to be analyzed for impacts on the facility. -SCIENCE AND Hannah Sanger, Science and Environment Division Manager, and Joyce ENVIRONMENT Stroschein, Chief Financial Officer/Treasurer gave an overview of the FISCAL YEAR 2016 estimated Science and Environment Department budget for Fiscal Year BUDGET REVIEW 2016. Ms. Sanger noted the large expense under professional services is for stormwater model, outreach and enforcement. She explained the department is in the midst of a large storm water plan and the Portneuf River Levee. Ms. Sanger mentioned Idaho State University has been a great partner with the Martin Luther King, Jr. (MLK) Street project and is willing to allow stormwater to be discharged into Cadet Field. This will assist the City in meeting NPDES permit requirements. Discussion of using professional services to complete the stormwater model and the qualifications needed to complete the analysis followed. Staff feels the analysis cannot be completed in-house. Ms. Sanger mentioned as less stormwater is discharged into the Portneuf River the quality of the river improves. She noted there is a nationwide movement for communities to divert the discharge of stormwater to other areas and not into the river. The MLK Project will help divert water from going into the river. Ms. Sanger explained mapping of detention ponds is currently underway to verify if the ponds are being utilized based upon the curb/gutter and curb cuts. She added that resources are available for individuals to learn how to handle water run-off correctly. -RECREATION John Banks, Parks and Recreation Director; Lance Clark, Outdoor FISCAL YEAR 2016 Recreation Programmer; Brian Lowman, Recreation Supervisor; and BUDGET OVERVIEW Staci VanKirk, RPAC Manager/CRC Manager; and Joyce Stroschein, Chief Financial Officer/Treasurer, gave an overview of the estimated Recreation budget for Fiscal Year 2016. Mr. Banks explained staff did their best to keep the Fiscal Year 2016 budget as flat as possible.  3 CITY COUNCIL MEETING -BUDGET MEETING JUNE 4, 2015 OUTDOOR Mr. Clark reviewed the Outdoor Recreation budget. He stated not RECREATION much in the budget has changed from Fiscal Year 2015. Mr. Clark mentioned grant funds become available at various times and he is not able to anticipate these. As a result, budget amendments are needed during the year. Mr. Clark outlined the request for a track UTV such as a Razor for the department. He explained staff has tried to use snowmobiles to prepare areas and the units cannot handle the type of stress they place on the unit. Recreation staff borrowed a Razor type UTV from the Water Department and the vehicle worked well for their purpose. Mr. Clark mentioned if the Pocatello area has a low snowpack this year staff will not be able use a snowmobile to prepare the Mink Creek Nordic Center for the season. In response to questions from Council, Mr. Clark reported the Mink Creek Center had low general attendance last season because of minimal snowpack. However, there was still good attendance from area schools. TEAM SPORTS Mr. Lowman reviewed the Team Sports Programs. He noted the new registration fee amount will include the cost for uniforms. Staff feels this will make it more costs effective for all and the players will receive their uniforms more quickly. There may even be a cost savings to the player. Mr. Banks and Mr. Lowman gave a brief overview of the Junior Jazz Program’s involvement in the Team Sports Division. Staff would like to have the Jazz Organization come before Council at a Study Session to share information about their organization in regards to the Team Sports Program. Mr. Lowman reviewed multiple problems staff has experienced with the current software used to register participants in the Team Sports Program. He explained the software does not meet the needs of the recreation department. It is also difficult for citizens and staff to use. A request for new software has been included in the Fiscal Year 2016 budget. ROSS PARK Ms. VanKirk reviewed cost savings for maintenance of the RPAC and AQUATIC COMPLEX increase for medical supply costs. She reported one of the pool’s water (RPAC) heaters has completely stopped working. Ms. VanKirk explained since the water heaters are over 15 years old, an engineer feels a heat exchanger would work more effectively and repairs will be minimal. She noted lockers in the facility cannot be repaired and need to be replaced. It is becoming a safety issue with property being stolen out of the lockers. Council discussion followed regarding repair/replacement of the RPAC water slide. Mr. Banks explained the water slide is a major draw for many of the attendees and fears the Complex will lose attendees if updates are not completed. Ms. VanKirk reviewed the condition of the tower and maintenance needs of the tower and stairs leading up to the slide. She reminded the Council the current water slide is 35 years old. Council discussion continued regarding options to pay for a new slide over a period of time with the revenues received from attendees at RPAC. It was noted something comparable that will attract more attendees is needed. In response to questions from Council, Ms. Stroschein will research payment options for a new water slide. She feels this may be the only way to replace the slide more quickly.  4 CITY COUNCIL MEETING -BUDGET MEETING JUNE 4, 2015 In response to questions from Council, Ms. VanKirk feels in order to make Ross Park a destination place; another attraction such as a Flow Rider would help attract youth and their families. She added that a new spout or other small attraction would be another great option to bring in more attendees. Mr. Brown serves on the Lava Hot Springs Board and will suggest someone contact Ms. VanKirk to make suggestions and share the upgrades they have done to their complex. Discussion followed regarding extending the season for use of the pool area. It was noted most of the lifeguards are students and are not able to begin in May or stay until fall because of school. However, there are other options staff is looking at to extend the season for the pool. Mr. Banks explained steps are being taken to update lower Ross Park in general such as the new Zoo Entrance project. Parks staff is thinking along the same lines to make changes to help bring in more attendees. He shared there is an issue with a lack of restrooms and the porta-potties are heavily used. COMMUNITY RECREATION CENTER Ms. VanKirk reviewed what the professional services budget covers at the Community Recreation Center (CRC). She noted the new cleaning crews are doing a great job to maintain the facility. Improvements make up the capital outlay of the proposed budget and replacement of a heat exchanger in the basement to regulate water and air temperature is being requested. Ms. VanKirk reported that staff must use circuit breakers to regulate lights and this has started to become an issue. Idaho Power did an audit of the facility and it was found that rebates are available if the system is upgraded. Mr. Banks gave a quick overview of the Golf Division, Fort Hall Replica/Frontier Village, and Summer Productions Division. These budgets did not have any significant changes. Mayor Blad called a recess at 11:13 a.m. Mayor Blad reconvened the meeting at 11:27 a.m. -REGIONAL TRANSIT Dave Hunt, Pocatello Regional Transit Director, and Joyce Stroschein, FISCAL YEAR 2016 Chief Financial Officer/Treasurer gave an overview of the estimated BUDGET REVIEW Regional Transit Department budget for Fiscal Year 2016. Mr. Hunt gave a brief historical overview of Transit Department revenue. He explained the proposed budget for Fiscal Year 2016 is based upon limited revenues. Ms. Stroschein explained the City’s match for Transit grants was not meeting the budgeted needs of the department and finance staff started researching the problem. She met with Mr. Hunt and suggested he present a budget with cuts in order to avoid a deficit. Finance staff is trying to determine the City’s match revenue portion based upon the information known at this point. Ms. Stroschein mentioned in order for Transit to provide more services, an increase in the City’s match would be necessary. In response to questions from Council, Mr. Hunt clarified the cost of fuels, labor, and tires has continued to increase. However, gradual increases in labor costs were not updated in past budget estimates. Mr. Hunt adjusted the Transit Budget to accommodate all anticipated cost estimates.  5 CITY COUNCIL MEETING -BUDGET MEETING JUNE 4, 2015 Ms. Stroschein reviewed a financial analysis for Transit showing what the City’s match would need to be to provide services at the current level. She explained it is not possible to draw on a grant if City funds are not available for a match. Council discussion followed and it was noted that all City departments must be held to the same standard and not go over budget. It was mentioned that the Service Level Report from 2014 indicated that Transit had a revenue issue at that time. Mr. Hunt explained he has applied for a grant and hopes this will help fix the problem. He stated research is needed to determine what grants are available that the City can match. The history of budgeting for the department and route structure were reviewed. Council discussion continued regarding the City’s match for Transit needs. A new process in Finance shows the actual monitoring of the expenses, revenue and match necessary to meet the needs of the department. In response to questions from Council, Mr. Hunt reported the rural area is self-sufficient. The city of Chubbuck makes a contribution each year to help with the City’s match. Mr. Hunt proposed to eliminate four (4) fixed routes as of October 1, 2015. Currently transit services in the summer time are routes connected with School District No. 25 and these have been temporarily suspended. Mr. Hunt stated anything that is not directly related to running the buses for routes has been eliminated. Ms. Stroschein clarified staff will review the figures for Transit and report back to the Council with more accurate information based upon the proposed cuts. Mr. Brown reminded staff when there are changes that impact City services, department heads need to contact the Mayor’s Office and Council Members to advise them of the change. Mayor Blad called a recess at 12:13 p.m. Mayor Blad reconvened the meeting at 1:06 p.m. to discuss the Fiscal Year 2016 Tax Fund Solution sheet. Ms. Stroschein reviewed the problems outlined on the Fund Solution Ideas sheet. They included General Fund $702,596.00, Street $226,383.00, Recreation $13,571.00, Cemetery $41,243.00, Airport $72,105.00, Library $77,825.00 and Pocatello Media (Video Services) $17,860.00. She also reviewed a list of optional revenue estimates. It was noted that more clear information will be available in July. Council moved through the budget decision sheet line by line and discussed different options for additional revenue and options to decrease expenses. Council discussion regarding the requests to increase staff followed. It was mentioned Council is not able to support any request for an increase of staff at this time because of budget limitations. In response to questions from Council, Kim Bristow, Human Resources Consultant, explained the Library position being requested and the actual costs to increase the position from 20 hours to 40 hours per week. She mentioned medical benefits are the highest cost for this position assuming the employee chooses to receive full benefits. Council discussion followed regarding the following topics: a) A majority of the Council supported a suggestion to request $300,000.00 from Pocatello Development Authority to reimburse the City for expenses related to the Hoku site.  6 CITY COUNCIL MEETING -BUDGET MEETING JUNE 4, 2015 b) Medical benefits for a single employee verses family rates were reviewed as well as VEBA benefits for employees. c) Consideration of raising the tax levy rate was suggested to help close the gap in the budget. More discussion followed regarding City services being cut back to minimal levels and possible decrease in employee positions. It was suggested that Council and administrative staff meet in a strategic planning session to discuss options. It was noted that having discussions regarding the budget issue is a great step forward. Ms. Stroschein reviewed the upcoming budget meeting schedule and public hearing to allow citizen input regarding the City’s budget. Following lengthy discussion by Council, the outcome of their decisions is attached as “Exhibit A.” Mayor Blad adjourned the meeting at 2:13 p.m. APPROVED: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK