City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL AGENDA CLARIFICATION MEETING AND REGULAR CITY COUNCIL MEETING OCTOBER 20, 2016 CLARIFICATION The City Council Agenda Meeting was called to order at 5:30 p.m. MEETING by Mayor Brian Blad. Council members present were Heidi Adamson, Roger Bray, Steve Brown, Jim Johnston, Gary Moore and Michael L. Orr. No motions, resolutions, orders, or ordinances were proposed. No vote was taken. REGULAR CITY COUNCIL MEETING AGENDA ITEM NO. 1: The Regular City Council meeting was called to order at 6:01 p.m. ROLL CALL AND by Mayor Brian Blad. Council members present were Heidi PLEDGE OF Adamson, Roger Bray, Steve Brown, Jim Johnston, Gary Moore and ALLEGIANCE Michael L. Orr. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The invocation was offered by Mohammed Safdar, President, INVOCATION Islamic Society of Southeast Idaho. Mr. Johnston recused himself from voting on the consent agenda because he has a personal conflict with Agenda item No. 3 (e). AGENDA ITEM NO. 3: Council was asked to consider the following business items: CONSENT AGENDA -MINUTES (a) Waive the oral reading of the minutes and approve the minutes from the Clarification and Regular Council meetings of September 15, 2016 and October 6, 2016. -TREASURER’S (b) Consider the Treasurer’s Report for September 2016 showing cash REPORT and investments as of September 30, 2016 in the amount of $39,641,540.74. -GOLF ADVISORY (c) Confirm the Mayor’s appointments of Thomas Liddil and Billy COMMITTEE Satterfield to serve as members of the Golf Advisory Committee, APPOINTMENTS replacing Ronald Dunn and Glen Lattin whose terms expired. Both terms will begin October 21, 2016 and will expire October 21, 2019. -JAPANESE (d) Confirm the Mayor’s appointment of Dannis Adamson to serve as a SISTER CITIES member of the Japanese Sister Cities Subcommittee, filling a long- SUBCOMMITTEE term vacancy. Mr. Adamson’s term will begin October 21, 2016 and APPOINTMENT will expire October 21, 2020. -RATIFICATION (e) Ratify the Council’s informal approval to enter into an Agreement to –AGREEMENT TO purchase a total of 106.6 acres of real property together with PURCHASE PROPERTY approximately 330 acre feet of water, subject to Legal Department AND WATER RIGHTS review. Said purchase will be made from the Water Revenue Bond monies approved by voters on November 7, 2006. REGULAR CITY COUNCIL MEETING 2 OCTOBER 20, 2016 A motion was made by Mr. Moore, seconded by Mr. Orr, to approve the items within the consent agenda and ratify the informal approval to enter into an Agreement to purchase a total of 106.6 acres of real property together with approximately 330 acre feet of water, subject to Legal Department review, subject to the conditions listed in the Real Estate Purchase and Sale Agreement, the associated Counteroffer and a favorable Phase 1 Environmental Assessment. Upon roll call, those voting in favor were Moore, Orr, Adamson, Bray and Brown. AGENDA ITEM NO. 4: Mayor Blad announced there were no proclamations. He welcomed COMMUNICATIONS Boy Scouts from Troop No. 147. AND PROCLAMATIONS AGENDA ITEM NO. 5: Mayor Blad reminded the Council of the November 3rd Regular City CALENDAR Council meeting at 6:00 p.m.; and announced that the November REVIEW 10th Study Session had been canceled. Mayor Blad announced the annual “Zoo Boo” at Zoo Idaho will take place on October 29th from 10:00 a.m. to 3:00 p.m. The theme for the event is “Creatures of the Night” – nocturnal animals; a cyber security class is being offered at Marshall Public Library, Tuesdays at 7:00 p.m. during the month of October; early in-person voting continues at the new Bannock County Elections Office, 141 North 6th Avenue (Old Jail). Voting hours are Monday through Friday 9:00 a.m. to 4:30 p.m. The last day to vote early is November 4th; Election day is November 8th; the annual leaf collection is scheduled to take place November 14th through December 2nd. Leaves must be in compostable bags, not boxes or plastic bags. Leaves will be taken to the Bannock County Landfill composting center; a City survey is open until November 17th regarding the creation of a business registry/license for city businesses and is encouraging business owners to participate in the survey. Contact Planning and Zoning for more information; submissions for the City’s new flag design will be accepted until December 2nd. Visit the website at flag.pocatello.us for more information; and Saturday, October 22nd will be the last trail run at the Nordic Center and will be a fundraiser for the Nordic Center. AGENDA ITEM NO. 6: This time was set aside for the Council to hear comments from the PUBLIC HEARING public concerning the request to expand the Urban Service -URBAN SERVICE Boundary (USB) north and east of Satterfield Drive and East BOUNDARY Chubbuck Road. Staff estimates the USB will be expanded by EXPANSION approximately 4,220 acres beyond its current boundary. As part of the expansion, land use designations must be given on the Comprehensive Plan Map and staff’s recommendation is a designation of “Mixed Use.” At their public hearing on September 28, 2016 the Planning and Zoning Commission recommended approval of the expansion. Mayor Blad opened the public hearing. Mayor Blad announced there had been no ex parte communication by Council members. Terri Neu, Assistant Planner, gave an overview of the request and stated the request would expand the Urban Service Boundary (USB) approximately 4,220 acres and that the land use designation on the Comprehensive Plan Land Use map would be “Mixed Use.” In response to a question from Council, Ms. Neu clarified that the step to expand the USB is the first step towards an expanded Area of City Impact, possible annexation and the potential for urban development. Mayor Blad announced no written comments had been received regarding the expansion. REGULAR CITY COUNCIL MEETING 3 OCTOBER 20, 2016 Mr. Brown reminded citizens that comments from the public should be relevant to the agenda item at hand. Mike Seibert, 1665 Pocatello Creek Road, spoke in support of the proposal. He feels the proactive approach is positive for growth and encouraged the Council to approve the plan. Lon Crowell, 819 North Wayne, spoke in favor of the application. He feels this proposal would be very beneficial to Pocatello. Mr. Crowell shared that taking the appropriate steps to develop the area will benefit the City and its citizens. He stated he has witnessed development in other communities that didn’t follow a strategic plan and that the developments and cities suffered. There being no further public comments, Mayor Blad closed the public hearing. A motion was made by Mr. Brown, seconded by Mr. Orr, to approve a request to expand the Urban Service Boundary (USB) north and east of Satterfield Drive and East Chubbuck Road by approximately 4,220 acres beyond its current boundary and that the land use designation on the Comprehensive Plan Map will be designated “Mixed Use” and that the decision be set out in appropriate Council Decision format. Upon roll call, those voting in favor were Brown, Orr, Adamson, Bray, Johnston and Moore. AGENDA ITEM NO. 7: Council was asked to approve a request from Dan Hargraves UTILITY CONNECTION represented by Rocky Mountain Engineering and Surveying (mailing –HARGRAVES address: 600 East Oak Street, Pocatello, ID 83201) for property COMMERCIAL outside the City limits, to be known as Hargraves Commercial SUBDIVISION Subdivision located on South 5th Avenue, to be connected to City water and sewer. Mr. Hargraves has completed the Utility Connection Annexation Covenant and if the utility connections are approved, will be required to pay outside City utility rates and associated connecting fees until the property is annexed. A motion was made by Mr. Moore, seconded by Mr. Bray, to approve a request from Dan Hargraves represented by Rocky Mountain Engineering and Surveying for property outside the City limits, to be known as Hargraves Commercial Subdivision located on South 5th Avenue, to be connected to City water and sewer services and complete the Utility Connection Annexation Covenant and that Mr. Hargraves will be required to pay outside City utility rates and associated connecting fees until the property is annexed. Upon roll call, those voting in favor were Moore, Bray, Adamson, Brown, Johnston and Orr. AGENDA ITEM NO. 8: Council was asked to consider two requests from Aid For Friends. SPECIAL EVENT The group wishes to conduct their 10th Annual Encampment special WAIVER REQUESTS fundraising event at Caldwell Park beginning the evening of -AID FOR FRIENDS December 2, 2016 and concluding on December 4, 2016 at 10:00 ANNUAL ENCAMPMENT a.m. Therefore, they will need permission to have people in the park during the evenings of December 2nd and December 3rd. They are also requesting that parking on that portion of East Center Street, adjacent to the park, be limited to vehicles associated with the event from 10:00 a.m. on December 3rd to 10:00 a.m. on December 4th. In response to a question from Council, BJ Stensland, Aid For Friends Executive Director, explained that participants in the Annual Encampment solicit contributions from businesses and individuals to raise funds for Aid For Friends. She added that 30 to 40 individuals spend the night in cardboard shelters at Caldwell Park to bring about community awareness regarding the services provided by Aid For Friends. Ms. Stensland stated participants also receive education regarding winter survival techniques. REGULAR CITY COUNCIL MEETING 4 OCTOBER 20, 2016 A motion was made by Mr. Bray, seconded by Mrs. Adamson, to approve two requests from Aid For Friends and grant permission to allow people in Caldwell Park during the evening of December 2nd and December 3rd for the 10th Annual Encampment special fundraising event beginning the evening of December 2, 2016 and concluding on December 4, 2016 at 10:00 a.m. and that parking on that portion of East Center Street, adjacent to the park, be limited to vehicles associated with the event from 10:00 a.m. on December 3rd to 10:00 a.m. on December 4th. Upon roll call, those voting in favor were Bray, Adamson, Brown, Johnston, Moore and Orr. AGENDA ITEM NO. 9: Council was asked to renew the Agreement with Mercer, the City’s AGREEMENT WITH employee benefits consultant, for Fiscal Year 2017. Mercer assists MERCER Human Resource staff with major insurance contracts and day-to- -HUMAN RESOURCES day compliance questions and issues. A motion was made by Mr. Johnston, seconded by Mr. Bray, to renew the Agreement with Mercer, the City’s employee benefits consultant, for Fiscal Year 2017 to assist Human Resource staff with major insurance contracts and day-to-day compliance questions and issues. Upon roll call, those voting in favor were Johnston, Bray, Adamson, Brown, Moore and Orr. AGENDA ITEM NO. 10: Council was asked to approve, and authorize the Mayor to sign, an AIRPORT LEASE amendment to the lease agreement between the City and AvCenter, AMENDMENT Inc. dated March 3, 1994, for property at the Pocatello Regional -AVCENTER, INC. Airport. The amendment will allow for an abatement of AvCenter’s lease payments in return for AvCenter contracting and paying for concrete and asphalt repairs to the ramp approaches in front of airport hangars one (1) and three (3). The estimated cost of repair and abatement is $25,160.00. The amendment is subject to Legal Department review. A motion was made by Mr. Johnston, seconded by Mr. Orr, to approve, and authorize the Mayor to sign, subject to Legal Department review, an amendment to the lease agreement between the City and AvCenter, Inc. dated March 3, 1994, for property at the Pocatello Regional Airport to allow for an abatement of AvCenter’s lease payments in return for AvCenter contracting and paying for concrete and asphalt repairs to the ramp approaches in front of airport hangars on (1) and three (3) and that the estimated cost of repair and abatement will be $25,160.00. Upon roll call, those voting in favor were Johnston, Orr, Adamson, Bray, Brown and Moore. AGENDA ITEM NO. 11: Council was asked to authorize the Mayor’s signature on contract AGREEMENT TO documents to purchase a total of 129.5 acre feet of water, subject to PURCHASE Legal Department review. Said purchase shall be made from the WATER RIGHTS Water Revenue Bond monies approved by voters on November 7, 2006. A motion was made by Mr. Bray, seconded by Mr. Johnston, to authorize the Mayor’s signature on contract documents to purchase a total of 129.5 acre feet of water, subject to Legal Department review, using Water Revenue Bond monies as approved by voters on November 7, 2006. Upon roll call, those voting in favor were Bray, Johnston, Adamson, Brown, Moore and Orr. REGULAR CITY COUNCIL MEETING 5 OCTOBER 20, 2016 AGENDA ITEM NO. 12: Council was asked to consider the recommendations of staff for the BID/AGREEMENT following requests regarding the purchase of a 750 gallon -750 GALLON SURGE hydropneumatic bladder-type surge tank: TANK FOR JOHNNY CREEK BOOSTER STATION ACCEPT BID a) Accept the bid received from Pulsco, Inc. who submitted a bid in -PULSCO, INC. the amount of $48,300.00, and if the bid is accepted; AUTHORIZE b) Authorize the execution of an agreement between the City of AGREEMENT Pocatello and Pulsco, Inc. in the amount of $48,300.00, subject to -PULSCO, INC. Legal Department review. Funds for the purchase are available in the Water Department’s Fiscal Year 2017 budget. A motion was made by Mr. Moore, seconded by Mr. Johnston, to accept the recommendations of staff regarding the purchase of a 750 gallon hydropneumatic bladder-type surge tank and a) accept the bid received from Pulsco, Inc. who submitted a bid in the amount of $48,300.00, and b) authorize the execution of an agreement between the City of Pocatello and Pulsco, Inc. in the amount of $48,300.00, subject to Legal Department review. Upon roll call, those voting in favor were Moore, Johnston, Adamson, Bray, Brown and Orr. AGENDA ITEM NO. 13 Council was asked to authorize execution of an addendum to an ADDENDUM TO agreement between the State of Idaho and City of Pocatello for the STATE/LOCAL Intersection of Alameda Road and Jefferson Project, subject to Legal AGREEMENT(PROJECT Department review. This addendum allows for City staff to DEVELOPMENT) complete engineering designs of the federal aid project. –INTERSECTION OF Construction of safety improvements for the intersection is ALAMEDA ROAD AND anticipated to begin in Fiscal Year 2017. JEFFERSON AVENUE Previously paid cash contributions and force account engineering design will offset the local match. This addendum will not cost the City additional funds. A motion was made by Ms. Adamson, seconded by Mr. Orr, to authorize execution of an addendum to an agreement between the State of Idaho and City of Pocatello for the Intersection of Alameda Road and Jefferson Project, subject to Legal Department review allowing for City staff to complete engineering designs of the federal aid project. Upon roll call, those voting in favor were Adamson, Orr, Bray, Brown, Johnston and Moore. AGENDA ITEM NO. 14 Idaho Lorax, Pocatello resident, shared his concerns regarding DISCUSSION ITEMS possible environmental contaminants and radioactive detection equipment. He feels the equipment would be beneficial for various individuals. There being no further business, Mayor Blad adjourned the meeting at 6:39 p.m. REGULAR CITY COUNCIL MEETING 6 OCTOBER 20, 2016 APPROVED: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK