City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL MEETING - BUDGET DEVELOPMENT JUNE 14, 2018 AGENDA ITEM NO. 1 Mayor Brian Blad called the City Council meeting for Revenue ROLL CALL Decision Budget Development to order at 1:19 p.m. Council members present were Roger Bray, Rick Cheatum, Jim Johnston Linda Leeuwrik and Beena Mannan. Council member Heidi Adamson arrived at 1:35 p.m. Ashley Linton-Welsh, Senior Accountant reminded the Council of their decisions made at the previous meeting on June 7, 2018 for budget development and reviewed the informational handouts available. It was clarified the suggestions made during the Budget Development meeting are not binding and will be discussed at a Public Hearing on August 2, 2018 and an ordinance establishing the budget will be voted upon by Council on August 16, 2018. Ms. Welsh stated that information regarding anticipated revenue and additional requested items/personnel by City departments would be presented. The items discussed were: PALISADES WATER REVENUE (based on 5 year option contract) $275,000.00 GENERAL REVENUE ESTIMATES - Revenue estimate $11,378,000.00 PROPERTY TAX REVENUE ESTIMATES – Property Tax estimate is $2,143,627.00 Ms. Welsh gave an overview of the additional items being asked for by departments. In response to questions from Council, David Gates, Fire Chief, stated Kristi Klauser, Bannock County Auditor, provided confirmation that the County is planning to increase their budget for ambulance costs. Discussion of requested personnel for various departments was held. Firefighter positions were reviewed by Mr. Gates. Mr. Gates feels the positions will off-set his overtime budget and help decrease his operating costs. Ms. Adamson joined the meeting at this time. (1:35 p.m.) Council discussion regarding various personnel positions and the greatest need per department continued. Each Council member shared their ideas and concerns regarding the positons. Mr. Bray mentioned he is reluctant to take the 3% property tax increase allowed by the State of Idaho. He feels there is already a high property tax rate in Pocatello. Ms. Welsh explained a decision is needed at this time for publication purposes for the August 2, 2018 Public Hearing. She mentioned if Council takes the 3% property tax increase at this time, the percentage will be noticed in the Idaho State Journal. Council can choose to decrease the property tax percentage during the meeting process. However, once the proposed property tax amount is published, the amount percentage cannot be increased. Ms. Welsh asked the Council to rank the importance of the items being considered. This will help Council to streamline the decision process at the August 9, 2018 Study Session where final modifications to the budget will be made prior to passing the Appropriation Ordinance for Fiscal Year 2019 on August 16, 2018. The ranking of the personnel positions and requested items are as follows: 1) Police 3rd Class Officer (2); 2) Police  2 CITY OF POCATELLO BUDGET DEVELOPMENT MEETING JUNE 14, 2018 Dispatcher; 3) Probationary Firefighter (2); 4) Animal Services – Medical Supplies Increase; 5) Operating Budget 0801; 6) Police Stenographer; 7) Parks - Greenway Trails Worker (2); 8) Recreation - Groomer Operator/Trails Coordinator; 9) Parks - Code Enforcement Assistant; 10) Recreation - Assistant Manager for Aquatic Complex; 11) Police Support Specialist; and 12) Non-Departmental – Family Services Alliance. It was mentioned that these decisions establish a plan to move forward at this time and a final decision approving a fee resolution and ordinance will be voted upon at the August 16, 2018 meeting. Council debate continued regarding the City’s budget needs. In closing, Council thanked Finance Staff for their hard work. A public hearing to discuss the Fiscal Year 2019 budget will be held on August 2, 2018. SEE ATTACHMENT “A” FY2019 REVENUE ESTIMATES AND SELECTED OTHER TOPICS. The Decision Spreadsheet showing the result of Council’s discussion is attached as a permanent part of the minutes (see Attachment “A”). There being no further business, Mayor Blad adjourned the meeting at 2:23 p.m. APPROVED: BRIAN C. BLAD, MAYOR PREPARED BY AND ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK  Gap remaining $0 FY19 Tax Fund Solution Ideas Problem As of 14 June General Fund -$317,915 Edition of: June 14, 2018 (first decision session results with updated expense info) Risk -$25,938 Street $140,132 Recreation -$79,218 Cemetery -$6,637 Airport -$217,193 Library -$88,541 Animal Shelter Bond -$783 Total -$596,093 Idea Amount Selection One time money Solution One Time $ $0 Palisades Water Revenue ( based on 5 yr option contract) $275,000 Revenue Estimates $0 Property Taxes $1,133,944 Items in budget - Tax Impact -$165,000 Requested Items - Tax Impact $587,851 Capital Plan - Tax Impact $115,000 Category Selection Total $275,000 $0 Total $596,093 Gap remaining $0 Revenue Estimates Sales Tax $4,641,000 Highway User $2,577,000 Electric Franchise $440,000 Natural Gas $365,000 Building Permit Fees $675,000 General Fund Interest $475,000 State Liquor Tax $600,000 County Road & Bridge $800,000 Cable Franchise Fee $200,000 Magistrate Court Fees $225,000 Cemetery Charges $380,000 Other: Category Selection Total $11,378,000 $0 Property Taxes Levy 3% more (= additional amount allowed under 3% cap law) $861,097 $861,097 Levy CPI 2.041% of current property tax revenues $27,524,778 $583,249 Levy current "Gap" (about 1.17%) $323,246 Levy the "Foregone" balance $1,840,882 Levy the new construction tax authority ($24M estimate) $272,847 $272,847 Levy the annexation authority ($Y x ) $0 Other: $0 Category Selection Total $3,881,321 $1,133,944 Additional requested items in budget - Tax Impact Building - General Supplies Increase $250 Building - Printing Increase $500 Building - Notary Renewal $60 Building - Merchant Fee Increase $2,000 Planning - Education Cost Increase $2,000 GIS - Training for new GIS Coordinator $4,000 GIS - New Aerial Flight $6,000 Human Resources - Professional Certifications $2,500 Human Resources - Background Screening $10,000 Police - Property Abatement Costs $50,000 Police - Education Cost Increase $10,000 Fire - Turnouts $11,500 Animal Services - Animal Supplies Increase $3,000 Liability Insurance - Premium Increase $31,640 Street - Janitorial Supplies Increase $3,800 Street - Natural Gas Increase $32,500 Street - Water/Waste Water/Refuse Increase $5,100 Street - Electrical Increase $45,000 Street - Janitorial Service Increase $6,100 Zoo - Increase to Part-time $22,000 Airport - Operations Specialist** $12,157 Airport - Outside Legal $100,000 -$50,000 IT - City App Annual Maintenance $15,000 Public Works - Executive Assistant $14,914 Public Works - Supplies $500 Public Works - 1 Conference $2,000 Capital Contingency $1,751,106 -$115,000 Category Selection Total $2,143,627 -$165,000 Additional requested items in budget - No Tax Impact Finance - Audit Cost Increase $975 Finance - Actuary Study Increase** $3,750 Finance - Education Costs $3,000 Airport - Operations Specialist** $48,660 Airport - Janitorial Cleaning and Supplies $1,000 Airport - Winter Protective Gear for Staff $300 Airport - Plumbing Increase $300 Airport - New Cores for Runway Broom $6,000 Airport - Equipment Increase $1,000 Airport - Passenger Demand Study $10,000 Airport - Dues and Membership Increase $375 Airport - Subscriptions Increase $70 Airport - Terminal Photo Display $3,000 Airport - Small Mower $2,500 Airport - Tire Replacement $400 Airport - Increased Cost for New Water Tank $8,000 Airport - Other Utility Services Increase $430 Airport - Terminal Carport Roof Replacement $22,000 Airport - Large Mower $36,000 IT - City App Set-up Fee $3,000 IT - I-Series Upgrade $85,000 Utility Billing - WaterSmart Software/Implementation $21,200 Utility Billing - Replacement Vehicle $26,000 Utility Billing - ITRON Training $1,900 Utility Billing - Education Costs $5,000 Utility Billing - Typing Tests $100 Utility Billing - Office Equipment Repairs Increase $300 Utility Billing - Maintenance Agreements Increase $3,702 Utility Billing - WaterSmart Annual Maintenance $25,500 Utility Billing - Cell Phone Service Increase $636 Utility Billing - Merchant Service Fee Increase $25,000 Worker's Compensation - Intermountain Claims Increase $4,000 Worker's Compensation - Safety National Increase $4,306 Category Selection Total $353,404 $0 Additional requested items not in budget - Tax Impact Planning - Planning Technician $73,040 Planning - Senior Planner $93,569 Non-Departmental - Family Services Alliance $5,500 $5,500 12 Non-Departmental - Free Clinic Utilities Increase $1,500 Police - Support Specialist $64,554 $64,554 11 Police - Stenographer $64,554 $64,554 6 Police - 3rd Class Officer (2) $154,149 $154,149 1 Police - Dispatcher $68,923 $68,923 2 Fire - Probationary Firefighter (2) $143,460 $143,460 3 Fire - Knox Box System $9,450 Fire - Station Security System $12,500 Station #1 Bathroom Upgrade $19,000 Animal Services - Animal Care Specialist $50,603 Animal Services - Medical Supplies Increase $8,000 $8,000 4 Parks - Greenway Trails Worker (2) $11,492 $11,492 7 Parks - Code Enforcement Assistant $5,364 $5,364 9 Recreation - Groomer Operator/Trails Coordinator $13,606 $13,606 8 Recreation - Assistant Manager - Aquatic $2,934 $2,934 10 Operating Budget 0801 $45,315 5 Category Selection Total $802,198 $587,851 Additional requested items not in budget - No Tax Impact Ambulance - Probationary Firefighter $71,730 Ambulance - Medical Supplies $30,000 Ambulance - Advance Life Support Mannequin $16,000 Ambulance - Ambulance Replacement $20,150 Ambulance - City Administrative Support Fee $50,983 Category Selection Total $188,863 $0 Additional CIP items not in budget - Tax Impact OK Ward Park Restroom/Concession $115,000 Ross Park Pool Re-surfacing $115,000 $115,000 Station 1 Upgrade $150,000 Category Selection Total $380,000 $115,000 Additional CIP items not in budget - No Tax Impact Rainey-Centennial Park $100,000 $100,000 Sanitation Lean To's $100,000 $100,000 Category Selection Total $200,000 $200,000 Notes: