City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL REGULAR CITY COUNCIL MEETING OCTOBER 3, 2019 AGENDA ITEM NO. 1: The Regular City Council meeting was called to order at 6:00 p.m. ROLL CALL AND by Mayor Brian Blad. Council members present were Roger PLEDGE OF Bray, Rick Cheatum, Jim Johnston, Linda Leeuwrik and Beena ALLEGIANCE Mannan. Council member Heidi Adamson was excused. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The invocation was offered by Pastor Karl Pettit, First Baptist INVOCATION Church. AGENDA ITEM NO. 3: Council was asked to consider the following business items: CONSENT AGENDA -MINUTES (a) Waive the oral reading of the minutes and approve the minutes from the September 5, 2019 Clarification and Regular Council meetings; September 12, 2019 Executive Session, Work Session and Special City Council meeting. -PAYROLL AND (b) Consider the payroll and material claims for the month of MATERIAL CLAIMS September 2019 in the amount of $7,252,991.53. -GOLF ADVISORY (c) Confirm the Mayor’s appointments of Roger Musser, Thomas Liddil COMMITTEE and Billy Satterfield to continue their service as members of the Golf REAPPOINTMENTS Advisory Committee. Mr. Musser’s term will begin October 20, 2019 and will expire October 20, 2022. Mr. Liddil’s and Mr. Satterfield’s terms will begin October 21, 2019 and will expire October 21, 2022. -PARKS AND (d) Confirm the Mayor’s reappointment of Larry Morton to continue his RECREATION service as a member of the Parks and Recreation Committee as the COMMITTEE Golf Advisory Committee representative. Mr. Morton’s term will REAPPOINTMENTS begin October 4, 2019 and will expire October 4, 2021. -PERSONNEL POLICY (e) Approve modified Personnel Policy Handbook changes that HANDBOOK incorporate new policies for Information Technologies, Fleet, MODIFICATIONS Finance and Human Resources. The policies were presented during the September 12, 2019 Work Session. -POLICE PERSONNEL (f) Approve proposed changes to the Pocatello Police Department ADMINISTRATION Personnel Administration Rules (PAR). RULES A motion was made by Mr. Johnston, seconded by Mr. Cheatum, to approve the items on the consent agenda. Upon roll call, those voting in favor were Johnston, Cheatum, Bray, Leeuwrik and Mannan. AGENDA ITEM NO. 4: Mr. Bray, on behalf of Mayor Blad, proclaimed October COMMUNICATIONS 6 - 12, 2019 to be Fire Prevention Week in Pocatello and reminded AND PROCLAMATIONS citizens of the importance of fire preparedness and to support the many public safety activities and efforts of Pocatello fire and emergency services during Fire Prevention Week. REGULAR CITY COUNCIL MEETING 2 OCTOBER 3, 2019 Travis Smith, Pocatello Fire Department, accepted the proclamation and thanked the Mayor and Council for the recognition of the importance of fire prevention. AGENDA ITEM NO. 5: Mayor Blad announced the October 10th Work Session CALENDAR REVIEW had been canceled; and reminded the Council of the following meetings to be held October 17th: Blight to Bright Tour at 1:00 p.m.; City Council Liaison/Work Session Clarification meeting at 2:00 p.m.; Clarification Meeting at 5:30 p.m.; and Regular Council Meeting at 6:00 p.m. Mayor Blad announced the OktoBEARfest at Zoo Idaho would be held October 5th from 4:00 p.m. to 7:00 p.m.; “Just Cuz” half marathon would be held October 12th. The Community Recreation Center may be contacted for more information; Idaho State University Homecoming parade would be held October 12th; City offices will remain open on Columbus Day, October 14th. Sanitation Department collection trucks will remain on their regular schedule on October 14th; Early voting begins October 15th at Bannock County Elections Office, 141 North 6th Avenue. Voting hours are Monday through Friday, 9:00 a.m. to 4:30 p.m. through November 1st; and Zoo Idaho will be open on weekends only until October 27th. AGENDA ITEM NO. 6: Michele Burrell was present to appeal the decision of Police CHILD CARE Department staff which denied Ms. Burrell a child care license. LICENSE DENIAL APPEAL – BURRELL Council member Bray recused himself from discussion and voting upon Agenda Item No. 6. Jene Purman, Police Department, stated Ms. Burrell’ child care license application was denied due to theft charges in 2012 and 2014 and for falsifying information on the application. In response to questions from Council, Michele Burrell stated she made errors on her child care application paperwork and omitted information. In response to questions from Council, she stated that the theft charges in 2012 and 2014 were mistakes and she has made positive changes in her life. Ms. Burrell added that she is currently in counseling and is moving forward with her life. She stated that she is currently working before and after business hours at the daycare and also working from home for the business. Ms. Burrell stated that she feels she has turned her life around. In response to a question from Council, Ms. Purman stated that according to the Pocatello Child Care Code, a valid daycare license is required by any daycare employee who works on the premises more than 12 hours a month. She added that this information is stated on the license application. A motion was made by Mr. Johnston to grant the appeal for a child care license for Michele Burrell. Mr. Johnston’s motion died due to lack of a second. A motion was made by Mr. Cheatum, seconded by Ms. Leeuwrik, to uphold the decision of Police Department staff to deny Ms. Burrell a child care license. Mr. Cheatum’s motion was voted upon at this time. Upon roll call, those voting in favor were Cheatum, Leeuwrik and Mannan. Mr. Johnston voted in opposition to the motion. The motion passed. REGULAR CITY COUNCIL MEETING 3 OCTOBER 3, 2019 AGENDA ITEM NO. 7: This time was set aside for the Council to accept testimony from PUBLIC HEARING citizens and organizations on any housing or non-housing -COMMUNITY community development needs they have identified. The Council DEVELOPMENT will also review written Statements of Intent to Apply for Program BLOCK GRANT NEEDS Year 2020 Community Development Block Grant funding and organizations may present their proposal for funding. Mayor Blad opened the public hearing. Janae Mitchell, Neighborhood and Community Services Division CDBG Program Manager, reviewed the process used by applicants to apply for Community Development Block Grant (CDBG) funds. She explained that a federal Fiscal Year 2020 budget had not been adopted at that time. Ms. Mitchell stated for purposes of planning, Neighborhood and Community Services staff has estimated the City’s allocation to be $441,414.00, which is approximately the amount awarded in Program Year 2019. She added that statements of intent to apply for funding requests totaled approximately $593,000.00 from six agencies. Ms. Mitchell noted that requests are being evaluated for eligibility under HUD’s guidelines. In response to a question from Council, Ms. Mitchell stated that $50,000.00 has already been allocated to Aid For Friends this year and that amount is included in the total funding requests. Mark Dahlquist, Neighborworks Director, spoke in support of the application and stated funds are being requested to provide low interest loans for low to moderate income homeowners in need of rehabilitation services and repairs. He added that Neighborworks strives to improve the community through home improvement projects and in-fill construction of new homes. Pastor Jacqueline Theresa Thomas, representing Big Momma’s House, spoke in support of the application and stated that Big Momma’s House is requesting assistance to be used to remodel administrative offices in order to provide services to those in need. Jerome Caston, representing Big Momma’s House, spoke in support of the application and stated he is a grant writer for Big Momma’s House and they are looking for funding to expand their facilities. Ed Snell, Big Momma’s House Chairman, spoke in support of the application and stated funds are being requested to improve administrative offices and that a new heating system for the facility has been donated by a local company. Anita Valladolid, representing the Senior Activity Center, spoke in support of the application and stated funds are being requested for architectural design of a new facility and for a new stove. Lee Dille, representing the Senior Activity Center, spoke in support of the application and stated funds are being requested to fund the first phase of constructing additional space at the facility. Niki Taysom, Chubbuck resident, spoke in opposition to the application. She feels reallocation of the funds is unconstitutional. There being no further public comments, Mayor Blad closed the public hearing and announced action on the item would be considered by the Council at a later date. REGULAR CITY COUNCIL MEETING 4 OCTOBER 3, 2019 AGENDA ITEM NO. 8: Ken Pape of Portneuf Development, LLC (mailing address: PO Box FINAL PLAT 2557, Pocatello, ID 83206), Idaho Central Credit Union (mailing -THE CROSSINGS address: PO Box 2469, Pocatello, ID 83206), and Westmark Credit DIVISION 1 Union (mailing address: 2520 Channing Way, Idaho Falls, ID 83404) AMENDED PLAT represented by Chris Adams of Creek Hollow & Associates, Inc., (mailing address: 611 Wilson Avenue, Suite 1A, Pocatello, ID 83201) has submitted a final plat application for The Crossings Division 1 Amended Plat. The amendment includes removing Lot 1, Block 3, a common lot, and adding the land to Lots 1-11, Block 3. Mr. Johnston recused himself from discussion and voting upon Agenda Item No. 8. Chris Adams, representing Portneuf Development, stated the application is to amend The Crossings Division 1 plat, which has already been recorded. He added that a common lot has been removed. In response to a question from Council, Mayor Blad clarified that the original development was intended to be a gated community. Ken Pape, Portneuf Development representative, stated that it was best to remove the common lot and remove the gated community designation in order to provide services to the residents. He added that if it had remained a gated community, residents of the area would be responsible, through a Homeowners Association, for street maintenance, lighting, sanitation services and other maintenance issues, which could be cost-prohibitive. A motion was made by Ms. Mannan, seconded by Ms. Leeuwrik, to approve a request by Ken Pape of Portneuf Development, LLC, Idaho Central Credit Union, and Westmark Credit Union, represented by Chris Adams of Creek Hollow & Associates, Inc., to approve a final plat application for The Crossings Division 1 Amended Plat and that the amendment includes removing Lot 1, Block 3, a common lot, and adding the land to Lots 1-11, Block 3 and that the decision be set out in appropriate Council decision format. Ms. Mannan stated that HOA fees are a concern in many areas, but it isn’t appropriate the put the burden on all citizens in order to serve a private area. Ms. Mannan’s motion was voted upon at this time. Upon roll call, those voting in favor were Mannan, Leeuwrik and Bray. Mr. Cheatum voted in opposition to the motion. The motion passed. AGENDA ITEM NO. 9: Council was asked to approve, subject to Legal Department review, UTILITY EASEMENT a request from Direct Communications for a utility easement parallel REQUEST – DIRECT to Interstate 86 ending at the Pocatello Airport. The easement will COMMUNICATIONS be located on City of Pocatello property and will be utilized by Direct Communications. A motion was made by Mr. Bray, seconded by Mr. Cheatum, to approve, subject to Legal Department review, a request from Direct Communications for a utility easement parallel to Interstate 86 ending at the Pocatello Airport and that the easement will be located on City of Pocatello property and will be utilized by Direct Communications. Upon roll call, those voting in favor were Bray, Cheatum, Johnston, Leeuwrik and Mannan. AGENDA ITEM NO. 10: Council was asked to approve the Mayor’s signature on a REGULAR CITY COUNCIL MEETING 5 OCTOBER 3, 2019 MEMORANDUM OF Memorandum of Agreement between The Heritage Partners and AGREEMENT 2020 Idaho Heritage Conference Host City Partner. Pocatello was -THE HERITAGE chosen as the 2020 Idaho Heritage Conference Host City. The City PARTNERS shall provide staff support and assist with logistics of the conference (venue, field trips, transportation, etc.) A motion was made by Ms. Leeuwrik, seconded by Mr. Johnston, to approve the Mayor’s signature on a Memorandum of Agreement between The Heritage Partners and 2020 Idaho Heritage Conference Host City Partner, as Pocatello was chosen at the 2020 Idaho Heritage Conference Host City and that the City shall provide staff support and assist with logistics of the conference. Upon roll call, those voting in favor were Leeuwrik, Johnston, Bray, Cheatum and Mannan. AGENDA ITEM NO. 11: Council was asked to ratify submission of an Idaho Heritage Trust RATIFY IDAHO Grant application for masonry work on Brady Chapel. The grant HERITAGE TRUST application deadline was September 30, 2019. GRANT APPLICATION -APPROVE (a) Application to Idaho Heritage Trust in the amount of $5,000.00 and, APPLICATION if awarded -IDAHO HERITAGE TRUST -AUTHORIZE (b) Authorize acceptance of the grant and Mayor’s signature on grant ACCEPTANCE AND documents. MAYOR’S SIGNATURE The Historic Preservation Commission has been fundraising for 5 years and have close to the 50/50 hard dollars ($5,000.00) match. This grant will be used to repoint the masonry on Brady Chapel. Masonry must be repointed before the pinnacles can be installed. A motion was made by Mr. Johnston, seconded by Ms. Leeuwrik, to ratify submission of an Idaho Heritage Trust Grant application for masonry work on Brady Chapel, as outlined in Agenda Item No. 11(a) and 11(b). Upon roll call, those voting in favor were Johnston, Leeuwrik, Bray, Cheatum and Mannan. AGENDA ITEM NO. 12: Council was asked to support a grant application from Idaho SUPPORT FOR GRANT Department of Lands to the US Forest Service for a Fuels APPLICATION – FUELS Reduction Project in the Highland Bench Area. Request for support REDUCTION PROJECT IN includes: HIGHLAND BENCH AREA -APPROVE (a) Grant application submittal, authorize the Mayor to sign documents APPLICATION AND related to the grant and, if awarded AUTHORIZE MAYOR’S SIGNATURE -PROJECT (b) The City will serve as a sub-contractor on the grant, receiving IMPLEMENTATION $240,000.00 for project implementation, subject to Legal Department review. Although there is not a monetary match by the City, there is a $10,000.00 in-kind match via City staff REGULAR CITY COUNCIL MEETING 6 OCTOBER 3, 2019 time and administration. A motion was made by Mr. Bray, seconded by Ms. Mannan, to support a grant application from Idaho Department of Lands to the US Forest Service for a Fuels Reduction Project in the Highland Bench Area, as outlined in Agenda Item 12(a) and 12(b) and approve a $10,000.00 in-kind match via City staff time and administration. Upon roll call, those voting in favor were Bray, Mannan, Cheatum, Johnston and Leeuwrik. AGENDA ITEM NO. 13: Council was asked to authorize submission of a grant application to TNR GRANT Best Friends in the amount of $50,000.00 as discussed at the APPLICATION September 12, 2019 Work Session. The application is subject to -BEST FRIENDS Legal Department review. A motion was made by Mr. Bray, seconded by Ms. Mannan, to authorize submission of a grant application to Best Friends in the amount of $50,000.00 as discussed at the September 12, 2019 Work Session, subject to Legal Department review. Upon roll call, those voting in favor were Bray, Mannan, Johnston and Leeuwrik. Cheatum voted in opposition to the motion. The motion passed. AGENDA ITEM NO. 14: Council was asked to authorize the Mayor to sign a grant BISTLINE application, and if awarded, accept the grant, subject to Legal FOUNDATION Department review, to the Bistline Foundation to help fund an GRANT APPLICATION origami art display inside the Pocatello Airport terminal. -AIRPORT The grant amount will be determined by the Foundation and could be any amount up to the total project cost of $50,000.00. No matching funds are required. A motion was made by Ms. Mannan, seconded by Mr. Cheatum, to authorize the Mayor to sign a grant application, and if awarded, accept the grant, subject to Legal Department review, to the Bistline Foundation to help fund an origami art display inside the Pocatello Airport terminal and that no matching funds are required. Upon roll call, those voting in favor were Mannan, Cheatum, Bray, Johnston and Leeuwrik. AGENDA ITEM NO. 15: Council was asked to consider approval of a contract with New Day NEW DAY Products, Inc. in the amount of $2,995.00 per month to clean the PRODUCTS, INC. Community Recreation Center. The contract will begin October 7, CONTRACT 2019 and will replace the current cleaning company, Vanguard -COMMUNITY Cleaning Systems. RECREATION CENTER Funds are available in the department’s Fiscal Year 2020 budget. A motion was made by Mr. Johnston, seconded by Mr. Bray, to approve a contract with new Day Products, Inc. in the amount of $2,995.00 per month to clean the Community Recreation Center. The contract will begin October 7, 2019 and will replace the current cleaning company, Vanguard Cleaning Systems. Upon roll call, those voting in favor were Johnston, Bray, Cheatum, Leeuwrik and Mannan. AGENDA ITEM NO. 16: There were no individuals signed up to speak during this agenda DISCUSSION ITEMS item. AGENDA ITEM NO. 17: There being no further business, Mayor Blad adjourned the meeting at 7:09 p.m. REGULAR CITY COUNCIL MEETING 7 OCTOBER 3, 2019 APPROVED BY: BRIAN C. BLAD, MAYOR ATTEST: RUTH NEWSOM, CITY CLERK, C. C. PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK