City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL REGULAR CITY COUNCIL MEETING DECEMBER 5, 2019 AGENDA ITEM NO. 1: The Regular City Council meeting was called to order at 6:05 p.m. ROLL CALL AND by Mayor Brian Blad. Council members present were Heidi PLEDGE OF Adamson, Roger Bray, Jim Johnston and Linda Leeuwrik. Council ALLEGIANCE members Rick Cheatum and Beena Mannan were excused. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The invocation was offered by Lt. Tami Moore, Salvation Army. INVOCATION Mayor Blad announced that Agenda Item No. 8 had been pulled from the agenda. AGENDA ITEM NO. 3: Council was asked to consider the following business items: CONSENT AGENDA -PAYROLL AND (a) Consider the payroll and material claims for the month of MATERIAL CLAIMS November 2019 in the amount of $9,342,990.18. -CHILD CARE (b) Confirm the Mayor’s reappointment of Anita Willie to continue her ADVISORY service as a member of the Child Care Advisory Committee. Ms. COMMITTEE Willie’s term will begin December 16, 2019 and will expire REAPPOINTMENT December 16, 2023. -POCATELLO (c) Confirm the Mayor’s reappointment of Mike Ennis to continue his REGIONAL AIRPORT service as a member of the Pocatello Regional Airport Commission. COMMISSION Mr. Ennis’ term will begin December 8, 2019 and will expire REAPPOINTMENT December 8, 2021. -COUNCIL DECISION (d) Adopt the Council’s decision approving the final plat for Copper -COPPER CREEK Creek Subdivision, which subdivides approximately 7.64 acres of SUBDIVISION land into forty (40) lots, subject to conditions. The property is FINAL PLAT APPROVAL located east along Surprise Valley Road and is a replat of the Copper Creek Subdivision. -COUNCIL DECISION (e) Adopt the Council’s decision approving the final plat for Pointe -POINTE VIEW View Apartments, which subdivides approximately 1.83 acres of APARTMENTS land into eight (8) lots, subject to conditions. The property is FINAL PLAT APPROVAL located south of Quinn Road and east of Philbin Road. A motion was made by Mr. Johnston, seconded by Ms. Adamson, to approve the items on the consent agenda. Upon roll call, those voting in favor were Johnston, Adamson, Bray and Leeuwrik. AGENDA ITEM NO. 4: Mayor Blad announced there were no proclamations. COMMUNICATIONS AND PROCLAMATIONS REGULAR CITY COUNCIL MEETING 2 DECEMBER 5, 2019 AGENDA ITEM NO. 5: Mayor Blad reminded the Council of the December 12th Work CALENDAR REVIEW Session at 9:00 a.m. and the following meetings to be held December 19th: 1:00 p.m. Council Liaison/Work Session Clarification with Mission and Values Statements discussion; 5:30 p.m. Agenda Clarification meeting; and 6:00 p.m. Regular Council meeting. Mayor Blad announced Wild Winter Weekends at Zoo Idaho would be held December 7th and December 14th from 1:00 p.m. to 4:00 p.m.; Music in the Library at Marshall Public Library would be held December 7th at noon for Classic Christmas Melodies and December 21st at 1:00 p.m. for Holiday Classics, Carols and other favorites; Pocatello Regional Transit 32nd Annual Holiday Lights tour would take place December 12th and 13th. Tickets are available at the Transit office; Marshall Public Library has shortened service hours in December. Hours will be 10:00 a.m. to 6:00 p.m. Regular hours will return on January 2nd; and Community Recreation Center will be closed December 25th for Christmas Day and January 1st for New Year’s Day. Mayor Blad announced that a ribbon cutting for the I-15 Northgate Interchange would take place on December 6th at 11:00 am. AGENDA ITEM NO. 6: This time was set aside for the Council to receive public comments PUBLIC HEARING on a Proposed Fiscal Year 2020 Budget amendment related to the -PROPOSED FISCAL Hill-Vu Settlement Trust Fund. YEAR 2020 BUDGET AMENDMENT FOR HILL-VU SETTLEMENT TRUST FUND An ordinance has been prepared for Council’s consideration under Agenda Item No. 15. Mayor Blad opened the public hearing. Ashley Welsh, Chief Financial Officer, gave an overview of the proposed amendment to the Fiscal Year 2020 Budget. She explained that funds were budgeted into a trust fund during the budgeting process, but the final amount was not known when the final budget was adopted by the Council. Ms. Welsh added that the proposed amendment is to allow budget authority to spend the allocated funds. Mayor Blad announced that no written correspondence had been received. Nikki Taysom, Pocatello resident, spoke in opposition to the proposed amendment. She asked why the amendment was necessary. Ms. Welsh explained that the settlement is the result of a lawsuit and that a portion of the fees collected during the claim period of 2012 to 2014 will be returned to users. There being no further public comments, Mayor Blad closed the public hearing. AGENDA ITEM NO. 7: Steve Wallace of PIH Properties, LLC, represented by Rocky SHORT PLAT Mountain Engineering & Surveying (RMES), (mailing address: 600 -WALLACE SUBDIVISION East Oak Street, Pocatello, ID 83201), has submitted a short plat application requesting to subdivide and replat the East 154.4’ of Lot 9, Block 1, Richland Townsite, into three (3) residential lots to be known as the Wallace Subdivision. REGULAR CITY COUNCIL MEETING 3 DECEMBER 5, 2019 The property is located at 517 McKinley Avenue. A motion was made by Mr. Johnston, seconded by Ms. Adamson, to approve a request by Steve Wallace of PIH Properties, LLC, represented by Rocky Mountain Engineering & Surveying, for a short plat application to subdivide a replat the East 154.4’ of Lot 9, Block 1, Richland Townsite, into three (3) residential lots with the following conditions: 1) all conditions on the Subdivision Application Staff Report shall be met; 2) all conditions set out in the Public Works Department Memorandum from Merril Quayle, P.E. dated November 25, 2019 shall be met; 3) Subdivision Covenants, Conditions and Restrictions (CCR’s), if applicable, shall be submitted to the City; 4) the applicant or the associated property owner shall be responsible for the upkeep and maintenance of all easements on the plat unless otherwise approved by the Pocatello City Council; 5) the plat shall conform to all State and local laws and ordinances; and 6) all other standards and conditions of Municipal Code not herein discussed but applicable to residential development shall apply and that the decision be set out in appropriate Council decision format and that the subdivision, located at 517 McKinley Avenue, shall be known as the Wallace Subdivision. Upon roll call, those voting in favor were Johnston, Adamson, Bray and Leeuwrik. AGENDA ITEM NO. 8: As announced earlier, Agenda Item No. 8 to consider a Request for REQUEST FOR Proposal – Logo and Brand Style Guide for Pocatello, had been PROPOSAL – LOGO AND pulled from the agenda. BRAND STYLE GUIDE FOR POCATELLO AGENDA ITEM NO. 9: Council was asked to accept the recommendation of staff regarding DECLARE CITY the following properties: BUILDINGS AS SURPLUS AND DECLARE MINIMUM BID AMOUNTS DECLARE AS a) Declare the following properties as surplus: - 1428 North 3rd SURPLUS Avenue (Survey Annex Building; 1121 South 2nd Avenue (former Sanitation Department facility); 1080 South 1st Avenue (former Street Operations Facility and storage lot); and if approved; DECLARE b) Declare a minimum bid amount for each property to be auctioned in MINIMUM BID accordance with Idaho Code §50-14-01 Conveyance of Property. AMOUNT A motion was made by Mr. Johnston, seconded by Mr. Bray, to accept the recommendation of staff and a) declare the following properties as surplus: - 1428 North 3rd Avenue (Survey Annex Building; 1121 South 2nd Avenue (former Sanitation Department facility); 1080 South 1st Avenue (former Street Operation Facility and storage lot); and b) declare the following minimum bid amounts for each property to be auctioned in accordance with Idaho Code §50-14-01 Conveyance of Property: 1428 North 3rd Avenue (Survey Annex Building) minimum bid: $99,600.00; 1121 South 2nd Avenue (former Sanitation Department facility), minimum bid: $612,000.00; 1080 South 1st Avenue (former Street Operation Facility), minimum bid: $774,000.00; and 1080 South 1st Avenue (storage lot), minimum bid $39,600.00. Upon roll call, those voting in favor were Johnston, Bray, Adamson and Leeuwrik. AGENDA ITEM NO. 10: Council was asked to approve, subject to Legal Department REGULAR CITY COUNCIL MEETING 4 DECEMBER 5, 2019 AGREEMENT review, an agreement with Prime Time Auctions, Inc. to auction - PRIME TIME properties as outlined in Agenda Item No. 9(a) and 9(b). AUCTION A motion was made by Mr. Johnston, seconded by Ms. Adamson, to approve, subject to Legal Department review, an agreement with Prime Time Auctions, Inc. to auction properties as outlined in Agenda Item No. 9(a) and 9(b) and to amend the proposal excluding the provision allowing the listing agent on said property to remain the listing agent for a 6-month term. Upon roll call, those voting in favor were Johnston, Adamson, Bray and Leeuwrik. AGENDA ITEM NO. 11: Council was asked to consider the recommendations of the Street AGREEMENT – SALE Operations Department and authorize the Mayor to sign and OF SURPLUS PROPERTY execute a Purchase and Sale Agreement between the City and -SALT STORAGE SHED Idaho State University (ISU) for the sale of the Salt Storage Structure located on South 1st Avenue, subject to Legal Department review. The Salt Storage Structure was declared surplus by the Council on November 7, 2019. Idaho State University has agreed to purchase the structure for $125,000.00 in “as-is” condition. The City will have joint use of the structure for the 2019/2020 winter season. The City will not indemnify ISU against any claims that may arise from the owners of the parcel where the structure is located. The agreement is awaiting final review from ISU. A motion was made by Ms. Leeuwrik, seconded by Mr. Johnston, to authorize the Mayor to sign and execute a Purchase and Sale Agreement between the City and Idaho State University (ISU) for the sale of the Salt Storage Structure located on South 1st Avenue, subject to Legal Department review. Upon roll call, those voting in favor were Leeuwrik, Johnston, Adamson and Bray. AGENDA ITEM NO. 12: Council was asked to consider the recommendations of Fleet PIGGYBACK OF Services and authorize the Mayor to sign and execute a contract, SOURCEWELL CONTRACT subject to Legal Department review, with Integrated Business FOR NAPA IBS STORE Solutions, powered by NAPA. This piggy-back bid, awarded on -FLEET DEPARTMENT Sourcewell, is for the implementation of the NAPA Integrated Business Solutions store within the Fleet Services Department. Funds are available in the department’s Fiscal Year 2020 budget. In response to a question from Council, Tom Kirkman, Deputy Public Works Director, explained that implementation of fleet services has included moving maintenance of City equipment to a centralized location. This proposed contract with NAPA will allow the City to have a parts store within the facility serving only City of Pocatello equipment. Mr. Kirkman stated that by leveraging the buying power of NAPA the City receives a reduced rate on parts. He added that NAPA will carry the inventory necessary and provide personnel to staff the store. Mr. Kirkman stated that this cooperation with NAPA also provides same day or one-day delivery of parts. A motion was made by Mr. Bray, seconded by Ms. Leeuwrik, to authorize the Mayor to sign and execute a contract, subject to Legal Department review, with Integrated Business Solutions, powered by NAPA, awarded as a piggy-back bid awarded on Sourcewell, for the implementation of the NAPA Integrated Business Solutions store within the Fleet Services Department. Upon roll call, those voting in favor REGULAR CITY COUNCIL MEETING 5 DECEMBER 5, 2019 were Bray, Leeuwrik, Adamson and Johnston. AGENDA ITEM NO. 13: Council was asked to accept the recommendation of WPC staff and SPIRAL HEAT authorize the Mayor’s signature on documents related to a request EXCHANGERS – SOLE for the following items: SOURCE EXPENDITURE AND DECLARATION REQUEST – WPC SOLE SOURCE a) Declare the purchase of three (3) new spiral heat exchangers from DECLARATION Alfa Laval, Inc., to be a valid sole source expenditure for the -ALFA LAVAL, INC. purpose of repairing the digester heating system; and APPROVE b) Approve the purchase of three (3) new spiral heat exchangers in the PURCHASE amount of $126,000.00 from Alfa Laval, Inc. -ALFA LAVAL, INC. Funds for the purchase are available in the WPC Fiscal Year 2020 budget. In response to a question from Council, Levi Adams, Water Pollution Control Superintendent, stated that the equipment was originally custom built for the digester in 1990. He added that the aging system needs replacement parts which are only available through Alfa Laval, Inc. Mr. Adams stated that because the system was custom built, alternate equipment is not compatible with the current system. A motion was made by Ms. Leeuwrik, seconded by Mr. Johnston, to authorize the Mayor’s signature on documents related to the purchase of three spiral heat exchangers for the Water Pollution Control department, as outlined in Agenda Item 13(a) and 13(b). Upon roll call, those voting in favor were Leeuwrik, Johnston, Adamson and Bray. AGENDA ITEM NO. 14: Council was asked to authorize the Mayor to sign and execute a AMERIPRIDE CONTRACT contract with Ameripride to provide cleaning supplies for City - HOUSEKEEPING departments. This contract will result in a cost savings for the DEPARTMENT City. A motion was made by Mr. Johnston, seconded by Ms. Adamson, to authorize the Mayor to sign and execute a contract with Ameripride to provide cleaning supplies for City departments. Upon roll call, those voting in favor were Johnston, Adamson, Bray and Leeuwrik. AGENDA ITEM NO. 15: Council was asked to consider an ordinance approving an ORDINANCE amendment to the Fiscal Year 2020 Appropriations Ordinance -FISCAL YEAR 2020 increasing the total Fiscal Year expenditures in the amount of APPROPRIATION $4,500,000.00 to account for expenses related to the Hill-Vu AMENDMENT Settlement. A motion was made by Ms. Adamson, seconded by Mr. Johnston, that the ordinance, Agenda Item No. 15, be read only by title and placed on final passage for publication and that the full ordinance be submitted for publication. Upon roll call, those voting in favor were Adamson, Johnston, Bray and Leeuwrik. Jared Johnson, City Attorney, read the ordinance by title. REGULAR CITY COUNCIL MEETING 6 DECEMBER 5, 2019 Mayor Blad declared the final reading of the ordinance approving an amendment to the Fiscal Year 2020 Appropriations Ordinance increasing the total Fiscal Year expenditures in the amount of $4,500,000.00 to account for expenses related to the Hill-Vu Settlement. Mayor Blad asked, “Shall the ordinance pass?” Upon roll call, those voting in favor were Adamson, Bray, Johnston and Leeuwrik. Mayor Blad declared the ordinance and summary sheet passed, that it be numbered 3040 and be submitted to the Idaho State Journal for publication. AGENDA ITEM NO. 16: Nikki Taysom, Pocatello resident, shared her support for the US DISCUSSION ITEMS Constitution. Lydia Noble, Pocatello resident, shared her concern regarding spending of City funds for a new logo. She added that she was opposed to sending taxpayer funds to out of state companies. AGENDA ITEM NO. 17: There being no further business, Mayor Blad adjourned the meeting at 6:37 p.m. APPROVED BY: BRIAN C. BLAD, MAYOR ATTEST: RUTH NEWSOM, CITY CLERK, C. C. PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK