City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL REGULAR CITY COUNCIL MEETING DECEMBER 16, 2021 AGENDA ITEM NO. 1: The Regular City Council meeting was called to order at 6:00 p.m. ROLL CALL AND by Mayor Brian Blad. Council members present were PLEDGE OF Heidi Adamson, Roger Bray, Rick Cheatum, Linda Leeuwrik, ALLEGIANCE Claudia Ortega and Chris Stevens. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The invocation was offered by Celeste Stiggers, representing INVOCATION Praise Temple of God. AGENDA ITEM NO. 3: Council was asked to consider the following business items: CONSENT AGENDA -MINUTES (a) Waive the oral reading of the minutes and approve the minutes from the following meetings: Budget Development Meetings of June 7, June 8, June 9, June 10, June 29, and August 11, 2021; Work Sessions of July 8 and August 12, 2021; Special City Council meetings of July 26, and August 24, 2021; Council Liaison/Work Session Clarification meeting of July 15; and Clarification and Regular Council Meetings of November 4, November 18 and December 2, 2021. -CHILD CARE (b) Confirm the Mayor’s appointment of Karli Coumerilh to serve as ADVISORY a member of the Child Care Advisory Committee, filling a long- COMMITTEE term vacancy. Karli’s term will begin December 17, 2021 and will APPOINTMENT expire December 17, 2025. -CONSTRUCTION (c) Confirm the Mayor’s appointment of Rob Jensen to serve BOARD OF APPEALS as a member of the Construction Board of Appeals and AND REVIEW Review, representing the plumbing trade. Rob’s term will begin APPOINTMENT January 1, 2022 and will expire December 31, 2024. -COUNCIL DECISION (d) Adopt the Council’s decision to approve the final plat for Breezy -BREEZY COMMONS Commons Townhouses, which subdivides approximately 7.39 TOWNHOUSES FINAL acres of land into 59 lots, subject to conditions. The property is PLAT APPROVAL located within a Residential Medium Density Single-Family (RMS) zoning district and is located east of Philbin Road and north of Cottage Avenue. Access to the development will be provided from Philbin Road and Breezy Pointe Drive. A motion was made by Mr. Cheatum, seconded by Ms. Leeuwrik, to approve Consent Agenda Items 3(b), 3(c) and 3(d). Upon roll call, those voting in favor were Cheatum, Leeuwrik, Adamson, Bray, Ortega and Stevens. A motion was made by Ms. Leeuwrik, seconded by Ms. Stevens, to approve Consent Agenda Item 3(a). Upon roll call, those voting in favor were Leeuwrik, Stevens, Adamson, Bray and Ortega. Cheatum voted in opposition. The motion passed. REGULAR CITY COUNCIL MEETING DECEMBER 16, 2021 AGENDA ITEM NO. 4: Mayor Blad reminded the Council of the following meetings: CALENDAR REVIEW January 6th Clarification meeting at 5:30 p.m.; and Regular Council meeting at 6:00 p.m.; and January 13th Work Session at 9:00 a.m. Mayor Blad announced the Marshall Public Library has shortened service hours in December. The hours are 10:00 a.m. to 6:00 p.m. Regular hours will return on January 3rd; City offices will be closed December 24th to observe the Christmas Holiday and December 31st to observe the New Year’s Day Holiday. Garbage and recycling pickups will be delayed by one day; Community Recreation Center will be closed on December 24th through December 26th and December 31st through January 2nd; December 27th through 31st special pick-up for Christmas overflow. Bags or boxes of extra holiday wrapping will be picked up on the same day as regularly scheduled pick-up; December 27th through January 14th Christmas Tree Collection sites. Boxes will be provided at City Hall; Rainey Park on South Arthur; and Sister City Park entrance on Pocatello Creek Road for Christmas tree disposal. Trees will be chipped and used in landscaping projects. Be sure to remove all strings, wires and other objects to avoid damaging the City’s wood chipping equipment; Mayor Blad reminded citizens that face coverings are required when entering any City of Pocatello building or facility or while riding in public transportation buses and at the Pocatello Airport; and he reminded citizens to keep sidewalks clear of snow and ice. AGENDA ITEM NO. 5: Council was asked to accept the Canvass Election Results for the ACCEPTANCE City of Pocatello General Election held on November 2, 2021 and -CANVASS VOTES Pocatello Mayoral Runoff Election held on November 30, 2021. FOR 2021 GENERAL Bannock County Commissioners, serving as Board of Canvassers ELECTION AND of Election, have provided signed abstracts of all votes cast within SPECIAL ELECTION Pocatello City limits. A motion was made by Ms. Leeuwrik, seconded by Mr. Cheatum, to accept the Canvass Election Results for the City of Pocatello General Election held on November 2, 2021 and Pocatello Mayoral Runoff Election held on November 30, 2021. Upon roll call, those voting in favor were Leeuwrik, Cheatum, Adamson, Bray, Ortega and Stevens. AGENDA ITEM NO. 6: Council was asked to approve a final plat application submitted by FINAL PLAT Kent Morris, represented by HLE, Inc. (mailing address: PO Box -POINTE VIEW 866, Blackfoot, ID 83221) to subdivide 1.83 acres (more or less) APARTMENTS into nine (9) lots. The proposed subdivision is located south of 1ST ADDITION Quinn Road, east of Phil bin Road and north of Brock Drive. Staff SUBDIVSION found the proposal compliant with all applicable standards with conditions. A motion was made by Mr. Cheatum, seconded by Ms. Adamson, to approve a final plat application submitted by Kent Morris, represented by HLE, Inc. to subdivide 1.83 acres (more or less) into nine (9) lots with the following conditions: 1) All conditions on the Final Plat Subdivision Application Staff Report shall be met; 2) All conditions set out in the Public Works Department Memorandum from Merril Quayle, P.E. dated, December 8, 2021, shall be met; 3) A building permit may not be issued unless all applicable standards of City Code Section 16.24.100 are adhered to or a subdivision surety bond and warranty bond is obtained as outlined in City Code 16.24.110, prior to recording; 4) The Developer shall coordinate with utilities officials including, but not limited to, Idaho Power, Intermountain Gas, etc. prior to submittal of the final plat; 5) All other standards and conditions of Municipal Code not herein stated but applicable to residential development shall apply and that the decision be set out in appropriate Council decision format and that the proposed subdivision is located REGULAR CITY COUNCIL MEETING DECEMBER 16, 2021 south of Quinn Road, east of Philbin Road and north of Brock Drive. Upon roll call, those voting in favor were Cheatum, Adamson, Bray, Leeuwrik, Ortega and Stevens. AGENDA ITEM NO. 7: Council was asked to authorize submission of the Fiscal Year 2022 CERTIFIED LOCAL Certified Local Government Grant application to the Idaho State GOVERNMENT Historic Preservation Office and if awarded, authorize acceptance GRANT APPLICATION of the grant and authorize the Mayor’s signature on all documents -HISTORIC related to the grant, subject to Legal Department review. The PRESERVATION application is in the amount of $15,400.00 with an in-kind match COMMISSION of $15,400.00 in administration/general support. The proposed projects for the grant funds include funding the required local match to host the 2022 Idaho Heritage Conference, update to the Downtown Historic District design standards and policies and funding for membership dues with the National Trust for Historic Preservation and the National Alliance of Preservation Commissions. In response to questions from Council, Jim Anglesey, Senior Planner, stated that the $10,000.00 Federal Grant Funds would go towards hiring a consultant and that the in-kind match would be administrative support over a two-year period. A motion was made by Ms. Leeuwrik, seconded by Ms. Adamson, to authorize submission of the Fiscal Year 2022 Certified Local Government Grant application to the Idaho State Historic Preservation Office and if awarded, authorize acceptance of the grant and authorize the Mayor’s signature on all related documents, subject to Legal Department review and the grant application is in the amount of $15,400.00 with an in-kind match of $15,400.00 in Administration/General Support and the proposed projects for the grant funds include funding the required local match to host the 2022 Idaho Heritage Conference, update to the Downtown Historic District design standards and policies and funding for membership dues with the National Trust for Historic Preservation and the National Alliance of Preservation Commissions. Upon roll call, those voting in favor were Leeuwrik, Adamson, Bray, Cheatum, Ortega and Stevens. AGENDA ITEM NO. 8: Council was asked to approve the Pocatello Fire Department to 2021 STATE participate in and accept funding through the Fiscal Year 2021 HOMELAND State Homeland Security Grant Program. This annual grant SECURITY GRANT provides support for equipment and training to RRT 6 (Hazmat) PROGRAM in the amount of $20,000.00 and to ITRT 3A (Technical Rescue) -FIRE DEPARTMENT in the amount of $7,000.00. There is no local match requirement. Council may also wish to authorize the Mayor’s signature on all pertinent documents, subject to Legal Department review. A motion was made by Mr. Cheatum, seconded by Ms. Leeuwrik, to approve the Pocatello Fire Department to participate in and accept funding through the Fiscal Year 2021 State Homeland Security Grant Program as outlined in Agenda Item No. 8 and authorize the Mayor’s signature on all pertinent documents, subject to Legal Department review. Upon roll call, those voting in favor were Cheatum, Leeuwrik, Adamson, Bray, Ortega and Stevens. REGULAR CITY COUNCIL MEETING DECEMBER 16, 2021 AGENDA ITEM NO. 9: Council was asked to approve submission of the following grant STATE OF IDAHO applications and if awarded, authorize the Mayor’s signature on all LOCAL HIGHWAY pertinent contract documents. The projects are: TECHNICAL ASSISTANCE COUNCIL (LHTAC) GRANT APPLICATIONS/ ACCEPTANCE -FY 2025 LHSIP a) Fiscal Year 2025 Local Highway Safety Improvement Program SAFETY GRANT (LHSIP) safety grant in the amount of $645,700.00 for the Arthur/Custer Intersection Pedestrian Safety Project. The project will reconstruct the traffic signal and add detection, pedestrian push buttons and new hardware. The grant requires a 7.34% match of $47,394.38, which would be provided through Fund 70; and -FY 2024 TAP b) Fiscal Year 2024 Transportation Alternative Program (TAP) grant GRANT in the amount of $442,606.84 for the Center Street Pedestrian Bridge Project. The project will upgrade the Pedestrian Bridge for pedestrians, bicyclists and non-motorized vehicles. This is part of the Center Street Bridge Project. The grant requires a 7.34% match of $32,489.34, which would be provided through Fund 70. In response to questions from Council, Merril Quayle, Public Works Engineer, stated the proposed request if only for approval to apply for the grant funding and is not a commitment to spend funds. He added that notification will occur during mid-year 2022. Mr. Quayle clarified that if grant funding is awarded, the projects are planned for Fiscal Year 2024 and 2025. In response to a question from Council, Tom Kirkham, Public Works Director, noted that traffic light signals will be upgraded and function more efficiently. A motion was made by Mrs. Ortega, seconded by Mr. Bray, to approve grant applications for Fiscal Year 2025 Local Highway Safety Improvement Program (LHSIP) safety grant in the amount of $645,700.00 and Fiscal Year 2024 Transportation Alternative Program (TAP) grant in the amount of $442,606.84 as outlined in Agenda Item No. 9(a) and 9(b) and if awarded, authorize the Mayor to sign all pertinent documents, subject to Legal Department review. Upon roll call, those voting in favor were Ortega, Bray, Adamson, Cheatum, Leeuwrik and Stevens. AGENDA ITEM NO. 10: Council was asked to authorize the Mayor’s signature on an access UNION PACIFIC agreement with UPRR for the construction of the Center Street RAILROAD (UPRR) Railroad Bridge Underpass Project, subject to Legal Department ACCESS AGREEMENT review. The agreement requires a $1,000.00 processing fee, which FOR CENTER STREET is included in the total project cost and would be provided through RAILROAD BRIDGE Fund 70. UNDERPASS PROJECT In response to a question from Council, Jared Johnson, City Attorney, stated that the liability wording within the agreement was standard. A motion was made by Ms. Adamson, seconded by Ms. Leeuwrik, to authorize the Mayor’s signature on an access agreement with UPRR for the construction of the Center Street Railroad Bridge Underpass Project, subject to Legal Department review and the agreement requires a $1,000.00 processing fee, which is included in the total project cost and would be provided through Fund 70. Upon roll call, those voting in favor were Adamson, Leeuwrik, Bray, Cheatum, Ortega and Stevens. REGULAR CITY COUNCIL MEETING DECEMBER 16, 2021 AGENDA ITEM NO. 11: Council was asked to consider bids received on December 2, 2021 2022 WATER for materials used by the Water Department for capital DEPARTMENT improvement projects, maintenance and to replenish materials MATERIALS BID inventory. The bid was separated into thirteen (13) separate lots in an effort to guarantee the lowest price for the City. Staff requests that Council award each lot to the lowest responsive bidder as follows: -SILVER CREEK a) Lot Eight ($7,178.00); SUPPLY -MOUNTAINLAND b) Lot One ($320,162.00); SUPPLY -FERGUSON c) Lots Four, Seven, Twelve and Thirteen ($149,813.00); WATERWORKS -CORE & MAIN d) Lots Two, Five, Six, Ten and Eleven ($124,012.91); and -HD FOWLER CO. e) Lots Three and Nine ($57,397.98). Total cost for the materials bids is $658,563.89. Funds are available in the Water Department’s Fiscal Year 2022 budget. A motion was made by Mr. Bray, seconded by Ms. Stevens, to accept bids received on December 2, 2021 as outlined in Agenda Item 11(a), 11(b), 11(c), 11(d) and 11(e) for materials used by the Water Department for capital improvement projects, maintenance and to replenish materials inventory. Upon roll call, those voting in favor were Bray, Stevens, Adamson, Cheatum, Leeuwrik and Ortega. AGENDA ITEM NO. 12: Council was asked to adopt a resolution dissolving the Sister RESOLUTION Cities Committee. The members will be joining the Pocatello -DISSOLVING SISTER Iwamizawa Sister Cities Foundation to continue facilitating the CITIES COMMITTEE City of Pocatello’s relationship with Iwamizawa, Hokkaido, Japan. A motion was made by Mr. Bray, seconded by Ms. Stevens, to adopt a resolution (2021-22) dissolving the Sister Cities Committee. Upon roll call, those voting in favor were Bray, Stevens, Adamson, Cheatum, Leeuwrik and Ortega. AGENDA ITEM NO. 13: Council was asked to consider accepting recommendations of staff NEW TOWN SQUARE for the following requests pertaining to the proposed New Town PARK PROJECT Square Park Project in Historic Downtown Pocatello: -HISTORIC DOWNTOWN POCATELLO -GRANT IN-KIND a) Grant permission for City Streets and Parks Departments to MATCH LABOR provide $130,000.00 of in-kind match for the project in the form SERVICES of internal labor services and associated equipment use; -ACCEPT b) Accept ownership and maintenance responsibility of the park and OWNERSHIP AND redeveloped building and stage areas upon project completion; and MAINTENANCE REGULAR CITY COUNCIL MEETING DECEMBER 16, 2021 -GRANT NAMING c) Grant naming rights to the park in perpetuity to the project RIGHTS TO DONOR/ donor/funding provider. FUNDING PROVIDER Councilmembers expressed their gratitude to staff and the community members for all the hard work, time and effort spent on this project. They also thanked the donor for making this project possible. In response from questions from Council, Stephanie Palagi, Executive Director of Historic Downtown Pocatello, described the evolution of the project and that this project moved to the top of the priority list while re-evaluating the master development plan. She stated the chosen name would be permanent and Simplot is agreeable to the name change. Ms. Palagi added that the water feature will be designed to allow children to experience the water safely. She noted that this location is safe and is a short walk public parking. Ms. Palagi added that public transportation will be available to transport patrons to the park from the public parking area. A motion was made by Ms. Leeuwrik, seconded by Mr. Cheatum, to approve Agenda Item No. 12 as outlined in Agenda Items 12(a), 12(b) and 12(c) as recommended by staff for the proposed New Town Square Park Project in Historic Downtown Pocatello. Upon roll call, those voting in favor were Leeuwrik, Cheatum, Adamson, Bray, Ortega and Stevens. AGENDA ITEM NO. 14: Nikki Taysom, Pocatello resident, shared her support for the US –ITEMS FROM THE Constitution. AUDIENCE AGENDA ITEM NO. 15: There being no further business, Mayor Blad adjourned the ADJOURN meeting at 6:44 p.m. APPROVED BY: BRIAN C. BLAD, MAYOR ATTESTED BY: KONNI R. KENDELL, CITY CLERK PREPARED BY: WENDY A. PRATHER, DEPUTY CITY CLERK