City Council / Housing Authority

City of Pomona 505 South Garey Avenue Pomona, CA 91766 Regular Meeting Agenda Monday, April 3, 2017 6:45 PM Council Chambers City Council Mayor Tim Sandoval Council Member Rubio R. Gonzalez Council Member Adriana M. Robledo Council Member Cristina Carrizosa Council Member Elizabeth Ontiveros-Cole Council Member Ginna E. Escobar Council Member Robert S. Torres VISION STATEMENT Pomona is a vibrant city providing a safe, clean, family oriented community. We are committed to being a city that promotes harmonious diversity and economic prosperity. City Council Regular Meeting Agenda April 3, 2017 PLEASE NOTE The numerical order of items on this agenda is for convenience of reference. Items may be taken out of order upon request of the Mayor or Members of the City Council. Members of the City Council and the public are reminded that they must preserve order and decorum throughout the Meeting. In that regard, Members of the City Council and the public are advised that any delay or disruption in the proceedings or a refusal to obey the orders of the City Council or the presiding officer constitutes a violation of these rules. • The conduct of City Council meetings is governed by the portion of the California Government Code commonly known as the “Brown Act” and by the Pomona City Council Meeting Rules of Procedure. • The City Council meeting is for conducting the City’s business, and members of the audience must obey the rules of decorum set forth by law. This means that each speaker will be permitted to speak for three minutes to address items that are listed on the City Council agenda or topics which are within the jurisdictional authority of the City. • No profanity, personal attacks, booing, cheering, applauding or other conduct disruptive to the meeting will be permitted. Any person not adhering to the Rules of Procedure or conduct authorized by the Brown Act may be asked to leave the Council Chambers. • All comments directed to the City Council or to any member of the City Council must be directed to the Mayor (or Vice Mayor if the Mayor is absent). We ask that you please respect the business nature of this meeting and the order required for the proceedings conducted in the Council Chambers. ACCESSIBILITY The City of Pomona wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City's Administration Office at (909) 620-2051 at least 48 hours before the meeting, if possible. Additionally, Listening Assistive Devices are available for the hearing impaired; please see the City Clerk. Agenda-related writings or documents provided to the City Council are available for public inspection in the Office of the City Clerk and on the City’s website www.ci.pomona.ca.us. Persons who have questions concerning any agenda item may call the City Clerk’s Office at (909) 620-2341. SPANISH INTERPRETATION / INTERPRETACIÓN EN ESPAÑOL If you require Spanish interpretation, a bilingual interpreter is available at Regular City Council meetings and may be available at Special meetings, if necessary. Please note that if no one requests assistance by 8:00 pm, the interpreter will be dismissed. Si necesita interpretación en español, un intérprete bilingüe está disponible en las juntas regulares del Concejo Municipal y puede estar disponible en juntas especiales, si es necesario. Tenga en cuenta que si nadie solicita asistencia antes de las 8:00 pm, el intérprete será despedido. 5:30 P.M. CLOSED SESSIONS Held in the City Council Conference Room adjacent to the Council Chambers on the south side of the building. Public Comment: City of Pomona Page 2 Printed on 3/30/2017 City Council Regular Meeting Agenda April 3, 2017 Any member of the public wishing to address the City Council on any item listed on the closed session agenda will have an opportunity to present testimony to the City Council prior to the City Council convening into closed session. Comments from the public will be limited to three (3) minutes. No member of the public will be allowed to be present once the City Council convenes into closed session. A. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION (Pursuant to Government Code Section 54956.9 (d)(1)) City of Pomona v. Esther Pour-Vali Tessier v. City of Pomona B. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION One matter regarding possible litigation to be initiated will be discussed (Pursuant to Government Code Section 54956.9 (d)(4)) C. CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6) Part Time Unrepresented Employees Unrepresented Group A and B Employees Unrepresented Mid-Management Group C-2 Employees Pomona City Employees’ Association, a Chapter of Teamsters Local 1932 Pomona Mid-Management Confidential Employees Association (PMMCEA) Pomona Police Officers Association (PPOA) Pomona Police Managers Association (PPMA) Labor Negotiators: Linda Lowry and Linda Matthews D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Property: 1945 W. Mission Blvd.; APNs 8707-019-903 and 906 Negotiating Party: Seventh Street Development City’s Negotiator: Linda Lowry, City Manager Under Negotiation: Price and Terms Property: 600 S. Park Avenue Negotiating Party: State of California Department of the Military City’s Negotiator: Linda Lowry, City Manager Under Negotiation: Price and Terms 6:45 P.M. CALL TO ORDER ROLL CALL POSTING OF COLORS City of Pomona Page 3 Printed on 3/30/2017 City Council Regular Meeting Agenda April 3, 2017 PLEDGE OF ALLEGIANCE PRESENTATIONS A. Approve and present a Proclamation proclaiming the month of April 2017 as “Sexual Assault Awareness Month” and declaring Wednesday April 26, 2017 as “Denim Day” in the City of Pomona Attachments: Staff Report SAAM and Denim Day Proclamation B. Approve and present a Proclamation proclaiming the month of April 2017 as “Child Abuse Prevention Month” in the City of Pomona Attachments: Staff Report Child Abuse Prevention Proclamation C. Approve and present a Proclamation declaring the month of April 2017 as “Donate Life Month” in the City of Pomona Attachments: Staff Report Donate Life Proclamation MAYOR/COUNCILMEMBER COMMUNICATIONS Reports on conferences, seminars, and regional meetings attended by Mayor and City Council and announcements of upcoming events. CITY MANAGER COMMUNICATIONS Reports from the City Manager. PUBLIC PARTICIPATION Public Participation – At this time, the public is invited to address the Council concerning any items not on the agenda. In order to address the City Council, each individual must fill out a speaker card, which is available in the lobby of the Council Chambers. Speaker cards must be completed and turned in to the City Clerk at this time. Only those speaker cards turned in to the City Clerk will be allowed to address the City Council. No late cards will be accepted. Each person should state their name and will be allowed to speak once for three minutes. All speakers and persons in the audience must adhere to the City Council Rules of Procedure and Decorum. CONSENT CALENDAR All matters under the Consent Calendar may be enacted by a single motion without separate discussion. If discussion or a separate vote on any item is desired by a Councilmember, that item may be removed from the Consent Calendar and considered separately. All consent items pulled for discussion will be limited to five minutes. If they are not enacted upon within five minutes, the Mayor will move that Consent Item to the end of the Agenda, after consideration of the public hearings. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. 1. Approve draft minutes of the City Council Regular Meetings of February 6, 2017 and February 27, 2017 and Special Meeting of February 13, 2017. City of Pomona Page 4 Printed on 3/30/2017 City Council Regular Meeting Agenda April 3, 2017 Attachments: 02-06-2017 Draft Minutes 02-13-2017 Special Meeting Draft Minutes 02-27-2017 Draft Minutes 2. Adopt a Resolution approving revisions to the City of Pomona Records Retention Schedule and the annual destruction of records citywide RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING REVISIONS TO THE CITY OF POMONA RECORDS RETENTION SCHEDULE AND THE ANNUAL DESTRUCTION OF RECORDS CITYWIDE Attachments: Staff Report - Records Ret Schedule - Destruction Attachment 1 - Resolution Exhibit A - Revisions to the Retention Schedule Exhibit B - Summary Exhibit B - Destruction Schedules 3. Adopt a Resolution amending City Council meetings to start the regular open session at 7:00 p.m. RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING MEETING TIMES FOR CONDUCTING CITY COUNCIL MEETINGS Attachments: Staff Report Attachment - Resolution 4. Set a Public Hearing to consider the Planning Commission’s denial of Conditional Use Permit (CUP 11-002) to legalize the conversion of a group care facility to an eleven unit roominghouse on a 16,600 square foot property located at 804 William Street in the R-2 (Low Density Multiple Family Residential) zoning district Attachments: Staff Report - 804 William Street (CUP 11-002 ) Attachment A - Planning Commission Staff Reports dated January 25, 2017 and March 8, 2017 Attachment B - Excerpt from Unofficial Minutes from Planning Commission Hearing of January 25, 2017 Attachment C - Appeal Form 5. Adopt a Resolution authorizing the City’s participation in the California Franchise Tax Board (FTB) City Business Tax Program RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AUTHORIZING PARTICIPATION IN THE FRANCHISE TAX BOARD’S CITY BUSINESS TAX PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE REQUIRED CONTRACT City of Pomona Page 5 Printed on 3/30/2017 City Council Regular Meeting Agenda April 3, 2017 Attachments: Staff Report Attachment 1 - Resolution Attachment 2 - Standard Agreement 6. Adopt a Resolution Establishing the Annual Consumer Price Index (CPI) Adjustment of Business License Taxes, Utility Users’ Maximum Annual Taxes, and Income Levels for Qualifying for Residential Utility Users’ Tax Exemptions Attachments: Staff Report Attachment 1 - Resolution Exhibit A Exhibit B Attachment 2 - Comparison Table Attachment 3 - CPI Increase Report 7. Amend CIP Project “Finance Software” Project No. 428-71048 by adopting a Resolution amending the Fiscal Year 2016-17 CIP Budget by appropriating $116,675 of available Series “AV” Bond Proceeds and award a one-year contract with four, one-year extension options to HdL Companies (HdL) for HdL Prime Business License Software, Web Based Customer Module, Business License Tax Audit and Discovery Services, and Consulting Services to amend certain sections of Chapter 14, 50, and 66 of the Pomona City Code RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FISCAL YEAR 2016-17 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $116,675 IN AV BOND PROCEEDS TO CIP PROJECT NO. 428-71048 FOR THE UPGRADE AND ENHANCEMENT OF THE CITY FINANCIAL SOFTWARE Attachments: Staff Report - HdL Software Attachment 1 - Resolution 8. Adopt a Resolution approving Lot Merger LM 4-2014 of Lot 1 and a portion of Lot 2 of the Televue Tract, Recorded in Book 13, Page 199 of Maps, County of Los Angeles, Assessor Parcel Number 8326-015-044, located at 1485 East Third Street, Pomona, CA - Di Stefano Cheese Company, LLC (Council District 3) RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING LOT MERGER LM 4-2014 OF LOT 1 AND A PORTION OF LOT 2 OF THE TELEVUE TRACT, RECORDED IN BOOK 13, PAGE 199 OF MAPS, COUNTY OF LOS ANGELES, ASSESSOR PARCEL NUMBER 8326-015-044, LOCATED AT 1485 EAST THIRD STREET, POMONA, CA - DI STEFANO CHEESE COMPANY, LLC City of Pomona Page 6 Printed on 3/30/2017 City Council Regular Meeting Agenda April 3, 2017 Attachments: Staff Report Attachment 1 - Resolution Exhibit 1 Exhibit A Exhibit B Attachment 2 - Vicinity Map Attachment 3 - Aerial Map 9. Adopt a Resolution approving Lot Merger LM 16-2016 of portions of Lots 2 and 3 of J.E. Packard’s Orange Grove Tract, Recorded in Book 25, Page 84 of Miscellaneous Records, County of Los Angeles, together with the abutting portion of the Vacated Evergreen Street, Assessor Parcel Number 8360-012-009, located at 1740 Gillette Road, Pomona, CA- Lucas & Hollingsworth Real Estate Management Office Building (Council District 6) RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING LOT MERGER LM 16-2016 OF PORTIONS OF LOTS 2 AND 3 OF J.E. PACKARD’S ORANGE GROVE TRACT, RECORDED IN BOOK 25, PAGE 84 OF MISCELLANEOUS RECORDS, COUNTY OF LOS ANGELES, TOGETHER WITH THE ABUTTING PORTION OF THE VACATED EVERGREEN STREET, ASSESSOR PARCEL NUMBER 8360-012-009, LOCATED AT 1740 GILLETTE ROAD, POMONA, CA Attachments: Staff Report Attachment 1 - Resolution Exhibit 1 Exhibit A Exhibit B Attachment 2 - Vicinity Map Attachment 3 - Aerial Map 10. Adopt a Resolution approving Parcel Map PM 73002 for the property located at 1110-1196 Reservoir Street and 1265-1283 East Grand Avenue, Pomona, CA, consolidating ten (10) existing lots into three (3) lots (Council District 3) RESOLUTION NO. 2017- ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING PARCEL MAP PM 73002 FOR THE PROPERTY LOCATED AT 110-1196 RESERVOIR STREET AND 1265-1283 EAST GRAND AVENUE, POMONA, CA, CONSOLIDATING TEN EXISTING LOTS INTO THREE LOTS City of Pomona Page 7 Printed on 3/30/2017 City Council Regular Meeting Agenda April 3, 2017 Attachments: Staff Report Attachment 1 - Resolution Exhibit A Attachment 2 - PC Resolution 15-001 Attachment 3 - PC Resolution 16-026 Attachment 4 - Vicinity Map Attachment 5 - Aerial Map 11. Approve an amendment for Site Remediation Oversight Agreements with the Department of Toxic Substances Control in the total amount of $186,144 for “City Lot Remediation” Project No. 418-2590-XXXXX-71021 Attachments: Staff Report 12. Adopt a Resolution amending the Fiscal Year 2016-17 Water and Sewer Operating Budgets by appropriating $305,215 of available Water Fund Balance and $122,030 of available Sewer Fund Balance and approve the purchase of vehicles from National Auto Fleet Group in the amount of $427,244, utilizing National Joint Powers Alliance Contract Agreement Number 120716 RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FISCAL YEAR 2016-17 WATER AND SEWER OPERATING BUDGETS BY APPROPRIATING $305,215 OF AVAILABLE WATER FUND BALANCE AND $122,030 OF AVAILABLE SEWER FUND BALANCE Attachments: Staff Report Attachment 1 - Resolution DISCUSSION CALENDAR 13. Finding of Public Benefit to the Community at Large for Recommended Expenditures and Recap of Approved Funds CURRENT REQUESTS: A) $600 to Washington Park Community Center to support their Senior Citizens festivities in May (Mother's Day and Cinco de Mayo) B) $600 to support the Summer Movie Program at Washington Park Community Center, Philadelphia Park Community Center, and Renacimiento Community Center ($200 each center) C) Amount to be determined to Renacimiento Community Center to support educational and recreational activities, and other related materials - Amount requested: TBD Attachments: FOPB Staff Report Attachments 1-4 14. Adopt a Resolution authorizing the issuance of an amount not to exceed $ 97,000,000 principal amount of 2017 Refunding Bonds (Water Facilities Project) Series BE and Series BF (Taxable), approving certain documents, and authorizing certain actions in connection therewith City of Pomona Page 8 Printed on 3/30/2017 City Council Regular Meeting Agenda April 3, 2017 RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $97,000,000 PRINCIPAL AMOUNT OF 2017 REFUNDING REVENUE BONDS (WATER FACILITIES PROJECT) SERIES BE AND SERIES BF (TAXABLE) AND APPROVING CERTAIN DOCUMENTS AND AUTHORIZING CERTAIN ACTIONS IN CONNECTION THEREWITH Attachments: Staff Report - Pomona Water Staff report 2017 Bonds Attachment A) Resolution Authorizing Issuance of Bonds Attachment B)- Prelimanary Official Statement (2017 Pomona Water).docx Attachment C) Indenture of Trust (Water Facilities Project Series BE and BF) Attachment D) Escrow Agreement (Pomona Water Series AY and AZ) Attachment E) Bond Purchase Agreement - Series BE and BF Attachment F) Debt Policy PUBLIC HEARINGS 15. Conduct a Public Hearing and adopt a Resolution ordering the Vacation of a public alley located North of Commercial Street between Gordon and Main Streets (Vacation No. V-314) (Council District 1) RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, ORDERING THE VACATION OF A PUBLIC ALLEY LOCATED NORTH OF COMMERCIAL STREET, BETWEEN GORDON AND MAIN STREETS (VACATION NO. V-314) Attachments: Staff Report Attachment 1 - Resolution Exhibit A Exhibit B Attachment 2 - PC Resolution Attachment 3 - Vicinity Map Attachment 4 - Aerial Map 16. Conduct a Public Hearing and Adopt a Resolution approving the Draft 2017-18 Annual Action Plan and funding recommendations for Community Development Block Grant (CDBG), HOME Investment Partnership Act (HOME), and Emergency Solutions Grant (ESG) Funds RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING THE DRAFT 2017-18 ANNUAL ACTION PLAN AND FUNDING RECOMMENDATIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIP ACT (HOME), AND EMERGENCY SOLUTIONS GRANT (ESG) FUNDS City of Pomona Page 9 Printed on 3/30/2017 City Council Regular Meeting Agenda April 3, 2017 Attachments: Staff Report Attachment 1 - Resolution Attachment 1 - Exhibit A - CDBG FY 17-18 Funding Recommendations Attachment 1 - Exhibit B - ESG 2017-18 Funding Recommendations Attachment 2 - CDBG District Formula FY 17-18 Allocation Attachment 3 - Final CDBG Eligible Areas Map Attachment 4 - CDBG RFP Funding Requests Attachment 5 - 17-18 Community Need Survey Results 17. Conduct a Public Hearing and approve one of three options: approve, deny, or request additional technical studies for Conditional Use Permit (CUP 5063-2016) to allow for the construction of an automobile service station located at 2085 South Towne Avenue in the C-1 (Neighborhood Stores & Services Commercial) zone (Council District 3) RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT (CUP 5063-2016) TO ALLOW FOR THE CONSTRUCTION OF AN AUTOMOBILE SERVICE STATION LOCATED AT 2085 SOUTH TOWNE AVENUE IN THE C-1 (NEIGHBORHOOD STORES & SERVICES COMMERCIAL) ZONE OR RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, DENYING CONDITIONAL USE PERMIT (CUP 5063-2016) TO ALLOW FOR THE CONSTRUCTION OF AN AUTOMOBILE SERVICE STATION LOCATED AT 2085 SOUTH TOWNE AVENUE IN THE C-1 (NEIGHBORHOOD STORES & SERVICES COMMERCIAL) ZONE Attachments: Staff Report Attachment 1 - Resolution approving the CUP Attachment 2 - Resolution denying the CUP Attachment 3 - 2/27/2017 City Council Staff Report MATTERS INITIATED BY CITY COUNCILMEMBERS Items for future City Council consideration as requested by Mayor or Members of the City Council ADJOURNMENT IN MEMORY OF Paul Ayala Sr. The next Regular Meeting will be held on April 17, 2017 at 5:30 p.m. in the City Council Chambers, 505 S. Garey Avenue, Pomona, California. Closed Session items will be discussed at 5:30 p.m. The Open Session will commence at 6:45 p.m. City of Pomona Page 10 Printed on 3/30/2017 City Council Regular Meeting Agenda April 3, 2017 CERTIFICATION OF POSTING AGENDA I, Eva M. Buice, City Clerk for the City of Pomona, hereby certify that the agenda for the April 3, 2017 meeting of the City Council was posted in City Hall, near the door of the City Council Chambers and City Council Conference Room, and on the City’s website www.ci.pomona.ca.us on Wednesday, March 29, 2017. I declare under the penalty of perjury that the foregoing is true and correct. /s/ Eva M. Buice City Clerk City of Pomona Page 11 Printed on 3/30/2017