City Council / Housing Authority

City of Pomona 505 South Garey Avenue Pomona, CA 91766 Revised Regular Meeting Agenda Monday, May 1, 2017 7:00 PM Council Chambers City Council Mayor Tim Sandoval Council Member Rubio R. Gonzalez Council Member Adriana M. Robledo Council Member Cristina Carrizosa Council Member Elizabeth Ontiveros-Cole Council Member Ginna E. Escobar Council Member Robert S. Torres VISION STATEMENT Pomona will be recognized as a vibrant, safe, beautiful community that is a fun and exciting destination and the home of arts and artists, students and scholars, business and industry. City Council Revised Regular Meeting May 1, 2017 Agenda PLEASE NOTE The numerical order of items on this agenda is for convenience of reference. Items may be taken out of order upon request of the Mayor or Members of the City Council. Members of the City Council and the public are reminded that they must preserve order and decorum throughout the Meeting. In that regard, Members of the City Council and the public are advised that any delay or disruption in the proceedings or a refusal to obey the orders of the City Council or the presiding officer constitutes a violation of these rules. • The conduct of City Council meetings is governed by the portion of the California Government Code commonly known as the “Brown Act” and by the Pomona City Council Meeting Rules of Procedure. • The City Council meeting is for conducting the City’s business, and members of the audience must obey the rules of decorum set forth by law. This means that each speaker will be permitted to speak for three minutes to address items that are listed on the City Council agenda or topics which are within the jurisdictional authority of the City. • No profanity, personal attacks, booing, cheering, applauding or other conduct disruptive to the meeting will be permitted. Any person not adhering to the Rules of Procedure or conduct authorized by the Brown Act may be asked to leave the Council Chambers. • All comments directed to the City Council or to any member of the City Council must be directed to the Mayor (or Vice Mayor if the Mayor is absent). We ask that you please respect the business nature of this meeting and the order required for the proceedings conducted in the Council Chambers. ACCESSIBILITY The City of Pomona wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City's Administration Office at (909) 620-2051 at least 48 hours before the meeting, if possible. Additionally, Listening Assistive Devices are available for the hearing impaired; please see the City Clerk. Agenda-related writings or documents provided to the City Council are available for public inspection in the Office of the City Clerk and on the City’s website www.ci.pomona.ca.us. Persons who have questions concerning any agenda item may call the City Clerk’s Office at (909) 620-2341. SPANISH INTERPRETATION / INTERPRETACIÓN EN ESPAÑOL If you require Spanish interpretation, a bilingual interpreter is available at Regular City Council meetings and may be available at Special meetings, if necessary. Please note that if no one requests assistance by 8:00 pm, the interpreter will be dismissed. Si necesita interpretación en español, un intérprete bilingüe está disponible en las juntas regulares del Concejo Municipal y puede estar disponible en juntas especiales, si es necesario. Tenga en cuenta que si nadie solicita asistencia antes de las 8:00 pm, el intérprete será despedido. 5:30 P.M. CLOSED SESSIONS Held in the City Council Conference Room adjacent to the Council Chambers on the south side of the building. City of Pomona Page 2 Printed on 5/1/2017 City Council Revised Regular Meeting May 1, 2017 Agenda Public Comment: Any member of the public wishing to address the City Council on any item listed on the closed session agenda will have an opportunity to present testimony to the City Council prior to the City Council convening into closed session. Comments from the public will be limited to three (3) minutes. No member of the public will be allowed to be present once the City Council convenes into closed session. A. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION (Pursuant to Government Code Section 54956.9 (d)(1)) Abboud v. City of Pomona, et al. Ed Tessier v. City of Pomona B. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION Two matters regarding possible litigation to be initiated will be discussed (Pursuant to Government Code Section 54956.9 (d)(4)) C. CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6) Part Time Unrepresented Employees Unrepresented Group A and B Employees Unrepresented Mid-Management Group C-2 Employees Pomona City Employees’ Association, a Chapter of Teamsters Local 1932 Pomona Mid-Management Confidential Employees Association (PMMCEA) Pomona Police Officers Association (PPOA) Pomona Police Managers Association (PPMA) Labor Negotiators: Linda Lowry and Linda Matthews D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Property: 600 S. Park Avenue Negotiating Party: State of California Department of the Military Successor Agency’s Negotiator: Linda Lowry, City Manager Under Negotiation: Price and Terms Property: 101 W. Mission Blvd., Mission Promenade I Negotiating Party: OPTIMAX Irrevocable Trust I and Private Eq. Irrevocable Trust II, Successor Agency’s Negotiator: Linda Lowry, City Manager Under Negotiation: Price and Terms City of Pomona Page 3 Printed on 5/1/2017 City Council Revised Regular Meeting May 1, 2017 Agenda 7:00 P.M. CALL TO ORDER ROLL CALL POSTING OF COLORS PLEDGE OF ALLEGIANCE PRESENTATIONS A. Approval and Presentation of Goddess Award to Library Board of Trustees Member, Mike Suarez Attachments: Approval of Goddess -Suarez.doc B. Approve a Proclamation proclaiming Saturday, May 13, 2017 as “Pomona Beautification Day” in the City of Pomona Attachments: Proclamation 05-13-2017 as Pomona Beautification Day.doc 05-01 Beautification Day.doc C. Approve and present Proclamation proclaiming the month of May 2017 as “Parents Who Host Lose the Most, Don’t be a Part to Underage Drinking” month in the City of Pomona Attachments: Proclamation 05-01-17 as Parents Who Host Lose the Most.doc 05-01- Parents Who Host Lose the Most.docx D. Approve and present a Proclamation proclaiming the week of May 7-13, 2017 as “Municipal Clerks Week” in the City of Pomona Attachments: Proclamation 05-01-17- Municipal Clerks Week.doc 05-01 Municipal Clerks Week.doc MAYOR/COUNCILMEMBER COMMUNICATIONS Reports on conferences, seminars, and regional meetings attended by Mayor and City Council and announcements of upcoming events. CITY MANAGER COMMUNICATIONS Reports from the City Manager. PUBLIC PARTICIPATION Public Participation – At this time, the public is invited to address the Council concerning any items not on the agenda. In order to address the City Council, each individual must fill out a speaker card, which is available in the lobby of the Council Chambers. Speaker cards must be completed and turned in to the City Clerk at this time. Only those City of Pomona Page 4 Printed on 5/1/2017 City Council Revised Regular Meeting May 1, 2017 Agenda speaker cards turned in to the City Clerk will be allowed to address the City Council. No late cards will be accepted. Each person should state their name and will be allowed to speak once for three minutes. All speakers and persons in the audience must adhere to the City Council Rules of Procedure and Decorum. CONSENT CALENDAR All matters under the Consent Calendar may be enacted by a single motion without separate discussion. If discussion or a separate vote on any item is desired by a Councilmember, that item may be removed from the Consent Calendar and considered separately. All consent items pulled for discussion will be limited to five minutes. If they are not enacted upon within five minutes, the Mayor will move that Consent Item to the end of the Agenda, after consideration of the public hearings. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. 1. Adopt Resolutions to Accept and Receive Two Los Angeles County Regional Park and Open Space District Grants for the FY 2016-17 Competitive Excess Funds Tree Planting Grant Program, for a Total Amount of $400,000; Create a “Northside Study Area Tree Planting Project," Project No. 215-2506-XXXXX-58672, and “Southside Study Area Tree Planting Project,” Project No. 215-2506-XXXXX-58673; and Amend the FY 2016-17 Operating and Revenue Budget in the Amount of $50,000 RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, ACCEPTING THE AWARD OF GRANT FUNDS FROM LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR THE FY 2016-17 COMPETATIVE EXCESS FUNDS TREE PLANTING GRANT PROGRAM IN THE AMOUNT OF $200,000 DURING THE TERM OF THE GRANT (2021) AND AMENDING THE Fiscal Year 2016-17 OPERATING BUDGET (REVENUES AND EXPENSES) BY RECEIVING AND APPROPRIATING THE AMOUNT OF THE $25,000 FOR THE NORTHSIDE STUDY AREA TREE PLANTING PROJECT RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, ACCEPTING THE AWARD OF THE GRANT FUNDS FROM LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR THE FY 2016-17 COMPETITIVE EXCESS FUNDS TREE PLANTING GRANT PROGRAM IN THE AMOUNT OF $200,000 TO BE EXPENDED DURING THE GRANT TERM ENDING DECEMBER 31, 2021, AND AMENDING THE FY 2016-17 OPERATING BUDGET (REVENUES AND EXPENSES) TO RECEIVE AND APPROPRIATE THE AMOUNT OF $25,000 FOR THE SOUTHSIDE STUDY AREA TREE PLANTING GRANT PROGRAM Attachments: Staff Report Accept LACRPOSD Tree Planting Grant.docx Attachment 1-Reso North.docx Attachment 2-Northside Tree Grant Agreement.pdf Attachment 3-Reso South.docx Attachment 4 Southside Tree Grant Agreement.pdf 2. Award a Construction Contract in the Amount of $123,318 to Elecnor Belco Electric, Inc. for “Traffic Signal Improvements - Towne Avenue and Riverside Drive,” Project No. 428-2590-XXXXX-68553 City of Pomona Page 5 Printed on 5/1/2017 City Council Revised Regular Meeting May 1, 2017 Agenda Attachments: Staff Report 3. Adopt a Resolution Amending the FY 2016-17 Capital Improvement Program (CIP) Budget by Updating the “Holt Avenue Reconstruction,” Project No. 428-2590-XXXXX-71047 Name and Description and Reappropriating Excess RDA Bond Proceeds in the Amount of $1,740,285 RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2016-17 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY UPDATING THE “hOLT aVENUE RECONSTRUCTION,” PROJECT NO. 428-2590-XXXXX-71047 NAME AND DESCRIPTION AND REAPPROPRIATING EXCESS RDA BOND PROCEEDS (DISTRICT 1) IN THE AMOUNT OF $1,740,285 Attachments: Staff Report Attachment 1 - Resolution Attachment 2 - Vicinity Map Attachment 3 - CSP Exhibit 4. Adopt a Resolution Amending the FY 2016-17 Capital Improvement Program (CIP) Budget by Creating “Holt Avenue (East) Reconstruction,” Project No. 428-2590-XXXXX-71050 and Reappropriating Excess RDA Bond Proceeds in the Amount of $2,240,285 RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 16-17 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY CREATING “HOLT aVENUE (EAST) RECONSTRUCTION,” PROJECT NO. 428-2590-XXXXX-71050 AND REAPPROPRIATING EXCESS RDA BOND PROCEEDS IN THE AMOUNT OF $2,240,285 Attachments: Staff Report Attachment 1 - Resolution Attachment 2 - Vicinity Map Attachment 3 - CSP Holt Exhibit.docx 5. Adoption of a Resolution Approving Grants of Easement Nos. EC2-2016, EC3-2016 and EC1-2017 to Southern California Edison Company for Access and Electrical Equipment Installation Associated with the Mission Commerce Center Project Located at 462 and 468 S. Humane Way and 1939, 1941, 1943 and 2001 W. Mission Boulevard, Pomona, CA (Council District 5) RESOLUTION NO 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING GRANTS OF EASEMENT NOS. EC2-2016, EC3-2016 AND EC1-2017 TO SOUTHERN CALIFORNIA EDISON COMPANY FOR ACCESS AND ELECTRICAL EQUIPMENT INSTALLATION ASSOCIATED WITH THE MISSION COMMERCE CENTER PROJECT LOCATED AT 462 AND 468 S. HUMANE WAY AND 1939, 1941, 1943 AND 2001 W. MISSION BOULEVARD (COUNCIL DISTRICT 5) City of Pomona Page 6 Printed on 5/1/2017 City Council Revised Regular Meeting May 1, 2017 Agenda Attachments: Staff Report Attachment 1 - Resolution EC2-2016 - EXHIBIT 1, A, and B EC3-2016, EXHIBIT 2, A, and B.pdf EC1-2017 - EXHIBIT 3, A, and B EXHIBIT 4 - Offer to Purchase Attachment 2 - Access Easement Agreement.pdf Attachment 3 - Vicinity Map.pdf Attachment 4 - Aerial Map.pdf 6. Awarding a Construction Contract in the Amount of $274,197 to California Professional Engineering, Inc. for “Traffic Signal - Village Loop Road and Santa Clara Drive,” Project No. 419-2590-xxxxx-50405 Attachments: Staff Report 7. Award of a Sole Source Contract to LeSar Development Consultants to Provide Programmatic Development Services for the Centralized Services Center for an amount not to exceed $20,000 Attachments: Staff Report - Award to LeSar for CSC Operations Development 8. Adopt a Resolution Amending the FY 2016-17 CIP Project “Year-Round Emergency Shelter” CIP Acct# 428-71044 by appropriating $4,000,000 of Available Series “AH” Low/Mod Housing Bond Proceeds RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2016-17 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING AVAILABLE SERIES “AH” LOW MOD BOND PROCEEDS IN THE AMOUNT OF $4,000,000 TO THE “YEAR-ROUND EMERGENCY SHELTER,” PROJECT NO. 428-2590-XXXXX-71044 Attachments: Staff Report - Appropriate AH Bond Proceeds CSC $4M Appropriation Reso.docx 9. Approve the Award of a Three Year Contract with Two One-Year Extension Options to AdminSure for Workers’ Compensation Third Party Claims Administration Services at a Cost of $205,800 Annually Attachments: Staff Report AdminSure Contract.doc 10. Adopt a Resolution of the City Council of the City of Pomona endorsing “Pomona’s Promise’’ and it’s Five Initiatives using the Collective Impact Framework in place of the previously adopted Pomona Youth and Family Master Plan RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, ENDORSING “POMONA’S PROMISE’ AND ITS FIVE INITIATIVES USING THE City of Pomona Page 7 Printed on 5/1/2017 City Council Revised Regular Meeting May 1, 2017 Agenda COLLECTIVE IMPACT FRAMEWORK IN PLACE OF THE PREVIOUSLY ADOPTED POMONA YOUTH AND FAMILY MASTER PLAN Attachments: Staff report to Pomona's Promise Resolution.doc Pomonas Promise Resolution DISCUSSION CALENDAR 11. Reconsider Prior Appropriation of Excess RDA Bond Proceeds in the Amount of $7,164,970 to Holt Avenue Reconstruction to Enable Funds to be Utilized for Park Improvement Projects Budget Shortfall Attachments: Staff Report Attachment 1 Base Bids and Recommended Alt.docx Attachment 2 - Vicinity Map.pdf Attachment 3 CSP Holt.docx Attachment 4 RDA MAP AND POMONA PARKS FY 17-18 FINAL.pdf 12. Finding of Public Benefit to the Community at Large for Recommended Expenditures and Recap of Approved Funds CURRENT REQUESTS: A) Amount to be determined to Total Restoration Ministries in support of their annual Mother’s Day Pampering Event - Requested amount: TBD B) Amount to be determined to House of Ruth in support of their 40th Anniversary Gala - Requested amount: TBD C) Amount to be determined to Diamond Ranch High School Instrumental Music Department to support their Spring Concert - Requested amount: $500.00 D) Amount to be determined to Pomona National Little League in support of their little league season - Requested amount: TBD E) $1,040.00 to Marshall Middle School in support of their cheer squad F) Amount TBD for District One Pomona Beautification Day Projects - Requested amount TBD G) $1,000 to the Pomona Public Library to purchase new desks and a printer /copier in support of the Homework Club H) Amount TBD to Portofino Villas Senior Community in support of their Cinco de Mayo Celebration - Requested amount: TBD Attachments: FOPB Staff Report Attachments 1-9 PUBLIC HEARINGS 13. Open a Public Hearing for the purposes of continuing it to May 15, 2017 for Conditional Use Permit (CUP 5063-2016) to allow for the construction of an automobile service station located at 2085 South Towne Avenue in the C-1 (Neighborhood Stores & Services Commercial) zone (Council District 3) Attachments: 2085 S. Towne Public Hearing Continuation Staff Report - 5-1-17.docx City of Pomona Page 8 Printed on 5/1/2017 City Council Revised Regular Meeting May 1, 2017 Agenda MATTERS INITIATED BY CITY COUNCILMEMBERS Items for future City Council consideration as requested by Mayor or Members of the City Council ADJOURNMENT This meeting will adjourn to a Special Study Session that will be held on May 6, 2017 at the American Red Cross, 100 Red Cross Cir Room 305B, Pomona, California. The Special Study Session will commence at 9:00 a.m. CERTIFICATION OF POSTING AGENDA I, Eva M. Buice, (City Clerk) for the City of Pomona, hereby certify that the agenda for the May 1, 2017 meeting of the City Council was posted in City Hall, near the door of the City Council Chambers and City Council Conference Room, and on the City’s website www.ci.pomona.ca.us on April 26, 2017. I declare under the penalty of perjury that the foregoing is true and correct. ___________________ City Clerk Upcoming Public Hearings - June 5, 2017 Public Hearing - Adoption of the FY 2017-2018 Annual Action Plan Funding Recommendations for Community Development Block Grant (CDBG), Home Investment Partnership Act (HOME) and Emergency Solutions Grant (ESG) Funds Conduct a Public Hearing to introduce, at first reading, an Ordinance adopting Code Amendment (Code 4326-2016) for the establishment of land use permits for newly established waste and recycling facilities in the “M-2” zones and confer a deemed approved status citywide for all existing permitted, conditionally permitted and legal non-conforming waste and recycling businesses, provide standards for the continued operation of waste and recycling facilities, and set grounds for the modification, revocation and termination of Conditional Use Permits and deemed approved status Conduct a Public Hearing to introduce, at first reading, an Ordinance for SB2 City of Pomona Page 9 Printed on 5/1/2017