City Council / Housing Authority

City of Pomona 505 S. Garey Ave. Pomona, CA 91766 Regular Meeting Agenda Monday, February 6, 2023 7:00 PM Closed Session begins at 530 p.m. Council Chambers City Council / Housing Authority / Successor Agency to the Redevelopment Agency Mayor Tim Sandoval Vice-Mayor Elizabeth Ontiveros-Cole Councilmember John Nolte Councilmember Victor Preciado Councilmember Nora Garcia Councilmember Steve Lustro Councilmember Robert Torres VISION STATEMENT Pomona will be recognized as a vibrant, safe, beautiful community that is a fun and exciting destination and the home of arts and artists, students and scholars, business and industry. City Council / Housing Authority / Regular Meeting Agenda February 6, 2023 Successor Agency to the Redevelopment Agency PLEASE NOTE The numerical order of items on this agenda is for convenience of reference. Items may be taken out of order upon request of the Mayor or Members of the City Council. Members of the City Council and the public are reminded that they must preserve order and decorum throughout the Meeting. In that regard, Members of the City Council and the public are advised that any delay or disruption in the proceedings or a refusal to obey the orders of the City Council or the presiding officer constitutes a violation of these rules. • The conduct of City Council meetings is governed by the portion of the California Government Code commonly known as the “Brown Act” and by the Pomona City Council Meeting Rules of Procedure. • The City Council meeting is for conducting the City’s business, and members of the audience must obey the rules of decorum set forth by law. This means that each speaker will be permitted to speak for three minutes to address items that are listed on the City Council agenda or topics which are within the jurisdictional authority of the City. • No profanity, personal attacks, booing, cheering, applauding or other conduct disruptive to the meeting will be permitted. Any person not adhering to the Rules of Procedure or conduct authorized by the Brown Act may be asked to leave the Council Chambers. • All comments directed to the City Council or to any member of the City Council must be directed to the Mayor (or Vice Mayor if the Mayor is absent). We ask that you please respect the business nature of this meeting and the order required for the proceedings conducted in the Council Chambers. ACCESSIBILITY The City of Pomona wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City's Administration Office at (909) 620-2051 at least 48 hours before the meeting, if possible. Additionally, Listening Assistive Devices are available for the hearing impaired; please see the City Clerk. Agenda-related writings or documents provided to the City Council are available for public inspection in the Office of the City Clerk and on the City’s website www.pomonaca.gov. Persons who have questions concerning any agenda item may call the City Clerk’s Office at (909) 620-2341. SPANISH INTERPRETATION / INTERPRETACIÓN EN ESPAÑOL If you require Spanish interpretation, a bilingual interpreter is available at Regular City Council meetings and may be available at Special meetings, if necessary. Si necesita interpretación en español, un intérprete bilingüe está disponible en las juntas regulares del Concejo Municipal y puede estar disponible en juntas especiales, si es necesario. 5:30 P.M. In the Chuck Bader Conference Room CLOSED SESSION City of Pomona Page 2 Printed on 2/1/2023 City Council / Housing Authority / Regular Meeting Agenda February 6, 2023 Successor Agency to the Redevelopment Agency Held in the Chuck Bader Conference Room adjacent to the Council Chambers on the south side of the building. CALL TO ORDER PUBLIC COMMENT Any member of the public wishing to address the City Council on any item listed on the closed session agenda will have an opportunity to present testimony to the City Council prior to the City Council convening into closed session . Comments from the public will be limited to three (3) minutes. No member of the public will be allowed to be present once the City Council convenes into closed session. CLOSED SESSION AGENDA ITEMS A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Government Code Section 54957(b)(1)) City Attorney City Clerk City Manager 7:00 P.M. Council Chambers CALL TO ORDER CLOSED SESSION REPORT PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATIONS Black History Month Proclamation Attachments: 2.6 Black History Month.docx Presentation by South Coast AQMD on an Update on Air Quality MAYOR/COUNCILMEMBER COMMUNICATIONS Reports on conferences, seminars, and regional meetings attended by Mayor and City Council and announcements of upcoming events, and also items for future City Council consideration as requested by Mayor or Members of the City Council. CITY MANAGER COMMUNICATIONS Reports from the City Manager. City of Pomona Page 3 Printed on 2/1/2023 City Council / Housing Authority / Regular Meeting Agenda February 6, 2023 Successor Agency to the Redevelopment Agency PUBLIC PARTICIPATION Public Participation – At this time, the public is invited to address the Council concerning any items not on the agenda. Together the City Council members, City staff, and public honor Pomona’s important City meeting values: To speak and to listen to everyone with respect and courtesy; To honor fairness in our cherished democratic process; To affirm Pomona’s dedication to lead as a Compassionate City. Thank you all for keeping these values and this commitment to act with them ever present in our minds as we proceed with the meeting together. In order to address the City Council, each individual must fill out a speaker card, which is available in the lobby of the Council Chambers. Speaker cards must be completed and turned in to the City Clerk at this time. Only those speaker cards turned in to the City Clerk will be allowed to address the City Council. No late cards will be accepted. Each person should state their name and will be allowed to speak once for three minutes. All speakers and persons in the audience must adhere to the City Council Rules of Procedure and Decorum. CONSENT CALENDAR All matters under the Consent Calendar may be enacted by a single motion without separate discussion. If discussion or a separate vote on any item is desired by a Councilmember, that item may be removed from the Consent Calendar and considered separately. All consent items pulled for discussion will be limited to five minutes. If they are not enacted upon within five minutes, the Mayor will move that Consent Item to the end of the Agenda, after consideration of the public hearings. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. 1. Approval of City Council/Housing Authority/Successor Agency to the Redevelopment Agency Meeting Minutes It is recommended that the City Council approve the following City Council /Housing Authority/Successor Agency to the Redevelopment Agency Meeting Minutes: January 23, 2023 Meeting Minutes Attachments: FINAL MINUTES 1-23-2023.pdf 2. Establishing the Order of Appointment of the Vice-Mayor and Selecting and Designating District 1 Councilmember, John Nolte, as Vice-Mayor It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2023-21 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, ESTABLISHING THE ORDER OF APPOINTMENT OF VICE-MAYOR AND SELECTING AND DESIGNATING DISTRICT 1 COUNCILMEMBER, JOHN NOLTE, AS VICE-MAYOR City of Pomona Page 4 Printed on 2/1/2023 City Council / Housing Authority / Regular Meeting Agenda February 6, 2023 Successor Agency to the Redevelopment Agency Attachments: Staff Report - Designation and Appointment of Vice-Mayor 02.06.23.docx Attachment No. 1 (RESO 2023-21).docx Attachment No. 2 (RESO 2022-87).pdf 3. Approval of Appointment to Fill the Mayoral Vacancy on the Board of Parking Place Commissioners (Vehicle Parking District) It is recommended that the City Council review the application and approve the appointment of Glenda Barillas to serve as the Mayoral representative on the Board of Parking Place Commissioners (VPD). Attachments: 2-6-2023 Staff Report -Barillas Appointment.pdf Barillas application for 2-6 Agenda.pdf 4. Approval of Appointment to Fill the District 3 Vacancy on the Board of Parking Place Commissioners (Vehicle Parking District) It is recommended that the City Council review the application and approve the appointment of Brian Mundy to serve as the District 3 representative on the Board of Parking Place Commissioners (VPD). Attachments: 2-6-2023 Staff Report -Mundy Appointment.pdf Mundy application for 2-6 Agenda.pdf 5. Resolutions Declaring Intention to Form New Phillips Ranch Landscaping and Lighting Maintenance Assessment District, Approval of Engineers Report, and Setting a Date for Public Hearing It is recommended that the City Council take the following actions: 1) Adopt the following resolutions: RESOLUTION NO. 2023-18 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA INITIATING PROCEEDINGS FOR THE PROPOSED CITY OF POMONA PHILLIPS RANCH LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 RESOLUTION NO. 2023-19 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA DECLARING ITS INTENTION TO ORDER THE FORMATION OF THE PROPOSED CITY OF POMONA PHILLIPS RANCH LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 AND IN ACCORDANCE WITH ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION, AND SETTING A PUBLIC HEARING THEREON; City of Pomona Page 5 Printed on 2/1/2023 City Council / Housing Authority / Regular Meeting Agenda February 6, 2023 Successor Agency to the Redevelopment Agency 2) Provide preliminary approval of the draft Engineer’s Report for the Phillips Ranch Landscaping and Lighting Maintenance Assessment District; and 3) Schedule a Public Hearing for April 3, 2023 and order the initiation of assessment ballot procedures. Attachments: Staff Report Attachment No. 1 - Resolution No. 2023-18 Attachment No. 2 - Resolution No. 2023-19 Attachment No. 3 - Engineer's Report 6. Acceptance and Appropriation of $4,000 in State Certified Local Government (CLG) Program Grant Funds to Conduct Community Outreach It is recommended that the City Council take the following actions: 1) Adopt the following resolution: RESOLUTION NO. 2023-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, THE ACCEPTANCE OF $4,000 IN STATE CERTIFIED LOCAL GOVERNMENT (CLG) PROGRAM GRANT FUNDS TO CONDUCT COMMUNITY OUTREACH AND AMEND THE FY 2022-23 OPERATING BUDGET BY INCREASING REVENUE ESTIMATES AND APPROPRIATIONS IN THE AMOUNT OF $4,000 2) Authorize the City Manager to execute all agreements and any other documentation requested for acceptance of the award, distribution of the funding and operation of the subsequent agreements, subject to approval as to form by the City Attorney. Attachments: Staff Report Resolution 2023-24 7. Approval of the Local Hazard Mitigation Plan Update It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2023-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING THE UPDATED LOCAL HAZARD MITIGATION PLAN Attachments: Staff Report Approval of Local Hazard Mitigation Plan Update Attachment 1 - Reso 2023-23 Attachment 2 - LHMP 2022 City of Pomona Page 6 Printed on 2/1/2023 City Council / Housing Authority / Regular Meeting Agenda February 6, 2023 Successor Agency to the Redevelopment Agency 8. Approve the Service Retirement of Police Facility Canine “Satin” to her Police Department Handler It is recommended that the City Council take the following actions: 1) Approve the service retirement and “Agreement to Release Police Service Dog” to her Police Department Canine Handler; and 2) Authorize the City Manager to execute all related documents on behalf of the City. Attachments: Staff Report -K-9 Retirement Attachment No. 1 K-9 Retirement Service Agreement Attachment No. 2 -Canine Companions Release Letter 9. Award of Bid to 10-8 Retrofit, Inc. for Police Vehicle Build Outs in an Amount Not to Exceed $22,405 per Vehicle It is recommended that the City Council take the following actions: 1) Award a bid to 10-8 Retrofit, Inc. in the amount of $22,405 per Police vehicle build for a total of (3) three -years and (2) two optional (1) one year extensions; and 2) Authorize the City Manager to execute an Agreement and any related documents on behalf of the City, subject to approval as to form by the City Attorney. Attachments: Staff Report - Award of Bid for Police Vehicle Builds Attachement No. 1 - Cost Proposal 10. Adopt a Resolution Amending the FY 2022-23 Capital Improvement Program (CIP) Budget by Creating a New Project, “Council Chamber Production Facility and Equipment Upgrades” and Appropriating $500,000 of Public, Educational, and Government Television (PEG) Fund Reserves to the Project It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2023-25 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY CREATING A NEW PROJECT, “COUNCIL CHAMBER PRODUCTION FACILITY AND EQUIPMENT UPGRADES,” PROJECT NO. 428-2590-XXXXX-74119 AND BY APPROPRIATING $500,000 OF PUBLIC, EDUCATIONAL, AND GOVERNMENT TELEVISION (PEG) FUND RESERVES TO THE NEW PROJECT City of Pomona Page 7 Printed on 2/1/2023 City Council / Housing Authority / Regular Meeting Agenda February 6, 2023 Successor Agency to the Redevelopment Agency Attachments: Staff Report Attachment 1 - Resolution Attachment 2 - CIP Details Sheet 11. Approve First Amendment to Professional Services Agreement with Griffin Structures, Inc. for the “Water Resources Building” Project It is recommended that the City Council authorize the City Manager, or designee, to execute the attached agreement amendment with Griffin Structures, Inc. for professional services. Attachments: Staff Report - Griffin Structures Agreement Amendment.docx DISCUSSION CALENDAR 12. Finding of Public Benefit to the Community at Large-Recommended Expenditure(s) and Recap of Expended Funds It is recommended that the City Council take the following actions: 1) Approve the expenditure(s) recommended and make the finding that the community at large will receive a public benefit from the expenditure of funds for the recommended item(s); and 2) Receive and file the recap of final amounts. Attachments: FOPB Staff Report Attachment 13. Discussion and Update on Fences in Historic Districts It is recommended that the City Council take the following action: 1) Receive and file the report on front yard fences in historic districts; and 2) Provide, if necessary, further direction to staff and the Historic Preservation Commission on the matter. Attachments: Front Yard Fence CC Staff Report.docx Attachment No. 1 Attachment No. 2 Attachment No. 3 14. Adopt a Resolution to Approve the Updated Consolidated Fiscal Policies and Administrative Procedures It is recommended that the City Council adopt the following resolution: City of Pomona Page 8 Printed on 2/1/2023 City Council / Housing Authority / Regular Meeting Agenda February 6, 2023 Successor Agency to the Redevelopment Agency RESOLUTION NO. 2023-06 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, ADOPTING THE CITY’S UPDATED CONSOLIDATED FISCAL POLICIES AND ADMINISTRATIVE PROCEDURES Attachments: staff report feb 6 policies final version.docx resolution 2023-06_attach 1.docx Exh A - Combined Policies v12 02062023 FixedAsset $25k and change FB to 20% attach 2_City of Pomona - V3 feb6th conslidated policies ppt.pdf ADJOURNMENT The next Regular Meeting will be held on February 6, 2023 in the City Council Chambers, 505 S. Garey Avenue, Pomona, California. Closed Session items will be discussed at 5:30 p.m. The Open Session will commence at 7:00 p.m. CERTIFICATION OF POSTING AGENDA I, Rosalia A. Butler, MMC, City Clerk for the City of Pomona, hereby certify that the agenda for the February 6, 2023 meeting of the City Council was posted in City Hall, near the door of the City Council Chambers and the Chuck Bader Conference Room, and on the City’s website www.pomonaca.gov on February 1, 2023. I declare under the penalty of perjury that the foregoing is true and correct. /s/ Rosalia A. Butler, MMC City Clerk City of Pomona Page 9 Printed on 2/1/2023