Board of Trustees

Board of Trustees Agenda Meeting Minutes Village Hall – 121 West Broadway, Port Jefferson, NY, 11777 December 17, 2025 at 6:00 p.m. Call to Order The meeting is called to order by Mayor Sheprow at _6:04_ p.m. Attendance is taken by Clerk Pirillo, to confirm the presence of a quorum: Mayor Sheprow _Present_ Trustee Ugrinsky _Present_ Trustee Franco _Present_ Trustee Hill _Present_ Trustee Juliano _Present_ Attorney Moran and Treasurer Gaffga present as well. Pledge of Allegiance Announcements The Village Offices will be closed on December 25th and January 1st, in celebration of Christmas and New Year’s Day, and will close at 12:15 on both Christmas Eve and New Year’s Eve. The Ice Festival will take place from January 31 – February 1st with a rain date of February 14th – February 15th. Festival of Trees – Village Center Presentations - Centenarian Lillian Shulman (accepted by Rabbi Steve Shulman) - Holiday caroling (School a cappella group) - Proclamations (Arts Council, BID, Chamber of Commerce, Retailers Association) - Business Improvement District Budget for 2026 (James Luciano) Correspondences Public Safety and Welfare Update – Officer Rob DeKenipp from the 6th Precinct and Code Enforcement Supervisor Kevin Cooper Public to Address the Board of Trustees Trustee Comments Action on Agenda items. Executive Session Motion to Close - Motion to close the December 17, 2025 Board of Trustees Agenda Meeting December 17, 2025 VBOT Minutes Page 1 of 7  AGENDA ACTION ITEMS FOR THE DECEMBER 17, 2025 MEETING OF THE BOARD OF TRUSTEES Resolution # 1-121725 Resolution approving the attached minutes of the November 19, 2025 Agenda Meeting and the December 3, 2025 Work Session Meeting of the Village of Port Jefferson Board of Trustees. Motion made by: Trustee Franco / Motion seconded by: Trustee Juliano Motion passed, 4-0. Resolution # 2-121725 Resolution approving the date of May 17, 2026 from 8:30 am through 1:00 pm for the annual Northwell Walk to Raise Health, and approving the use of Village Code Enforcement personnel as required for traffic control. Motion made by: Trustee Hill / Motion seconded by: Trustee Juliano Motion passed, 4-0. Resolution # 3-121725 Resolution approving the Event Application submitted by James Luciano on behalf of the Port Jefferson Business Improvement District for the closure of Mill Creek Road from 5:00 pm on January 30, 2026 through 5:00 pm on February 1, 2026, and for the provision and placement during the same time frame of blockades in front of the Harborview Christian Church on East Main Street and the parking stalls to the left of Kilwin’s (next to the Frigate parking lot) for the annual Ice Festival to be held on January 31, 2026 and February 1, 2026 with a rain date of February 14, 2026 and February 15, 2026. Motion made by: Trustee Hill / Motion seconded by: Trustee Juliano Motion passed, 4-0. Resolution # 4-121725 Resolution approving the attached Change Order in the amount of $ 11,521.27 submitted by Earth Repair for additional tasks associated with the stormwater culvert sediment removal project in progress, noting that the Change Order was reviewed and recommended by Hayduk Engineering, and authorizing Mayor Sheprow to sign the Change Order on behalf of the Village of Port Jefferson. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Juliano Motion passed, 4-0. Resolution # 5-121725 Resolution approving the attached Amendment to the existing Phase II Upper Wall Agreement between the Village of Port Jefferson and GEI Consultants, Inc (“GEI”) to authorize GEI to prepare responses for the Citizens’ Commission on Erosion, on an on-call, prior-approval basis, in an amount not to exceed $ 1,500 in any single 30-day billing cycle without express Village consent. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Juliano Motion passed, 3-1. Trustee Franco, Yes; Trustee Ugrinsky, Yes; Trustee Juliano, Yes; Trustee Hill, Opposed. December 17, 2025 VBOT Minutes Page 2 of 7  Resolution # 6-121725 Resolution approving the attached agreement between the Village of Port Jefferson and Holmes Irrigation for the provision of on-call, as-needed, snow removal services on specified sidewalks within the Village of Port Jefferson, and authorizing Mayor Sheprow to sign the agreement on behalf of the Village of Port Jefferson. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Juliano Motion passed, 4-0. Resolution # 7-121725 Resolution approving the attached agreement between the Village of Port Jefferson and Fairway Golf Car Corp. in the amount of $ 9,239.42 per month for the lease of seventy-four (74) 2026 golf carts and corresponding screens and two (2) 2021 Carryall vehicles and authorizing Mayor Sheprow to sign the lease agreement between the Village of Port Jefferson and Fairway Golf Car Corp. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Hill Motion passed, 4-0. Resolution # 8-121725 Resolution approving the attached annual agreement between the Village of Port Jefferson and Techworks Consulting, Inc in the amount of $ 1,382.95 per month from January 1, 2026 through December 31, 2026 for the provision of camera system maintenance throughout the Village, and authorizing Mayor Sheprow to sign the agreement on behalf of the Village of Port Jefferson. Motion made by: Trustee Hill / Motion seconded by: Trustee Ugrinsky Motion passed, 4-0. Resolution # 9-121725 Resolution approving the attached three-year proposal between the Village of Port Jefferson and Regroup in the amount of $ 6,500 over three years for the provision, implementation, training and on- boarding associated with a mass notification system for the Village of Port Jefferson, and authorizing Mayor Sheprow to sign the proposal on behalf of the Village of Port Jefferson. Motion made by: Trustee Hill / Motion seconded by: Trustee Ugrinsky Motion passed, 4-0. Resolution # 10-121725 Resolution authorizing Mayor Sheprow or her designee to execute a Hold Harmless Agreement with LIPA, PSEG Long Island for the removal and transport of driving range poles and netting from the PSEG/Country Fair site. Motion made by: Trustee Franco / Motion seconded by: Trustee Ugrinsky Motion passed, 4-0. Resolution # 11-121725 Resolution hiring Michael Lam as a Code Enforcement Officer at an hourly wage rate of $ 19.31 per hour, effective December 18, 2025. Motion made by: Trustee Hill / Motion seconded by: Trustee Ugrinsky Motion passed, 4-0. December 17, 2025 VBOT Minutes Page 3 of 7  Resolution # 12-121725 Resolution approving the promotional title of Senior Code Enforcement Officer for Shane Hartig, at an hourly wage rate of $ 24.31 per hour, effective December 18, 2025. Motion made by: Trustee Hill / Motion seconded by: Trustee Ugrinsky Motion passed, 4-0. Resolution # 13-121725 Resolution approving the provisional title of full-time Senior Code Enforcement Officer for James Murdocco, at an annual salary of $ 52,000 per year effective December 18, 2025. This hiring is provisional for purposes of Suffolk County Civil Service, and all the provisions of the Collective Bargaining Agreement currently in force between the Village of Port Jefferson and CSEA Local 1000 apply to this hiring. Motion made by: Trustee Hill / Motion seconded by: Trustee Ugrinsky Motion passed, 4-0. Resolution # 14-121725 Resolution terminating employee # 1360 effective December 18, 2025 pursuant to New York State Civil Service Law Section 71. Motion made by: Trustee Juliano / Motion seconded by: Trustee Ugrinsky Motion passed, 4-0. Resolution # 15-121725 Resolved, that the Board of Trustees hereby ratifies an agreement with the CSEA resolving PERB Case No. U-40047. Motion made by: Trustee Juliano / Motion seconded by: Trustee Franco Motion passed, 4-0. Resolution # 16-121725 RESOLVED, that the Board of Trustees hereby ratifies an agreement with the CSEA resolving PERB Case No. CP-1751 and U-39968. Motion made by: Trustee Juliano / Motion seconded by: Trustee Franco Motion passed, 4-0. Resolution # 17-121725 Resolution authorizing Treasurer Gaffga to transfer expense funding between specified General Fund expense line items to correct negative account balances at no net change to the budget, per attached Budget Transfer Number 42. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Franco Motion passed, 4-0. Resolution # 18-121725 Resolution authorizing Treasurer Gaffga to transfer expense funding between specified Country Club expense line items to correct negative account balances, at no net change to the budget, per attached Budget Transfer Number 43. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Franco Motion passed, 4-0. December 17, 2025 VBOT Minutes Page 4 of 7  Resolution # 19-121725 Resolution approving an increase of $ 23,800 to the Country Club revenue and expense budgets to account for increased revenue projections resulting from increased Country Club social event activity in Fiscal Year 2026, by authorizing Treasurer Gaffga to perform attached Budget Amendment Number 111 as follows: Increase revenue for Line-Item CR.3889.024 (PJCC Social Events) by $ 23,800, and Increase expense for Line-Item CR.7992.400.5 (PJCC Social Events) by $ 23,800. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Franco Motion passed, 4-0. Resolution # 20-121725 Resolution to increase the General Fund revenue and expense budgets by $ 34,949.70 to account for the funding received from FEMA grant project # 4839, to replace and install a fuel management system at 88 North Country Road, after the prior system was incapacitated by the August 18, 2024 and August 19, 2024 weather events; by authorizing Treasurer Gaffga to perform attached Budget Amendment Number 114 as follows: Increase revenue for Line Item A.4089.000 (Federal Aid, Other) by $ 34,949.70, and Increase expense for Line Item A.5132.200 (Street Garage) by $ 34,949.70. Motion made by: Trustee Juliano / Motion seconded by: Trustee Ugrinsky Motion passed, 4-0. Resolution # 21-121725 Resolution to transfer $ 125,000 of previously budgeted funds allocated for parking capital expenses from the General Fund to the Capital Fund, by authorizing Treasurer Gaffga to perform attached Budget Amendment Number 113 as follows: Increase revenue for Line Item H.5031.000 (Interfund Transfer) by $125,000.00, and Increase expense for Line Item H.3320.210 (Street Garage) by $125,000.00. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Hill Motion passed, 4-0. Resolution # 22-121725 Resolution authorizing Treasurer Gaffga to create a new Capital Fund revenue line item to be known as H.4960.003 (Federal Aid East Beach Bluff Phase II) to record expected federal grant assistance revenue associated with the East Beach Bluff Phase II project. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Juliano Motion passed, 4-0. Resolution # 23-121725 Resolution authorizing Treasurer Gaffga to create a new Capital Fund expense line item to be known as H.7110.202.1 (East Beach Bluff Phase II Design & Engineering) to record expenses associated with the East Beach Bluff Phase II Design and Engineering. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Juliano Motion passed, 4-0. December 17, 2025 VBOT Minutes Page 5 of 7  Resolution # 24-121725 Resolution authorizing Treasurer Gaffga to create a new Capital Fund expense line item to be known as H.7110.202.2 (East Beach Bluff Phase II Construction) to record expenses associated with the East Beach Bluff Phase II Construction. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Juliano Motion passed, 4-0. Resolution # 25-121725 Resolution authorizing Treasurer Gaffga to create a new Capital Fund expense line item to be known as H.7110.202.3 (East Beach Bluff Phase II Concession Building Structural Analysis) to record the expenses associated with the East Beach Bluff Phase II Concession Building Structural Analysis. Motion made by: Trustee Ugrinsky / Motion seconded by: Truste Juliano Motion passed, 4-0. Resolution # 26-121725 Resolution authorizing the maximum budget amount of $ 4,800,000 for the East Beach Bluff Phase II project in conjunction with FEMA Grant assistance through Federal contract LPDM-PJ-02-NY 2023 and Coastal Zone Consistency Contract # 001092, by authorizing Treasurer Gaffga to perform attached Budget Amendment Number 115 as follows: Increase Revenue for Line Item H.4960.003 (Federal Aid East Beach Bluff Phase II ) by $ 3,600,000.00 Increase Revenue for Line Item H.5710.000 (Serial Bonds) by $ 1,200,000.00 Increase Expenses for Line Item H.7110.202.1 (East Beach Bluff Phase II Design & Engineering) by $ 424,000.00 Increase Expenses for Line Item H.7110.202.2 (East Beach Bluff Phase II Construction) by $ 4,320,000.00 and Increase Expenses for Line Iem H.7110.202.3 (East Beach Bluff Phase II (Concession Building Structural Analysis) by $ 56,000.00. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Juliano Motion passed, 4-0. Resolution # 27-121725 Resolution scheduling a public hearing for 6:00 pm on January 28, 2026 at Village Hall, 121 West Broadway, Port Jefferson, New York, 11777 regarding a proposed local law amending Chapter 169 (Litter), Section 8 (Litter from Vehicle Wheels Prohibited) and any related sections of the Code thereto, to prohibit any person from depositing mud, dirt, sticky substances or foreign matter of any kind on to a Village roadway from any source whatsoever, including lands or vehicles under the control of said person. Motion made by: Trustee Franco / Motion seconded by: Trustee Hill All in favor: ____ / All Opposed: ____ Resolution withdrawn. December 17, 2025 VBOT Minutes Page 6 of 7  Resolution # 28-121725 Resolution approving the Check Register and warrants dated December 17, 2025 as presented by Treasurer Gaffga and as approved by Claims Auditor Goodwin. Motion made by: Trustee Ugrinsky / Motion seconded by: Trustee Franco Motion passed, 4-0. Resolution # 29-121725 Resolution to enter into Executive Session at _7:53_ pm to discuss a contract negotiation and the specific performance of a particular employee. Motion made by: Trustee Franco / Motion seconded by: Trustee Hill Motion passed, 4-0. Resolution # 30-121725 Resolution to close the Executive Session at _8:46_ pm portion of the December 17, 2025 Meeting of the Board of Trustees of the Village of Port Jefferson. Motion made by: Trustee Hill / Motion seconded by: Trustee Ugrinsky Motion passed, 4-0. Resolution # 31-121725 Resolution to close the December 17, 2025 Agenda Meeting of the Board of Trustees at _8:47_ p.m. Motion made by: Trustee Juliano / Motion seconded by: Trustee Ugrinsky Motion passed, 4-0. December 17, 2025 VBOT Minutes Page 7 of 7