City Council

1 CITY OF PORT ORFORD REGULAR SESSION OF THE PARKS COMMISSION THURSDAY, March 7th, 2024, AT 6:00 P.M. Please join this meeting from your computer, tablet or smartphone. https://meet.goto.com/346695029 You can also dial in using your phone. United States (Toll Free): 1 (877) 309-2073 United States: 1 (646) 749-3129 Access Code: 346-495-029 AGENDA 1. Call to order/roll call/Pledge of Allegiance 2. Additions to the Agenda 3. E Clampus Vitus: Historical Marker 4. Minutes for January 4 th (pg. 2-4) (No minutes for February meeting since it was canceled) 5. Citizen Concerns (On Agenda items only; 3 min.) 6. REPORT: Buffington Park Host (pg. 5) 7. Consent Calendar 8. Commissioner Reports a. Comm. Izumida b. Comm. Kocurek c. Comm. Thompson d. Comm. Sampsel e. Comm. Tidey f. Comm. Fraser 9. Old Business a. Grants Discussion/Update b. Battlerock Access Discussion/Update 10. New Business 11. Considerations a. Citizens b. Commissioner’s 12. Future Meetings Thursday, March 7th, 2024; Regular Meeting In the Gable Chambers and Online at 6:00 pm 13. Adjourn 2 PORT ORFORD PARKS COMMISSION REGULAR HYBRID MEETING MINUTES Thursday, January 4th, 2024; 6:00 P.M. MINUTES Present:, Comm. Ciaran Fraser, Comm. Clark Kocurek, Comm. Seirran Izumida, Comm. Tidey Staff: City Recorder Joseph Harrison Audience: Susan Russell & Kitty Million for main street. 1. (0:00-0:01) Call to Order: Due to Chair Thompson being excused for family reasons, Vice Chair Kocurek will be leading the meeting. Vice Chair Kocurek called the meeting to order Thursday, January 4th, 2023, at (6:00) P.M. Commissioners recited the Pledge of Allegiance led by Vie Chair Kocurek. 2. (0:01-0:02) Additions to the Agenda: a. Citrus Fundraiser will be added as item 9(b) under Old Business b. Grant Funding will be added as item 9(c) under Old Business c. Citizens have concerns that have been expressed to Commissioners. They will relay them during citizens’ concerns. d. Mainstreet has concerns to present, they will be added as item 5(a) under Citizen Concerns. e. Community Bulletin Boards will be added as item 9(d) under Old Business. f. Financials will be added as item 6(b) under Reports 3. (0:02-0:05) Minutes November 2nd: Commissioners take a few minutes to review minutes 4. (0:02-0:05) Minutes December 7th: Commissioners take a few minutes to review minutes a. Commissioner Tidey moves to accept minutes as written for both November 2 nd & December 7th b. Commissioner Izumida seconds the motion c. Discussion None d. Vote: Vote is passed unanimously. Comm. Izumida Yes Comm. Kocurek Yes Comm. Fraser Yes Comm. Kocurek Yes Comm. Tidey Yes 5. (0:07-0:19) Citizens’ Concerns: a. (0:07-0:17) Mainstreet (Susan Russell & Kitty Million): Seeking Clarification on Reimbursement procedure. Spent $204 on visitor center improvement projects. Visitor center started with 25 volunteers, that is now down to 13. This has caused a shift in operating hours; now only doing 11-2 some days. Display posters are now in and the faded print is being replaced via a donation from the artist who also donated a narrative about the print. Red Fish Rocks 3 temporary QR code trail was really good, it occasionally doesn’t work but has otherwise been successful – thinking about making it permanent. The biggest upcoming expense/next improvement project is replacing the carpet due to strong musky smell. b. (0:17-0:19) Michelle (Slip on the bridge): Someone slipped on the Battlerock bridge and injured their knees. Can we get contact strips/grip tape or a slippery when wet sign. 6. (0:05-0:07 & 0:19) REPORTS: a. (0:19)Buffington Park Host Report: Host not present. b. (0:05-0:07) Financials: Commissioners take a few minutes to review the financials. Agree via consensus to accept the report after brief discussion about total vs year to date. 7. (0:19-0:20) Consent Calendar: None 8. (0:20-0:34) Commission Reports: a. (0:20-0:25) Comm. Izumida: Battlerock bridge will be looked at while the Commission is working on the stairs down to the beach. The community would like the stairs removed and an even grade down to the beach in their place – via facebook survey. The access to Battlerock Beach needs to be done by a linseced and bonded professional; a contractor or a trail builder. In contact with a contractor for A-frame deck. b. Comm. Sampsel: Nothing to report. c. (0:25-0:27) Comm. Tidey: 65 people showed up to Christmas wrap up disc golf tournament. 30 more discs and towels for sale. Raised $1625 from the tournament to deposit into the parks fund raiser account and got 127 toys donated for 29 children. Next year, Comm. Tidey will conduct the tournament independently then donate the funds raised. 4 tournaments next year. d. (0:28-0:29) Comm. Fraser: 250 boxes of citrus will be delivered this evening. Advertising on Facebook is ongoing. Pre-orders have been received, but people can still show up and purchase boxes without pre-ordering. e. Comm. Kocurek: Nothing to report. 9. (0:30-0:41) Old Business: a. Playground update: No New information other than what will be discussed in 8(b) Grants. b. (0:30-0:38) Grants: Looking at grants for the playground, Oregon state lottery grant could bring in $500,000. Are commissioners allowed to share financials with outside entities to help get 4 grants; yes, it’s a matter of pubic record. Mulitple commissioners are pursuing grants for parks improvements. c. Citrus Fundraiser: already covered. If you would like Oranges or Grape Fruits, see Café 2.0. d. (0:38-0:41) Community Bulletin Boards: there are some in storage, but there is no plexiglass for them and they are not enclosed, but they can be modified to be so. They would go up at Rays and the A-frame. 10. (0:41) New Business: None 11. (0:41-0:47) Considerations: a. Citizens: None b. Commissioners: a. Tidey: Repair and Maintenance has $46,000 for the Community Building. We received a $1.5 million grant for this same line item. Can the original funding be reallocated for other repairs in our parks; this would require a supplemental budget and an RFP. Via consensus Commissioners would like recommend City Council reallocate the funds from R&M for the Community Building. 12: (0:47) Future Meetings: The Park Commission meeting will be Thursday, February 1 st, 2024, at 6:00 p.m. held as a hybrid meeting at City Hall Chambers and online. 13: (0:47) Adjourn: Meeting adjourned at (6:48) p.m. on January 4th, 2024, by Vice Chair Kocurek. Attest, _______________ Brian Thompson, Chair Date Attest, ______________________________________________________________________________ Joseph Harrison, City Recorder Date 5