City Council

November 3, 2020 Election Day (Reminder Governor's change re COVID-19) David Allen, Mayor Kendric Jones, Council Member Position 3 Brian Rowland, Council Member Position 1 Wendy Williams, Council Member Position 4 Jonathon Randle, Council Member Position 2 Xante’ Wallace, Council Member Position 5 CITY OF PRAIRIE VIEW www.prairieviewtexas.gov In accordance with order of the Office of the Governor issued March 16, 2020, the City Council of the City of Prairie View. Texas will conduct a telephonic meeting in order to advance the public health goal of limiting face-to-face meetings (also called “social distancing”) to slow the spread of the Coronavirus (COVID-19). This City Council Meeting will be held on Monday, August 24, 2020 at 6:00 p.m. The public may participate in this meeting by dialing in to the following toll-free number 1-866-899-4679_Access Code_781-868-445. Anyone wishing to offer public comments or speak during a public hearing may do so by notifying the City Secretary at least two hours prior to the meeting at abynum@prairieviewtexas.gov. A recording of the telephonic meeting will be made and will be available to the public in accordance with the Open Meetings Act upon written request. ____________________________________________________________________________ AGENDA Call to Order Roll Call/Certification of Quorum Invocation and Pledge Public Comments: Citizens who have signed up with the City Secretary, Allison Bynum at abynum@prairieviewtexas.gov at least 2 hours before the meeting will be recognized. Comments will be limited to three (3) minutes. City Council will listen to the comments but cannot discuss or respond to the comments during the meeting. The matter may be referred to a department head, Mayor or City Council may direct that the matter be placed on the next regular City Council Agenda. Minutes 1. Discuss and take action on the approval of City Council Meeting Minutes dated August 10, 2020. Items of Community Interest 2. Discuss Trilogy Water Capacity Study required before Impact Fees can be charged. (Mayor Allen, city Engineer Harold Underwood) Presentations and Reports 1  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) City Council Reports Pursuant to Texas Government Code § 551.0415, City Council Members, without having provided notice, may make reports about items of community interest if no action is taken and possible action is not discussed regarding the information provided in the report. "Items of community interest" includes: (1) expressions of thanks, congratulations, or condolence; (2) information regarding holiday schedules; (3) an honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in the status of a person's public office or public employment is not an honorary or salutary recognition for purposes of this subdivision; (4) a reminder about an upcoming event organized or sponsored by the governing body; (5) information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the political subdivision; and (6) announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting of the agenda. Mayor’s Report  FREE COVID-19 Testing, August 27 9am-2pm at Campus Edge Apts. &  USDA Food Giveaway, Aug 27 9am-2pm  Development (meetings re projects in city)  Crime List by PVPD (update activity to CC)  JM Parkway Grant, conf call w EDA, Engineer, Project Manager. OK To Proceed issued by EDA (Surveying started per engineer)  City Hall Repairs, Pre-Bid meeting, Temporary Facilities  Cooperative Extension, College Agriculture, Ribbon Cutting  Developer Meetings on a few New Projects?  Developer Meeting, Medical Clinic & Pharmacy  PVAMU Food Community Assistance, Reverend Hayes, Poole and Thomas  PVAM Foundation Fundraiser  Budget Workshop Department Reports 3. Report and approval of Emergency COVID-19 Funding Expenditures and possible action on using Emergency COVID-19 Funds to buy masks to be passed out to local businesses. 4. PVPD Report on PVPD qualification and training on tasers and guns per TCOLE requirements (Chief Lopez, Cpt. Cisneros) a. Date when officer went to qualify and/or training b. Location of qualification and/or training c. Name of officer Public Hearings Ordinances 5. Discuss and take action on AN ORDINANCE OF THE CITY COUNCIL OF PRAIRIE VIEW, TEXAS RENEWING A DECLARATION OF LOCAL DISASTER AND PUBLIC HEALTH EMERGENCY (Mayor Allen, Attorney Griffin) Resolutions 2  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) Other Action 6. Discuss. consider and take action on Debt Settlement Agreement with PVAMU for past due wastewater amounts owed and surrounding issues. (CC Jones) 7. Discuss, consider and take action on providing scope for audit on the City of Prairie View Police Department and selection of consultant (CC Rowland) 8. Discuss, consider and take action on the Fats, Oils and Grease Ordinance (FOG) rules and costs for customers. (CC Rowland) 9. Discuss, consider and take action on update report from 711 University, Sandra Bland Parkway from Dr. Hill. (CC Rowland) 10. Discuss, consider and take action on sewer line extension and street/road improvement in Prairie View. (Street & Sewer line extension master plan) (CC Rowland) 11. Discuss, consider and take action on Interlocal Agreements between the City of Prairie View and Waller County. (CC Wallace) 12. Discuss, consider and take action on amendments to the Community Engagement Board ordinance (CC Wallace) 13. Discuss, consider and take action on bringing the balance sheet into compliance for what the true receivables are and what the AVR Billing system records report. (CC Jones) 14. Discuss, consider and take action on Resolution regarding support for early voting locations for November General Election. (CC Wallace) 15. Discuss, consider and take action on Early & Election Day voting locations in case Prairie View A&M University is closed to the public due to COVID-19 Pandemic or positive cases (Mayor Allen). 16. Discuss, consider and take action on directing City Engineers to conduct remediation study in relation to Ruby Street flooding. (CC Jones) 17. Discuss, consider and take action on directing City Attorney to give legal interpretation on Personnel Manual Chapter 9, Hiring Procedures for all city employees including the Police Department. (CC Rowland) 18. Discuss, consider and take action on amending Agreement with Sharita Humphrey as part of previously approved local COVID-19 Relief Grant Program. (Mayor Allen, President Eze) 19. Discuss, consider and take action on updating schedule for budget and tax rate issues. (Mayor Allen) EXECUTIVE SESSION Executive Session pursuant to Texas Government Code, Section 551.071 (Consultation with Legal Counsel) when the governmental body seeks the advice of its attorney about pending or contemplated litigation; a settlement offer; or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act Legal advice in relation to City Council and Prairie View Police Department and recent complaints from Prairie View Police Officers 3  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) CONSIDER ANY ACTION ARISING OUT OF EXECUTIVE SESSION New Business (Future Agenda Items) • Requests by Mayor and Councilmembers that items are placed on a future City Council agenda. Adjournment I, the undersigned authority do hereby certify that the above Notice and Agenda of the Regular Meeting of the governing body of the City of Prairie View is a true and correct copy of said Notice and said Notice was posted on the City Hall front door, a place convenient and readily accessible to the general public at all times; said Notice was posted on Friday, August 21, 2020 by 5:00 p.m., and remained so posted continuously for at least 72 hours preceding the scheduled time for said meeting. The Notice and Agenda was also posted on the City’s website at http://www.prairieviewtexas.gov Dated this the day of August 21st, 2020 By: Selia Escamilla Selia Escamilla on behalf of Allison Bynum/City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours before this meeting. Please contact the City Secretary's Office at (936)857-3603. The City of Prairie View City Council reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about security Devices), and 551.086 (Economic Development). 4