City Council

November 3, 2020 Election Day (Reminder Governor's change re COVID-19) David Allen, Mayor Kendric Jones, Council Member Position 3 Brian Rowland, Council Member Position 1 Wendy Williams, Council Member Position 4 Jonathon Randle, Council Member Position 2 Xante’ Wallace, Council Member Position 5 CITY OF PRAIRIE VIEW www.prairieviewtexas.gov In accordance with order of the Office of the Governor issued March 16, 2020, the City Council of the City of Prairie View. Texas will conduct a telephonic meeting in order to advance the public health goal of limiting face-to-face meetings (also called “social distancing”) to slow the spread of the Coronavirus (COVID-19). This City Council Meeting will be held on Monday, September 28, 2020 starting at 6:00 p.m. The public may participate in this meeting by dialing in to the following toll-free number 1 866 899 4679_Access Code_478-593-669. Anyone wishing to offer public comments or speak during a public hearing may do so by notifying the City Secretary at least two hours prior to the meeting at abynum@prairieviewtexas.gov. A recording of the telephonic meeting will be made and will be available to the public in accordance with the Open Meetings Act upon written request. ____________________________________________________________________________ AGENDA Call to Order Roll Call/Certification of Quorum Invocation and Pledge Public Comments: Citizens who have signed up with the City Secretary, Allison Bynum at abynum@prairieviewtexas.gov at least 2 hours before the meeting will be recognized. Comments will be limited to three (3) minutes. City Council will listen to the comments but cannot discuss or respond to the comments during the meeting. The matter may be referred to a department head, Mayor or City Council may direct that the matter be placed on the next regular City Council Agenda. Minutes 1. Discuss and take action on the approval of City Council Meeting Minutes dated August 24, 2020. 2. Discuss and take action on the approval of City Council Meeting Minutes dated September 14, 2020. Items of Community Interest 3. Discuss 65+ Property Tax Reduction Forum and Mayor’s 4-year Report with Prairie View residents (Mayor Allen) 4. Discuss COVID-19 Update in PV (Mayor Allen) 1  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) 5. Discuss 2020 CENSUS (update 43%, Sept. 30th deadline) Money to help recover from disasters like Hurricane Harvey (Rosewood, city hall, etc.) depends on knowing how many people live in city. (Mayor Allen) 6. Discuss $1.4 million James Muse Parkway Grant, work has begun! 12 month extension approved, last week (Mayor Allen) 7. First Draw $64,000.00 approved of $742,000.00 Harvey Grant, Rosewood repairs, bid selection process begun (Mayor Allen, Ms. Bynum) Presentations and Reports Presentation on Neighborhood Community Councils (CC Wallace) City Council Reports Pursuant to Texas Government Code § 551.0415, City Council Members, without having provided notice, may make reports about items of community interest if no action is taken and possible action is not discussed regarding the information provided in the report. "Items of community interest" includes: (1) expressions of thanks, congratulations, or condolence; (2) information regarding holiday schedules; (3) an honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in the status of a person's public office or public employment is not an honorary or salutary recognition for purposes of this subdivision; (4) a reminder about an upcoming event organized or sponsored by the governing body; (5) information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the political subdivision; and (6) announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting of the agenda. Mayor’s Report  Pre bid meeting, City Hall leak and mold repairs  New PVAMU Athletic Director  Development meetings, new projects (several)  Development meetings, current projects  PVPD ride with Officers Jenkins, Gray, prior: White, Shelton, Eagleton, Dinh, Philips, etc.  Public Works: Ms. Hudspeth, guys  Permits: Ms. Escamilla  USDA Free Food Giveaway September 11 & 17 (awaiting contracts – keep PV included)  Free COVID-19 Testing, 11 & 17th (over 80+ tested)  2020CENSUS 44% Sept 11 & 17th (over 60+ registered)  Waller County Investigator’s Final Report (cc City Council)  Sept 19 & 20, Dallas, Austin, Houston, games played in several Regions re COVID-19 New USA Minor Cricket League, launched in Prairie View and Dallas.  2,500 Men, Women, Youth Cricket Players in November (6 weeks) PVCC Department Reports 8. Discuss USW Operations Report (Mr. King, Mr. Bostick, & Mayor Allen) 9. Discuss Monthly City Engineer Report August 2020 (Mr. Underwood, Mayor Allen) 2  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) 10. Report and approval of Emergency COVID-19 Funding Expenditures and possible action on using Emergency COVID-19 Funds to buy masks to be passed out to local businesses. (Mayor Allen) 11. PVPD Report on PVPD qualification and training on tasers and guns per TCOLE requirements (Chief Lopez) a. Date when officer went to qualify and/or training b. Location of qualification and/or training c. Name of officer Public Hearings Ordinances 12. Discuss, consider and take action on Ordinance No. 2020-0928-001 An Ordinance Approving A Budget Amendment For The City Of Prairie View’s Fiscal Year Of October 1, 2019 Through September 30, 2020 – (PUBLIC WORKS) (Mr. JJ, Mayor Allen) 13. Discuss, consider and take action on Ordinance No. 2020-0914-001 An Ordinance Of The City Council Of The City Of Prairie View, Texas, Amending Ordinance 2019-1014-002 Which Established A Community Engagement Board For The City Of Prairie View; To Amend Certain Portions Of The Accompanying Bylaws In Relation To Duties Of The Board; Providing That This Ordinance Shall Be Cumulative Of All Ordinances (CC Wallace) 14. Discuss, consider and take action on Ordinance No. 2020-0914-002 the Fats, Oils and Grease Ordinance (FOG) rules and costs for customers. (CC Rowland, Trilogy Engineers) Resolutions 15. Discuss and take action on A Resolution of the City Council of the City of Prairie View, Texas, Amending Resolution R2020-0817 Ordering the General Election. Other Action 16. Discuss, consider and take action to approve Joint Election Agreement with the Waller County Elections Administrator for November 3, 2020 Regular and Special Election. (Mayor Allen) 17. Discuss, consider and take action on Mayor Allen's recommendation for the PV Economic Development (EDC 4-B) Board - Thaddeus Singleton Jr. (Mayor Allen) 18. Discuss, consider and take action to approve EDC Annual FY 2020-2021 Budget. (Mr. Eze, Dr. Brown) 19. Discuss, consider and take action on award of bids for Temporary Building Installation/ City of Prairie View in the amount under $100,000 ($87,991.62), Hurricane Harvey Recovery and Mitigation DR4332 Project # 18386 (Mayor Allen) 20. Discuss and take action to approve the Depository Services Contract between the City of Prairie View and Prosperity Bank. (Mayor Allen) 21. Discuss, consider and take action on the purchase of 4 PVPD vehicles and safety for officers, refer to Finance Committee. (Mayor Allen, Chief Lopez, Mr. JJ) 22. Discuss, consider and take action to enter into a debt settlement agreement with PVAMU for past due Wastewater amounts owed. Proposal includes with draft numbers showing a reduction of debt from $948,857 to $759,085, with a savings of 20% ($189,771) and a down payment of $59,085, 3  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) leaving a debt balance due of $700,000, resulting in annual payments of $46,676 and surrounding issues. (CC Jones, Mayor Allen, Mr. JJ) 23. Discuss, consider and take action on recommendation from Mayor and Chief Lopez on the PVPD Policy on the Use of Tear Gas, Use of Force, Chokehold Use, Use of Military Style Equipment; Use of No-Knock Warrants and Use of Facial Recognition. (CC Rowland) 24. Discuss, consider and take action on Federal Purchasing Policy and Local Purchasing Policy. (CC Rowland) 25. Discuss, consider and take action on providing scope for audit on the City of Prairie View Police Department and selection of consultant (CC Rowland) 26. Discuss, consider and take action on sewer line extension and street/road improvement in Prairie View. (Street & Sewer line extension master plan) (CC Rowland) a. Cost, quotes for street and sewer line Master Plan (Mayor Allen) 27. Discuss, consider and take action on Interlocal Agreements between the City of Prairie View and Waller County. (CC Wallace) 28. Discuss and take action on bid for Ruby St. Clearing and Hauling Quotes. (Mayor Allen) 29. Discuss and take action on Infrastructure Forums (CC Wallace) 30. Discuss and take action on Prairie View City Conference (CC Wallace) 31. Discuss and take action on Council Retreat (CC Wallace) New Business (Future Agenda Items) • Requests by Mayor and Councilmembers that items are placed on a future City Council agenda. Adjournment I, the undersigned authority do hereby certify that the above Notice and Agenda of the Regular Meeting of the governing body of the City of Prairie View is a true and correct copy of said Notice and said Notice was posted on the City Hall front door, a place convenient and readily accessible to the general public at all times; said Notice was posted on Friday, September 25th, 2020 by 5:00 p.m., and remained so posted continuously for at least 72 hours preceding the scheduled time for said meeting. The Notice and Agenda was also posted on the City’s website at http://www.prairieviewtexas.gov Dated this the day of September 25th, 2020 By: Allison Bynum Allison Bynum/City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours before this meeting. Please contact the City Secretary's Office at (936)857-3603. The City of Prairie View City Council reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about security Devices), and 551.086 (Economic Development). 4