City Council

Dr. Brian Rowland, Mayor Nathan Alexander Council Member Position 3 Vacant Council Member Position 1 Wendy Williams, Council Member Position 4 Jonathon Randle, Council Member Position 2 Xante’ Wallace, Council Member Position 5 CITY OF PRAIRIE VIEW www.prairieviewtexas.gov In accordance with order of the Office of the Governor issued March 16, 2020, the City Council of the City of Prairie View. Texas will conduct a telephonic meeting in order to advance the public health goal of limiting face-to-face meetings (also called “social distancing”) to slow the spread of the Coronavirus (COVID-19). This City Council Meeting will be held on Monday, April 12, 2021 starting at 6:00 p.m. The public may participate in this meeting by dialing in to the following number 1-571-317-3116_ Access Code_904-702-349. City of Prairie View City Council Meeting https://www.gotomeet.me/CityofPrairieView/city-of-prairie-view-city-council-meeting You can also dial in using your phone. (For supported devices, tap a one-touch number below to join instantly.) Access Code: 904-702-349 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/904702349 Anyone wishing to offer public comments or speak during a public hearing may do so by notifying the City Staff at least two hours prior to the meeting at citysecretary@prairieviewtexas.gov. A recording of the telephonic meeting will be made and will be available to the public in accordance with the Open Meetings Act upon written request. ____________________________________________________________________________ AGENDA Call to Order Roll Call/Certification of Quorum Invocation: Rev. Robert Poole Pledge: Public Comments: Citizens who have signed up with City staff, at citysecretary@prairieviewtexas.gov at least 2 hours before the meeting will be recognized. Comments will be limited to three (3) minutes. City Council will listen to the comments but cannot discuss or respond to the comments during the meeting. The matter may be referred to a department head, Mayor or City Council may direct that the matter be placed on the next regular City Council Agenda. 1 Minutes 1. Discuss and take action on the approval of City Council Meeting Minutes dated March 22, 2021. 2. Discuss and take action on the approval of City Council Special Meeting Workshop Minutes dated March 29, 2021. Items of Community Interest  St. Francis of Assisi Episcopal Church Easter EGGStravaganza  Community Engagement Board Applications Open  Zoning Board of Adjustments Applications Open  Economic 4B Applications Open  Planning & Zoning Commission Applications Open Presentations and Reports 3. Certificate of Recognition Women History Month City Council Reports Pursuant to Texas Government Code § 551.0415, City Council Members, without having provided notice, may make reports about items of community interest if no action is taken and possible action is not discussed regarding the information provided in the report. "Items of community interest" includes: (1) expressions of thanks, congratulations, or condolence; (2) information regarding holiday schedules; (3) an honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in the status of a person's public office or public employment is not an honorary or salutary recognition for purposes of this subdivision; (4) a reminder about an upcoming event organized or sponsored by the governing body; (5) information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the political subdivision; and (6) announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting of the agenda. Mayor’s Report “We Are One PV”  Texas Legislative Black Caucus 2021 Legislative Summit Mayor’s Panel (Brian Rowland, Prairie View, TX.; Mayor Rachel Proctor Desoto, TX; Mayor Sylvester Turner Houston, Tx.  TPCA 2021 Conference Ft. Worth, TX  City Hall Renovation update  RFP- Rosewood Subdivision Sanity Sewer Lines upgrades  DR-4586 FEMA Public Assistance  Economic Development 4B Meeting  2021 Downtown Revitalization Fund $350,000  2021 TxCDBG Rural Economic Development Program $350,000  PVAMU Research & Innovation -Economic Development (Innovation Day) John Isom, City of Waller; Kenneth Pilcher City of Hempstead; Dr. Brian Rowland, City of Prairie View; Vince Yokom Waller County EDP  World Conference of Black Mayors  DOW Business Impact Fund 2 Department Reports 4. Monthly Engineering report from (Trilogy) 5. Monthly Public Works report from (USW) 6. Monthly Police Report 7. Monthly Financial Report (JJ Johnson) Public Hearings Ordinances Discuss, consider and take action on Vehicle Policy, Ordinance 2021-0318-001 (CC Williams) Resolutions Other Action 8. Discuss, consider, and take action to approve the yearly City of Prairie View independent financial audit for the fiscal year ended September 30, 2020 prepared by Erskine Payne, CPA 9. Discuss, consider, and take action on Prairie View Police Dept. Racial Profiling report (Detective Morris) 10. Discuss, consider, and review draft Operational Report of the City of Prairie View Police Department conducted by the Texas Police Chiefs Association. 11. Discussion and input on the job description for Chief of Police (Mayor Rowland) 12. Discussion on status of the search for City Secretary (CC Randle) 13. Discuss, consider and take action on updated status of the City of Prairie View Elections location and polling site and signed contracts (Mayor Rowland) 14. Discuss, consider, and take action on Draft Report and Chronology of Events on money spent by Mayor Allen for Villa Capri Subdivision conducted by Trilogy Engineering & USW. 15. Discuss future appointments to Planning and Zoning Commission, current Planning & Zoning applications, and process and procedures related to the Planning and Zoning Commission. New Business (Future Agenda Items) 16. Requests by Mayor and Councilmembers that items are placed on a future City Council agenda. Adjournment I, the undersigned authority do hereby certify that the above Notice and Agenda of the Regular Meeting of the governing body of the City of Prairie View is a true and correct copy of said Notice and said Notice was posted on the City Hall front door, a place convenient and readily accessible to the general public at all times; said Notice was posted on Friday, April 9, 2021 by 6:00 p.m., and remained so posted continuously for at least 72 hours preceding the scheduled time for said meeting. The Notice and Agenda was also posted on the City’s website at http://www.prairieviewtexas.gov Dated this the day of April 9, 2021 By: Linda Durham 3  Linda Durham/Acting City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours before this meeting. Please contact the City Staff Office at (936) 857-3603. The City of Prairie View City Council reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about security Devices), and 551.086 (Economic Development). Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/or committee. The members of the boards, commissions and/or committees may be permitted to participate in discussion on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless item and action is specifically provided for on an agenda for that body, board, commission or committee subject to the Texas Open Meetings Act. 4