City Council

CITY OF PRESCOTT, WISCONSIN NOVEMBER 14, 2022, CITY COUNCIL COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, a meeting of the City Council was held, Monday, November 14, 2022, Municipal Building, 800 Borner Street, Prescott, WI 54021. Call to Order: Mayor Daugherty called the meeting to order at 6:02 p.m. Members present were Tom Oss, Dar Hintz, Pat Knox (arrived at 6:05), Maureen Otwell and Bailey Ruona. Councilmember Peterson was an excused absence. Representing Staff was City Administrator Matt Wolf. Also present were Cedar Corporation Engineer Greg Adams and Planner Josh Miller and Fairy Wonderland Member Bethany Christianson 1. Public Comments: None 2. Approval of Consent Agenda Consent Agenda included the following: 1. Library Board Minutes September 19, 2022 2. Tourism Committee Minutes October 10, 2022 3. City Council Minutes October 24, 2022 4. Public Works Committee Minutes October 24, 2022 5. Personnel Committee Minutes November 4, 2022 6. Plan Commission Minutes November 7, 2022 7. Cash Balances – October 2022 8. General Fund Budget Comparison 9. October 2022 – Paid Invoice Report 10. Resolution 35-22 Approving the Community Development Block Grant 2nd Amendment Ruona motioned to approve the consent agenda, Otwell seconded, motion passed without a negative voice vote. (5-to-0) 3. Resolution 36-22 Approving Ehlers to Conduct Phase 1 of a Water Rate Study at a Cost of $2,500 City Administrator Wolf presented on the 1st Phase of the Water Rate Study to be done by Ehlers at a cost of $2,500. Ruona motioned to approve Resolution 36-22. Hintz seconded; motion passed without a negative vote. (5-to-0). 4. Resolution 37-22 Approving the Contract for Design and Specifications by Cedar Corporation for Locust Street from Orange Street to Walter Street City Engineer Greg Adams presented the proposal by Cedar Corporation to undertake the design and specifications for Locust Street from Orange Street to Walter Street at a cost not to exceed $97,500. Ruona motioned to approve Resolution 37-22. Knox seconded; roll call vote was taken, Ruona – Yes, Otwell – Yes, Knox – Yes, Oss – Yes. Motion passed unanimously. 5. Wisconsin Department of Transportation US Highway 10 and State Highway 35 Cost and Maintenance Sharing Discussion Council discussed the proposed maintenance agreements that the Wisconsin Department of Transportation has requested as part of their future project on US Highway 10 and State Highway 35. Council wanted to keep the bike path and City Engineer Adams stated that Cedar Corporation could put together a layout that could be discussed with the State of Wisconsin. Council agreed to move the matter to a future Public Works Committee to discuss in more detail at a date and time that would work for the Department of Transportation. City Administrator Wolf will reach out to them to setup the meeting. Council agreed to move up the Fairy Wonderland Update 6. Fairy Wonderland Update Bethany Christianson gave an update on the Fairy Wonderland project at St. Croix Bluffs Park stating the equipment costed $238,000, the install cost $28,300, and the rubberized flooring around the park was $65,000 for total of $331,500 for phase 1. Ms. Christianson gave an update on where the funds were coming from the pay for the project and let Council know that phase 2 will be a larger foot print for the installation of swings and other moving equipment. Ms. Christianson inquired about when a parking lot and bathrooms would be installed from previous conversations. Councilmember Ruona discussed that the best place to talk about those items would be at the Parks Committee meeting as she didn’t know currently based on timing and financing when they would be constructed. Councilmember Ruona stated she should come to the next meeting on Monday, November 21 for future discussions, which Ms. Christianson stated she would attend. 7. 1045 Orrin Road - Site Plan Amendments and Stormwater Maintenance Agreement City Administrator Wolf presented on the site plan amendments and stormwater maintenance agreement for 1045 Orrin Road. Council discussion was had but no requested changes were made to the agreement and amendments. Ruona motioned to approve the Site Plan Amendments and Stormwater Maintenance Agreement for 1045 Orrin Road, Hintz seconded, motion passed without a negative voice. (5-to-0) 8. Resolution 38-22 Establishing Public Participation Procedures for Comprehensive Plan Amendment Cedar Corporation Planner Josh Miller presented on the public participation procedures that were approved by the Planning Commission for the proposed Comprehensive Plan Amendment. Ruona motioned to approve 38-22, Knox seconded the motion, motion passed without a negative voice vote. (5-to-0). 9. Ordinance 08-22, an Ordinance Amending Section 120-6 “Standing Committees; Action on Committee Reports” – First Reading City Administrator Wolf presented on the changes to Section 120-6 of the City Code as shown in Ordinance 08-22. Ruona motioned to pass Ordinance 08-22 upon the first reading and wave the 2nd and 3rd reading. Otwell seconded the motion. Councilmember Knox asked when we would implement the new committees. City Administrator Wolf stated that the Mayor would come with the new appointments which would be brought to Council for approval via resolution and then implemented in 2023. Motion passed without a negative vote. (5-to-0) 10. Resolution 39-22 Adopting Amendments to the City of Prescott Employee Handbook  City Administrator Wolf presented on the proposed changes to the City of Prescott Employee Handbook and discussion was had by Council. No changes were requested from the proposed amendments to the handbook. Otwell motioned to approve Resolution 39-22, Ruona seconded, motion passed without a negative voice vote. (5-to-0) 11. Public Comments Not Related to Agenda None 12. Resolution 40-22 Approving a Pilot Study by Water Surplus for the Remediation of Well #3 in the Amount of $15,607 through Reverse Osmosis City Administrator Wolf presented on the pilot study by Water Surplus for remediation of Well #3 through reverse osmosis. Ruona motioned to approve Resolution 40-22, Hintz seconded; roll call vote was taken, Oss – Yes, Hintz – Yes, Knox – Yes, Otwell – Yes, Ruona – Yes. Motion passed unanimously. 13. Notice of Spring Elections 2023 City Administrator Wolf presented on the upcoming Spring Elections for Ward Seats 3 and 4. Councilmember Oss stated as a result of redistricting that was done since the census he no longer lives in Ward 3 so cannot run for reelection. Councilmember Hintz also now lives in Ward 3 as a result of redistricting out of Ward 4. 14. Closed Session None 15. Other Business City Administrator Wolf gave an update on the parking regulations that exist within the community because of parking during snow removal. From November 1 to April 1, no vehicle shall be parked on any City street which may interfere with the operation of any snow removal with the exception of Broad Street from Cherry Street to Kinnickinnic Street and Orange Street from Front Street to Dakota Street whereby snow removal on these streets will be from 4:00 a.m. to 6:00 a.m. Any such vehicle shall have a penalty enforced and may be removed by a contracted service. All fees shall be paid by the owner. 16. Adjournment Motion made by Ruona to adjourn the meeting, Hintz seconded; motion passed unanimously. (5-to-0) Respectfully Submitted, Matt Wolf City Administrator