City Council

CITY OF PRESCOTT, WISCONSIN MEETING NOTICE REGULAR CITY COUNCIL MEETING MONDAY, SEPTEMBER 25, 2023, AT 6:00 P.M. 800 BORNER STREET PRESCOTT, WI 54021 AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS – THE CITY COUNCIL WILL RECEIVE PUBLIC COMMENTS ON ANY ISSUE(S) RELATED TO AGENDA ITEMS. LIMITED DISCUSSION BY THE CITY COUNCIL MAY TAKE PLACE. 5. CONSENT AGENDA 1. City Council Meeting Minutes – September 11, 2023 2. Parks and Public Works Committee Minutes – September 18, 2023 2. Special Event and Amplifier Permit Approval – Joe Aho Wedding at Freedom Park, Saturday, October 7, 2023, at 11:30 a.m. 6. REPORTS OF STANDING COMMITTEES AND COMMISSIONS A. FINANCE COMMITTEE 1. Budget Meeting #2 Wednesday, October 4 at 4:30 PM B. PLANNING COMMISSION 1. Next Meeting - Monday, October 2, 2023, at 6:00 PM C. PARKS & PUBLIC WORKS 1. Committee Report – Monday, September 18, 2023 2. Next Meeting – Monday, September 18, 2023, at 5:00 PM G. HEALTH & SAFETY 1. Next Meeting – Monday, November 13, 2023, at 5:00 PM H. PERSONNEL 1. Next Meeting - Wednesday, November 1, 2023, at 5:00 PM 7. COMMUNICATIONS & NEW BUSINESS 1. PUBLIC COMMENTS – The City Council will receive public comments on any issue(s) not related to agenda items. Limited discussion by the City Council may take place; however, no action will be taken on any items. This includes receiving written requests or documentation and possible action at a future consideration. 2. Approval of St. Croix Bluffs Concept Plan 3. Approval of Nomination for Fire Association – Bill Dravis 8. OTHER BUSINESS 1. Proposed Council Workshop – October 11, 2023 at 5:00 PM – Prescott Riverfront Phase 2 Discussion 9. CLOSED SESSION  1. Closed Session per Wis. Stat. sec. 19.85(1)(g) “Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved” to wit, discussion and consideration of enforcement and other options with respect to violations of City ordinances and the lease by the tenant of property owned by the City at 137 N. Front Street. 10. ADJOURNMENT NOTICE ACCESS TO THE MUNICIPAL BUILDING FOR THE DISABLED IS AVAILABLE THROUGH THE REAR PARKING LOT ENTRANCE. ALL THOSE WITH SPECIAL NEEDS SHOULD CALL CITY HALL OFFICES (715-262-5544) IF ASSISTANCE IS NEEDED  September 11, 2023, Council Meeting Meeting minutes Pursuant to due call and notice thereof, City Council Meeting of the Prescott City Council was held on Monday, September 11, 2023, in the Prescott Municipal Building, 800 Borner St. Prescott, WI 54021. 1. CALL TO ORDER Mayor Daugherty called the regular city council meeting to order Monday, September 11th at 6:00 p.m. 2. ROLL CALL Members present for the roll call were Maureen Otwell, Pat Knox, Dar Hintz, and Lindsay Owens. John Peterson and Bailey Ruona were excused for this meeting. Also present were City Administrator, Matt Wolf, Clerk, Rashel Temmers, Police Chief, Eric Michaels, Greg Adams from Cedar Corporation and Israel Haas from Coulee Rivers Trail. 3. PUBLIC COMMENTS - THE CITY COUNCIL WILL RECEIVE PUBLIC COMMENTS ON ANY ISSUE(S) RELATED TO AGENDA ITEMS. LIMITED DISCUSSION BY THE CITY COUNCIL MAY TAKE PLACE. There were no comments. 4. CONSENT AGENDA 4.1 Health and Safety Committee Minutes, August 14, 2023 4.2 City Council Meeting Minutes, August 28, 2023 4.3 General Fund Balances - August 2023 4.4 Cash Balances – August 2023 4.5 Paid Invoices Report – August 2023 Hintz/Otwell motioned to approve the consent agenda. There was no discussion on the Consent Agenda. Consent Agenda passed without a negative voice vote. 5. REPORTS OF STANDING COMMITTEES AND COMMISSIONS 5.A. FINANCE COMMITTEE: Budget Meeting #1, Wednesday, September 20 at 5:00 PM Budget Meeting #2, Wednesday, October 4 at 4:30 PM 5.B. PLANNING COMMISSION: Next Meeting - Monday, October 2, 2023, at 6:00 PM No report.  5.C. PARKS AND PUBLIC WORKS: Next Meeting - Monday, September 18, 2023, at 5:00 PM No report. 5.G. HEALTH AND SAFETY: Next Meeting - Monday, November 13, 2023, at 5:00 PM No report. 5.H. PERSONNEL: Next Meeting - Wednesday, November 1, 2023, at 5:00 PM No report. 6. COMMUNICATIONS & NEW BUSINESS 6.1. PUBLIC COMMENTS - The City Council will receive public comments on any issue(s) not related to agenda items. Limited discussion by the City Council may take place; however, no action will be taken on any items. This includes receiving written request Alderperson, Dar Hintz, thanked the Prescott Daze Committee and all of the volunteers for a great Prescott Daze. Mayor, Rob Daugherty, gave an update on the Public Parking. The Council has decided not move forward with the paid parking. He also noted that he spoke with the City of River Falls, Hudson and Stillwater regarding their paid parking. Mayor Daugherty thanked city staff for all of the time and effort that went into the project. 6.2. Ordinance 06-23 Amending Chapter 443, Article I Junked Vehicles and Appliances (2nd Reading) Ordinance 06-23 regarding Chapter 443, Article I Junked Vehicles and Appliances was discussed. After a brief discussion, the ordinance was to be sent back to the health and safety committee for rewording. Hintz/Knox motioned to move Ordinance 06-23 Amending Chapter 443, Article I Junked Vehicles and Appliances (2nd Reading) back to the Health and Safety Committee. No further discussion on the motion. Motion passed without a negative voice vote. 6.3. Ordinance 07-23 Amending Chapter 271, Article IV Cigarettes, Vaping, and Tobacco Products (2nd Reading) Discussion revolved around Ordinance 07-23 which is about adopting Chapter 271, Article IV which deals with cigarettes, vaping, and tobacco products. The ordinance has been designed considering the increased interest of smoke shops in the city. Hintz/Otwell motioned to approve Ordinance 07-23 Amending Chapter 271, Article IV Cigarettes, Vaping, and Tobacco Products (2nd Reading), waiving a 3rd reading. No further discussion on the motion. Motion passed without a negative voice vote. 6.4. Approval of Agreement with Diversity Landworks for Goat Grazing at Magee Park for a Cost of $6,700 Israel Haas spoke on the agreement with Diversity Landworks for goat grazing at Magee Park for a cost of $6,700. The approach was used last year to help control vegetation and invasive species, particularly Buckthorn. Alderperson Knox questioned whether or not this would be the time of year to have the goats come in as it was earlier last year. Israel informed the Council of his discussions with Diversity Landworks that the goats should be brought in twice a year, and the second time should be late August to late September. Otwell/Hintz motioned to approve the Approval of Agreement with Diversity Landworks for Goat Grazing at Magee Park for a Cost of $6,700.00. There was no further discussion on the motion. Motion passed without a negative voice vote. 6.5. Resolution 40-23 Approving the Contract for Design and Specifications by Cedar Corporation for Elm Street and Washington Street from Kinnickinnic Street to Wacota Street Resolution 40-23 approving the contract for design and specifications by Cedar Corporation for Elm Street and Washington Street from Kinnickinnic Street to Wacota Street was discussed. The scope, associated fees, and timeline of the project were outlined. Knox/Hintz motioned to approve the Resolution 40-23 Approving the Contract for Design and Specifications by Cedar Corporation for Elm Street and Washington Street from Kinnickinnic Street to Wacota Street. No further discussion on the motion. Mayor Daughtery called for roll-call vote; Owens – yes, Hintz – yes, Knox – yes, Otwell – yes. Motion passed without a negative voice vote. 6.6. Notice of Nomination for Fire Association - Bill Dravis A notice of nomination for Bill Dravis to the Fire Association was acknowledged. No action was taken as this was only a notification. Decisions on the nomination will be made at the following meeting. 7. OTHER BUSINESS City Administrator, Matt Wolf, reminded everyone that there is a Board of Review continuation on September 19, 2023, starting at 5:00 p.m. 8. CLOSED SESSION There was no closed session during this meeting. 9. ADJOURNMENT Hintz/Otwell motioned to adjourn the Council meeting at 6:29 p.m. Motion passed without a negative voice vote.  Parks and Public Works Committee Meeting Minutes September 18th, 2023 Pursuant to due call and notice thereof, a meeting of the Parks, and Public Property Committee was held, September 18th, 2023, Municipal Building, 800 Borner Street, Prescott, Wisconsin 54021. The meeting was called to order at 4:30 pm Committee Present: Bailey Ruona, John Peterson, Pat Knox Committee Absent: None. Staff Present: City Administrator Matt Wolf, Planner Carter Hayes, Public Works Director Mike Kinneman, City Engineer Greg Adams of Cedar Corporation. Others Present: Members of the public. 1. Approve Minutes for July 17th, 2023. Knox motioned to approve the minutes for July 17th, 2023. Ruona seconded; motion passed without a negative voice (3-0). 2. Public Works Items A) Orange Street Paving City Administrator Matt Wolf presented information regarding Orange Street paving. The section would have a 3” asphalt layer, an increase of 1” from what currently exists, which would be a $29,000 increase in cost. Both Public Works Director Mike Kinneman and City Engineer Greg Adams recommend the increase in pavement thickness. The committee agreed with staff recommendations. Ruona motioned to approve the change to Orange Street Paving. Peterson seconded; motion passed without a negative voice (3-0). B) Sign Designs and Proposal City Administrator Matt Wolf presented information regarding another round of City signage. A new entry sign on HWY 10, a parking direction sign for the Cherry Street Lot, and a new park sign at Public Square were discussed. Committee member Ruona mentioned the HWY 10 entry sign is not in good shape. Committee Member Peterson asked how old they are, it was estimated they are close to 20 years old. The committee favored bringing the proposal to Council for review. Peterson motioned to approve the City sign design and proposal to Council. Ruona seconded; motion passed without a negative voice (3-0). 1  3. Parks Items A) Public Square Park Bench Dedications City Planner Carter Hayes presented information regarding bench styles and dedications for Public Square Park. The committee favored utilizing the blue perforated metal bench for locations outside of the riverfront area. The riverfront phase II would still utilize the matching style from the Phase I project. Knox motioned to approve the dedication to Dick Hoffman, standardize benches throughout other parks. Ruona seconded; motion passed without a negative voice (3- 0). B) St. Croix Bluffs Concept Plan City Engineer Greg Adams of Cedar Corporation presented an updated concept plan for St. Croix Bluffs Park. The discussion was centered around the location of the parking lot within the park. Committee Member Ruona asked for the soccer field to be removed from the project estimate, citing the absence of a School District organized soccer team. The committee favored the parking location on the Northwest side of the park, the proposed location of the restroom building and keeping the field an open, multi-use field rather than a designated soccer field. Committee member Ruona also favored re-allocating funds from the unnamed Great Rivers Subdivision park to the St. Croix Bluffs park. Knox motioned to approve the concept plan to Council, reallocating funds from the Great Rivers Park to develop Phase I of the St. Croix Bluffs Park in 2027. Motion passed without a negative voice (3-0). C) Downtown Riverfront Planning Phase 2 Project City Planner Carter Hayes presented information regarding the Riverfront Phase II project. Greg Adams of Cedar Corporation updated a concept plan for the entirety of the project. A public dock is proposed to be 900 feet in length with 8 slips to be supplied with electrical and be designated as overnight slips. Committee member Ruona requested to take a closer look at the dock plan and cater to the average length of boats that are seen in this area of the river. A budget of $50,000 was set for restoration of the old Prescott Bridge Gear House, Committee Member Ruona requested that the Historical Society be contacted for their long- term plan on the gear house’s future. The committee favored removing the gear house from the scope of the project until a plan is set in place for it. Closing Front Street was met with opposition from some community members. The committee also requested a bathroom and pavilion shelter be added to the project. The permanent bathroom and shelter were met with opposition from some community members, citing graffiti and misuse. 4. Other Business 5. Adjourn Ruona motioned to adjourn. Knox seconded; motion passed without a negative voice (3- 0) at 5:49 pm 2 The next Parks Committee meeting will be October 16th, 2023, at 5:00 PM. Respectfully Submitted, Carter Hayes City Planner 3 To: Parks and Public Works Committee From: Matt Wolf, City Administrator Date: September 22, 2023 Subject: St. Croix Bluff’s Concept Plan Background The City of Prescott and Healing Play, Inc. signed a memorandum of understanding on June 14, 2022 for development of Fairy Wonderland Park in St. Croix Bluffs Park. As part of that agreement it states, “The City will be installing, repairing, and maintaining a parking lot and restrooms at the City's sole expense. Healing Play supports the installation of an irrigation system.” Staff discussed with the Committee at the July meeting putting together a concept plan addition of a parking lot, restrooms, and possible youth sports/soccer field, which the Committee recommended moving forward with, in the proposed concept plan. Discussion The current consideration for timeframe would be to complete the project in 2027. The City currently has $278,395 reserved for park development in Great Rivers to be developed in 2027. However, the plan was to complete the park’s construction during the 3rd phase of that development. Currently this year there have been no new home sales in the development so the City could look to move some of these funds towards the Saint Croix Bluffs plan. Additionally, the City could use funds within the Parks Improvement Fund that was created this year to pay for any additional expenses. The Parks and Public Works Committee reviewed the concept plan and came up with revisions, which are attached (see St. Croix Bluffs Concept Plan). Based on discussion with the Committee the 1st phase would be completed in 2027, the second phase would be withheld to a later date based on funding availability and need within the community. Each phase is expected to cost: 1. 1st Phase - $505,640 (2027 – Parking Lot and Bathrooms)  2. 2nd Phase - $177,927 (To be completed at a later date – Excavation and Construction of youth soccer/football field) Funds for the 1st phase would be a combination of having Public Works assist in the work and utilizing funds from the Capital Improvement Fund and Parks Improvement Fund. Recommendation Approve the St. Croix Bluffs Concept Plan Attachments 1. St. Croix Bluffs Concept Plan 2. St. Croix Bluffs Park Improvements 1st Phase 3. St. Croix Bluffs Park Improvements 2nd Phase  CITY OF PRESCOTT ST. CROIX BLUFFS PARK PARALLEL PARKING OPTION (TYP) 29 STALLS CONCEPT PLAN PARKING LOT PHASE 1 PEARL STREET FENCE PHASE 2 CANTON STREET 21 STALLS RELOCATE EXISTING STORM TRAIL POND EXISTING PHASE 2 TRAIL FAIRY WONDERLAND CONCEPT LAYOUT RESTROOMS SOCCER FIELD PHASE 1 PHASE 2 CORPORATION  PRELIMINARY OPINION OF PROBABLE COST ST. CROIX BLUFF PARK IMPROVEMENTS - PHASE 1 CITY OF PRESCOTT CEDAR CORPORATION JOB #: TBD DATE: 9/21/2023 BATHROOM - SEASONAL, NO HEAT, CITY WATER AND SEWER ENGINEERING COSTS TO BE ADJUSTED TO ACTUAL DESIGN YEAR ITEM UNIT QUANTITY UNIT PRICE COST MOBILIZATION L.S. 1 1500 $1,500.00 EROSION CONTROL L.S. 1 500 $500.00 EXCAVATION C.Y. 750 $23.00 $17,250.00 TURF RESTORATION S.Y. 1000 $7.00 $7,000.00 AGGREGATE BASE C.Y. 400 $33.00 $13,200.00 3" ASPHALT PARKING S.Y. 1150 $24.00 $27,600.00 PAINT STRIPING L.S. 1 750 $750.00 SAW CUT L.F. 100 $5.00 $500.00 REMOVE & REPLACE CURB L.F. 70 $45.00 $3,150.00 TRAIL MODIFICATIONS L.S. 1 $8,500.00 $8,500.00 BATHROOM BUILDING L.S. 1 $185,000.00 $185,000.00 PARK BENCHES, TABLES, ETC L.S. 1 $10,000.00 $10,000.00 SUBTOTAL $274,950.00 SUBTOTAL W/ CONTINGENCY 15% $316,192.50 DESIGN ENGINEERING, BIDDING $37,943.10 CONSTRUCTION ENGINEERING, CONTRACT ADMINISTRATION $31,619.25 TOTAL (2024) $385,750.00 TOTAL (2027) $505,639.56  PRELIMINARY OPINION OF PROBABLE COST ST. CROIX BLUFF PARK IMPROVEMENTS - PHASE 2 CITY OF PRESCOTT CEDAR CORPORATION JOB #: TBD DATE: 9/21/2023 ATHLETIC FIELD, STORMWATER POND ADDED ENGINEERING COSTS TO BE ADJUSTED TO ACTUAL DESIGN YEAR ITEM UNIT QUANTITY UNIT PRICE COST MOBILIZATION L.S. 1 1500 $1,500.00 EROSION CONTROL L.S. 1 1000 $1,000.00 EXCAVATION C.Y. 2000 $23.00 $46,000.00 STORM POND PIPING, RIP RAP L.S. 1 3500 $3,500.00 TURF RESTORATION S.Y. 4500 $7.00 $31,500.00 18' HIGH CHAINLINK FENCING L.F. 130 $75.00 $9,750.00 SOCCER GOALS, FLAGS L.S. 1 $3,500.00 $3,500.00 SUBTOTAL $96,750.00 SUBTOTAL W/ CONTINGENCY 15% $111,262.50 DESIGN ENGINEERING, BIDDING $13,351.50 CONSTRUCTION ENGINEERING, CONTRACT ADMINISTRATION $11,126.25 TOTAL (2024) $135,740.00 TOTAL (2027) $177,927.45 To: Mayor and Council From: Matt Wolf, City Administrator Date: September 22, 2023 Subject: Nomination for Fire Association – Bill Dravis Discussion The Fire Association has a vacancy with Connie Gray retiring from her position. The Mayor has put forward the nomination of Bill Dravis who has previously served on the Fire Department and was a City Councilmember.