City Council

February 26, 2024, City Council Meeting Pursuant to due call and notice thereof, City Council Meeting of the Prescott City Council was held on Monday, February 12, 2024, in the Prescott Municipal Building, 800 Borner St. Prescott, WI 54021. 1. CALL TO ORDER Mayor Daugherty called the regular city council meeting to order Monday, February 26, 2024, at 6:00 p.m. 2. ROLL CALL Members present for the roll call were Bailey Ruona, Maureen Otwell, John Peterson, Dar Hintz and Lindsey Owens. Pat Knox was excused. Also present were City Administrator, Matt Wolf, Clerk, Rashel Temmers and Chief of Police, Eric Michaels. Others present were City Attorney, Christopher Gerhardt, Jon Strand from CBS Squared, residents Michael Gerke and Tom Oss. 3. PUBLIC COMMENTS There were no public comments. 4. CONSENT AGENDA 4.1 Library Board Minutes – January 18, 2024 4.2 City Council Meeting Minutes – February 12, 2024 4.3 Parks and Public Works Minutes – February 19, 2024 4.4 2023 Library Annual Report Snapshot 4.5 Addendum to Basic Agreement between the City of Prescott and Per Mar Security Services for Upgrade to Fire Alarm at Great Rivers Road Building 4.6 Approval of Change of Officer for Kwik Trip Liquor License Class “A” Combination and Tobacco License Otwell/Ruona motioned to approve the consent agenda. There was no discussion on the motion. Motion passed without a negative voice vote. 5. REPORTS OF STANDING COMMITTEES AND COMMISSIONS 5.A FINANCE COMMITTEE: Next Meeting – Wednesday, March 20, 2024, at 5:30 p.m. No report. 5.B PLANNING COMMISSION – Next Meeting – Monday, March 4, 2024, at 6:00 PM No report. 5.C PARKS & PUBLIC WORKS – Next Meeting – Monday, March 18, 2024, at 5:00 PM Alderperson, Bailey Ruona, gave a public works committee meeting report from Monday, February 19, 2024. The committee discussed the Cherry Street scope and removing a sidewalk and extending the other sidewalk, discussed the 2024 Kinnickinnic Street scope and having this bid as an alternate to the Elm and Washington Street project, there was discussion on the compost site, The Financial and Maintenance Agreement with the DOT was discussed and the committee recommended moving forward with the Agreement, discussion on the recycling receptacles and moving those to a new location, the Riverfront Phase 2 project was discussed along with multiple grant opportunities, Freedom Park has asked for a new shed and discussion was had moving forward with the Magee Park updates as we received the Knowles-Nelson grant. We are just waiting on the flood zone study to be completed by Cedar Corporation. 5.G HEALTH & SAFETY – Next Meeting – Monday, March 11, 2024, at 5:00 PM No report. 5.H PERSONNEL – Next Meeting – Wednesday, May 1, 2024, at 5:00 PM No Report. 6. COMMUNICATIONS & NEW BUSINESS 6.1 PUBLIC COMMENTS – The City Council will receive public comments on any issue(s) not related to agenda items. Limited discussion by the City Council may take place; however, no action will be taken on any items. This includes receiving written requests or documentation and possible action at a future meeting. There were no public comments. 6.2 Resolution 09-24 Approving Plans and Specifications and Authorizing Ad for Bid for 2024 Water Treatment Project at Well #3 City Administrator, Matt Wolf, gave some background on Well #3. On Friday, September 21, 2021, the City received a test result for well #3 for nitrate levels totaling 12.1 mg/L. This level exceeded Wisconsin DNR standards for safe drinking water. The City of Prescott had shut off well #3 as part of a standard rotation with well #2 on September 9, 2021, and had switched over to well #2 and #4 for all water service. Since that time well #3 has not been turned back on for public use. At the November 5, 2021, City Council meeting a engineering report was approved with CBS2 to determine feasibility options of remediation. The report explored options for casing a new well in a new location, a new well at the same site, drilling the current well deeper, reverse osmosis treatment, electrodialysis reversal treatment, or connecting to an adjacent water utility. At the April 25, 2022, City Council meeting Council approved moving forward with reverse osmosis treatment at well #3 and CBS2 handling design services of the facility. To help fund the project the City Council passed Resolution 16-22 Authorizing Representative to File Applications for Financial Assistance from State of Wisconsin Environmental Improvement Fund on May 23, 2022. The Safe Drinking Water Loan Program, which provides affordable financial assistance to municipalities for publicly owned drinking water infrastructure projects that are needed to protect public health and achieve or maintain compliance with federal and state regulations relating to water supply, such as the Safe Drinking Water Act (SDWA). The program is a revolving loan fund that combines federal capitalization grants from the U.S. Environmental Protection Agency with state funds to provide funding to municipalities in the form of subsidized loans (reduced- interest rate loans). The City in May of 2022 tested for PFAs and found trace levels between 3-8 ppt combined in each of our wells. This is currently below the Wisconsin Safe Drinking Water standards of 70 ppt. However, the EPA has developed new proposed national standards set at 4 ppt for PFAs. These regulations are still at the proposal stage but in discussing with CBS Squared and the Wisconsin DNR the belief is they will be adopted eventually by the State of Wisconsin once finalized by the EPA. As a result, the City also submitted for the new DNR Emerging Contaminants (EC) program that is focused on treatment for PFAs. Although the City’s Median Household Income (MHI) is too high for principal forgiveness as part of the standards for the SDWLP program. The EC program did not have an MHI requirement as part of its initial rollout although that changed for 2024’s program guidelines. At the June 26, 2023, the City reviewed five different design and layout options for the proposed treatment at well #3. Passing Resolution 37-23, Approving Alternate #3 Design for Submittal to the Wisconsin DNR Emerging Contaminate Program. With the following design approved: Alternate 3 – Reverse Osmosis Treatment, 1 Concentrate GAC, Building not Oversized, this option would see the RO Concentrate treated by the Concentrate GAC removing the PFAs and then sending the water back into the aquafer or to the storm sewer. On October 2, 2023, the City of Prescott received full approval from the Wisconsin DNR to move forward with reverse osmosis and GAC treatment filtration. Project manager, Jon Strand, from CBS Squared spoke regarding the designs, plans and specifications for Well #3 and getting the project out for bid. The DNR has reviewed and approved the plans and specifications. There has been one major change due to cost. The change is to go with an Anion Exchange Resin Process instead of the Granulated Activated Carbon (GAC) Process. The reason for the change is cost. The Anion Exchange Resin has been found to last longer than the GAC process and is less expensive. Jon described the new building addition as a 1300 sq. ft. building and primarily house the reverse osmosis system and anion exchange equipment. Alderperson, Ruona, questioned Mr. Strand on who developed the Anion Exchange System and Mr. Strand stated that is proved by Water Surplus and they will be also providing the reverse osmosis system. Mr. Strand also stated that more plants are going with the anion exchange as they are better suited for the short-chain PFA’s and GAC is better suited for absorbing the long-chain PFA’s. Mayor Daughery asked Mr. Strand what the disposal would be for the resin after it meets it’s life span. Mr. Strand stated that the resin would go to a hazardous waste landfill where GAC has an alternate method where it would be regenerated and used for some other industrial purpose. Alderperson Otwell asked if both systems take out the same number of PFA’s and meet the new EPA requirement. Mr. Strand stated that both take out the PFA’s. Mayor Daughery asked if there would be training requirements for public works to run the new system. Mr. Strand stated that yes, there will be training implemented. Alderperson, Ruona, questioned when the change was made to go with the Anion Exchange. City Administrator, Wolf, stated that when the cost came out for both systems, it was decided to go with the Anion Exchange System. Alderperson, Ruona, stated that she was apprehensive about moving forward with this new Anion Exchange System as she has not done any research on this or has she heard of anyone using this system. Otwell/Hintz motioned to approve Resolution 09-24 Approving Plans and Specifications and Authorizing Ad for Bid for 2024 Water Treatment Project at Well #3. There was no further discussion on the motion. Motion passed without a negative voice vote.  6.3 Lease Agreement between the City of Prescott and BNSF Railway for a Cubicle within the Prescott Police Department City Administrator, Matt Wolf, gave some background regarding this request. In the beginning of January 2024 BNSF Railway reached out to request a lease for a Resource Protection Officer as their current lease for an office in Prescott expires on 2/29/24. They had discussions with Prescott PD about potentially leasing cubicle space within their building. Police Chief Michaels reviewed with BNSF and did not have issues with the requests, with the exception that BNSF could have a shelf within the storage room, but all access would be controlled by the Prescott Police Department. The city worked with BNSF to draft a lease agreement. The agreement has been reviewed by our City Attorney with all areas of concern addressed within the final agreement. Alderperson Otwell asked where BNSF had an office previously in Prescott and if they have any weapons that they use. Chief Michaels stated that their office was in the Marathon/Carbone’s strip mall on Hwy 10 and yes, they do have weapons. Ruona/Otwell motioned to approve the Lease Agreement between the City of Prescott and BNSF Railway for a Cubicle within the Prescott Police Department. There was no further discussion on the motion. Motion passed without a negative voice vote. 6.4 Approval of a 10 Year Service Agreement between KLM Engineering and the City of Prescott for Water Tower Tank Inspection Services City Administrator, Matt Wolf, gave a brief overview of the contract the city already has with KLM Engineering. The current agreement runs through 2028, however it does not include an Annual Sanitary Survey. The Annual Sanitary Survey is required by the DNR to inspect all areas of egress and ingress for leaks or holes to ensure no contaminates are entering the water towers. Previously, the city had a local individual access the tower but that is no longer an option. The funding for this work will come out of the Water Fund on an annual basis as part of their operating budget. Alderperson Otwell asked how KLM would do an inspection on ground level without any rigging. Alderperson Ruona asked if there were vertical lifelines on the towers in order for KLM to inspect the tops of the towers and this topic be put on the public works agenda. Per the Agreement, KLM will provide a NACE Coatings Inspector that is properly trained and qualified to perform this type of evaluation. The exterior will be inspected from all areas accessible without rigging, unless otherwise written into this Agreement. Conditions of both the interior and exterior will be examined using ultrasonic thickness readings (UT), dry film thickness (DFT) and standard ASTM tests. Ruona/Hintz motioned the Approval of a 10 Year Service Agreement between KLM Engineering and the City of Prescott for Water Tower Tank Inspection Services. No further discussion on the motion. Motion passed without a negative voice vote. 6.5 Approval of Moving the Pierce County Recycling Receptacles to Ryden Road City Administrator, Matt Wolf, gave some background on the recycling receptacles that are currently at Magee Park. The City is currently addressing the relocation of three large roll- off enclosed recycle receptacles currently situated at Magee Park. These receptacles, owned and managed by the Pierce County Department of Solid Waste & Recycling, have been a source of problems, including illegal dumping and littering at the current location. The City has been in internal discussions to relocate them since the inception of the Magee Park Improvements project. During the March 16th, 2023, Parks Committee meeting, the site selection process resulted in the upper terrace of the Public Works site as a suitable location. During preliminary grading by Public Works to prepare the site, residents near the site expressed strong opposition to the decision. In response to community feedback, the City has actively explored alternative options, creating two potential sites along with the Cedar Lane site. During the February 19th, 2024, Parks Committee Meeting, the committee addressed the Cedar Lane residents’ concerns and discussion resulted in favor of Concept #2, which is a site off Ryden Road. Ruona/Otwell motioned the Approval of Moving the Pierce County Recycling Receptacles to Ryden Road. There was no further discussion on the motion. Motion passed without a negative voice vote. 7. OTHER BUSINESS No other business was reported. 8. CLOSED SESSION - Closed Session per Wis. Stat. sec. 19.85(1)(g) “Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved” to wit, discussion and consideration of enforcement and other options with respect to trespassing on property owned by the City by Leo’s Landing and interference with the City’s riparian rights. Hintz/Otwell motioned to go to closed session. Mayor Daugherty took a roll-call vote; Owens – yes, Peterson – yes, Hintz – yes, Otwell – yes and Ruona – yes. Motion passed. Ruona/Hintz motioned to come out of closed session. Mayor Daugherty took a roll-call vote; Owens – yes, Peterson – yes, Hintz – yes, Otwell – yes and Ruona – yes. Motion passed. 9. ADJOURNMENT Hintz/Otwell motioned to adjourn the Council meeting at 6:56 p.m. Motion passed without a negative voice vote. Respectfully Submitted, Rashel Temmers, Clerk