City Council

CITY OF PRESCOTT, WISCONSIN MEETING NOTICE REGULAR CITY COUNCIL MEETING MONDAY, AUGUST 26, 2024, AT 6:00 P.M. 800 BORNER STREET PRESCOTT, WI 54021 AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS – THE CITY COUNCIL WILL RECEIVE PUBLIC COMMENTS ON ANY ISSUE(S) RELATED TO AGENDA ITEMS. LIMITED DISCUSSION BY THE CITY COUNCIL MAY TAKE PLACE. 5. CONSENT AGENDA 1. City Council Meeting Minutes – August 12, 2024 2. Special Joint Common Council Meeting with the Prescott Board of Education Meeting – August 14, 2024 3. Parks and Public Works Committee Minutes – August 19, 2024 4. Approval of Closures for Prescott Daze: a. Friday, September 6, 2024 – Mercord Mill Parking Lot b. Saturday, September 7, 2024 – Broad Street from 7:00 AM – 4:00 PM c. Saturday, September 7, 2024 - Elm and Court Street at Public Square Park from 9:00 AM – 3:00 PM & No Parking on Orange Street and Kinnickinnic Street at Public Square Park d. Saturday, September 7, 2024 – St. Croix Street in front of the American Legion – All Day 5. Amplifier Permit – Prescott Daze Friday, September 6 – Sunday, September 8 6. Approval of Webcam Exhibit Proposal by Friends of Freedom Park for Freedom Park 7. REPORTS OF STANDING COMMITTEES AND COMMISSIONS A. FINANCE COMMITTEE 1. Upcoming Budget Meetings – a. Wednesday, September 18, 2024, at 5:00 PM b. Wednesday, October 9, 2024, at 4:00 PM B. PLANNING COMMISSION 1. Next Meeting – Wednesday, September 11 at 6:00 PM C. PARKS & PUBLIC WORKS 1. Committee Report – Monday, August 19, 2024 2. Next Meeting – Monday, September 16, 2024, at 5:00 PM G. HEALTH & SAFETY 1. Next Meeting – Monday, September 9, 2024, at 5:00 PM H. PERSONNEL 1. Next Meeting – Wednesday, November 6, 2024, at 5:00 PM 8. COMMUNICATIONS & NEW BUSINESS 1. PUBLIC COMMENTS – The City Council will receive public comments on any issue(s) not related to agenda items. Limited discussion by the City Council may take place; however, no action will be taken on any items. This includes receiving written requests or documentation and possible action at a future meeting.  2. Approval of Schedule for Replacement of Downtown Streetlights 3. Resolution 37-24 Establishing Water Property Tax Equivalent for Water Utility 9. OTHER BUSINESS 10. CLOSED SESSION None 11. ADJOURNMENT NOTICE ACCESS TO THE MUNICIPAL BUILDING FOR THE DISABLED IS AVAILABLE THROUGH THE REAR PARKING LOT ENTRANCE. ALL THOSE WITH SPECIAL NEEDS SHOULD CALL CITY HALL OFFICES (715-262-5544) IF ASSISTANCE IS NEEDED  2. Approval of Schedule for Replacement of Downtown Streetlights 3. Resolution 37-24 Establishing Water Property Tax Equivalent for Water Utility 9. OTHER BUSINESS 10. CLOSED SESSION None 11. ADJOURNMENT NOTICE ACCESS TO THE MUNICIPAL BUILDING FOR THE DISABLED IS AVAILABLE THROUGH THE REAR PARKING LOT ENTRANCE. ALL THOSE WITH SPECIAL NEEDS SHOULD CALL CITY HALL OFFICES (715-262-5544) IF ASSISTANCE IS NEEDED  August 12, 2024, City Council Meeting Minutes Pursuant to due call and notice thereof, City Council Meeting of the Prescott City Council was held on Monday, August 12, 2024, in the Prescott Municipal Building, 800 Borner St. Prescott, WI 54021. 1. CALL TO ORDER Mayor Daugherty called the regular City Council meeting to order, August 12, 2024, at 6:03 p.m. 2. ROLL CALL Members present for the roll call were Michael Gerke, Maureen Otwell, Adam Granquist, Dar Hintz, John Peterson and Lindsey Sorenson. Also present were City Administrator, Matt Wolf, Clerk, Rashel Temmers and Cory Scheidler from Cedar Corporation. 3. PUBLIC COMMENTS ON AGENDA ITEMS There were no public comments. 4. CONSENT AGENDA 1. City Council Meeting Minutes – July 22, 2024 2. Personnel Committee Minutes – July 31, 2024 3. Personnel Committee Minutes – August 7, 2024 4. General Fund Balances – July 2024 5. Cash Balances – July 2024 6. Paid Invoices Report – July 2024 7. Special Event Permit – Freedom Park, Tuesday, September 15 from Noon – 5:00 PM 8. Special Event & Amplifier Permit – Freedom Park, Friday, August 16 from 4:00 – 10:00 PM 9. Special Event Permit – Public Square Park, Saturday, September 8 – Sunday, September 9 for Prescott Daze 10. Approval of Prescott Daze Parade Route – Sunday, September 9 Hintz/Granquist motioned to approve the consent agenda. City Administrator, Matt Wolf, noted the correct dates for the Prescott Daze Special Event Permit. There was no further discussion on the motion. Motion passed without a negative voice vote. 5. REPORTS OF STANDING COMMITTEES AND COMMISSIONS A. FINANCE COMMITTEE – Upcoming Budget Meetings: a. Proposed Meeting #1 Wednesday, September 18, 2024, at 5:00 PM b. Proposed Meeting #2 Wednesday, October 9, 2024, at 4:00 PM B. PLANNING COMMISSION – Next meeting – To be determined C. PARKS & PUBLIC WORKS – Next Meeting – Monday, August 19, 2024, at 5:00 PM  G. HEALTH & SAFETY – Next Meeting – Monday, September 9, 2024, at 5:00 PM H. PERSONNEL – Next Meeting – Wednesday, November 6, 2024, at 5:00 PM Alderperson Otwell, reviewed the minutes from the July 31, 2024, meeting and the August 7, 2024, meeting. There were some minor changes to the employee handbook and were reviewed. Otwell touched on the City Administrator, Matt Wolf’s, review and commended his work for the city. 6. COMMUNICATIONS AND NEW BUSINESS 1. PUBLIC COMMENTS – The City Council will receive public comments on any issue(s) not related to agenda items. Limited discussion by the City Council may take place; however, no action will be taken on any items. This includes receiving written requests or documentation and possible action at a future meeting. There were no public comments. 2. Approval of Prescott Employee Handbook Changes City Administrator, Matt Wolf, reviewed the 4 changes in the employee handbook. Granquist/Otwell motioned to approve the Prescott Employee Handbook Changes. No further discussion on the motion. Motion passed without a negative voice vote. 3. Resolution 33-24 Requesting Application for Exemption from County Library Tax Clerk, Rashel Temmers, reviewed the Memo regarding the Exemption from County Library Tax. Every year the Common Council should pass a Resolution stating that the city supports it’s own Library and submit the Resolution to the County. The DPI certifies that the appropriation is sufficient to qualify for the exemption. This avoids the municipality from being double taxed. Otwell/Hintz motioned to approve Resolution 33-24 Requesting Application for Exemption from County Library Tax. No further discussion on the motion. Motion passed without a negative voice vote. 4. Resolution 34-24 Approving Participation in the Wisconsin Department of Transportation’s Transportation Alternatives Program (TAP) for a Bike/Pedestrian Planning Study City Administrator, Matt Wolf, reviewed the Transportation Alternative Program (TAP). The aim of TAP, is to provide safe crossings and trails that connect local schools and businesses. On July 3, 2024, the City was notified by WisDOT that our application to the TAP program was approved for 80% of costs. The City has four years to commence work and all work needs to be completed by June 30, 2030. Otwell/Hintz motioned to approve Resolution 34-24 Approving Participation in the Wisconsin Department of Transportation’s Transportation Alternatives Program (TAP) for a Bike/Pedestrian Planning Study. Alderperson, Gerke, questioned the amount of the study. Wolf stated that the city applied for the maximum amount allowed, however it could come in lower. The DOT is going to need to see environmental and transportation studies before work can be done. Alderperson, Otwell, questioned whether we can add other areas on Highway 10. Wolf stated that the DOT will be including crosswalk(s) at the lights and can inquire about other crossing areas. Alderperson, Granquist, questioned whether this would include a golf cart crossing. Wolf stated we can look into this as part of the project. Alderperson, Peterson questioned if the money includes the project or just for the study and if there is any guarantee to get funding for the project through TAP. Wolf stated that this grant is just for the study and no, there is no guarantee that the city would receive any future grant funds for the work. The City would have to go through another round of the application process for the project. No further discussion on the motion. Motion passed without a negative voice vote. 5. Resolution 35-24 Approving an Agreement with Cedar Corporation for Conceptual Planning Services for $32,500 City Administrator, Matt Wolf, gave an overview of the Concept Planning Services as discussed with Cedar Corporation in January of 2024. Cedar Corporation completed a comprehensive Municipal Facilities Needs Assessment, which evaluated the existing conditions and future needs of the Police, fire, City Hall, EMS and Library facilities. Cory Scheidler, from Cedar Corporation, spoke regarding the conceptual plans for two different sites and plans to review the priorities of each department. From there, they will do the conceptual designs and cost estimating. Hintz/Granquist motioned to approve Resolution 35-24 Approving an Agreement with Cedar Corporation for Conceptual Planning Services for $32,500. There was not further discussion on the motion. Mayor Daugherty took a roll-call vote; Gerke – yes, Otwell – yes, Granquist – yes, Hintz – yes, Peterson – yes and Sorenson – yes. Motion passed without a negative voice vote. 6. Resolution 36-24 Approving the Purchase and Outfitting of a Ford Police Interceptor Utility Vehicle for $63,063 City Administrator, Matt Wolf, gave an overview of a new police squad vehicle. The Police Department has received quotes for the purchase of a new vehicle and to have it outfitted. Unfortunately, police vehicle costs have gone up over the last 6 purchases by 34% and 19% for outfitting. The Capital Fund budget has allocated $40,000.00 for this purpose. Otwell/Hintz motioned to approve Resolution 36-24 Approving the Purchase and Outfitting of a Ford Police Interceptor Utility Vehicle for $63,063. No further discussion on the motion. Mayor Daugherty called for a roll-call vote; Gerke – yes, Otwell – yes, Granquist – yes, Hintz – yes, Peterson – yes and Sorenson – yes. Motion passed without a negative voice vote. 7. Approval of St. Croix Bluffs Park for Youth Football Team Practice from August 13th – October 12th, 2024 City Administrator, Matt Wolf, presented the request from the Prescott area parents that are putting together a youth football team made up of 5th and 6th grade students to take part in the Little Hastings Raiders football league run by the Hastings Youth Little Raiders Board of Directors. The proposal is for the team to use the St. Croix Bluffs Park as their practice location from August 13, 2024, to October 12, 2024. Hintz/Granquist motion to approve St. Croix Bluffs Park for Youth Football Team Practice from August 13th – October 12th, 2024. No further discussion on the motion. Motion passed without a negative voice vote. 7. OTHER BUSINESS 1. Joint Board of Education Meeting with the Prescott Common Council – Wednesday, August 14, 2024, at 5:00 PM 2. Board of Review – August 15, 2024, from 4:00 PM – 6:00 PM 8. CLOSED SESSION Closed session per Wisconsin State Statute 19.85 (1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session – 1750 Ryden Road Hintz/Otwell motioned to go to closed session. Mayor Daugherty called for a roll-call vote; Gerke – yes, Otwell – yes, Granquist – yes, Hintz – yes, Peterson – yes, and Sorenson – yes. Motion passed. Hintz/Otwell motioned to come out of closed session. Mayor Daugherty called for a roll-call vote; Gerke – yes, Otwell – yes, Granquist – yes, Hintz – yes, Peterson – yes, and Sorenson – yes. Motion passed. Otwell/Granquist motioned for staff to work with Ehlers to start the process of creation of TID#6. Motion passed unanimously. Gerke/Granquist motioned for staff to begin negotiations with Foley on a Development Agreement as a result of a possible expansion of their business. Motion passed unanimously. 9. ADJOURNMENT Hintz/Peterson motioned to adjourn the Council meeting at 7:06 p.m. Motion passed without a negative voice vote. Respectfully Submitted, Rashel Temmers Clerk  CITY OF PRESCOTT, WISCONSIN AUGUST 14, 2024, SPECIAL JOINT PRESCOTT COMMON COUNCIL MEETING WITH PRESCOTT BOARD OF EDUCATION Pursuant to due call and notice thereof, a workshop of City Council and the School Board was held on Wednesday, August 14, 2024, in the Prescott Municipal Building, 800 Borner St. Prescott, WI 54021 Call to order and Introductions: Mayor Daugherty called the meeting to order at 5:00 p.m. Council members present were Mike Gerke, Lindsey Sorenson, Dar Hintz, Maureen Otwell. Representing staff were City Administrator, Matt Wolf , Clerk, Rashel Temmers, City Planner, Carter Hayes and Police Lieutenant, Kris Steward. School Board members present were Superintendent, Rick Spicuzza, Pat Block and Mike Matzek. 1. City Updates: City Administrator, Matt Wolf, reviewed the development trends within the City of Prescott, TID and TIF updates, city project updates and the Coulee River Trail projects. Superintendent, Spicuzza, asked when the TID’s will sunset. Wolf stated that TID#4 will close in 2030 and TID#5 will close in 2029. Wolf also stated that there is potential for a TID#6 to open due to Foley Company looking to expand. 2. School District Updates: Superintendent, Rick Spicuzza gave an update on the latest Referendum that failed, the school’s revenues and costs and the possibility of a Referendum on the November election. Spicuzza stated that the State has not given an increase in aid for Prescott School District since 2020. Board member, Mike Matzek, stated there have been cuts of $1.8 million, specifically to the Staff, Arts and Athletic programs of $650,000.00. August 21, 2024, is the regular Board meeting and they intend to finalize a possible referendum for the November election. The Board has, and will hold, workshops to decide what items they would like to see brought back. The Board’s goal is to stay in the black and still have and maintain competitiveness with other local schools. City Administrator, Matt Wolf, stated/asked if the State has aid funds that help schools keep up with inflation. Spicuzza stated that schools are partially funded by their enrollment and summer school programs. 3. Recognitions and Collaborations: Police Lieutenant/SRO, Kris Stewart, reported on the SRO (School Resource Officer) program, reviewed the pedestrian crosswalks and joint use of green space. City Administrator, Matt Wolf, inquired from Superintendent and Board if they were happy with the crosswalks that have gone in. Spicuzza stated things were good and appreciate anything they can get. Alderperson, Hintz, stated that the Council and Health and Safety Committee are considering sidewalks and crosswalks and are trying to be mindful of where they are placed, especially now without in- town bussing during school. Wolf discussed joint use of green space and parks and recreation programs. Spicuzza stated it would be best to collaborate instead of all parties asking the public for more funds without working together first. 4. Discuss Ideas for Future Discussion and Follow-up Alderperson, Hintz, would like to see joint meetings at least one time per year, ideally twice a year just so that if any issues come up, they can be addressed on a timely basis. Everyone attending agreed that there needs to be open communication. 5. Alderperson, Hintz, motioned to adjourn the Special Joint Prescott Common Council Meeting With Prescott Board of Education, at 6:17 p.m. Respectfully Submitted, Rashel Temmers City Clerk  Parks and Public Works Committee Meeting Minutes August 19th, 2024 Pursuant to due call and notice thereof, a meeting of the Parks, and Public Property Committee was held, August 19th, 2024, Municipal Building, 800 Borner Street, Prescott, Wisconsin 54021. The meeting was called to order at 5:05 PM. Committee Present: John Peterson, Dar Hintz, Lindsey Sorensen Committee Absent: N/A Staff Present: City Administrator Matt Wolf, Planner Carter Hayes, Public Works Director Mike Kinneman Others Present: N/A 1. Approve Minutes for July 15th, 2024. Hintz motioned to approve the minutes for July 15th. Sorensen seconded; motion passed (3-0). 2. Public Works Items A) Street Light Proposal City Administrator Matt Wolf presented information about the street light proposal. Public Works Director Kinneman mentioned that while most of the current streetlights are operational, the wiring is old and brittle, being approximately 30 years old. The costs presented did not include installation, and the committee discussed potential installation expenses. Staff is reluctant to assign the installation work to Public Works due to their existing project load. City Administrator Wolf noted that if the Committee approves, Staff would forward the proposal to the Chamber of Commerce for input. Committee member Hintz expressed her comfort with allowing Public Works Director Kinneman to select the streetlights for maintenance purposes. The Committee favored obtaining input from the Chamber of Commerce and local businesses on the preferred streetlights. Hintz motioned to approve the streetlight proposal and send the proposal to the Chamber of Commerce and businesses for consideration. Sorensen seconded; motion passed (3-0). 3. Parks Items A) Freedom Park Webcam Proposal City Planner Carter Hayes presented information about the webcam proposal. Committee Member Hintz asked whether the cost would be covered by the City or by Freedom Park. City 1 Planner Hayes confirmed that it would be a Freedom Park expense. Committee Member Peterson inquired if the camera would capture views of eagle nests. Freedom Park President Jared Schmitz responded that there are a few nests, with at least one being clearly visible from the proposed camera's location. Hintz motioned to approve the Freedom Park webcam proposal. Sorensen seconded; motion passed (3-0). B) Shane Park Circle Discussion City Planner Carter Hayes presented information about the Shane Park Circle redevelopment. The Committee preferred the idea of distributing a survey. Committee Member Hintz asked if the old skate park site would be a better location for the park equipment. The Committee agreed that the old skate park site is also not an ideal location for a park. Hintz motioned to approve the Shane Park Circle survey to distribute to adjacent residents. Sorensen seconded; motioned passed (3-0). 4. Other Business City Administrator Wolf addressed the concerns regarding the trash containers at the boat launch. There have been numerous overflows of trash and nearby residents have voiced their concern. The Committee favored removing the trash containers due to the abuse from users. City Administrator Wolf stated there have been users exploiting the compost. Since cameras have been installed, the City has been made aware of companies dumping large amounts of allowed materials, the volume of materials is exceeding the ability of the City to maintain the site and impeding daily operations occasionally. Staff is meeting with the City Attorney to better tool the composting ordinance for enforcement. Hintz motioned to adjourn. Sorensen seconded; motion passed (3-0) at 5:59 pm The next Parks & Public Works Committee meeting will be August 19th, 2024, at 5:00 PM. Respectfully Submitted, Carter Hayes City Planner 2 To: Mayor and Council From: Carter Hayes, Planner Date: August 15th, 2024 Subject: Freedom Park Webcam Exhibit Background Freedom Park has proposed a new exhibit that would feature a live webcam on the roof of their building, the exhibit would display the video. Discussion From Freedom Park’s Proposal: Freedom Park offers stunning natural beauty, with views of the Mississippi River, the confluence with the St. Croix River, freight trains, and breathtaking sunsets. However, visitors currently lack a convenient way to observe eagles, wildlife and these scenic features from a panoramic perspective. We propose installing a high- definition, weatherproof camera on the rooftop of the visitor center. This camera would be connected to a display accessible to park visitors, and online through a webhosting platform. It will be embedded into the website and available for anyone to view and share through YouTube. The initial items’ cost identified amounts to approximately $2400 and then the additional $14.95/month for streaming costs. Installation by a professional cost could range up to $1000. All costs to be incurred by Friends of Freedom Park. The Parks and Public Works Committee reviewed the proposal and recommended its approval by a vote of 3- to-0. Recommendation Staff recommends approval of the Freedom Park webcam exhibit. Attachments: 1. Freedom Park Webcam Exhibit Proposal PROPOSAL FOR WEBCAM AT FREEDOM PARK 6/25/2024 Freedom Park offers stunning natural beauty, with views of the Mississippi River, the confluence with the St. Croix River, freight trains, and breathtaking sunsets. However, visitors currently lack a convenient way to observe eagles, wildlife and these scenic features from a panoramic perspective. Proposal We propose installing a high-definition, weatherproof camera on the rooftop of the visitor center. This camera would be connected to a display accessible to park visitors, and online through a webhosting platform. It will be embedded into the website and available for anyone to view and share through YouTube. Implementation Research and Selection: Nearly ANY internet connected IP camera that supports h.264 video will work; Which is almost all modern cameras. We want to have a commercial quality, high performance camera, with a significant zoom to highlight the Eagles’ nests across the river. Research and recommendations by a web hosting platform identify this camera as a great choice, highlighted with some of the best digital zoom and one of the most respected companies for surveillance cameras. link : resellers link Price: $1860 Amazon Mounting Hardware: Cameras are often sat on a rooftop with weighted sandbags and elevated on a tripod. Our Rooftop is aesthetic, and as such, we should have a clean minimalist installation. The most effective and clean installation for height [Title] 1 would be to have the camera installed on a telescopic mount fastened to the chimney on the west/northwest corner. Link: Reseller's Link Price $364 Miscellaneous items: This camera is a wired camera, utilizing a single ethernet cable for both power and data. The cable will need to be routed to the center’s internet router, which I believe is located in the utility room accessed from the River Room. Cable and mounting brackets will be needed. Link: Amazon Price: $50 - $200 (accounting for possible needed extra length and cable brackets.) Web Hosting: (Recurring) Brown Rice Internet (BRI) is a popular, affordable hosting service. Local Ski Hills and Parks utilize this service. [Title] 2 Installation: This installation is possible as a DIY project, but it would be beneficial to get a quote to have a qualified installation professional install this. Display Setup: We will plan on utilizing our current display options within the center to Display the stream until we determine our center upgrades. Total Cost The initial items’ cost identified in this document amounts to approximately $2400 and then the additional $14.95/month for streaming costs. Installation by a professional cost could range up to $1000. [Title] 3 To: Parks and Public Works Committee From: Matt Wolf, City Administrator Date: August 22, 2024 Subject: Approval of Schedule for Replacement of Downtown Streetlights Background Based on TID #4 having a projected cash balance of $187,826, the Committee discussed looking into cost options to replace the lights downtown due to the fact we have had wiring issues and additionally they are around 20 years old. With the available funding for TID #4 covering lights, if the lights are to be replaced with TID #4 funds they would need to be replaced by March 3, 2025. At the May 20, 2024 meeting the Committee approved looking into cost options to replace the lights. Figure 1 Picture of Current Street Lights Discussion Staff initially reached out to Xcel Energy for the replacement of the lights, but they do not offer decorative options. As a result, Cedar Corporation put us in touch with a company called Pulse Products that deals directly with supplying the lighting and controls to businesses and municipalities. Pulse Products has put together five options with costs listed in the table below. These costs estimates do not include installation. Option # Style Cost/Light Total Cost 1 Lumec DMS50 $ 6,875 $ 158,125 2 Lumec DMS50 Fluted $ 7,650 $ 175,950 3 Lumec L80 Fluted $ 6,700 $ 154,100 4 Wisconsin Lighting Lab GVX $ 5,200 $ 119,600 5 Wisconsin Lighting Lab MVX $ 4,500 $ 103,500  Figure 2 Option 1 - Lumec DMS50 Figure 2 Option 2 - Lumec DMS50 Fluted Figure 4 Option 3 - Lumec L80 Fluted Figure 5 Option 4 - Wisconsin Lighting Lab GVX Figure 6 Option 5 - Wisconsin Lighting Lab MVX Financing Based on the cost staff was waiting for the Wisconsin Department of Revenue to release the Tax Increment District Statement of Change reports. With those numbers now released, TID #4 would still have a projected cash balance of $165,998. This is using a projected cost of $175,950 if we ended up going with the highest costing lights. However, this does not include installation costs which would have to take from the projected cash balance of $165,998. Schedule • August 26 – 30, 2024: Pulse Products to provide cost estimate for installation by contractors. • September 2 - September 13, 2024: Staff work to get feedback on style and color from Chamber of Commerce and Tourism Committee. * • September 23, 2024: Council review and consider approval of final style and costs for lights. • October – December 2024: Lights in production and being processed by Pulse Products. • January 2025: Installation of lights by selected contractor. *Final color and style of lights would also be used in the Downtown Phase 2 project. Recommendation Consider approval of schedule for replacement of downtown streetlights. Attachments 1. TID #4 Overview Report  Exhibit 1 For Discussion Only City of Prescott, WI Tax Increment Forecast - Forecast 2021 Audit Fund Balance Cash 375,460 TID No. 4 Plus: 2021 Taxes Receivable Plus: Deferred Debt Service District Classification Blight Less: Deferred Tax Levy Creation Year 2003 Less: Accounts Payable Creation Date 3/3/2003 Less: Accrued Liabilities End of Expenditure Period 3/3/2025 Less: Advances Payable (100,875) Maximum Life of District (Final Year) 3/3/2030 Balance: 274,585 Final Revenue Year 2030 YEAR REVENUE EXPENSES BALANCE Riverfront Projected Total 2025 Downtown Dakota St. Sign Improvements Projected Total Cumulative Construction Valuation Revenue New TID Value Projected Other Projected G.O. Bonds Street Lights Kinnickinnick St Parking Lot Freedom Park Other Projected Annual Cash Year Year Year Valuation Increment Tax Rate Tax Revenue Revenues Revenue Cherry St. $2,870,000 $175,950 $67,080 $65,000 $25,000 Expenses Expenses Balance Balance 2021 2022 2023 274,585 2022 2023 2024 - 26,230,300 16.94 444,222 444,222 165,800 175,950 67,080 65,000 25,000 5,000 503,830 (59,608) 214,977 2023 2024 2025 40,280,400 15.12 609,040 609,040 5,000 5,000 604,040 819,017 2024 2025 2026 - 34,116,400 15.12 515,840 515,840 639,551 5,000 644,551 (128,711) 690,305 2025 2026 2027 - 34,116,400 15.12 515,840 515,840 644,245 5,000 649,245 (133,405) 556,900 2026 2027 2028 - 34,116,400 15.12 515,840 515,840 642,113 5,000 647,113 (131,273) 425,627 2027 2028 2029 - 34,116,400 15.12 515,840 515,840 639,654 5,000 644,654 (128,814) 296,813 2028 2029 2030 - 34,116,400 15.12 515,840 515,840 641,655 5,000 646,655 (130,815) 165,998 Prepared by Ehlers 8/15/2024  To: Mayor and Council From: Matt Wolf, City Administrator Date: August 21, 2024 Subject: Water Utility PILOT (Payment In-Lieu of Taxes) Background Per Wisconsin State Statue 66.0811 the City of Prescott is allowed to own and operate a public utility. Under this statute, a municipal utility is required to make a Payment in Lieu of Taxes (PILOT) to the municipality's general fund. This payment is meant to compensate the municipality for the property tax revenue that would have been collected if the utility were privately owned and subject to property taxes. The PILOT is intended to ensure that the municipal utility contributes to the local government in a manner similar to private enterprises, helping to fund general municipal services like police, fire protection, and road maintenance. However, a municipality is allowed to authorize a lower payment to keep water utility rates lower for customers. Discussion Since 2010-2011 the City has been making a 35% PILOT toward the General Fund (GF) and forgiving 65%. Recently, the five-year trend of PILOT forgiveness is as follows: Year 100% PILOT Forgiveness From GF 65% Amount Water Utility Paid to GF 2023 $ 96,083.00 $ 62,453.91 $33,629.09 2022 $ 109,965.43 $ 71,984.90 $37,980.53 2021 $ 120,597.00 $ 79,121.90 $41,475.10 2020 $ 113,312.00 $ 74,375.60 $38,936.40 2019 $ 112,116.00 $ 73,600.15 $38,515.85 Average Past 5 Years $38,107.39 A full PILOT payment on the five year average would equal $108,878. As part of the City’s current water rate study the Wisconsin Public Service Commission requires City’s pass a resolution authorizing a lower PILOT. After review staff has been unable to find any resolution that was passed since 1997 (the last full water rate case study) authorizing a lower PILOT. As a result, staff is requesting Council formally approve a PILOT payment of $38,107.39 through passage of resolution 37-24. Any increase or decrease in the PILOT would need to come back before Council in the future for change. The Wisconsin Public Service Commission recommends using a 5-year average to determine the PILOT amount to the General Fund. Recommendation Approve Resolution 37-24 Establishing Water Property Tax Equivalent for Water Utility Attachment 1. Resolution 37-24  RESOLUTION 37-24 CITY OF PRESCOTT, WISCONSIN A RESOLUTION ESTABLISHING WATER PROPERTY TAX EQUIVALENT FOR WATER UTILITY WHEREAS, Wisconsin statute Section 66.0811(2) provides that the income of a municipal public utility is to be used to make payments to meet operation, maintenance, depreciation, interest, and debt service fund requirements, local and school tax equivalents, additions and improvements, and other necessary disbursements or indebtedness; and WHEREAS, Wisconsin Administrative Code, Section PSC 109.02, establishes a methodology for calculating the local tax equivalent a municipality is to pay to a municipality; and WHEREAS, a municipality’s governing body may adopt a resolution authorizing the collection of a lower tax equivalent payment than that allowed under PSC 109.02, Wis. Administrative Code; and WHEREAS, the Common Council of the City of Prescott is willing to accept a lower tax equivalent payment from the water utility in order to reduce the water rate increase that will be needed as a result of the water utility’s current operations and resulting Revenue Requirement developed from the PSC: NOW, THEREFORE, BE IT RESOLVED that the City of Prescott’s Common Council, Pierce County, Wisconsin, does approve the following: That the tax equivalent payment from the water utility be set at $38,107.39 (thirty eight thousand one hundred and seven dollars and thirty-nine cents) per year until revised in a subsequent resolution duly adopted by the City Council in the future. Approved this 26th day of September 2024. Vote: Ayes: Noes: _____________________________ ____________________ Robert Daugherty, Mayor Date ATTEST: ___________________________ ____________________ Rashel Temmers, Clerk Date