Parks and Public Works Committee

CITY OF PRESCOTT PARKS & PUBLIC PROPERTY COMMITTEE MONDAY, MAY 16 5:00 PM MUNICIPAL BUILDING 800 BORNER ST PRESCOTT, WI 54021 1. Call to Order 2. Roll Call 3. Approve Minutes for April 18, 2022 4. Fairy Wonderland o Memorandum of Understanding o Loan Discussion 5. Downtown Riverfront Project o Stop Sign and Handicap Parking Discussion o Bench Dedication Discussion 6. Coulee River Trails o Scenic Byway Route Discussion o Great Rivers Connection Discussion 7. Pickleball Court Discussion 8. Public Comments 9. Other Business 10. Adjourn NOTICE ACCESS TO THE MUNICIPAL BUILDING FOR THE DISABLED IS AVAILABLE AT THE MAIN ENTRANCE. ALL THOSE WITH SPECIAL NEEDS SHOULD CALL CITY HALL OFFICES (715-262-5544) IF ASSISTANCE IS REQUIRED  CITY OF PRESCOTT, WISCONSIN April 18, 2022, PARKS AND PUBLIC PROPERTY COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, a meeting of the Parks and Public Property Committee was held, April 18, 2022, Municipal Building, 800 Borner Street, Prescott, WI 54021. Call to Order: Committee Member Bailey Ruona called the meeting to order at 4:58 pm. Members present were Mayor Rob Daugherty, and Bailey Ruona. Committee member Pat Knox was not present. City Administrator Matt Wolf and Planner Carter Hayes represented staff. Others in attendance were Seth Hudson representing Cedar Corp, Israel Haas representing the Coulee River Trails, and members of the public. 1. Approve Minutes for March 22, 2022. Ruona motioned to approve the minutes for March 22, 2022, Daugherty seconded, motion passed without a negative voice vote. (2-to-0) 2. Graphic House Inc. – Signs Proposal 1st Draft Graphic House Inc. has put together a concept plan for a sign family for the City of Prescott. This sign package would be used to update the signs throughout Prescott over time based on the Park Sign Location Map. The first phase of updating the signs would be as part of the river front phase 1 project, which would include signs at locations #1, #2, and #4. From the attached sign family these locations would include a Gateway/Entry Sign at location #1, a Directory Kiosk at location #2, and a Freestanding Directional sign at #4. Graphic House Inc. provided a cost estimate for each of the signs that are listed in the attachment. These costs include manufacturing the sign and installation costs for one sign at a time. Per the estimate if the City did multiple signs at once there are costs savings that could be realized. Based on the estimates the total would be $35,000. With the current bids that came in from the riverfront project the City is expected a savings of $79,083 from the original estimate. It is proposed that if the committee would like to move forward with the signs that the savings used from the riverfront project be used to pay for the signs out of TID #4. City Administrator Wolf presented the proposal submitted from Graphic House Inc. for new signage around the City. Committee Member Ruona, Daugherty and City Administrator Wolf discussed a slight change in color scheme of the proposed entry sign; however, the original design was decided upon. Motion was made to approve the Graphic House Inc. signage for a cost for $35,000 by Mayor Daugherty. Ruona seconded; motion passed without a negative voice vote. (2-0). 3. Scenic Byways Grant – Scope of Work Discussion The Wisconsin Department of Transportation (WisDOT) has released a grant opportunity through the National Federal Highway Administration for $22,000,000 through the National Scenic Byways Program. WisDOT is asking for projects to be a minimum of $500,000 and is at an 80% grant to 20% local match. The current closing dates for applications is Monday June 20, 2022, however letters of intent to apply are due by Monday, April 18. The City of Prescott previously received funding for the Great River Road Visitor & Learning Center with $1.7 million in funding through the program in 2001-2003 (see attached Grants-Fiscal Year 2000-2011). Due to the limited timeframe in which to submit the grant, staff has requested Cedar Corporation to submit the letter of intent to WisDOT. Staff would like to discuss with the committee if they would like to move forward with a full application submission to WisDOT for the program. The proposed scope of the work would include the trail work coming up from downtown to Freedom Park then to Magee Park, and all the concept plan that was approved for Magee Park (see attached Concept Layout & Magee Park Concept Plan). If a full application was submitted work for the grant application would be done by Cedar Corporation and come out of the Parks Escrow allocation. Currently the balance of that allocation is $44,500 after the expenses listed in the table below. If the Parks Committee would like to move forward with the proposed layout. Staff will draft a letter notifying property owners of the potential trail alignment coming into Magee Park off Washington Street. Total Total Fund $50,000 Expenses YTD Magee Park CSM $3,500 WisDOT TAP Grant $2,000 Total Remaining $44,500 City Administrator Wolf presented information regarding the Scenic Byways Grant. Committee Members expressed scope of work. Seth Hudson of Cedar Corp explained the general process of funding and applications for funding. Committee Member Ruona motioned to bring the matter to council. Motion passed without a negative voice (2- 0). 4. Coulee River Trails Currently the City of Prescott has approved an updated CORP that includes the Coulee River Trail system (see attached Proposed Coulee Trail System). Additionally, the developers of the Great Rivers have come forward with a proposal for a 3rd Addition. As part of all phases of future development moving forward, the City would require that they include and develop the proposed trail system within all subsequent developments. As a result, the City would like to have Cedar Corporation work with Coulee River Trails to develop a best path that finds the lowest cost as it comes out of the development and makes its way southwest into Magee Park. With the Parks Committee’s approval, we would have Cedar Corporation put together a scope of work for giving us that best path so it can be planned for in the future. Current rough layout of Coulee River Trail System within the Great Rivers Development as proposed in the CORP. a. Great Rivers Park Concept Plan Discussion With the developers of Great Rivers coming forward with a potential proposal for a 3rd Addition the City would like to consider having a concept plan put together for the Great Rivers Park that has been dedicated to the City. Staff would like to talk with Parks Committee about that process and if we would like to have citizen engagement for the planning process. If the City wanted to move forward, we would have Cedar Corporation put together a concept plan for the park based on the items to be included. This planning would then be used for developing a cost estimate for the park, which would be used to budget for its development in the future. b. Resolution of Support Pine Coulee (Zone 4)  The City of Prescott had a joint workshop with Oak Grove Township. As part of that workshop a discussion was had regarding the Zone 4 area of the Coulee River Trail system called Pine Coulee. A concept plan was put together for the area (see attached) with Landmark Conservancy putting together an application for a Knowles-Nelson Stewardship Program application for acquisition of the area. Landmark Conservancy would like a non-binding resolution of support from the City as part of their application. City Administrator Wolf presented information regarding the Coulee River Trails phases. City Administrator Wolf asked for a design of the trail leading into Magee Park and general scope of work of the project. City Administrator Wolf presented the option of gathering ideas for recreational activities to put in the Great Rivers portion of the CRT phase. Mayor Daugherty expressed reaching out to the neighboring township of Oak Grove for feedback as well. City Administrator Wolf ended on a decision to work with Cedar Corp to develop a scope of work for the Great Rivers Park Concept. City Administrator Wolf presented information on the Resolution of Support Pine Coulee. Mayor Daugherty expressed the exploration of the annexation of a split parcel owned by Oak Grove and Prescott. It was decided that the resolution was sufficient as it stands. Mayor Rob Daugherty motioned to move the item to Council. Ruona seconded; motion passed without a negative voice (2-0). A. Public Comments B. Other Business Committee Member Ruona expressed interest and need of goats for clearing brush on the bluffs of the cemetery area. Israel Haas explained various costs and rates of goats. Seth Hudson presented information regarding the Riverfront Project. Cedar Corp is moving forward with the contractual process and timeline of the project in communication with businesses/residences affected by the project. Seth Hudson of Cedar Corp also presented information regarding the boat launch project. The Endangered Resources Review is underway by the DNR. Hudson expressed the idea of waiting for the permit by the DNR before reaching out for bids on the boat launch. Hudson provided handouts of Magee Wilderness Park regarding new CSM. The new plan raises the size of the park from 13 acres to 21.17 acres and Committee Member Ruona expressed eliminating a dog park from the recreational recommendations. Hudson offered a brief reminder of the TAP grant and the trail network over Washington Street. C. Adjourn Daugherty/Ruona motioned to adjourn passed, without a negative voice vote at 5:38 pm Respectfully Submitted, Carter Hayes Planner To: Parks and Public Property Committee From: Matt Wolf, City Administrator Date: May 12, 2022 Subject: Fairy Wonderland Memorandum of Understanding & Loan Discussion Background The Fairy Wonderland group notified the City they would like to move forward with installation of the 1st phase of equipment or zone F (see attached Zone F Plans) in the master plan that is attached. At the March 2022 Parks & Public Property Committee it was decided to wait until a more detailed plan was put together. Fairy Wonderland is currently estimating a delivery date for the equipment for Phase 1 or Zone F on September 16, 2022. Currently the plan would be for the City to work with the Fairy Wonderland group to install the equipment, while Fairy Wonderland would be paying for all materials needed for installation. Additionally, Fairy Wonderland is working with Create Play to get specific installation drawings and working with additional contractors to handle the concrete footing installation and the curbing to go around the play equipment. The group has also had a very successful fundraising effort and is planning to put in the rubberized flooring around the equipment. Discussion 1. In 2019 an initial draft of an agreement was put in place. The proposed Memorandum of Understanding would set the relationship in place between Fairy Wonderland and the City. The agreement would set the following: a. Ownership and Operation – Would be the responsibility of the City, it should be noted that all maintenance costs will be the City’s although based on the Fiscal Relationships section the City can and will request fundraising funds to cover some maintenance items. b. Fiscal Relationships – Sets that the two organizations as separate but that they shall work together for funds for ongoing maintenance of the project. Fairy Wonderland will be responsible for any expansion of the equipment. c. Public Relations, Marketing, Promotion and Advertising – Sets that all marketing or promotions are the responsibility of Fairy Wonderland but can be evaluated by the City. d. Signage – Responsibility of the City however gives the right for Fairy Wonderland to have program signs. e. Special Events – Events that are outside the day-to-day operation of the park, which shall be free and open to the public. All special events will be reviewed and determined by both the City and Fairy Wonderland group. f. Insurance and Indemnification – City will provide insurance for the property and hold harmless the Healing Play for any claims. g. Termination – Sets terms for the City and Healing Play to terminate or rework agreement. 2. The City has also been contacted by a Greg Peters who is with the River Falls Baseball Council who was involved with the construction of First National Bank of River Falls Field in River Falls. They worked with the City of River Falls to get a loan of $300,000 through First National Bank which the City signed as a guarantor for the construction of the field. Mr. Peters has inquired if there is interest from the City of Prescott to have a similar agreement with the community regarding the Fairy Wonderland park improvements. Recommendation • Discuss the Fairy Wonderland agreement and moving it forward to the Council for approval. • Discuss approving the City contributing the labor to install the Zone F or Phase 1 equipment. Attachments 1. Fairy Wonderland Master Layout 2. Fairy Wonderland Zone F Plans 3. DRAFT – Memorandum of Understanding  H F I J G K L M B C E D A Fairy Wonderland Park - Fairy Zones All images and concepts are Copyright © 2019, Cre8Play, LLC - All rights reserved.  EXISTING BASKETBALL COURT INSIDE BORDER APPROX. 2,600 SQ FT TUBE SLIDE CURB/BORDER APPROX. 220 LINEAR FEET TREE FORT NET CLIMBER BEANSTOCK LADDER CLIMBER CLIMBER FOUR CORNERS TREE STUMP NET CLIMBER LINK CLIMBER TREE POST MUSHROOM HOUSE LADYBUG STEPPER LOG TRANSFER LEDGE ROCK CLIMBER DOUBLE SLIDE LEAF CADRE ANT STEPPER 03/04/2022 Fairy Wonderland - Zone F - Plan View 10146r2 - Fairy Wonderland - Zone F PAGE: 1 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  4” thick concrete slab typical (verify for local conditions). MIN 3,500 PSI concrete with 6 x 6 wire mesh W2.9 x W2.9 W.W.F. flat sheets, centered in the slab. -OR- Fiber reinforced concrete mix equivalent in strength to MIN 3,500 PSI concrete with 6 x 6 wire mesh W2.9 x W2.9 W.W.F. flat sheets, centered in the slab. (BY OTHERS) 2'-6" LADYBUG & ANT STEPPERS 1'-9" 3'-0" (BY CRE8PLAY) 2'-6" 0.05 cu yd IMPACT ATTENUATING SURFACING (BY OTHERS) 1'-0" 0.09 cu yd CONCRETE SLAB MIN 3,500 PSI CONCRETE (BY OTHERS) 4" 3'-0" COMPACTED SOIL / SUB-GRADE (BY OTHERS) 0.09 cu yd 2'-6" 03/04/2022 Ladybug & Ant Steppers 10146r2 - Fairy Wonderland - Zone F PAGE: 2 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  12” thick concrete slab typical (verify for local conditions). MIN 3,500 PSI concrete with #4 (1/2”) rebar grid (16” OC) double mats of rebar centered in the slab. -OR- Fiber reinforced concrete mix equivalent in strength to MIN 3,500 PSI concrete with #4 (1/2”) rebar grid (16” OC) double mats of rebar centered in the slab. (BY OTHERS) MUSHROOM HOUSE 8'-0" IMPACT ATTENUATING SURFACING 1'-0" (BY OTHERS) CONCRETE SLAB MIN 3,500 PSI CONCRETE 1'-0" (BY OTHERS) 8'-0" 2.37 cu yd COMPACTED SOIL / SUB-GRADE 03/04/2022 Mushroom House 10146r2 - Fairy Wonderland - Zone F PAGE: 3 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  FOUR CORNERS NET CLIMBER LINK FRAME (BY CRE8PLAY) IMPACT ATTENUATING SURFACING 1'-0" (BY OTHERS) CONCRETE FOOTER MIN 3,500 PSI CONCRETE (POURED DURING INSTALLATION BY PLAYGROUND INSTALLER) 2'-0" COMPACTED SOIL / SUB-GRADE Ø1’-0” X 2’-0” DEEP (BY OTHERS) (POURED BY PLAYGROUND INSTALLER) 0.06 cu yd BRICK OR STONE (2 TOTAL) (BY OTHERS) 1'-0" DIA HOLE DUG AND CONCRETE BY PLAYGROUND INSTALLER 03/04/2022 Four Corners Net Climber Link 10146r2 - Fairy Wonderland - Zone F PAGE: 4 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  8” thick concrete slab typical (verify for local conditions). MIN 3,500 PSI concrete with #4 (1/2”) rebar grid (16” OC) double mats of rebar centered in the slab. -OR- Fiber reinforced concrete mix equivalent in strength to MIN 3,500 PSI concrete with #4 (1/2”) rebar grid (16” OC) double mats of rebar centered in the slab. (BY OTHERS) 5'-7" LEDGE ROCK CLIMBER 0.9 cu yd IMPACT ATTENUATING SURFACING 1'-0" (BY OTHERS) 6'-6" CONCRETE SLAB MIN 3,500 PSI CONCRETE (BY OTHERS) 8" COMPACTED SOIL / SUB-GRADE (BY OTHERS) 03/04/2022 Ledge Rock Climber 10146r2 - Fairy Wonderland - Zone F PAGE: 5 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  LEAF CADRE (BY CRE8PLAY) 9'-0" IMPACT ATTENUATING SURFACING (BY OTHERS) 1'-0" CONCRETE SLAB MIN 3,500 PSI CONCRETE (BY OTHERS) 1'-3" 3.75 cu yd #4 (1/2”) “U” BAR @ 12” OC 9'-0" (BY OTHERS) COMPACTED SOIL / SUB-GRADE (BY OTHERS) 3" #5 (5/8”) REBAR GRID (12” OC) CLEARANCE TOP & BOTTOM TYPICAL (BY OTHERS) 03/04/2022 Leaf Cadre 10146r2 - Fairy Wonderland - Zone F PAGE: 6 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  TREE POST (BY CRE8PLAY) IMPACT ATTENUATING SURFACING 1'-0" (BY OTHERS) Ø1’-6” X 2’-0” DEEP CONCRETE FOOTER (POURED BY PLAYGROUND INSTALLER) MIN 3,500 PSI CONCRETE 0.13 cu yd (POURED DURING INSTALLATION (4 TOTAL) BY PLAYGROUND INSTALLER) 2'-0" COMPACTED SOIL / SUB-GRADE (BY OTHERS) BRICK OR STONE (BY OTHERS) 1'-6" DIA HOLE DUG AND CONCRETE BY PLAYGROUND INSTALLER 03/04/2022 Tree Post 10146r2 - Fairy Wonderland - Zone F PAGE: 7 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  DOUBLE SLIDE (BY CRE8PLAY) IMPACT ATTENUATING SURFACING (BY OTHERS) 1'-0" Ø1’-0” X 1’-0” DEEP (POURED BY PLAYGROUND INSTALLER) 0.03 cu yd (2 TOTAL) CONCRETE FOOTER MIN 3,500 PSI CONCRETE (POURED DURING INSTALLATION BY PLAYGROUND INSTALLER) 1'-0" COMPACTED SOIL / SUB-GRADE (BY OTHERS) BRICK OR STONE (BY OTHERS) 1'-0" DIA HOLE DUG AND CONCRETE BY PLAYGROUND INSTALLER 03/04/2022 Double Slide 10146r2 - Fairy Wonderland - Zone F PAGE: 8 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  4” thick concrete slab typical (verify for local conditions). MIN 3,500 PSI concrete with 6 x 6 wire mesh W2.9 x W2.9 W.W.F. flat sheets, centered in the slab. -OR- Fiber reinforced concrete mix equivalent in strength to MIN 3,500 PSI concrete with 6 x 6 wire mesh W2.9 x W2.9 W.W.F. flat sheets, centered in the slab. (BY OTHERS) LADYBUG & ANT STEPPERS (BY CRE8PLAY) 4'-0" IMPACT ATTENUATING SURFACING (BY OTHERS) 1'-0" CONCRETE SLAB MIN 3,500 PSI CONCRETE 0.17 cu yd 4" (BY OTHERS) 3'-6" COMPACTED SOIL / SUB-GRADE (BY OTHERS) 03/04/2022 Log Transfer 10146r2 - Fairy Wonderland - Zone F PAGE: 9 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  4” thick concrete slab typical (verify for local conditions). MIN 3,500 PSI concrete with 6 x 6 wire mesh W2.9 x W2.9 W.W.F. flat sheets, centered in the slab. -OR- Fiber reinforced concrete mix equivalent in strength to MIN 3,500 PSI concrete with 6 x 6 wire mesh W2.9 x W2.9 W.W.F. flat sheets, centered in the slab. (BY OTHERS) LADYBUG & ANT STEPPERS 4'-0" (BY CRE8PLAY) 0.22 cu yd IMPACT ATTENUATING SURFACING (BY OTHERS) 1'-0" 4'-6" CONCRETE SLAB MIN 3,500 PSI CONCRETE (BY OTHERS) 4" COMPACTED SOIL / SUB-GRADE (BY OTHERS) 03/04/2022 Tree Stump Climber 10146r2 - Fairy Wonderland - Zone F PAGE: 10 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  DOUBLE SLIDE (BY CRE8PLAY) IMPACT ATTENUATING SURFACING (BY OTHERS) 1'-0" CONCRETE FOOTER MIN 3,500 PSI CONCRETE (POURED DURING INSTALLATION BY PLAYGROUND INSTALLER) 1'-0" COMPACTED SOIL / SUB-GRADE (BY OTHERS) Ø1’-0” X 1’-0” DEEP (POURED BY PLAYGROUND INSTALLER) BRICK OR STONE 0.03 cu yd (BY OTHERS) 1'-0" DIA HOLE DUG AND CONCRETE BY PLAYGROUND INSTALLER 03/04/2022 Beanstock Climber 10146r2 - Fairy Wonderland - Zone F PAGE: 11 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  DOUBLE SLIDE (BY CRE8PLAY) IMPACT ATTENUATING SURFACING (BY OTHERS) 1'-0" CONCRETE FOOTER MIN 3,500 PSI CONCRETE (POURED DURING INSTALLATION BY PLAYGROUND INSTALLER) 1'-0" COMPACTED SOIL / SUB-GRADE (BY OTHERS) Ø1’-0” X 1’-0” DEEP (POURED BY PLAYGROUND INSTALLER) 0.03 cu yd BRICK OR STONE (2 TOTAL) (BY OTHERS) 1'-0" DIA HOLE DUG AND CONCRETE BY PLAYGROUND INSTALLER 03/04/2022 Ladder Climber 10146r2 - Fairy Wonderland - Zone F PAGE: 12 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  LEAF CADRE (BY CRE8PLAY) IMPACT ATTENUATING SURFACING (BY OTHERS) 7'-0" 1'-0" CONCRETE SLAB MIN 3,500 PSI CONCRETE (BY OTHERS) 2.27 cu yd 1'-3" #4 (1/2”) “U” BAR @ 12” OC (BY OTHERS) 7'-0" COMPACTED SOIL / SUB-GRADE (BY OTHERS) 3" #5 (5/8”) REBAR GRID (12” OC) CLEARANCE TOP & BOTTOM TYPICAL (BY OTHERS) 03/04/2022 Tree Fort 10146r2 - Fairy Wonderland - Zone F PAGE: 13 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  FOUR CORNERS NET CLIMBER LINK FRAME (BY CRE8PLAY) IMPACT ATTENUATING SURFACING 1'-0" (BY OTHERS) CONCRETE FOOTER MIN 3,500 PSI CONCRETE (POURED DURING INSTALLATION BY PLAYGROUND INSTALLER) 2'-0" COMPACTED SOIL / SUB-GRADE (BY OTHERS) Ø1’-0” X 2’-0” DEEP (POURED BY PLAYGROUND INSTALLER) BRICK OR STONE 0.06 cu yd (BY OTHERS) (3 TOTAL) 1'-0" DIA HOLE DUG AND CONCRETE BY PLAYGROUND INSTALLER 03/04/2022 Net Climber 10146r2 - Fairy Wonderland - Zone F PAGE: 14 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified.  DOUBLE SLIDE (BY CRE8PLAY) IMPACT ATTENUATING SURFACING (BY OTHERS) 1'-0" CONCRETE FOOTER MIN 3,500 PSI CONCRETE (POURED DURING INSTALLATION Ø1’-0” X 1’-0” DEEP BY PLAYGROUND INSTALLER) (POURED BY PLAYGROUND INSTALLER) 1'-0" 0.03 cu yd (3 TOTAL) COMPACTED SOIL / SUB-GRADE (BY OTHERS) BRICK OR STONE (BY OTHERS) 1'-0" DIA HOLE DUG AND CONCRETE BY PLAYGROUND INSTALLER 03/04/2022 Tube Slide 10146r2 - Fairy Wonderland - Zone F PAGE: 15 of 15 All images and concepts are Copyright © 2022, Cre8Play, LLC - All rights reserved. Drawings are not to scale unless otherwise specified. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PRESCOTT AND HEALING PLAY, INC., REGARDING FAIRY WONDERLAND PARK THIS AGREEMENT, made and entered into this _____ day of ________________, 2022, between the CITY OF PRESCOTT, a municipal corporation (hereafter “City”) and Healing Play Inc., a non- profit organization, incorporated under the laws of the State of Wisconsin for Healing Play, Inc. (hereafter “Healing Play”). WITNESSETH: WHEREAS, the City owns and is responsible for the operation of Fairy Wonderland Park, and WHEREAS, the City and Healing Play’s mission is to provide the public with a fairy themed, inclusive playground and social experience as described in the mission statement of Healing Play Inc.; and WHEREAS, Healing Play, is an independent, non-profit organization incorporated under the laws of the State Of Wisconsin for the purpose of 1) carrying out the vision and mission of Fairy Wonderland Park; 2) promoting, supporting, preserving, and enhancing Fairy Wonderland Park through fund-raising, advocacy, marketing, public relations, and special events; 3) working cooperatively with public and private partners to further the mission of the Fairy Wonderland Park; 4) working in partnership with the City to improve the physical facilities and annual operations of the Fairy Wonderland Park; and 5) operating the Fairy Wonderland Park for all of these purposes if acceptable agreements can be maintained between Healing Play and the City; and WHEREAS, the City and Healing Play wish to affirm and restate the cooperative relationship, and to further enter into an agreement for the operation of the Fairy Wonderland Park and delineate the responsibilities and expectations of each party to this Agreement for that purpose. NOW, THEREFORE, THE CITY AND Healing Play HEREBY AGREE AS FOLLOWS: I. OWNERSHIP AND OPERATION A. The City shall be responsible financially for all repair and maintenance of the park, including but not limited to: mowing and grounds maintenance, buildings, sanitation, parking, maintenance, maintenance supplies, security, electrical, HVAC, utilities, and personal property and liability insurance for Fairy Wonderland Park and the City shall retain ownership and management of all existing buildings, fixtures as of the date of this agreement. The City will be installing, repairing and maintaining a parking lot and restrooms at the City’s sole expense. Healing Play supports the installation of an irrigation system. B. All property of whatever kind purchased by or donated to or otherwise acquired by Healing Play,Inc. shall be titled in and owned by Healing Play until gifted to the City of Prescott II FISCAL RELATIONSHIPS 1 A. At least annually the City and Healing Play shall determine the budget for the Fairy Wonderland Park that includes, but is not limited to, ongoing operations and maintenance of the park as well as for funding for capital maintenance and major improvements for the Park. B. Healing Play will not rely upon the City for its organizational support except to the extent provided for in the annual City budget and in this agreement. C. Healing Play can accumulate and retain revenue and hold assets separately from the City as a non-profit organization. D. Healing Play agrees to provide annual fund-raising efforts to provide needed maintenance and for any agreed upon expansion of Fairy Wonderland Park. The City understands that Healing Play cannot guarantee a set financial amount but only its best efforts through multiple revenue streams to reach a financial target. E. All donations, receipts, income, and other revenues to Healing Play shall be the property of the Healing Play to be used for the day-to-day operations and to continue fundraising efforts for the Fairy Wonderland Park and other projects of Healing Play. F. The annual operations will be shared by the City and Healing Play as follows: 1. The City shall annually budget for the items set forth in paragraph 1B above and shall receive input from Healing Play as needed for that purpose. 2. The Healing Play and City will coordinate efforts to seek government and private grants for the support of the annual operations of the Fairy Wonderland Park. 3. The City agrees that money provided by Healing Play that support the Fairy Wonderland Park operations shall not be used to replace the usual or normal funding available from the City’s general fund and other sources of public support of the annual operations of the Fairy Wonderland Park. 4. Healing Play shall collect and retain the revenue from all agreements it makes for property usage, concessions, property rentals or photo shoots, and daily contributions or admissions for the sole purpose of supporting the Fairy Wonderland Park operations and educational programs. G. “Capital Improvements and Major Improvements” of Fairy Wonderland Park refers to new playground structures, buildings, sport courts, capital equipment expenditures more than $2,500, and major maintenance expenditures in excess of $1,000 to buildings and/or equipment. The City and Healing Play are both together responsible for the Capital Maintenance and Major Improvements 2  decisions for the Fairy Wonderland Park. The City will coordinate efforts with Healing Play to seek government and private grants that support the Capital Maintenance and Major Improvements for Fairy Wonderland Park. III. PUBLIC RELATIONS, MARKETING, PROMOTION AND ADVERTISING A. Healing Play shall be responsible for public relations, marketing, promotion and advertising for the Fairy Wonderland Park in accordance with a marketing plan which will be developed by Healing Play B. All public relations, marketing, promotion, and advertising plans may be evaluated annually by both the City and Healing Play IV. SIGNAGE A. The City will pay for, provide, and maintain all directional and location signs, upon council approval including signage related to the Fairy Wonderland Park. B. Healing Play will provide and maintain program signs for changing Fairy Wonderland Park special events and programs in cooperation with the City. V. SPECIAL EVENTS A Special Events are activities which are outside the day-to-day operation of the Fairy Wonderland Park and which occur on site at the Park. Special Events may be free and open-to-the-public, may require advanced registration or ticket purchase, and may or may not generate revenue. B. Special Events may be initiated and managed from a variety of program areas. The City and Healing Play will jointly determine whether a special event should be implemented after review of financial information, staff resources, facility costs, and equipment needs. Events will be evaluated to determine whether they are consistent with the mission of Healing Play. The decision to continue or terminate a special event will be made jointly by the City and Healing Play, Inc. C. Dates for special events with center-wide impact must be set as far in advance as possible. Public relations, marketing, promotion and advertising of special events will be managed as set forth herein. D. Appropriate on-site staffing will be provided as determined by the City and Healing Play for special events. VI. SELECTION OF BOARD MEMBERS A. Healing Play shall recruit and elect all members of the Board of Directors according to its by-laws. VII. INSURANCE AND INDEMNIFICATION 3  A. The City shall provide appropriate liability property and casualty insurance and indemnify and hold harmless Healing Play from any claims. VIII. TERMINATION A. It is the understanding of the parties that the terms of this Memorandum of Understanding shall govern the relationship of the parties until the Memorandum of Understanding is amended or terminated. B. This Memorandum shall be reviewed annually by the parties and may be amended in writing from time to time by mutual consent. C. The Memorandum is intended to set forth the mutual understanding of the relationship between the parties, and in the event of disagreements about either party’s rights or responsibilities, the City and Healing Play shall attempt to work in good faith to resolve the dispute through cooperative means. INWITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first written above. CITY OF PRESCOTT, WISCONSIN By (Mayor) By (City Admin) HEALING PLAY, INC By Title By Title 4 To: Parks and Public Property Committee From: Matt Wolf, City Administrator Date: May 12, 2022 Subject: Downtown Riverfront Project Discussion The City would like to discuss the following items with the Committee as part of the Riverfront Project: 1. Removal of the handicap stall at the corner of Orange Street and Second Street and replacing it with two 15 minute only parking stalls. 2. Placing stop signs along Second Street but allowing traffic to free flow along Orange Street, this would result in the current proposed crosswalk along Orange Street to be removed. Proposed Handicap Stall to be removed and converted to 15 Minute Parking Stall Figure 1. Intersection of Orange Street and Second Street showing handicap stall proposed to be removed.  3. Bench dedications have been proposed for the downtown riverfront project. The benches currently have a bid price of $3,600 for a Model 8, 6’ bench. A sheet has been attached that would be filled out by those wishing to dedicate the bench. In total there are currently six proposed benches as part of the project. Staff would like to discuss with the committee their recommendation for cost of the dedication per interested individual. Figure 2. Example of a park bench with dedication plaque that will be like the ones purchased for the Riverfront Project. Recommendation Discuss the handicap parking stall removal, stop sign with removal of crosswalk, and bench dedications. Attachments Riverfront Project Overview and Phasing Images · · · · · · · · · · · · · · · · · · · · · To: Parks and Public Property Committee From: Matt Wolf, City Administrator Date: May 12, 2022 Subject: Coulee River Trails Discussion Staff would like to discuss with the committee the proposed alignments for future areas of the Coulee River Trails project (see attached Coulee River Trails Map). 1. After discussions at last Council meeting discuss the updated alignment to make a connection to Magee Park from downtown.  2. Discussion around the potential trail alignment coming out of Great Rivers housing additions. A review will be done on the current proposed alignment with the challenges that need to be addressed. Attachments 1. Coulee River Trail Map  Borner Stree High School Proposed Coulee River Trails System U.S.H. 10 Intermediate . -. ~_,r-- , ' Preliminary Planning Stages School \ \ \\ \ ' \ \ City of Prescott/Town of Oak Grove \ \ \ \ \ \ ' I \\ ' I Elementary School 'I I I I ...., ' \ \ : I \ \ I \ \: Middle I . -·-- I \ I , , .~ ............. 1-- 1 ...... School I \ I . , _.., __,, I I .... --"--)- I I I .. "'\ , ,,. ......, II \ 'I I ,,' ,,,. \ \ I I _ \ I ' _____ __ .. ,.. .._ __ .,..I . t/1,-~~ --,,.. -----" , S.T.H. 35 Map 8 N LEGEND City Boundary S.T .H Proposed Trails .3 5 To: Parks and Public Property Committee From: Matt Wolf, City Administrator Date: May 12, 2022 Subject: Pickleball Court Discussion Background The City of Prescott discussed pickleball courts at their meeting in March. It was agreed at that time that the City would stripe four courts along the edges of the tennis court and one on the basketball court. Discussion The Prescott Pickleball group had additionally requested that four courts be developed, and that the Prescott Pickleball group would assist in the form of applying for grants. Staff would like to discuss with the committee if they would like to investigate the cost of developing four pickleball courts in the area that is currently a sand volleyball court. Based on the Comprehensive Outdoor Recreation Plan (see attached page 36) the project would also include the following cost estimates to be included in the scope: 1. Replace the current fence around the tennis court and include a 4’ fence around the pickleball courts 2. Replace the tennis court nets 3. Restripe and potentially expand the parking area 4. Replace the basketball court nets and add striping to the courts 5. Look at options for new or improved park lighting Based on price and if the Committee wanted to move forward after the proposed price was determined the project would be added to the 2023 budget. However, the project would need to be supported by the Pickleball group with a grant to help fund the development of the four courts. Recommendation Discuss investigating the cost of adding four pickleball courts to Public Square Park and various improvements as called out in the Comprehensive Outdoor Recreation Plan Attachments 1. Page 36 Comprehensive Outdoor Recreation Plan – Public Square Park Public Square Park Type: Neighborhood Park Size: 2 Acres Jurisdiction: City Site Image Map Park Description Active and passive recreation activities for all age groups are available at this park. Prescott Lions Club helps with the majority of funding and equipment improvements. Amenities Inventory  Two tennis courts  Two bicycle racks  Two basketball hoops and court  Benches  Playground structures  Picnic shelter  Drinking fountain Programing  N/A Recommendations Timeframe  Revamp lawn area  1‐5 years  New sand and nets in volleyball  1‐5 years court  1‐5 years  New fence around tennis court  1‐5 years  Maintenance to basketball court  1‐5 years  Park lighting 36