Parks and Public Works Committee

CITY OF PRESCOTT PARKS & PUBLIC PROPERTY COMMITTEE MONDAY, AUGUST 15 5:00 PM MUNICIPAL BUILDING 800 BORNER ST PRESCOTT, WI 54021 1. Call to Order 2. Roll Call 3. Approve Minutes for July 18, 2022 4. Coulee River Trails o Memorandum of Understanding o Mountain Bike Skills Park Construction Proposal 5. Prescott Pickleball Proposal - Public Square Park 6. Mussel Survey & Relocation – Fishing Pier and Boat Launch 7. Public Comments 8. Other Business 9. Adjourn NOTICE ACCESS TO THE MUNICIPAL BUILDING FOR THE DISABLED IS AVAILABLE AT THE MAIN ENTRANCE. ALL THOSE WITH SPECIAL NEEDS SHOULD CALL CITY HALL OFFICES (715-262-5544) IF ASSISTANCE IS REQUIRED  CITY OF PRESCOTT, WISCONSIN JULY 18, 2022, PARKS, AND PUBLIC PROPERTY COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, a meeting of the Parks, and Public Property Committee was held, July 18, 2022, Municipal Building, 800 Borner Street, Prescott, WI 54021. Call to Order: Committee Member Bailey Ruona called the meeting to order at 5:01 pm. Members present were John Peterson, Bailey Ruona. Pat Knox was exempted. City Administrator Matt Wolf, Planner Carter Hayes, and Police Chief Eric Michaels represented City staff and Police. Members of the public included Tom Oss. 1. Approve Minutes for June 29, 2022. Ruona motioned to approve the minutes for June 29, 2022, Peterson seconded, motion passed without a negative voice vote. (2-to-0) 2. Prescott Beach Hours The current City Code calls for the Beach to be open based on the following. Shall be open each year for public use during posted hours; the bathhouse shall be open for public use during corresponding hours. (421-6) With recent issues occurring at the beach and new signs being added staff would like to discuss with the Committee set hours for the Prescott Beach. Currently they have been following other parks within the community, which is 6 am – 10 pm. City Administrator Wolf presented the information regarding the proposed changes of the posted Prescott Beach hours. It was recommended that the hours change to 7 am – 9 pm, or alternatively in accordance with sunrise and sunset. Chief Michaels offered the idea of changing the non-motorized boat launch hours to match the Prescott Beach hours. Committee member Ruona expressed the idea to change the language within the ordinance to include the non-motorized boat launch. A temporary sign with the new hours will be posted to enforce the change. Committee member Ruona motioned to approve the new Prescott Beach Hours, and to move the ordinance change to the Ordinance Committee. Peterson seconded; motion passed without a negative voice (2-0). 3. Non-motorized Boat Launch Parking In 2021 the Parks and Public Property Committee discussed not allowing parking at the very end of Lake Street and limiting it to the bump out area pictured below. Staff would like to discuss with the Committee making the area non-motorized boat launch parking only. Chief Michaels explained the issues regarding the parking at the end of Lake Street. It is expressed that vehicles have been parked in the cul-de-sac at the end of Lake Street rather than parallel parking bump out along the street. It is discussed to designate the three spots of parallel parking to be non-motorized boat launch parking only. Chief Michaels explained that the current parking situation on Lake Street is non- enforceable. With correct signage, the designated spots become enforceable under city ordinances. Committee Member Ruona motioned to move the matter to council. Peterson seconded; motion passed without a negative voice (2-0).  4. Boat Launch Garbage The weekend of July 9th and 10th the City had someone dump a number of items at the Boat Launch garbage dumpster area. Staff would like to discuss with the Committee the option of removing the Boat Launch dumpster and garbage cans, which would have everyone bring their own waste with them and leave no trace. City Administrator Wolf presented the information regarding the dumpster and trash receptacles that are currently at the Public Boat Launch. It is proposed that the dumpster and trash receptacles be removed, and a carry in & carry out policy be accepted at the boat launch. The matter will be written in the Committee report and included within the Common Council packet on July 25, 2022. 5. Public Comments N/A 6. Other Business Chief Michaels explained the concern of public gatherings taking place at Point St. Croix and Leo’s Landing. Both properties owned by the City are leased to private entities. Chief Michaels explained the difficulty in assessing enforceability. Additional issues were discussed regarding the illegal parking at Mercord Mill Park. Individuals are currently parking on grass patches not designated for parking, and sometimes blocking an emergency access road. The City will explore options to satisfy the parking situation that is occurring at Mercord Mill Park/Leo’s Landing. One of the options includes fencing and bollards that mitigate illegal parking on City property. Since the approval of goats for the Freedom Park hillside prairie restoration, several residents have inquired about goats as a service for vegetation management at their own private residences. Committee member Ruona expressed the idea to approve the idea of goats as a service for private residences. 7. Adjourn Ruona/Peterson motion to adjourn passed, without a negative voice vote at 6:14 pm Respectfully Submitted, Carter Hayes Planner To: Parks and Public Property Committee From: Matt Wolf, City Administrator Date: August 11, 2022 Subject: Coulee River Trails Memo Background The City of Prescott has been working with Coulee River Trails group, which falls under the Friends of Freedom Park, on designing a trail system in and around the City of Prescott. To formalize that agreement the parties have been working together to design a Memorandum of Understanding. Additionally, the CRT group has submitted a proposal for the design of a Mountain Bike Skills Course, which is a part of the previously approved Magee Park Concept Plan. Memorandum of Understanding The Memorandum of Understanding for development of trails and other improvements with the Friends of Freedom Park contains the following between the City of Prescott and Friends of Freedom Park as a fiscal sponsor for the Coulee River Trails Project: 1. Ownership of Improvements – City of Prescott unless conveyed to FFP/CRT 2. Term of Agreement – Perpetuity until 60 days’ notice by either party 3. CRT Trail Corridors – CRT Trail Corridors as laid out in the Comprehensive Outdoor Recreation Plan 4. CRT Volunteers – Terms for volunteers of CRT and the need for release and waiver of liability form with FFP providing insurance coverage for volunteers 5. CRT Responsibilities – Provide technical assistance, be responsible for any all non- ADA trails, volunteer supervision, etc. 6. City Responsibilities – Review and approve proposed trail designs, purchase materials if approved by Council, allow CRT to provide a lock box on site, provide maintenance staff if agreed to by Director of Public Works, review and approve design/maintenance schedules by CRT, maintain park in unrelated trail areas, etc. 7. Amendment of Agreement – Shall not be altered, changed or amended unless mutually agreed by both parties. 8. Funding – CRT must seek City approval before going for funding assistance for development, maintenance, design, or marketing of trails on City property. Staff would like to review the MOU with the Committee for their feedback. The City Attorney has reviewed Memorandum of Understanding and provided comments, which were incorporated into the draft version before the Committee. Mountain Bike Skills Course Coulee River Trails has submitted a proposal for the development of a Mountain Bike Skills Course, which is attached. The course would be constructed by volunteers and would be done per the specifications laid out in the Memorandum of Understanding. Recommendation 1. Review the MOU and consider recommendation to City Council 2. Discuss the construction of the Mountain Bike Skills Course by Coulee River Trails and consider recommendation to City Council. Attachments 1. Memorandum of Understanding – City of Prescott and Friends of Freedom Park and the Coulee River Trails Steering Committee 2. CRT Proposal for Development of Mountain Bike Skills Course  MEMORANDUM OF UNDERSTANDING BETWEEN THE City of Prescott, WI AND THE Friends of Freedom Park, Inc. AND Coulee River Trails Steering Committee DR Coulee River Trails at Magee Park and Other City-owned Lands INTRODUCTION AND PURPOSE AF This MEMORANDUM OF UNDERSTANDING (MOU) is hereby made and entered into by and between Friends of Freedom Park, Inc., hereinafter referred to as “FFP”, a Wisconsin nonprofit corporation, as fiscal sponsor for the Coulee River Trails Project, hereinafter referred to as “CRT”, the volunteer Steering Committee of CRT, and the City of Prescott, Wisconsin, referred T to collectively as “the Parties.” The City of Prescott, FFP and the CRT Steering Committee are interested in promoting mountain biking as an outdoor recreation and fitness activity and in developing and maintaining quality trails for cyclists of all ability levels at Magee Park and other city-owned or city-controlled land in CRT corridors as designated now or in the future. This MOU identifies specific recreational trail projects, including the design and construction of technical mountain bike trail features, the parties propose trail construction, trail maintenance and trail patrol activities which CRT volunteers agree to provide as a service to the City of Prescott, establishes the responsibilities and conditions under which those volunteer services will be provided, and delineates the shared responsibilities for trail construction, trail maintenance and trail patrol activities. SCOPE OF THE AGREEMENT A. Ownership of Improvements All CRT improvements constructed on property owned by the City of Prescott shall remain the property of the City of Prescott until conveyed to FFP, CRT or another person or entity. All materials, including records, data, and other information acquired, developed or documented under this MOU shall be the property of the originating party, unless otherwise mutually agreed upon by both parties. B. Term of Agreement The term of this MOU shall commence on the date all Parties have signed this and will continue unless terminated by either party upon 60 days written notice. C. CRT Trail Corridors This agreement pertains to all CRT trail corridors on city-owned land as approved by the City of Prescott in its Comprehensive Outdoor Recreation Plan, Magee Park concept plan, and other decisions approved by the Prescott City Council. Currently, this includes the mountain bike trail (blue trails) and ADA accessible trails (green trails) at Magee Park and the mountain bike skills course at Magee Park. DR D. CRT Volunteers Volunteers providing trail maintenance and patrol services at Magee Park and other city-owned or controlled areas in CRT corridors pursuant to this agreement are volunteers of CRT and are covered under the policies and procedures of CRT regarding volunteer organization and management. Such Volunteers are not employees of or individual volunteers of the City of Prescott, however they will receive training enabling them to explain the relationship between AF FFP, CRT and the City of Prescott. During the term of this MOU, the City of Prescott grants permission to CRT volunteers to enter City of Prescott owned or controlled lands on which CRT trails are being designed, constructed or maintained to perform CRT responsibilities under this MOU. All CRT volunteers will sign a volunteer release and waiver of liability form given to them by the City before they can work on City property. Furthermore, FFP or CRT shall provide insurance for any injuries caused or sustained by FFP or CRT employees, agents T or volunteers. E. CRT Responsibilities 1. Provide technical support to the City of Prescott in determining the location and design of technical features for CRT trails, consistent with the ability level designation of each trail segment in accordance with the International Mountain Bike Association (IMBA) guidelines. 2. Shall be responsible for the maintenance of any and all trails that are non-ADA compatible that they request to put on City property. 3. Provide and supervise volunteers in the construction of approved technical features and alignment changes including the following.  ● Utilize tools owned by CRT, or tools owned by the City of Prescott that may be made available by the designated Prescott Public Works Director or other authorized representatives of the City of Prescott. ● Ensure that trail technical features and alignment changes conform to IMBA guidelines and City of Prescott approved designs. ● Train and supervise volunteers in appropriate construction techniques in accordance with IMBA guidelines. ● Identify a crew leader and submit that name to the Prescott Public Works Director or other authorized representatives of the City of Prescott. ● Coordinate work schedules and on-site public notification of trail construction or maintenance activities, when needed, with the designated Public Works Director or other authorized representatives of the City of Prescott. ● Volunteers use of bikes in the on-site planning and testing of technical features prior to official trail opening as coordinated with the Public Works Department. 4. Provide volunteers to assist with the inspection and hand-work maintenance of trails including the following. DR ● Seasonally submit to City of Prescott for approval a schedule identifying minimum timetable for trail observation/inspection. ● Ensure that all volunteers have received training in trail inspection and maintenance responsibilities. ● Sculpting and/or removing downed trees on the CRT trails as approved by AF Prescott Public Works Department. ● Perform routine trail maintenance activities. In the event that CRT is unable to safely and promptly address an identified issue that may create an unsafe situation, the CRT volunteer or team leader will notify the Prescott Public Works representative on duty. 5. Use of Chainsaws and Tree Removal by CRT Volunteers. T ● Only individuals who have been designated as “chainsaw operators” will be allowed to operate chainsaws on City of Prescott properties. CRT or FFP will provide such designation only to individuals who have received training in the safe and proper use of chainsaws and who wear appropriate Personal Protective Equipment (PPE) while using chainsaws for trail maintenance (e.g., chaps, gloves, and sawyer’s helmet). ● No live standing trees of native species over 4 inches in diameter will be cut without first receiving approval from the designated Prescott Public Works Director or representative. No live Oak trees will be cut or trimmed outside of winter months. ● Brush and small trees that are cut will be scattered at least 10 feet off the trail and trimmed so that no portion extends more than 3 feet above the ground. ● Large trees up to 12 inches in diameter that fall across a trail may be cut to clear passage for the bike trail but the remaining portions of the trees should be left in place provided it’s safe to do so. ● Volunteers shall notify the designated Prescott Public Works or Parks maintenance staff contact person when a fallen tree greater than 12 inches in  diameter needs to be cleared from a CRT trail. Prescott Public Works crews will be responsible for clearing such trees. 6. Provide and supervise volunteers for the purpose of winter trail grooming, maintenance, and inspection. ● Routine trail inspection and maintenance shall be conducted during the winter season under the same guidelines specified by this MOU for summer season. ● Develop, implement and evaluate winter trail grooming techniques and equipment. ● Train and supervise volunteers in appropriate trail grooming techniques in accordance with CRT guidelines for winter trail use. ● Identify a crew leader(s) for winter grooming who will maintain timely communication with the Prescott Public Works Director or other authorized representatives of the City of Prescott. 7. Work with the City of Prescott to develop a routine inspection log report sheet for use by volunteers for the regularly scheduled inspections that will identify desired DR items for inspection and once created and approved, use the inspection log report during regular inspections of trails. ● Copies of inspection log reports shall be submitted to Prescott Public Works Director. 8. Work with partner organizations (e.g., the Rivers, Trails, and Conservation AF Assistance program of the National Park Service) to conduct preliminary studies to assist with trail design (e.g., natural resources surveys, hydrological studies, etc.). 9. Post requests for proposal (RFPs) for certified trail builders, in accordance with all relevant City of Prescott ordinances, policies, and procedures. Oversee construction of trails in partnership with Prescott Public Works Director and projects that exceed T $25,000 must follow Wisconsin State Statute 66.0901 following bidding requirements. City will work with CRT to post public notices in accordance with State Statutes. 10. Submit recommendations to the City of Prescott for any changes to the trail alignment that may be contemplated by CRT in carrying out the volunteer duties as outlined in this MOU. All proposed changes must be reviewed and approved by the City of Prescott (City Administrator and/or Director of Public Works). 11. Recommend to the City of Prescott the types, location and language for trail directional, cautionary and informational signs and install (if requested by City of Prescott). 12. A designated CRT representative(s) may make recommendations to Prescott Public Works Director as to when to close and re-open trails due to poor conditions or other unforeseen circumstances observed during trail patrol or maintenance activities.  13. Provide trail patrol volunteers (Ambassadors) as an optional service to assist in monitoring trail activities and providing assistance to trail users. ● CRT may provide volunteers identified and trained by CRT as trail patrollers to ride and monitor the trail. ● Trail patrollers can offer assistance to trail users within the scope of their training and volunteer status under CRT. ● Trail patrollers should call 911 for emergency assistance situations (City of Prescott Public Safety may not be the first response unit to arrive at the scene). To contact City of Prescott Public Safety specifically for non-emergency situations such reporting suspicious activity, uncooperative behaviors, or unauthorized trail use by calling 911 and requesting to be put in contact with a City of Prescott Public Safety Officer. ● The schedule for trail patrol by CRT volunteers should be communicated in advance to City of Prescott Public Works Director or other authorized representatives of the City of Prescott. ● Provide City of Prescott with summary trail safety reports as generated by CRT volunteer trail patrol. DR 14. CRT volunteers may not interfere with the enjoyment of park users and must abide by City of Prescott Ordinances and park rules. F. CITY OF PRESCOTT RESPONSIBILITIES: AF 1. To review and approve design and implementation plans for all agreed to volunteer activities. 2. Shall grant access to CRT to city-owned land for purposes of trail design, staking and marking trails, maintenance, and construction of trails upon approval by the City T of Prescott Council. 3. To purchase materials, if approved by Council, to be used in the construction of approved technical features. 4. To loan tools and equipment for construction and maintenance activities, upon request and approval of City. 5. To allow CRT to provide their own lock box at an agreed upon location within Magee Park or future city-owned land within the Coulee River Trails corridor. Purchase of tools will be the responsibility of CRT. 6. To provide City of Prescott maintenance staff support for approved work on a schedule agreed to by City of Prescott Public Works Director. 7. To review and approve recommended technical feature designs, construction schedules and trail maintenance schedules.  8. As agreed by the Parties, to repair and maintain Magee Park and other city-owned property in the Coulee River Trails corridor, including parking areas and other features within the park which are unrelated to direct trail use. 9. To recognize CRT’s contributions for trail design, technical feature design and construction and volunteer maintenance support in appropriate signage at an appropriate location in a manner approved by City of Prescott and to be coordinated through the City Administrator . 10. To display a message about the CRT organization and event opportunities in manner approved by City of Prescott at a location approved by the City of Prescott. 11. To authorize CRT to have an informational display/booth at trailheads to use as it needs for trail promotion, maintenance, fundraising, and special events. 12. To notify CRT of trail closures or events which affect the use of the trail for posting DRAF on the CRT web site. 13. Promptly approve or reject the types, location and language for trail directional, cautionary and informational signs on city owned or controlled property as recommended by CRT. G. Termination of Agreement This MOU may be terminated by any party upon delivery of 60-day written notice to the other Parties. H. Amendment of Agreement This MOU shall not be altered, changed or amended except by written mutual agreement of T the Parties I. Funding All grants or other funding requests made by CRT or FFP for the development, design, maintenance, or marketing of trails on City property shall be approved by either the City Administrator, Public Works Director, or the Common Council of Prescott. J. Contacts City of Prescott City Administrator Matthew Wolf Director of Public Works Mike Kinneman Office: 715-262-5544 Office: 715-262-5544 Cell: 715-307-0128 Cell: 651-269-8437 Email: mwolf@prescottcity.org Email: mkinneman@prescottcity.org Friends of Freedom Park Executive Director Israel Haas Office: 715-262-0104 Cell: 715-603-5086 Email: israel@freedomparkwi.org DRAFT Coulee River Trails Steering Committee Committee Representative Veronica Justen Cell: 715-441-9311 Email: couleerivertrails@gmail.com K. Hold Harmless Agreement Each party agrees that it will be responsible for its own acts and the results thereof and shall not be responsible for the acts of the other party and the results thereof and each party shall carry insurance sufficient to insure against the acts of the party’s agents, employees or volunteers. Each party, therefore, agrees that it will assume all risk and liability to itself, its agents or employees, for the injury to persons or property resulting in any manner from the conduct of its own operations, and the operation of its agents or employees under this agreement, for any loss, cost, damage, or expense resulting at any time from any and all causes due to any acts or acts of negligence, or the failure to exercise proper precautions, of or by itself or its own agents or its own employees, while occupying or providing volunteer DR services on CRT trails under and pursuant to this MOU. The Parties acknowledge and agree that this hold harmless agreement does not constitute a waiver of defenses to liability claims and does not prevent a party from asserting any defenses to claims provided by Wisconsin statutes and other laws. L. Applicable Law. AF The construction, interpretation, and enforcement of this MOU shall be governed by the laws of the State of Wisconsin. A. Severability. Should any portion of this MOU be determined to be illegal or unenforceable, the remainder of the MOU shall continue in full force and effect, and any of the parties may renegotiate the T terms affected by the severance. IN WITNESS WHEREOF, the Parties have entered into this Memorandum of Understanding as of the dates indicated below. City of Prescott Friends of Freedom Park, Inc. Address 200 Monroe St Prescott, WI 54021 Prescott, WI 54021 By: _________________________ By: __________________________ Title: _______________________ Title: _________________________ Date: _______________________ Date: _________________________ DR By: ________________________ Title: ________________________ Date: _______________________ AF Coulee River Trails Steering Committee 200 Monroe St Prescott, WI 54021 By: _________________________ Title: _______________________ Date: _______________________ T PRESCOTT – CRT MOU Operations Agreement v3  Coulee River Trails Request to City of Prescott to Move forward with Mountain Bike Skills Park Construction Proposal Coulee River Trails (CRT) is asking for permission from the City of Prescott to move forward with creating a mountain bike skill-building course. This course is a component of the officially approved Magee Park Concept Plan (attached). Discussion CRT is asking to utilize volunteer and donated labor, machinery, materials and supplies to develop a skill-building course in the area of the existing quarry within Magee Park. A collage of potential park features is attached along with a map showing the perimeter of the course along with topographical features and planned modifications to the area. The exact positions of the various features on the course are yet to be determined. Features in the attached PDF are representative only. The intended construction will consist of the following: ● Clear and grade the quarry and the existing spoil piles to the west to have a clean slate of approx. 0.5 acre. ● Dress the area with cohesive clay soils of 6 inches in depth ● Find clean fill to add into the park ● Grade terrain features with a skid steer ● Add lumber planks, limestone blocks, etc. ● No construction will take place on the steep quarry wall slopes. Barriers such as large boulders or fencing will be placed to separate and prevent utilization of side slopes. CRT intends to oversee and maintain this skills park unless another agreement is formed. Before the skills park is opened for public use, we will ask the designated city representative(s) to approve the completed layout and features. A Memorandum of Understanding (MOU) between CRT and the City will accompany this proposal in order to define and separate the respective roles and responsibilities of the organizations. With this aspect of the project we intend to create initial excitement for and use of Magee Park with minimal monetary investment from the City. Organization Information CRT is a non-profit community group committed to developing and maintaining a regional trail system in the Prescott area. CRT operates under the fiscal sponsorship of Friends of Freedom Park. In addition to Friends of Freedom Park, CRT is working in coordination with the City of Prescott, The National Park Service, the Prescott School District, and Landmark Conservancy. Our mission is to connect and conserve the unique habitat and history of the confluence region, providing a place for recreation and exploration. Our vision is to protect a nationally significant habitat as a nature preserve and promote outdoor activity by creating a trail system to allow pedestrians and bicyclists to explore and enjoy the unique confluence region.  777 9 7668 7 67 7 1 76 CONSTRUCTION WILL REMAIN A 75 4 77 8 MINIMUM OF 10' FROM THE HILLSIDE 755 7 56 SLOPE ELEV. ±775.0 755 2 75 76634 5 7 76 773 APPROXIMATE CONSTRUCTION LIMITS 778 AS SHOWN = 0.48 ACRES EXISTING DIRT MOUNDS 759 -IF QUALITY SOIL, MAY BE USED TO SHAPE SKILLS 790 8 PARK FEATURES. 75 812 -IF OVERLY SANDY, MAY BE GRADED AS PART OF 80 4 THE SUB BASE ACROSS THE ENTIRE AREA. BOULDERS, MINIMUM 24" DIA. PLACED 780 4 ALONG QUARRY SLOPES 75 5 77 77 6 5 77 75 5 753 782 770 771 75 3 779 8 77 77 810 2 77773 776 774 2 772 756 2 77 6 77 EXISTING PARK 771 ENTRANCE 799 9 01 77979992934 78 770 77795 770 5 80 781 780 7723 76 9 7774 7 771 772 773 768 774 77 4 770 7755765 75 759 75 768 9 1 77 76 748 8 PARKING LOT NOTES: 1. AREA WILL BE CLEARED OF EXISTING TREES AND VEGETATION, 2. WASTE VEGETATION AND MATERIAL WILL BE DISCARDED AS DIRECTED BY CITY. 3. 0 125 250 SCALE ( IN FEET ) HORZ DATUM: LL84 SURVEY DATE: 11/3/21 DESIGN DATE: 06/22 Coulee River Trails 1 1 SHEET NO. 54021-1 PROJECT #: VERT DATUM: LIDAR SURVEYED BY: JRS/JR DESIGNED BY JS OF MAGEE PARK GEODETIC CONTROL REF: DRAWN BY: JRS DRAWN BY: JRS LOCAL PROPOSED SKILLS PARK PLANVIEW CONTROL EL.: CHECKED BY: TW CHECKED BY: IH PLOT DATE: 6/22/2022 5:14 PM D:\ARCMAP\Prescott\ZONE3\dwg\skill park.dwg  770 826 PRIVATE LAND 812108 880 76 8 764 820 754 766 768 MOUNTAIN BIKE TRAIL 81 CONNECTION TO 4 ZONE 2 HILLSIDE 762 788 786 760 770 PRIVATE LAND 78 6 762 770 PHASE 5 PUBLIC ACCESS (STAIRS?) TO PRIVATE LAND FLORA SQUARE 758 ADA CONNECTION POINT TO ZONE 2 TRAILS - CONNECTION TO HIGH SCHOOL 760 810 758 4 82 6 75 4 75 2 836 75 756 756 8 PHASE 1 80 ADA LOOP 824 816 836 6 83 836 834 PHASE 2 PHASE 2 PICNIC SHELTER / MOUNTAIN BIKE BATHROOM SKILL PARK PHASE 1 772 2 82 780 BLUE PHASE 1 TRAIL PHASE 1 WELCOME SIGNAGE TRAIL SYSTEM SIGNAGE 2 80 83 4 PHASE 1 PHASE 2 FIX IT STATION/ BIKE 'NATURE' PLAYGROUND 810 844 RACK 804 0 2 88000 83 81 PHASE 2 8 PHASE 1 EXISTING RETENTION PHASE 3 PICNIC TABLES/ 83 8 FIREPIT PARKING LOT ADA LOOP 26 BAYS RESTORED 760 NATIVE 84 4 POND LANDSCAPE PHASE 1 768 824 TRAILHEAD GREENSPACE TO HAVE NATIVE SPECIES /LOW 752 2 MAINTENANCE VEGETATION 75 82 8 84 0 782 818 76 6 PHASE 1 830 ADA TRAIL CONNECTING DIRECTLY 762 790 TO WASHINGTON STREET/ELM 808 STREET AND ON TO FREEDOM PARK AND DOWNTOWN PRIVATE LAND PRIVATE LAND 754 756 758 PHASE 4 TRAIL TO ZONE 4 BENEATH HIGHWAY BRIDGE 6 75 756 7 56 758 75 8 MAGEE PARK HIGHWAY 35 0 125 250 lllll SCALE ( IN FEET ) N Coulee River Trails 1 1 OF SHEET NO. 54021-1 PROJECT #: CONCEPTUAL DESIGNS MAGEE PARK PLANVIEW PLOT DATE: 2/17/2022 11:49 PM D:\ARCMAP\Prescott\ZONE3\dwg\CONCEPT DRAWING 3rd DRAFT.dwg  MOUNTAIN BIKE SKILL PARK END OF BLUE TRAIL PICNIC SHELTER/RESTROOMS PARK LIGHT POSTS BLUE TRAILHEAD ADA LOOP TRAILHEAD TRAIL/INFO KIOSK PICNIC TABLES/ NATURE FIREPIT PLAYGROUND FIX IT STATION/ BIKE RACK CONCEPTUAL TRAIL DESIGN MAGEE TRAILHEAD PARK WELCOME SIGNAGE Coulee River Trails PAVED LOOP AROUND RETENTION POND EXISTING RETENTION POND PROJECT #: 54021-1 SHEET NO. 1 1 OF Skills course pictures Whitetail Ridge-Easy Street, River Falls, WI Elevated, single beam skinny Single roller Long flat box Rock roller Drop sequence Roller sequence and pump track Rock jump with soil ramp and optional roller off ramp Low skinny with ramp Narrow ground level skinny A-frame skinny Bridge Tire Feature Bike teeter totter Rock sequence Curved Skinny “Luge” Berm sequence To: Parks & Public Property Committee From: Carter Hayes, Planner Date: August 15th, 2022 Subject: Public Square Pickleball Background The City has been exploring the construction of dedicated pickleball courts for Public Square Park. Currently, the residents interested in pickleball have been utilizing the tennis courts to play pickleball on, sometimes flexing the area to fit 4 courts. Since the previous Parks Committee meeting on March 21st, 2022, the City has reached out to the following companies/contractors for the various aspects of court construction:  MD Concrete (6-23-22) – Concrete Court Installation  Hardline Concrete (6-2-22) – Concrete Court Installation  Acoustifence® (6-13-22) – Noise Reduction  Sport Court North (6-13-22) – Comprehensive Court Construction  C&H Court Surface (6-23-22) – Court Surfacing  Midwest Fence (6-28-22) – Court Fencing  Blacktop Central (6-28-22) – Asphalt Court Installation  Asphalt Plus (6-28-22) – Asphalt Court Installation Currently, the only estimate to include the full court construction has been Sport Court North. It has served as a baseline for a complete cost estimate of the project but offers room for modifications that can lower total cost. Modifications to lower cost could include fence height and base material used. Sport Court North 7/1/2022 Site Work / Excavation $ 23,400.00 Concrete Flat Work (7,200 Sq. Ft) $ 63,000.00 Acrylic Surfacing (2 Tone) $ 31,200.00 Nets and Posts (4 sets) $ 2,817.36 Fencing $ 60,132.00 Installation and Labor $ 1,500.00 Shipping and Freight Charges $ 210.00 TOTAL $182,259.36 Discussion If the City moved forward with the construction of the Pickleball Courts, it would require a split in the costs between the City and the Prescott Pickleball Association. This would be in addition to the other Public Square Park improvements listed below that are included in the City’s Comprehensive Outdoor Recreation Plan. • The City would be responsible for 50% of the pickleball court costs. o Dependent on bids, could be roughly $90,000. • The City would also undertake the tennis court fence replacement. o Cost estimated at $21,120. • The City would also explore resurfacing and updating the basketball court. o Acrylic surfacing estimated at $12,792 o New hoops (x2) estimated at $7,000 o Total Cost Estimation: $19,792 • Additional parking and sidewalks would also be necessary. o Potential assistance from Public Works Department. o Cost estimated at approximately $10,000. Projected Total City Cost: $140,912* *Approximation based on received estimates. • Evaluate the project’s cost and options moving forward. • Examine project specifications and adjust aspects and amenities to fit budget constraints. • Review complete project plan and provide perspectives and timeline of execution. Recommendation • Staff recommends discussion of including the Public Square Park improvements in the 2023 Budget with the contingency that the Prescott Pickleball Association will be responsible for 50% of the costs associated with construction of the Pickleball Courts. Attachments Public Square Park Improvements Map To: Parks and Public Property Committee From: Matt Wolf, City Administrator Date: August 11, 2022 Subject: Mussel Survey and Relocation Background The City of Prescott has allocated $125,000 for the development of a Boat Launch and Fishing Pier in the 2022 Budget through TIF #4 funds. Cedar Corporation worked with River City Welding to design a preliminary plan set to submit to the DNR and Army Corps of Engineers for approval. Prior to the work being done the DNR is requiring a mussel survey and relocation be completed. Previously, this work was to be included in the bidding process but after clarification from the DNR this work needs to be completed separate. Discussion Cedar Corporation has approached multiple organizations about completing the work for the Mussel Survey and Relocation however only received one formal proposal and estimate response form Daguna Consulting for a total of $15,200. As this is a professional service being requested there is no public bidding requirement. If approved the money for the work would come out of TID #4 as part of the riverfront improvements. Recommendation Discuss approval of the Daguna Consulting quote of $15,200 and forwarding on to Council for consideration. Attachments 1. Mussel Survey and Relocation Estimate – Daguna Consulting  PROPOSAL AND ESTIMATE Mussel Survey and Preliminary Relocation in the Mississippi River for a City-owned Boat Launch Dock and Fishing Dock in Prescott, Wisconsin by Daguna Consulting, LLC 617 20th Street NE Rochester, MN 55906 for City of Prescott, Wisconsin Matt Wolf, Administrator 800 Borner St N Prescott, WI 54021 715-262-5544 mwolf@prescottcity.org August 1st, 2022 1 of 6 SCOPE OF WORK The City of Prescott, Wisconsin plans to replace an existing boat launch dock and install a floating fishing dock in the Mississippi River where one had previously been. The project is located just downstream of the confluence of the St. Croix River and Mississippi River at 44.745086, -92.799209 (WGS84). The existing boat launch dock is in poor condition and will be replaced with a new floating dock. A new walkway will lead to a new floating fishing dock. The project footprint is approximate 0.35 acres. A natural resources review found that several federally listed (FE = endangered) and state- listed mussels (ST = threatened, SE = endangered) may be present in the area, including but not limited to: Cumberlandia mondonta (Spectaclecase, FE) Cyclonaias tuberculate (Purple Wartyback, SE) Ellipsaria lineolata (Butterfly, SE) Epioblasma triquetra (Snuffbox, FE) Fusconaia ebena (Ebonyshell, SE) Lampsilis higginsii (Higgins Eye Pearlymussel, FE) Plethobasus cyphyus (Sheepnose, FE) Quadrula fragosa (Winged Mapleleaf, FE) Theliderma metanerva (Monkeyface, ST) Tritogonia verrucosa (Pistolgrip/Buckhorn, SE) Truncilla donaciformis (Deertoe, ST) Simpsonaias ambigua (Salamander mussel, ST) The Wisconsin Department of Natural Resources (DNR) is requiring a mussel survey and relocation as a prerequisite for project approval. If federally listed species are detected during the survey and relocation, the U. S. Fish and Wildlife Service (USFWS) will need to be consulted before a permit allowing work is issued. No federal species may be relocated, and additional permission may need to be issued to proceed with any relocation. If no federally listed species are detected, the DNR has tentatively approved a relocation of mussels. We, Daguna Consulting, LLC, propose a mussel survey/relocation that would cover habitats in and around the project footprint. The survey/relocation will include all areas of the riverbed that will be directly impacted by construction and any areas that would receive sediment or indirect disturbance from construction activities. Surveys/relocations will conform to the” Broad Incidental Take Permit/Authorization for Common Activities (BITP/A)” published in November 2019. The DNR and, if warranted, the USFWS will determine the need for additional relocation or other mitigation actions based on survey results and preliminary relocation efforts. 2 of 6 SURVEY/RELOCATION PLAN Project Name: Mussel Survey and Preliminary Relocation in the Mississippi River for a City-owned Boat Launch Dock and Fishing Dock in Prescott, Wisconsin Project Location: 44.745086, -92.799209 (WGS84) Mississippi River at Prescott, Wisconsin Planned date(s) of mussel survey/relocation: August-September 2022 Map indicating the location and extent of both temporary and permanent instream disturbance: Map indicating the transplant location if determined prior to the Relocation Plan submittal Relocation sites will need to be surveyed. Surveys will select suitable sites based on similarity to habitat in project location and similarity of assemblage conditions (see below) 3 of 6 Possible mitigation, marking, monitoring Project footprint will be confirmed with client and client will work only in areas that have been cleared of mussels. Daguna Consulting will provide precise GPS boundaries of cleared area. All listed species will be marked using a Dremmel or plastic shellfish tags before relocation. Otherwise, no monitoring is planned. Relocation Team Lead Biologist will be Brett Ostby. He is an approved surveyor for the State of Wisconsin. Work will be covered by Wisconsin Endangered and Threatened Species (E/T) Permit #1015 and United States Fish and Wildlife Service Recovery Permit TE59798B-2, which covers all federally listed mussels in Wisconsin. Brett Ostby earned a Masters’ Degree in Fisheries and Wildlife Sciences from Virginia Tech (Blacksburg, VA) in 2005 and has 20 years of experience conducting freshwater mussel surveys and leading research projects. His work has been funded by various governmental and non-governmental agencies across the United States. Information on Daguna Consulting projects and detailed resumes can be view at www.daguna.com. The primary diver will be Emory Hagemeyer. He has over 7 years of experience conducting freshwater mussel surveys and relocations. Timing: Relocations will occur in a timeframe that allows completion of all relocation work prior to initiation of activities that impact the streambed. This will ensure that mussels do not move back into the relocation area before construction is initiated. Water Temperature: To minimize thermal stress to the mussels, air temperatures will be above 32oF and water temperature will be above 40oF during surveys and relocations. Impact Area Delineation: Mussels will be relocated from all areas of temporary or permanent instream impact as defined above. The survey/relocation area will include an appropriate buffer as dictated by substrate and flow conditions at that site. The impact area will be clearly marked or delineated with a GPS unit. Markers by be deployed and may remain in place throughout the length of the project (not just the relocation) if deemed necessary (determined on a project-by-project basis). This is to ensure that impacts to the streambed are contained within the areas where mussels were removed. 4 of 6 Mussel Collection from the Impact Area: Following delineation of the impact area, the relocation team will establish transects or a grid within the collection area. All mussels in the impact area will be collected using SCUBA. All mussels will be collected and held in submerged mesh bags to minimize handling stress. The number of mussels collected in each bag or effort will be based on the size and number of mussels and adjusted to avoid overcrowding. All areas will be traversed at least twice to ensure all or an acceptable percentage of the total number of mussels within the area are collected. Holding, Processing & Transport of Mussels: Following collection of mussels from the substrate, the mussels will be maintained in water at ambient temperature during holding and subsequent transport to the relocation site. Out of water time during processing will be kept to the minimum required to identify and process. Water temperatures will be monitored throughout the relocation. At a minimum, all mussels collected will be identified, counted, and relocated. A subset of mussels may be measured, sexed, aged. All listed species will be uniquely marked on one or both valves. Transplant Site Delineation: As part of the project, additional surveys will be conducted in greater area to determine transplant sites. The Minnesota DNR, Wisconsin DNR and U. S. Army Corps of Engineers may be asked to identify transplant sites, as they have data on nearby areas. A suitable area will have all the following: 1. Be close to the collection area with sufficient habitat to support a viable population. 2. Have similar or better habitat to the collection site. 3. Not be influenced by factors detrimental to unionids (e.g., point discharge, dredging, navigation). 4. Have an existing or historical mussel population with similar species composition. Placement of Mussels at Transplant Site: All endangered/threatened mussel species will be hand placed in a natural position within the substrate. The remaining mussels (not endangered/threatened) will be distributed by hand along the surface of the substrate above suitable substrate, Closing Report: A closing report will be submitted to the Endangered Resources Review Program (DNRERReview@wi.gov) or appropriate ER Review Liaison within 30 days of completion of the mussel relocation. The closing report must include the following information: • Project Name • Project Location (GPS location and description) 5 of 6  • Date(s) of mussel relocations • Map indicating the location and extent of both temporary and permanent instream disturbance • Map indicating the transplant location • Species observed and any additional information collected • Number of individuals of each species observed FEE AND BASIS OF PAYMENT The estimate for the survey, initial relocation, identification of transplant site and report is $15,200.00. If additional services are required beyond this scope of work, we will bill at a rate of $130/hr for each biologist, plus mileage according to standard IRS rates and per diem of $150. We request payments be remitted to: Daguna Consulting, LLC 7509 Pin Oak Circle Bristol, VA 24202 This estimate was made using the following assumptions: 1. Access to public and private property, if necessary, will be arrange by the client. 2. The work site is readily accessible for a sampling boat, truck, biologists, and their gear. 3. Boat traffic and construction activities are limited so that biologists are not endangered during surveys. 4. All field work can be completed during a 3-day period by a crew of 3 biologists. 5. There is only 1 deployment to the site from Rochester, MN. 6. The DNR/USFWS approve this survey/relocation approach. Acceptance of proposal and permission to proceed: _____________________________________________________ ____________ Signature Date _____________________________________________________ Name (printed) and title 6 of 6