Budget and Finance Committee Meeting

City of Prosser CITY COUNCIL BUDGET AND FINANCE COMMITTEE AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, June 28, 2022 @ 6:30 PM Page 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Approve June 14, 2022 Meeting Minutes 2-3 Budget and Finance Committee Meeting - 14 Jun 2022 - Minutes - Pdf 4. ACCOUNTS PAYABLE a. Discuss Claim Checks For the Period Ending June 28, 2022 4 - 11 Check Register 6.28.22 5. PAYROLL a. Discuss Payroll Checks For the Period Ending June 28, 2022 12 Payroll 6.15.22 6. OTHER ITEMS a. Discuss HDPA Invoice 7. NEXT MEETINGS a. July 12, 2022 8. ADJOURNMENT Page 1 of 12  CITY OF PROSSER WASHINGTON 601 7TH STREET CITY COUNCIL CHAMBERS BUDGET AND FINANCE COMMITTEE MEETING TUESDAY, JUNE 14, 2022 Call to Order Council Member Becken called the meeting of the City of Prosser Budget and Finance Committee to order at 6:30 p.m. Roll Call Council Member Everett, Council Member Groom, Finance Director Yost, and City Administrator Glover were present. Minutes A motion was made by Council Member Everett, seconded by Council Member Groom to approve the May 24, 2022 meeting minutes. Motion carried unanimously. Accounts Payable The Committee reviewed and discussed the claim checks prepared for City Council approval. Questions included: - Policy on meals at meetings - Subscription for trail cameras - Finance Director Yost will provide follow up information on this item. - Detailing expense on City SUV and frequency - Purchase of a battery at Brown's Tire for a police car - Uniforms for officers are replaced on an "as needed" basis - The City is responsible for building maintenance at the Library - Hellyer case is on-going - Drug Testing for seasonal staff members The Committee also asked the Finance Director Yost investigate the cost of basic vehicle maintenance expenses. Some departments do simple things like oil changes, brake replacements, and similar maintenance items using their own staff, while other department work with local mechanic shops, but not necessarily the same one. The Committee would like staff to look to see if savings could be found in either collectively using the same shop to do this type of work, or assigning those skills to a department and do the work in house. Finance Director Yost will work with departments to complete this study and report back their findings. Payroll The Committee reviewed and discussed the payroll checks issued May 31, 2022. Next Meetings Finance Director Yost provided updates on the following projects: - State Audit is ongoing and near completion. - At the June 28th Regular Council Meeting finance staff will present utility accounts which have been determined by the collection agency to be "uncollectible" and therefore, pursuant to the PMC can be written off. Amounts less than $500 can be written off administratively and amounts over $500 must be approved by Page 1 of 2 Page 2 of 12 Council. Because of the requirements put in place by the Governor during COVID, the City's collections efforts were paused, but we resumed those activities late last year. - On the Regular Council Agenda tonight is an ordinance amending the City Fee Schedule. As explained in the agenda bill, this update includes the discussed changes to the Fire Code and Body Worn Camera Recording Fees, but it also includes a couple changes to recreation fees. These changes are not revenue generators for the City and instead are customer service items which provide more flexibility to our residents and visitors. - Jim Nelson will be present tonight at the Council Meeting to present information to Council on funding public improvements, debt capacity, and bonding process. - Finance Director Yost has been working with the Building Department and Police Department to acquire software to assist them with their department activities. At the June 28th meeting we hope to have information to provide to Council on the need and funding for this purchase. Adjournment There being no further business before the Committee at this time, the Budget and Finance Committee Meeting was adjourned at 6:51 p.m. Committee Chair Finance Director Page 2 of 2 Page 3 of 12 Page 4 of 12 Page 5 of 12 Page 6 of 12 Page 7 of 12 Page 8 of 12 Page 9 of 12 Page 10 of 12 Page 11 of 12  EARNING ITEM SUMMARY City Of Prosser Time 11:04:12 Date: 06/14/2022 06/15/2022 To: 06/15/2022 Page: 1 BUILDING Group Pay Item Date Hours Pay BUILDING Draw 06/15/2022 150.00 TOTAL BUILDING 150.00 CLERK Group Pay Item Date Hours Pay CLERK Draw 06/15/2022 2,098.00 TOTAL CLERK 2,098.00 FINANCE Group Pay Item Date Hours Pay FINANCE Draw 06/15/2022 1,000.00 Draw 1,190.00 TOTAL FINANCE 2,190.00 POLICE Group Pay Item Date Hours Pay POLICE Draw 06/15/2022 1,000.00 Draw 1,840.00 Draw 2,156.27 Draw 1,805.00 Draw 2,156.00 TOTAL POLICE 8,957.27 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Draw 06/15/2022 600.00 Draw 700.00 Draw 800.00 Draw 1,500.00 TOTAL PUBLIC WORKS 3,600.00 TOTAL 16,995.27 Page 12 of 12