Regular City Council Meeting

City of Prosser CITY COUNCIL REGULAR MEETING AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, July 11, 2023 @ 7:00 PM Per Ordinance No. 22-3175, City Council meetings will be held in-person at location listed above. In addition, individuals may attend the meeting virtually. To join the meeting, please click on the following link from your computer, tablet or smartphone: https://global.gotomeeting.com/join/521570213 You can also dial in using your phone: United States: +1 (872) 240-3412 Access Code: 521-570- 213 New to GoToMeeting? Get the app now and be ready when the meeting starts: https://global.gotomeeting.com/install/521570213 The City asks all members of the public that wish to comment on Council agenda items, to please contact City Clerk, Rachel Shaw via email at rshaw@ci.prosser.wa.us or by phone at (509) 786-8218, no later than 4:00 p.m., the day of the meeting. Please state your first and last name, city of residence and the agenda item on which you wish to comment. Page 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. CITIZEN PARTICIPATION 6. MAYOR AND CITY COUNCIL REPORTS AND COMMENTS a. Introduction of New Police Officers Jason Johnson and Eder Gonzalez (Police Chief King) 7. CITY ADMINISTRATOR REPORTS AND COMMENTS a. Heart Safe Campus Presentation (Josh Smith, Richland Fire Department) 8. CONSENT AGENDA The first Ordinance passed will be Ordinance 23-3212 The first Resolution passed will be Resolution 23-1752 Page 1 of 41  a. Approve payment of claim check nos. 26776 through 26848 and Electronic 3 - 14 Payments in the amount of $904,512.17 for the period ending July 11, 2023. Claim Checks b. Approve payment of payroll check nos. 602372- 602395 and electronic 15 - 17 payments in the amount of $221,727.20 for the period ending June 30, 2023. Payroll Checks 9. COUNCIL ACTION a. Review and Confirm the Appointment of Michele Villarreal to Planning 18 - 21 Commission Position No. 3 as Appointed by Mayor Taylor. Confirmation of Appointment Confirm the Appointment of Michele Villarreal to Planning Commission Position No. 3 with a term set to expire 6/30/2027 as appointed by Mayor Taylor. b. Consideration of a Resolution accepting the Wine Country Road Industrial 22 - 30 Sewer Repairs, Project No.: 2023-09 PW as complete. Resolution Adopt Resolution No. 23-_____ Accepting the Wine Country Road Industrial Sewer Repairs, Project No. 2023-09 PW as complete and authorize the Mayor or his designee to sign the resolution. c. Consideration of a Resolution Adopting the City Council 2023 - 2026 Goals 31 - 41 and Priorities. Resolution Adopt Resolution No. 23-______ Adopting the City Council 2023 - 2026 Goals and Priorities. 10. COUNCIL DISCUSSION a. Community Listening Session Follow-Up Discussion (City Administrator Glover) 11. ADJOURNMENT The first Ordinance passed will be Ordinance 23-3212 The first Resolution passed will be Resolution 23-1752 Page 2 of 41  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Approve payment of claim check nos. 26776 July 11, 2023 through 26848 and Electronic Payments in Regular City Council Meeting the amount of $904,512.17 for the period ending July 11, 2023. Item Type: Consent Agenda Department: Director: Contact Person: Phone Number: Finance Toni Yost Lindsay Bardessono 509-786-2332 Cost of Proposal: Fund Name and Number: $904,512.17 See attached Amount Budgeted: See 2023 budget for each item listed. Reviewed by Finance Department: Attachments to Agenda Packet Item: 1. Check Register #26776 through 26848 Summary Statement: Pay Period 6/28/2023-7/11/2023 Check Payments Amount 26776 through $692,031.15 26848 Electronic Electronic Amount Amount Payments Payments IRS $76,458.57 Benton PUD $35,478.45 WA DSHS $1,691.46 CSG Forte $5.36 WA Dept Of $51,641.36 Chase $2,321.16 Retirement Page 3 of 41  WA Dept Of $18.00 Leaf $887.00 Licensing WA Dept Of $26,559.26 Rec 1 $38.00 Revenue US Bank $15,285.89 USDA $1,310.00 Xpress Bill Pay $786.51 Consistent with Council Goal: Goal #2: Financial Sustainability Recommended Action/Suggested Motion: Approve payment of claim check nos. 26776 through 26848 and Electronic Payments in the amount of $904,512.17 for the period ending July 11, 2023. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Toni Yost N/A Tom Glover Date: Jul 6, 2023 Date: Date: Jul 7, 2023 Page 4 of 41 Page 5 of 41 Page 6 of 41 Page 7 of 41 Page 8 of 41 Page 9 of 41 Page 10 of 41 Page 11 of 41 Page 12 of 41 Page 13 of 41 Page 14 of 41  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Approve payment of payroll check nos. July 11, 2023 602372- 602395 and electronic payments in Regular City Council Meeting the amount of $221,727.20 for the period ending June 30, 2023. Item Type: Consent Agenda Department: Director: Contact Person: Phone Number: Finance Toni Yost Elia Tzib 509-786-2332 Cost of Proposal: Fund Name and Number: $221,727.20 Various Amount Budgeted: Various amounts in salaries, wages, and benefits. Reviewed by Finance Department: TY 07/06/2023 Attachments to Agenda Packet Item: 1. Payroll Check Register Summary Statement: Payroll check nos. 602372- 602395 and electronic payments in the amount of $221,727.20 for the period ending June 30, 2023. Consistent with Council Goal: Goal #2: Financial Sustainability, Goal #5: Operational Excellence & Communication Recommended Action/Suggested Motion: Approve payment of payroll check nos. 602372- 602395 and electronic payments in the amount of $221,727.20 for the period ending June 30, 2023. Page 15 of 41 Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Toni Yost N/A Tom Glover Date: Jul 6, 2023 Date: Date: Jul 7, 2023 Page 16 of 41  CHECK REGISTER City Of Prosser Time: 16:05:48 Date: 06/27/ 06/30/2023 To: 06/30/2023 Page: 2023 Trans Date Type Acct # Chk # Claimant Amount Memo 4128 06/30/2023 Payroll 1 EFT 4,141.43 June Payrol 4129 06/30/2023 Payroll 1 EFT 998.17 June Payrol 4130 06/30/2023 Payroll 1 EFT 222.49 June Payrol 4137 06/30/2023 Payroll 1 El-‘I’ 2,332.71 June Payrol 4139 06/30/2023 Payroll 1 EFT 4,888.36 June Payrol 4141 06/30/2023 Payroll 1 EFT 3,772.68 June Payrol 4142 06/30/2023 Payroll 1 EFT 3,260.84 June Payrol 4143 06/30/2023 Payroll 1 EFT 6,876.83 June Payrol 4144 06/30/2023 Payroll 1 EFT 2,985.75 June Payrol 4145 06/30/2023 Payroll 1 EFT 811.25 June Payrol 4147 06/30/2023 Payroll 1 EFT 6,231.65 June Payrol 4148 06/30/2023 Payroll 1 EFT 2,797.03 June Payrol 4149 06/30/2023 Payroll 1 EFT 2,593.51 June Payrol 4150 06/30/2023 Payroll 1 EFT 315.80 June Payrol 4151 06/30/2023 Payroll 1 EFT 4,462.62 June Payrol 4152 06/30/2023 Payroll 1 EFT 4,911.96 June Payrol 4153 06/30/2023 Payroll 1 EFT 315.80 June Payrol 4154 06/30/2023 Payroll 1 EFT 315.80 June Payrol 4155 05/30/2023 Payroll 1 EFT 315.80 June Payro 4156 06/30/2023 Payroll 1 EFT 3,709.40 June Payro 4157 06/30/2023 Payroll 1 EFT 556.17 June Payro 4158 06/30/2023 Payroll 1 EFT 3,422.83 June Payro 4159 06/30/2023 Payroll 1 EFT 4,674.26 June Payro 4160 06/30/2023 Payroll 1 EFT 7,356.24 June Payro I 4161 06/30/2023 Payroll 1 EFT 5,672.20 June Payro 4162 06/30/2023 Payroll 1 EFT 265.80 June Payro 4163 06/30/2023 Payroll 1 EFT 613.59 June Payro I 4164 06/30/2023 Payroll 1 EFT 956.58 June Payrol 4167 06/30/2023 Payroll 1 EFT 333.81 June Payro 4170 06/30/2023 Payroll 1 EFT 1,339.89 June Payrol 4171 06/30/2023 Payroll 1 EFT 6,375.45 June Payro I 4172 06/30/2023 Payroll 1 EFT 393.01 June Payrol 4173 06/30/2023 Payroll 1 EFT 3,555.87 June Payrol 4174 06/30/2023 Payroll 1 EFT 6,316.14 June Payrol 4175 06/30/2023 Payroll 1 EFT 201.47 June Payro I 4176 06/30/2023 Payroll 1 EFT 6,989.70 June Payrol 4177 06/30/2023 Payroll 1 EFT 4,368.60 June Payrol 4178 06/30/2023 Payroll 1 EFT 378.59 June Payrol 4179 06/30/2023 Payroll 1 EFT 4,297.80 June Payro 4180 06/30/2023 Payroll 1 EFT 238.59 June Payro 4182 06/30/2023 Payroll 1 EFT 3,634.42 June Payro 4183 06/30/2023 Payroll 1 EFT 5,359.00 June Payrol 4184 06/30/2023 Payroll 1 EFT 2,555.76 June Payro 4185 06/30/2023 Payroll 1 EFT 905.23 June Payro 4186 06/30/2023 Payroll 1 EFT 2,472.35 June Payrol 4187 06/30/2023 Payroll 1 EFT 3,082.02 June PaYF0l 4188 06/30/2023 Payroll 1 EFT 5,083.93 June Payrol 4190 06/30/2023 Payroll 1 EFT 358.72 June Payrol 4195 06/30/2023 Payroll 1 EFT 4,052.70 June Payrol 4196 06/30/2023 Payroll 1 EFT 822.33 June Payrol 4197 06/30/2023 Payroll 1 EFT 4,459.67 June Payrol 4198 06/30/2023 Payroll 1 EFT 4,306.79 June Payrol 4200 06/30/2023 Payroll 1 EFT 1,219.60 June Payrol 4201 06/30/2023 Payroll 1 EFT 2,395.18 June Payrol 4202 06/30/2023 Payroll 1 EFT 2,491.60 June Payrol 4203 06/30/2023 Payroll 1 EFT 4,495.88 June Payrol 4204 06/30/2023 Payroll 1 EFT 976.07 June Payrol Page 17 of 41  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Review and Confirm the Appointment of July 11, 2023 Michele Villarreal to Planning Commission Regular City Council Meeting Position No. 3 as Appointed by Mayor Taylor. Item Type: Consent Agenda Department: Director: Contact Person: Phone Number: City Clerk Rachel Shaw Rachel Shaw 509-786-8218 Cost of Proposal: Fund Name and Number: N/A Amount Budgeted: N/A Reviewed by Finance Department: N/A Attachments to Agenda Packet Item: 1. Boards and Commissions Appointment List Summary Statement: In an effort to fill the recently vacated Planning Commission Position No. 3, the City advertised in the local paper, on social media and posted an application on the City's website. The City received three applications. After careful review, Mayor Taylor has appointed Michele Villarreal to the Commission with a term set to expire on June 30, 2027. The appointment is listed in the attachment. Consistent with Council Goal: Goal #1: Livability & Quality of Life Recommended Action/Suggested Motion: Confirm the Appointment of Michele Villarrealto Planning Commission Position No. 3 with a term set to expire 6/30/2027 as appointed by Mayor Taylor. Page 18 of 41 Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Rachel Shaw Howard Saxton Tom Glover Date: Jul 5, 2023 Date: Jul 6, 2023 Date: Jul 5, 2023 Page 19 of 41  City of Prosser Boards, Commissions and Committees Appointment/ Term Beginning of Reappointment Name Committee Length Day/Time Meeting Location Meeting Location Address Current Term Term Expiration Date Steve Becken Ben Franklin Transit Board 2 year term 2nd Thurs, 6:00 pm BF Transit Admin Office 1000 Columbia Park Trail, Richland 1/1/2023 12/31/2023 12/13/2022 Randy Taylor (Alternate) Ben Franklin Transit Board 2 year term 2nd Thurs, 6:00 pm BF Transit Admin Office 1000 Columbia Park Trail, Richland 1/1/2023 12/31/2023 12/13/2022 Bill McKay Benton County Clean Air Authority Board (County 4 year term 4th Thurs, 5:30 pm Board Room 526 South Steptoe Street, Kennewick appoints) 11/16/2022 12/31/2026 12/13/2022 Jay King Benton County Law & Justice Committee Ongoing 2nd Tues, 12:00 pm BC Sheriff's Office 7320 W Quinault Ave, Kennewick 1/1/2008 Upon Resignation - Thomas Groom Benton County Mosquito Control Board 2 year term 4th Mon, 7:00 pm BCMCB Office 4951 W Van Giesen St, West Richland 1/1/2023 12/31/2024 12/13/2022 Steve Becken Benton Franklin Community Action Council Ongoing 4th Thurs, 5:30 pm BF Action Office 720 W Court St, Pasco 1/8/2008 Upon Resignation 1/8/2008 Mary Ruth Edwards Benton Franklin Council of Governments 1 year term 3rd Fri, 10:00 am BFCoG Office Ben Franklin Transit, Conf Room 1/1/2023 12/31/2023 12/13/2022 Randy Taylor (Alternate) Benton Franklin Council of Governments 1 year term 3rd Fri, 10:00 am BFCoG Office Ben Franklin Transit, Conf Room 1/1/2023 12/31/2023 12/13/2022 Steve Zetz Benton Franklin Housing Continuum of Care (2163) - - - - - - - Thomas Glover Benton Franklin Housing Continuum of Care (2163) - - - - - - - Don Aubrey Benton Franklin Solid Waste Advisory Council 1 year term Qtly, 6:00 pm WSU Ext, County Annex 5600 E W Canal Dr, Kennewick 1/1/2023 12/31/2023 12/13/2022 Steve Zetz Benton Franklin Surcharge Steering Committee - - - - (2060) - - - Steve Zetz Benton Franklin Surcharge Steering Committee - - - - (1406) - - - Dave Weiser Board of Adjustment 3 year term 1st Thurs, 6:00 pm City Hall 1002 Dudley Ave, Prosser 1/1/2023 1/1/2026 12/13/2022 Dennis Carson Board of Adjustment 3 year term 1st Thurs, 6:00 pm City Hall 1002 Dudley Ave, Prosser 1/1/2023 1/1/2026 12/13/2022 Bill Riley Board of Adjustment 3 year term 1st Thurs, 6:00 pm City Hall 1002 Dudley Ave, Prosser 1/1/2021 1/1/2024 12/8/2020 Kathy Aubrey Board of Adjustment 3 year term 1st Thurs, 6:00 pm City Hall 1002 Dudley Ave, Prosser 1/1/2022 1/1/2025 1/11/2022 Dan Baldwin Board of Adjustment 3 year term 1st Thurs, 6:00 pm City Hall 1002 Dudley Ave, Prosser 1/1/2022 1/1/2025 1/11/2022 Morgan Everett Budget & Finance Committee Ongoing 2nd/4th Tues, 6:30pm City Hall 1002 Dudley Ave, Prosser 1/1/2023 12/31/2023 12/13/2022 Bob Elder Budget & Finance Committee Ongoing 2nd/4th Tues, 6:30pm City Hall 1002 Dudley Ave, Prosser 1/1/2023 12/31/2023 12/13/2022 Steve Becken Budget & Finance Committee Ongoing 2nd/4th Tues, 6:30pm City Hall 1002 Dudley Ave, Prosser 1/1/2023 12/31/2023 12/13/2022 Felix Cortes (Alternate) Budget & Finance Committee Ongoing 2nd/4th Tues, 6:30pm City Hall 1002 Dudley Ave, Prosser 1/1/2023 12/31/2023 12/13/2022 Morgan Everett Chamber Board 1 year term 2nd Fri, 7am Chamber Office 1230 Bennett Ave, Prosser 1/1/2023 12/31/2023 12/13/2022 Ken Drewel Civil Service Commission 6 year term 2nd Thurs, 10:00 am City Hall 1002 Dudley Ave, Prosser 3/13/2020 3/12/2026 9/13/2022 Dan Baldwin Civil Service Commission 6 year term 2nd Thurs, 10:00 am City Hall 1002 Dudley Ave, Prosser 3/13/2022 3/12/2028 9/13/2022 Glenda Schmidt Civil Service Commission 6 year term 2nd Thurs, 10:00 am City Hall 1002 Dudley Ave, Prosser 3/13/2018 3/12/2024 9/13/2022 Morgan Everett Council Policy and Procedures Committee Ongoing As Needed City Hall 1002 Dudley Ave, Prosser 1/1/2018 Upon Resignation 2/13/2018 Randy Taylor Council Policy and Procedures Committee Ongoing As Needed City Hall 1002 Dudley Ave, Prosser 1/1/2018 Upon Resignation 2/13/2018 Mary Ruth Edwards Council Policy and Procedures Committee Ongoing As Needed City Hall 1002 Dudley Ave, Prosser 1/1/2018 Upon Resignation 2/13/2018 Bob Stevens Council Salary Commission 4 year term As Needed City Hall 1002 Dudley Ave, Prosser 1/1/2022 12/31/2025 12/14/2021 Marvin Ward Council Salary Commission 2 year term As Needed City Hall 1002 Dudley Ave, Prosser 1/1/2022 12/31/2023 12/14/2021 Vacant Council Salary Commission 4 year term As Needed City Hall 1002 Dudley Ave, Prosser - - - Don Aubrey Good Roads Committee 1 year term 3rd Wed, 6:00 pm Location varies - 1/1/2023 12/31/2023 12/13/2022 Vacant (Alternate) Good Roads Committee 1 year term 3rd Wed, 6:00 pm Location varies - - - - Don Aubrey Historic Downtown Prosser Association (HDPA) 1 year term 1st Mon, noon Depot Conference Room 1230 Bennett Ave, Prosser 1/1/2023 12/31/2023 12/13/2022 Vacant (Alternate) Historic Downtown Prosser Association (HDPA) 1 year term 1st Mon, noon Depot Conference Room 1230 Bennett Ave, Prosser - - - Vacant - Receiver Hotel/Motel Local Tax Advisory Committee 1 year term As Needed City Hall 1002 Dudley Ave, Prosser - - - Tom Denlea - Collector Hotel/Motel Local Tax Advisory Committee 1 year term As Needed City Hall 1002 Dudley Ave, Prosser 1/1/2023 12/31/2023 12/13/2022 Julie Mercer - Collector Hotel/Motel Local Tax Advisory Committee 1 year term As Needed City Hall 1002 Dudley Ave, Prosser 1/1/2023 12/31/2023 12/13/2022 Stephanie Groom - City Hotel/Motel Local Tax Advisory Committee 1 year term As Needed City Hall 1002 Dudley Ave, Prosser 1/1/2023 12/31/2023 12/13/2022 Keith Sattler - Receiver Hotel/Motel Local Tax Advisory Committee 1 year term As Needed City Hall 1002 Dudley Ave, Prosser 1/1/2023 12/31/2023 12/13/2022 Bob Elder LEOFF Board 2 year term 1st Wed, 2:00 pm BC Commissioner's Office 620 Market St, Prosser 1/1/2023 12/31/2024 10/25/2022 Don Aubrey PEDA 1 year term 1st Wed, 5:30 pm Clore Center Conference 236 Port Ave, Suite A 1/1/2023 12/31/2023 12/13/2022 Mary Ruth Edwards (Alternate) PEDA 1 year term 1st Wed, 5:30 pm Clore Center Conference 236 Port Ave, Suite A 1/1/2023 12/31/2023 12/13/2022 Don Howell Planning Commission Position No. 1 4 year term 3rd Thurs, 6:00 pm City Hall 1002 Dudley Ave, Prosser 6/30/2022 6/30/2026 9/13/2022 Trevor Day Planning Commission Position No. 2 4 year term 3rd Thurs, 6:00 pm City Hall 1002 Dudley Ave, Prosser 6/30/2022 6/30/2026 9/13/2022 Michele Villarreal Planning Commission Position No. 3 4 year term 3rd Thurs, 6:00 pm City Hall 1002 Dudley Ave, Prosser 6/30/2023 6/30/2027 7/11/2023 Nancy Martinez Planning Commission Position No. 4 4 year term 3rd Thurs, 6:00 pm City Hall 1002 Dudley Ave, Prosser 6/30/2023 6/30/2027 5/23/2023 Aaron Williams Planning Commission Position No. 5 4 year term 3rd Thurs, 6:00 pm City Hall 1002 Dudley Ave, Prosser 6/30/2023 6/30/2027 5/23/2023 Bob Elder Prosser Senior Citizens Club 1 year term 2nd Fri, 1:00pm Community Center 1231 Dudley Ave, Prosser 1/1/2023 12/31/2023 2/7/2023 Page 20 of 41 Page 1 of 2 H:\Clerks Department\Boards & Commissions\Master Lists\2023\Boards Commissions Committees List 7-11-2023.xls  City of Prosser Boards, Commissions and Committees Appointment/ Term Beginning of Reappointment Name Committee Length Day/Time Meeting Location Meeting Location Address Current Term Term Expiration Date Marty Groom RTPO (Regional Transportation) {TAC - Technical 1 year term 1st Thurs, 11:00 am Location varies - Advisory Committee} 1/1/2023 12/31/2023 12/13/2022 Steve Becken Yakima Basin Fish & Wildlife Recovery Board 1 year term Qtly, 2 p.m. YBFWRB Office 1200 Chesterly Drive, Suite 280, Yakima 1/1/2023 12/31/2023 12/13/2022 John-Paul Estey Yakima Valley Tourism Committee 1 year term - Yakima, WA 10 North 8th Street, Yakima 1/1/2023 12/31/2023 12/13/2022 Last Modified: 7/6/2023 Page 21 of 41 Page 2 of 2 H:\Clerks Department\Boards & Commissions\Master Lists\2023\Boards Commissions Committees List 7-11-2023.xls  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Consideration of a Resolution accepting the July 11, 2023 Wine Country Road Industrial Sewer Repairs, Regular City Council Meeting Project No.: 2023-09 PW as complete. Item Type: Action Department: Director: Contact Person: Phone Number: Public Works Marty Groom Marty Groom 509-786-2332 Cost of Proposal: Fund Name and Number: Allied Trenchless Contract Amount 407 Sewer $130,440.00 Sewer Dept. Overtime (pumping of sewer lift station 6, 2 months) $26,347.28 Sewer Dept. purchase of transition spools, gaskets, lumber $1,409.49 HLA Engineering $6,718.37 Iron Horse (flushing, video inspection 6 & 10" Industrial Line) $3,182.19 Pavement Surface Control (traffic control plan) $300.00 Total Project $168,397.33 Amount Budgeted: Not to exceed $200,000.00 from 452 Sewer Reserve Fund These funds will be re-allocated to this project and were formerly assigned to the Sludge De-Watering project Funds will be used to support the following expenses: - staff overtime associated with project - project engineering and inspections - Allied Trenchless service agreement - other directly related expenses Reviewed by Finance Department: Page 22 of 41 TY 07/06/2023 Attachments to Agenda Packet Item: 1. Resolution No. 23_____ 2. Final Contract Voucher 3. Purchase Order No. 1300 4. Sample Releases Summary Statement: Emergency project. The Industrial Pressurized Sewer Line under the I-82 Overpass, at exit 82, had a leak and was repaired by Allied Trenchless, Wenatchee, WA. Repair work completed consisted of: platform construction (east/west ends of bridge abutment), cleaning/flushing the line, video inspection of the existing 8" line (verified in field), installation of 8" Cured In Place Piping Liner (CIPP), expanding the liner by air to the interior wall, installation of mechanical and flanged pipe fittings (east/west ends of Pipe), pressure testing of new liner at 45 psi for 45 minute duration and leak detection. No leaks visible, industrial line placed back into operation. Staff and HLA recommend project acceptance. Consistent with Council Goal: Goal #4: Infrastructure & Transportation Recommended Action/Suggested Motion: Adopt Resolution No. 23-_____ Accepting the Wine Country Road Industrial Sewer Repairs, Project No. 2023-09 PW as complete and authorize the Mayor or his designee to sign the resolution. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Marty Groom Howard Saxton Tom Glover Date: Jul 5, 2023 Date: Jul 6, 2023 Date: Jul 5, 2023 Page 23 of 41  CITY OF PROSSER, WASHINGTON RESOLUTION NO. 23- A RESOLUTION ACCEPTING THE WINE COUNTRY ROAD INDUSTRIAL SEWER REPAIRS PROJECT NO. 2023-09 PW COMPLETE AND, PURSUANT TO RCW 39.12 AND RCW 60.28, SUBSEQUENTRELEASE OF CONTRACT PERFORMANCE BOND UPON SATISFACTORY FULFILLMENT AND COMPLETION OF THE SPECIFIC REQUIREMENTS AND CONDITIONS. WHEREAS, the City of Prosser’s Public Works Director has inspected and reviewed the project and has determined the project to be satisfactory and complete in accordance with City of Prosser Construction Standards and WSDOT Standard Speci?cations for Road, Bridge, and Municipal Construction 2020 M-41-10; and, WHEREAS, the City’s Public Works Director recommends acceptance of the project as complete; NOW, THEREFORE, BE IT RESOLVED as follows: 1. That the City Council of the City of Prosser hereby accepts the Wine Country Road Industrial Sewer Repair project as complete; and 2. That administration is authorized to release the contract Performance Bond No. 7901125876, Nationwide Mutual Insurance Company, pursuant to RCW 39.12 and RCW 60.28, only upon satisfactory ful?llment and completion of the speci?c requirements and conditions as follows: 1. The Contractor, Allied Plumbing & Pumps, LLC has met the requirements for providing necessary documentation assuring there are no liens or claims for labor and materials furnished on this project. 2. After ?ling of the Notice of Completion, the City has received lien clearance noti?cations from the State of Washington Department of Revenue, Employment Security Department, and the Department of Labor and Industries relative to this project. 3. The City has or will receive from Allied Plumbing & Pumps, LLC the following items: 0 Con?rmation that all punch list items identi?ed during the ?nal walk- through inspection have been completed. 0 A Final Contract Voucher Certi?cation completed by the Contractor, which states that all labor and materials furnished on this project have been paid. ADOPTED by the City Council of the City of Prosser and APPROVED by the Mayor of the City of Prosser this day of July, 2023. Page 24 of 41  Mayor Randy Taylor ATTEST: Rachel Shaw, City Clerk APPROVED AS TO FORM: Howard Saxton, City Attorney Page 25 of 41  Final Contract Voucher Certification City of Prosser PROJECTNAME: Wine Country Road Industrial Sewer Repairs PROJECT NUMBER:2023-09 PW Date Work Physically Completed: 6/26/2023 Final Contract Amount: $130,440.00 All work on the above referenced project has been completed in accordance with the contract documents and the final inspection has been completed, including all required project documentation. I, the undersigned, certify and declare, under penalty of perjury under the laws of the State of Washington, that the foregoing is true and correct: I am authorized to sign for the claimant; that in connection with the work performed and, to the best of my knowledge, no loan, gratuity or gift in any form whatsoever has been extended to any employee of the City of Prosser; nor have I rented or purchased any equipment or materials from any employee of the City of Prosser; that the attached final estimate is a true and correct statement showing all the monies due the claimant from the City of Prosser for work performed and material furnished under this Contract; that I have carefully examined said final estimate and understand the same and; that I, on behalf of the claimant, hereby release and forever discharge the City of Prosser from any and all claims of whatsoever nature which I or the claimant may have. arising out of the performance of said Contract, which are not set forth in said final estimate. The undersigned,Allied Plumbing & Pumps, LLC, also hereby certi?es that all subcontractors, suppliers, and employees have been paid in accordance with the Contract Documents and all applicable laws, except for retainage, if any, remaining to be paid. Contractor: Allied Plumbing & Pumps. LLC Address: 2131 N Wenatchee Ave Wenatchee WA 98801 Authorized Official: 4&5‘312:‘/Ma“ Date: 05/29/2023 Contractor Signature Rusty Mulanax Project Manager Print Name: Title: Page 26 of 41  P0 # 1300 Amount: $130,440.00 Vendor: 21559 Date: 05/12/2023 Requested By Marty Groom Allied Plumbing and Pumps. LL When Needed: 2131 N Wenatchee Ave C Desc. of Request East IndustrialSewer Lining Project No Wenatchee, WA 98801 2023-09 PW . BillTo- Ship To City of Prosser City of Prosser PO Box 1639 PO Box 1639 Prosser, WA 99350 Prosser, WA 99350 (509) 786-2332 (509) 786-2332 Item # Quantity Cost Tax LineTota Item l 1 1.00 120,000.00 10,440.00 $130,440.00 8 Inch Cured ln Place (CIPP) Liningof 400 |.f. of East IndustrialSewer Line 130,440. /p7‘77‘v~/~M D efénm ent jignature 5 ?‘ 563 Date Terms: Payment within 30 days from receipt of merchandise. Phone: 509-786-2332 Fax: 509-786-3717 Please forward a copy of this purchase order to Accounts Payable desk in the Finance Department. Page 27 of 41  Employment "‘ ‘ rity Department STATE WASHINGTON February 2, 2023 ESD# 000399059008 UBI# 602773778000 TOTAL SITE SERVICES LLC 2780 Salk Avenue RICHLAND,WA-99354 PRO SSER, CITY OF Employment Security Department hereby those contributions, penaltiesand interest due from the aboxe named contractor under the Employment Security Act have been paid in full or provided for with respect to the following public works contract: Description Interstate 82 Utility Crossings and Extension Contract number l9070C The Employment Security Department hereby certi?es that it has no claim pursuant to RCW 50.24. 130 against the public body named above for tax attributable to serviceperformed for said public body by the above named contractor on the above described contract. The Employment Security Department releases its lien on the retained percentage which is provided by RCW 60.28.040 for contributions, penalties and interest due from said contractor. This certi?cate does not release said contractor from liability for additionalcontributions, penalties and interest which may be later determined to be due with respect to the above mentionedcontract. If we may be of further assistance, please call (360) 890-3499 or email pub1icworks@esd.wa. gov EIVIPLOYMENTSECURITY DEPARTMENT Page 28 of 41  STATE or WASHINGTON OF REVENU DEPARTMENT CITY OF PROSSER June 1, 2023 CIO MARTYGROOM Letter ID: L0023190955 PO BOX 1639 UBI: 602-773-778 PROSSER WA 99350-0834 Account lD: 602-773-778 Account Type: Excise Tax Audit ID: A121494 Audit Period: 10/01/20 12/31/22 - We hereby certify that taxes, increases and penalties due or to become due from the contractor listed below under Chapter 180, Laws of 1935, as amended, with respect to publics works contract: TOTAL SITE SERVICES LLC Public Agency: City of Processer Project Name: Interstate 82 Utility Crossings Contract Number: 19070C Description of Work: Install Extension and sewer has been paid in full, or is in the Department's opinion readily collectiblewithout recourse to the state's lien on the retained percentage. This certificate is issued pursuant to the provision of Chapter 60.28 Revised Code of Washington for the sole purpose of informing the state, county, or municipal of?cer charged with the duty of disbursing or authorizing the payment of public funds to said contractor that the Department of Revenue hereby releases the state's lien on the retained percentage provided by this Chapter for excise taxes due from said contractor. This certi?cate does not release said contractor from liabilityfor additionaltax that may be later determined to be due with respect to the above-mentioned contract or other activities. Dated __JJJn§_J..2Q23___ at Olympia, Washington, State of Washington Department of Revenue \/ctnleie/m {LL/ml Certifying Of?cer Public Works Audit Unit 6500 Linderson Way SW Tumwater, WA 98501 gqLOD5D dor.wa.gov Phone (360) 704-5650 Fax (360) 704-5647 Page 29 of 41  STATEOF WASHINGTON DEPARTMENT OF LABORAND INDUSTRIE PO Box 44274 Olympia,Washington S 98504-4274 April 04, 2023 APR0 7 PROSSER, CITY OF CITYor PHOSS PO BOX 1639 PROSSERWA 99350 CERTIFICATETO RELEASE L&.I’SHOLD ON RETAINAGE the The Washington State Department of Labor & Industriesis granting approvalto release our hold on retained amount for INTERSTATE 82 UTILITY CROSSINGS AND EXTENSION, Contract l9070C, Affidavit 1158791to contractor: 50,269-00 602 773 778 TOTAL SITE SERVICESLLC We have determined that all workers’ compensationpremiums, increases, and penalties for this contractor chapter 60.28 ' have been paid in full or are readily collectiblewithout recourse to the retained funds, per RCW. premiums related The contractor may still be liable for payment if we later determinethey owe additional to this contract or other activities. Before ?nal payment can be made to the contractor, you will also need to receive releases from the of Revenue and Employment Security Department in addition to ensuring: Departments 0 All liens against retainage have been satis?ed 0 All A?idavitof WagesPaidforms have been ?led Thank you, Elsa McDonnell Contract ReleaseSpecialist (360)902-6558 MCDP23S@LNI.WA.GOV cc: TOTAL SITE SERVICES LLC 2780 SALKAVE RICHLANDWA 99354-1787 Page 2 Page 30 of 41  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Consideration of a Resolution Adopting the July 11, 2023 City Council 2023 - 2026 Goals and Priorities. Regular City Council Meeting Item Type: Action Department: Director: Contact Person: Phone Number: Administration Thomas Glover Thomas Glover 509-786-8217 Cost of Proposal: Fund Name and Number: N/A N/A Amount Budgeted: N/A Reviewed by Finance Department: N/A Attachments to Agenda Packet Item: 1. Resolution No. 23-______ 2. Council Goals and Priorities Summary Statement: At the June 6, 2023 City Council Work Session, Staff reviewed with Council the previously adopted Council Goals & Priorities listing. Council directed staff to make changes to the Council Goals document and bring it back at a future City Council meeting for discussion. Also at that meeting, Staff reviewed with Council the list of previously adopted Council Priorities (provided to Council in their packets). Council chose to take hard copies home with them, to complete their recommended changes to the priorities, and bring them back to City Hall for tabulation. Staff has complied the Council's ranking of Priorities and made the changes to the Council Goals document as directed and at this time is bringing back to Council for additional discussion and consideration of a Resolution for adoption by Council at the July 11, 2023 meeting of City Council. Consistent with Council Goal: Page 31 of 41 Goal #5: Operational Excellence & Communication Recommended Action/Suggested Motion: Adopt Resolution No. 23-______ Adopting the City Council 2023 - 2026 Goals and Priorities. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Thomas Glover N/A Tom Glover Date: Jul 6, 2023 Date: Date: Jul 6, 2023 Page 32 of 41  CITY OF PROSSER, WASHINGTON RESOLUTION NO. 23 -_____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PROSSER ADOPTING THE 2023 – 2026 CITY COUNCIL GOALS. BE IT RESOLVED, by the City Council of the City of Prosser that it is the desire of the City Council that: 1. The 2023 – 2026 City Council Goals, “Exhibit A,” are hereby adopted and made an integral part of the City’s policy direction. ADOPTED by the City Council of the City of Prosser and APPROVED by the Mayor of the City of Prosser this 11th day of July, 2023. ___________________________________ MAYOR RANDY TAYLOR ATTEST: ______________________________ RACHEL SHAW, CITY CLERK Approved As To Form: ______________________________ HOWARD SAXTON, CITY ATTORNEY Page 33 of 41  2023 – 2026 Council Goals & Work Plan Highlights Page 34 of 41  Livability & Quality of Life 1 Sustain and improve the City’s livability and quality of life for Prosser residents and our visitors by increasing safety and health, and by creating a more vibrant community. Financial Sustainability 2 Sustain and improve the City’s financial position through review and updates to City-wide policies and cost of service delivery. Promote Economic Development & Jobs 3 Create a strategy and implement actions that promote collaborative efforts and partnerships to sustain and expand the City’s economy and promote job growth. Page 35 of 41  Infrastructure & Transportation 4 Invest in the expansion of infrastructure to meet diverse demands, and establish preventative maintenance schedules. Operational Excellence & Communication 5 Provide exceptional customer service that exceeds the public’s expectations, invest in staff training, promote diversity, and establish heightened transparency and communication with the public and media. Page 36 of 41  Safety; Health; Vibrancy: Safe Community Maintain, with the goal of adding, police services Invest in early prevention services Healthy Community Support and create new city sponsored recreation programs Develop City-wide Pathways and Connectivity Plan Vibrant Community Construct at least one all-new multi-use regional park.  Continue to support Prosser EDA, Chamber of Commerce, Historic Livability & Downtown Prosser, and our other partners to encourage a thriving Quality of Life community. Support Agri-Tourism Efforts. Page 37 of 41  Cost of Service Delivery, thinking strategically: Maintain a healthy prudent reserve of at least 15% Maintain a Fleet Replacement Fund Explore new/other revenue sources Review the feasibility of re-purposing City treated water for irrigation Financial Sustainability Page 38 of 41  Collaboration Efforts and Partnerships: In collaboration with Prosser EDA, the Port of Benton, and other local and regional partners, create a new Prosser Economic Development Strategic Plan Partner with other jurisdictions and/or private organizations whenever possible to pool resources and leverage funds Improve the City’s economic vitality and competitiveness by investing in our utility infrastructure, road system, and partner organizations. Promote Economic Develop City-administered grant program(s) that promote local business and economic development efforts Development & Jobs Reward our long-standing community businesses by investing in Page 39 of 41 services that will help their business continue to grow  Keeping up with growth; expanding services; maintaining/ enhancing the City’s investment: Invest in the expansion of domestic water, waste water, and irrigation services to meet and exceed demand Strategically apply for federal, state, and other grant funds to leverage resources for infrastructure and transportation projects Work with Ben Franklin Transit to enhance service Improve City’s walkability and bike routes Infrastructure & Invest in the expansion and improvement of the City’s electronic/fiber optics network and wireless data systems Transportation Page 40 of 41  Public Service/Customer Service; Staff Training; Support Diversity; Transparency in Government: Develop a Community Perception Survey to assist with identifying customer service needs and staff training Invest in technology that makes City services easily available to the public, online Encourage staff and Council involvement in outside organizations and committees Operational Expand the City’s social media presence Excellence & Recognize volunteers and contributors to the City’s success Communication through an annual appreciation luncheon. Page 41 of 41