Regular City Council Meeting

City of Prosser CITY COUNCIL REGULAR MEETING AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, July 23, 2024 @ 7:00 PM Per Ordinance No. 22-3175, City Council meetings will be held in-person at location listed above and virtually. To join the meeting, please click the following link: https://global.gotomeeting.com/join/521570213 You can also dial in using your phone: +1 (872) 240-3412 Access Code: 521-570-213 All members of the public that wish to comment on Council agenda items can contact City Clerk Rachel Shaw via email at rshaw@ci.prosser.wa.us or by phone at (509) 786-8218, no later than 4:00 p.m., the day of the meeting. Please state your first and last name, city of residence and the agenda item on which you wish to comment. Page 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. CITIZEN PARTICIPATION 6. MAYOR AND CITY COUNCIL REPORTS AND COMMENTS 7. CITY ADMINISTRATOR REPORTS AND COMMENTS a. Cancellation of Council Work Session on August 6, 2024 (Deputy City 3 Administrator/City Clerk Rachel Shaw) National Night Out b. Prosser Thrive Quarterly Report (Executive Director Brittany Aguilar) 4-6 Thrive Qt Report c. West Benton Fire Rescue Bi-Annual Report (Fire Chief Charles Dameron) 7 - 10 2024 Bi-Annual WBFRA Report 8. CONSENT AGENDA a. Approve payment of claim check nos. 28617 through 28684 and Electronic 11 - 21 Payments in the amount of $301,352.18 for the period ending July 23, 2024. Claim Checks The first Ordinance passed will be Ordinance 24-3251 The first Resolution passed will be Resolution 24-1790 Page 1 of 72  b. Approve payment of payroll check and electronic payments in the amount of 22 - 24 $18,293.62 for the period ending July 15, 2024. Payroll Checks c. Consider Approval of Resolution No. 24-_____ surplusing city property. 25 - 28 Surplus Resolution 9. PUBLIC HEARING a. Transportation Benefit District Material Change Policy 29 PH Notice 10. COUNCIL ACTION a. Consideration of a Resolution Updating the Prosser Transportation Benefit 30 - 38 District Plan TBD Plan Resolution Adopt Resolution No. 24-_____ updating the Prosser Transportation Benefit District Plan. b. Consideration of a Resolution updating the City's Financial Policies 39 - 48 Financial Policies Resolution Adopt Resolution No. 24-______ updating the City's Financial Policies. c. Consideration of Resolution Ratifying and Confirming the Actions of Mayor 49 - 60 Vegar Regarding the Emergency Removal of an Abandoned Vessel Discovered in the Yakima River Emergency Proclamation Resolution Adopt Resolution No. 24____ ratifying and confirming the actions of Mayor Vegar proclaiming an emergency and approving the contract between the City of Prosser and Murphey Brothers General Excavation, LLC. for the removal of the vessel from the Yakima River on July 12, 2024. 11. COUNCIL DISCUSSION a. Police Department Survey Results (Police Chief John Markus) 61 - 72 Survey Results b. Town Hall Meetings (Deputy City Administrator/City Clerk Rachel Shaw) 12. ADJOURNMENT The first Ordinance passed will be Ordinance 24-3251 The first Resolution passed will be Resolution 24-1790 Page 2 of 72 Page 3 of 72  “To build and sustain a healthy community through youth substance abuse prevention and education.” CITY COUNCIL QUARTERLY UPDATE July 23, 2024 Summary: The Prosser Thrive Coalition continued to work in partnership with 12 sectors in the community to cultivate mental and physical health for youth through substance abuse prevention work. This update will include activities and work from April – June 2024 that supported the Council’s goal to promote a healthy community by working with community partners to reduce tobacco and substance use increasing the livability and quality of life for Prosser residents. Leadership: The Coalition continues to work on proper representation from each sector of the community. The goal is to have a sector representative from the following 12 sectors: school, law enforcement, local government, media, business, civic/volunteer organizations, mental health professionals, parents, youth, faith/fraternal organizations, youth serving organizations, and substance abuse serving organizations. The staff and executive board remain stable. Most recently, the Member at Large position was filled by Lupe Maldonado, a coalition member who has been working with Prosser Thrive for 10+ years. Finances: The Drug Free Communities fiscal year began in October 2023. Spending is on track. The fiscal year for Community Prevention and Wellness Initiative (CPWI), High Intensity Drug Trafficking Area (HIDTA), Community Law Enforcement Partnership (CLEP), and Youth Cannabis and Commercial Tobacco Prevention Program (YCCTPP) came to an end in June. CPWI spending was nearly 100%. High Intensity Drug Trafficking Area (HIDTA) spending was 91%. We will not receive this grant in the next fiscal year. The Community Law Enforcement Partnership spending was around 91% after moving around $11,000 between salary and Peer to Peer mentoring into the 2024 fiscal spending cycle. Youth Cannabis and Commercial Tobacco Prevention Program (YCCTPP) Community Mentoring Partnership spending was about 93%. Page 4 of 72  “To build and sustain a healthy community through youth substance abuse prevention and education.” Media: The Coalition launched the Positive Community Norms campaign for the community. The campaign title is “Truth is…” The first campaign is “Truth is… Together We Thrive.” Posters and social media promotion began at the end of March of 2022. These campaigns include a large banner hung in PHS cafeteria, a banner hung in the stadium, posters, rack cards, and a commercial ad, all in both English and Spanish. New Healthy Youth Survey data was released this Spring which will inform our campaign for next school year. We have been working with The Montana Institute as well as Cougar Digital to create next year’s campaigns. We recently held a photoshoot with local youth (no faces shown) to use for our media. Next steps include hosting a listening session in partnership with the Boys and Girls Club Teen Center to tailor our campaign to the preferences of youth in our community. Additional media campaigns promoted on social media included “Talk. They Hear You,” “It Starts With One,” “Find Your Good,” “You Can,” and “Parents Who Host Lose the Most.” Activities: In April, Executive Director, Brittany Aguilar was able to attend a SIMS Assessment in Kennewick where various sectors gathered to discuss potential intervention points for those experiencing substance use or mental health crises. May was a busy month with programs in support of Mental Health Awareness month. Thrive held its first ever Mental Health Fundraiser selling awareness signs and green lightbulbs in hopes of raising awareness in Prosser. This was a successful first fundraiser and we look forward to doing something similar next year. In addition, Prosser Memorial Health graciously donated hundreds of “Mental Health Matters” t-shirts, which they encouraged Thrive to sell in order to make a profit. May featured many community-wide presentations including Juan Bendaña and Screenagers as well as a youth art workshop. In partnership with the Benton Franklin Behavioral Health Committee, Thrive attended Mental Health Awareness Night at the Dust Devils. Lastly, Thrive staff and youth volunteers spent a day creating various positive chalk messages outside of our local schools. In June, our focus was our Key Leader event where we had approximately 70 participants in attendance, including City Council Members and Congressman Dan Newhouse. Page 5 of 72  “To build and sustain a healthy community through youth substance abuse prevention and education.” Training Update: Thrive staff, youth, and coalition members attended various trainings including the Spring Youth Forum and YCCTPP quarterly meeting. Other: Thrive hired two individuals to fill the position of Thrive Youth Café Coordinator. One individual will work through the summer while the other will be long-term. One of the first and biggest tasks for the coordinator will be to grow our volunteer pool as volunteers will be responsible for the day-to-day functioning of the café. Upcoming Events: Thrive Youth Café will have a grand opening event on Monday, July 29th at 12pm. The first hour will include a ribbon cutting and allow adults the opportunity to tour the café space and order from our menu. From 1pm – 6pm the café will be open to youth only, as it will typically function. We look forward to seeing you there! The café will be open Monday – Thursday from 12 – 6pm throughout the summer and will transition to 3 – 6pm during the school year. In partnership with Prosser Police Department and the City of Prosser, Prosser Thrive will be part of National Night Out on August 6th. Join Prosser Thrive on Thursday, August 29, 2024, for our monthly Coalition meeting from 8:15 am – 9:30 am at Foundation Bible (Bethel) Church, 270 N. Gap Rd., Prosser. The meeting is hosted in a hybrid format. A very big thank you to the City for your continued support of Prosser Thrive Coalition and your commitment to the youth of our community. We couldn’t do this work without you. Page 6 of 72  WEST BENTON FIRE RESCUE 1200 Grant Ave. • Prosser, Washington 99350 Emergency: 911 • Business (509) 786-3873 • Fax: (509) 786 -1510 July 23, 2024 To: Prosser City Council Members RE: Bi-Annual WBRFA Report (July 2024) WBRFA continues to strive to meet our goals and have gone to great lengths to meet them in a timely manner to better serve the Citizens of Prosser and Benton County. Current WBRFA Personnel • 10 Career Staff (Increase of 1 over 2023) ▪ 1 - Fire Chief ▪ 1 – Deputy Fire Chief ▪ 1 – Administrator ▪ 1 – Part Time Administrator (20 hours per week) ▪ 3 – Shift Captains ▪ 3 – Shift Firefighters (3rd Firefighter to be added August 1, 2024) • 30 Volunteer Firefighters (Increase of 5 over 2023) ▪ 26 - Volunteer Firefighters ▪ 4 – New Recruits (Fall 2024 recruit academy) • 5 Resident Firefighters ▪ 5 – Resident Firefighters ▪ 1 – Current Opening Page 7 of 72  EMERGENCY CALL VOLUME West Benton Fire Rescue has seen a 12% increase in our overall call volume and the City of Prosser seeing a 13% increase in call volume in the first half of 2024. 2024 414 Emergency Calls for Jan - June 2024 2023 377 Emergency Calls for Jan - June 2023 2024 238 Total Emergency Calls for the City of Prosser for Jan-June 2024 2023 206 Total Emergency Calls for the City of Prosser for Jan-June 2023 WBFR Call volume 2024 Page 8 of 72  City of Prosser Call Volume 2024 MAJOR INCIDENTS IN THE CITY OF PROSSER (Jan-June 2024) 1. 617 New Gate Drive (Residential Structure Fire) 2. 19 Merlot (Vehicle Fire) 3. 1002 Sheridan Ave (Rubbish/Debris Fire) 4. I-82 MP 80 (Natural Cover Fire) 5. OIE and Scott Road (Natural Cover Fire) 6. Grant and OIE (Natural Cover Fire) MUTUAL AID GIVEN 2024 WBFR has provided Mutual Aid 31 times so far in 2024 to the following cities and fire districts. These mutual aid responses usually include residential structure fires, commercial structure fires, large wildland fires and complex motor vehicle accidents. 1. Grandview 3 2. Sunnyside 1 3. BCFD#1 2 4. BCFD#2 8 5. BCFD#4 2 6. BCFD#5 1 7. BCFD#6 1 8. YCFD#5 13 Page 9 of 72 Turnout Times With the addidtion of new career staff we are seeing a decrease in response times which will hopefully show a decrease in dollar loss with quicker fire extinguishment. • 2024 Turnout Time was 1:20 (Leaving the Station) • 2023 Turnout Time was 1:24 (Leaving the Station) Response Times for the City of Prosser • 2024 Response Time was 4:79 (Dispatched to Arrived) • 2023 Response Time was 6:60 (Dispatched to Arrived) Resident Program o In 2024 our student resident program was staffed 83% of the time. o Our student resident program saw an estimated 7200 hours of on duty time. o The student residents also spent 308.52 hours on emergency incidents in 2024. Please let me know if you have any questions or would like a report on a topic that was not covered. Sincerely, Chief Charles Damron Page 10 of 72  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Approve payment of claim check nos. 28617 July 23, 2024 through 28684 and Electronic Payments in Regular City Council Meeting the amount of $301,352.18 for the period ending July 23, 2024. Item Type: Consent Agenda Department: Director: Contact Person: Phone Number: Finance Toni Yost Lindsay Bardessono 509-786-2332 Cost of Proposal: Fund Name and Number: $301,352.18 See attached Amount Budgeted: See 2024 budget for each item listed. Reviewed by Finance Department: TY 07/18/2024 Attachments to Agenda Packet Item: 1. Check Register #28617 through 28684 Summary Statement: Pay Period 07/10/2024-07/23/2024 Check Payments Amount 28617 through $295,419.79 28684 Electronic Electronic Amount Amount Payments Payments IRS $4,149.68 CSG Forte $1,355.13 WA Dept of $21.00 Leaf $106.58 Licensing The Rude $20.00 Prieto, Javier $250.00 Mechanic Page 11 of 72 Consistent with Council Goal: Goal #2: Financial Sustainability Recommended Action/Suggested Motion: Approve payment of claim check nos. 28617 through 28684 and Electronic Payments in the amount of $301,352.18 for the period ending July 23, 2024. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Toni Yost N/A Date: Jul 18, 2024 Date: Date: Page 12 of 72 Page 13 of 72 Page 14 of 72 Page 15 of 72 Page 16 of 72 Page 17 of 72 Page 18 of 72 Page 19 of 72 Page 20 of 72 Page 21 of 72  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Approve payment of payroll check and July 23, 2024 electronic payments in the amount of Regular City Council Meeting $18,293.62 for the period ending July 15, 2024. Item Type: Consent Agenda Department: Director: Contact Person: Phone Number: Finance Toni Yost Elia Tzib 509-786-2332 Cost of Proposal: Fund Name and Number: $18,293.62 Various Amount Budgeted: Various amounts in salaries, wages, and benefits. Reviewed by Finance Department: TY 07/10/2024 Attachments to Agenda Packet Item: 1. Payroll Check Register Summary Statement: Payroll check and electronic payments in the amount of $18,293.62 for the period ending July 15, 2024. Consistent with Council Goal: Goal #2: Financial Sustainability, Goal #5: Operational Excellence & Communication Recommended Action/Suggested Motion: Approve payment of payroll check and electronic payments in the amount of $18,293.62 for the period ending July 15, 2024. Page 22 of 72 Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Toni Yost N/A Date: Jul 10, 2024 Date: Date: Page 23 of 72  CHECK REGISTER City Of Prosser Time: 12:06:37 Date: 07/09/ 07/15/2024 To: 07/15/2024 Page: 2024 1 Trans Date Type Acct # Chk # Claimant Amount Memo 4533 07/15/2024 Payroll 1 EFT 138.52 Ju y Draws 4534 07/15/2024 Payroll 1 EFT 858.95 Ju y Draws 4535 07/15/2024 Payroll 1 EFT 554.10 Ju y Draws 4536 07/15/2024 Payroll 1 EFT 884.33 Ju y Draws 4537 07/15/2024 Payroll 1 EFT 1,734.76 Ju y Draws 4538 07/15/2024 Payroll 1 EFT 1,108.20 Ju y Draws 4539 07/15/2024 Payroll 1 EFT 1,602.78 Ju y Draws 4540 07/15/2024 Payroll 1 EFT 1,918.11 Ju y Draws 4541 07/15/2024 Payroll 1 EFT 1,448.62 Ju y Draws 4542 07/15/2024 Payroll 1 EFT 1,991.31 Ju y Draws 4543 07/15/2024 Payroll 1 EFT 1,937.50 Ju y Draws 4544 07/15/2024 Payroll 1 EFT 1,835.85 Ju y Draws 4545 07/15/2024 Payroll 1 EFT 1,151.19 Ju y Draws 4546 07/15/2024 Payroll 1 EFT 1,129.40 Ju y Draws 001 General Fund 13,293.62 102 Street Fund 600.00 149 Public Safety Sales Tax Fund 1,700.00 403 Water Fund 1,500.00 407 Sewer Fund 1,200.00 18,293.62 Payroll: 18,293.62 ”Em? 0 Signature Date Page 24 of 72  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Consider Approval of Resolution No. 24- July 23, 2024 _____ surplusing city property. Regular City Council Meeting Item Type: Consent Agenda Department: Director: Contact Person: Phone Number: Finance Toni Yost Toni Yost 509-786-8215 Cost of Proposal: Fund Name and Number: n/a Amount Budgeted: n/a Reviewed by Finance Department: TY 07/16/2024 Attachments to Agenda Packet Item:  Resolution Summary Statement: The Police Department has identified that this property is no longer of use to the department and recommends surplus of the property. Prior to taking this action, departments were made aware of the trailer and given the opportunity to request a transfer of the property to their care. Due to the condition of the trailer, departments found that the trailer would also not be useful to them. If approved, this item will be placed for public auction. Additionally, the Police Department has identified various weapons which are no longer needed by the department. City staff have worked with the City's contracted firearms dealer to receive an appraisal for each weapon. If surplused, the City will work with the firearms dealer to process the necessary transfer documents and receive the value for each weapon. Consistent with Council Goal: Goal #2: Financial Sustainability, Goal #5: Operational Excellence & Communication Page 25 of 72 Recommended Action/Suggested Motion: Approve Resolution No. 24-_____ approving certain city property as surplus. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Toni Yost Howard Saxton Date: Jul 16, 2024 Date: Jul 18, 2024 Date: Page 26 of 72  CITY OF PROSSER, WASHINGTON RESOLUTION NO. 24-_________ A RESOLUTION DECLARING CERTAIN PROPERTY OF THE CITY OF PROSSER TO BE SURPLUS AND AUTHORIZING THE SALE OF SUCH PROPERTY. WHEREAS, the City of Prosser Police Department has identified certain property which are not needed by the City of Prosser; and, WHEREAS, the City of Prosser has obtained the appraised value for the listed items from designated contracted firearms dealer, Talos Firearms; and WHEREAS, the City Council of the City of Prosser believes that such property is surplus to the needs of the City and disposal of such property is for the common benefit; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Prosser as follows: 1. That it is deemed to be for the common benefit of the Citizens of the City of Prosser to dispose of such surplus property; and 2. That the property listed on the attached Exhibit “A” is hereby declared surplus to the needs of the City of Prosser; 3. The Finance Director is directed to dispose of the property in the most economical means possible. 4. The Finance Director is directed to coordinate with Talos Firearm for the collection of the appraised value and transfer of ownership; and 5. ADOPTED by the City Council of the City of Prosser and APPROVED by the Mayor of the City of Prosser this ______ day of _________, 2024. __________________________ MAYOR GARY VEGAR ATTEST: _______________________________ RACHEL SHAW, DEPUTY CITY ADMINISTRATOR/CITY CLERK APPROVED AS TO FORM ____________________________________ HOWARD SAXTON, CITY ATTORNEY Page 27 of 72 Exhibit A ITEM DESCRIPTION ID# LAST 4 OF VIN# Karavan Trailer 02-01 7065 ITEM DESCRIPTION ID# Appraised Value Glock 17 Gen 4 9mm BBDA875 $275.00 Glock 17 Gen 4 9mm BBDA877 $275.00 Glock 17 Gen 4 9mm BBDA863 $275.00 Glock 17 Gen 4 9mm BBDA869 $275.00 Glock 17 Gen 4 9mm BBD867 $275.00 Glock 17 Gen 4 9mm BBD867 $275.00 Glock 17 Gen 3 9mm FFS395 $275.00 Page 28 of 72  CITY OF PROSSER, WASHINGTON PUBLIC HEARING NOTICE TRANSPORTATION BENEFIT DISTRICT TRANSPORTATION PLAN AND MATERIAL CHANGE POLICY NOTICE IS HEREBY GIVEN by the undersigned Finance Director of the City of Prosser, Washington that the Prosser City Council will conduct a Public Hearing on Tuesday, July 23, 2024 at 7:00 p.m., or as soon thereafter as may be heard ,for the purpose of receivihg public comment regarding proposed changes to the TBD Transportation Plan pursuant to the Material Change Policy. The hearing will be held in the Council Chambers, Prosser City Hall, 1002 Dudley Avenue, Prosser, Washington. Per Ordinance No. 22-3175, City Council meetings are held in-person at 1002 Dudley Avenue, Prosser, WA. In addition, individuals may attend the meeting virtually. To join the meeting virtually, please click on the following link from your computer, tablet or smartphone: https://global. gotomeeting.com/join/521570213 . You can also dial in using your phone by calling +l (872 ) 240-3412 Access Code: 521-570-213. New to GoToMeeting? Get the app now and be ready when the meeting starts: https://global. gotomeeting.com/install/521570213 The City asks all members of the public that wish to comment on Council agenda items, to please contact City Clerk, Rachel Shaw via email at rshaw @ci.prosser.wa.us or by phone at (509) 786-8218, no later than 4:00 p.m., the day of the meeting. Please state your first and last name, city of residence and the agenda item you wish to comment on. All interested persons are invited to participate. The Council will consider both oral and written comments. No qualified individuals with a disability shall be excluded or denied the benefit of participating in the Public Hearing. If you require assistance to comment at the public hearing, please contact Prosser City Hall at (509) 786-2332 at least 7 days prior to the date of the Public Hearing to make the proper arrangements. Copies of the proposed TBD Transportation Plan will be available for inspection beginning July 9, 2024 during normal business hours, at Prosser City Hall 1002 Dudley Avenue, or on the City of Prosser's webpage, www.cityofprosser.com/tbd. Dated: July 8, 2024 Toni Yost, Fin Publication Dates: July 10 July 17 Page 29 of 72  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Consideration of a Resolution Updating the July 23, 2024 Prosser Transportation Benefit District Plan Regular City Council Meeting Item Type: Action Department: Director: Contact Person: Phone Number: Finance Toni Yost Toni Yost 509-786-8215 Cost of Proposal: Fund Name and Number: 103 - TBD Fund Amount Budgeted: Reviewed by Finance Department: TY 07/10/2024 Attachments to Agenda Packet Item: 1. Resolution 2. Draft Prosser Transportation Benefit District Plan Summary Statement: At the July 10, 2024, City Council meeting, staff presented a proposed update to the Transportation Benefit District (TBD) Plan to allow for the improvement of Roza Vista Drive and Roza Vista Place. This project had been planned for in 2026, however due to the condition of the roadway staff recommend that the plan be updated to allow for the improvement in 2024. Council approved of this request and asked that staff proceed with the necessary actions to allow for this project. The first step in that process is to conduct a Public Hearing to receive citizen input regard the plan and proposed update. Following that hearing, the Council can elect to approve a resolution, updating the TBD plan. Consistent with Council Goal: Goal #1: Livability & Quality of Life, Goal #4: Infrastructure & Transportation, Goal #5: Operational Excellence & Communication Page 30 of 72 Recommended Action/Suggested Motion: Adopt Resolution No. 24-_____ updating the Prosser Transportation Benefit District Plan. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Toni Yost Howard Saxton Date: Jul 10, 2024 Date: Jul 18, 2024 Date: Page 31 of 72  CITY OF PROSSER, WA RESOLUTION NO. 24- A RESOLUTION OF THE PROSSER CITY COUNCIL AMENDING THE TRANSPORTATION BENEFIT DISTRICT’S TRANSPORTATION PLAN TO ACCOUNT FOR A MATERIAL CHANGE IN THE PLAN’S SCOPE. WHEREAS, on June 25, 2019 Ordinance 19-3090 was adopted by the Prosser City Council assuming the rights, powers, and responsibilities of the Prosser Transportation Benefit District (hereinafter “TBD”); and WHEREAS, on July 23, 2024, a public hearing was held to receive citizen input regarding proposed changes to the transportation plan for 2024; and WHEREAS, the proposed changes represent a modification of more than 10%, which is considered a material change, and therefore it is necessary to amend the adopted transportation plan; and WHEREAS, after considering all comments of the Council Members and all public comments, the City has determined it would be in the best interest of the City to modify the TBD Transportation Plan as provided for on Exhibit “A” attached hereto and incorporated herein as if fully set forth; NOW THEREFORE BE IT RESOLVED by the Prosser City Council, as follows: The Transportation Plan attached hereto as Exhibit “A” is adopted as the Transportation Plan of the Prosser Transportation Benefit District. This resolution will be effective on the ____________________. APPROVED: __________________________________ GARY VEGAR, MAYOR Page 32 of 72 Attested/Authenticated by: ___________________________________ RACHEL SHAW, DEPUTY CITY ADMINISTRATOR/CITY CLERK, MMC Approved as to form by: ________________________________ HOWARD M. SAXTON, III City Attorney Page 33 of 72 EXHIBIT “A” Page 34 of 72  CITY OF PROSSER PO Box 1639 Prosser, WA 99350 Washington (509)786-2332 Fax (509)786-3717 www.cityofprosser.com Prosser Transportation Benefit District (TBD) Transportation Plan Purpose: The City of Prosser formed a Transportation Benefit District in 2009, pursuant to the authority of RCW Chapter 36.73. The purpose of the Transportation Benefit District (TBD) is to pay for transportation improvements identified in statewide, regional, or local transportation improvement programs. The Prosser City Council assumed the powers of the TBD by passage of Ordinance Number 19-3891. The City of Prosser’s transportation improvement program, to be funded by the Prosser Transportation Benefit District is an ongoing-rotating maintenance program consisting of street reclamation, chipseal, curb, gutter, sidewalks, and curb ramps. This local plan shall be revised each time this Capital Facilities Plan is updated. This local improvement program is in addition to the other programs identified in the Capital Facilities Plan and is ongoing. The TBD funds will be used to finance the maintenance projects listed below. The TBD funds may be used as a match in order to obtain grants, loans, or other financing in order to complete the improvements listed. Developer financing may pay for a portion of the improvements listed. If the TBD lacks adequate financing to complete all improvements listed, the City or TBD may secure other funding sources, including developer financing when improvement can be required at the time of development. Evaluation Criteria: • Surface condition of roadway: thickness of asphalt – minimum 2” depth, cracking, raveling, rutting. • Subsurface condition: depth of crushed surfacing layer minimum 4” depth, no crushed surfacing layer. • Proposed Preventative Maintenance Condition o Reclamation: thickness of asphalt – less than 2” depth, extensive cracking, extensive raveling, rutting, and crushed surfacing depth less than 4” to none. o Chipseal: thickness of asphalt – 2” or more, medium cracking that can be cracksealed, crushed surfacing layer 4” depth or more, minimum raveling that can be removed and patched, no rutting. o Curb, Gutter, Sidewalks and Curb Ramps: Subgrade settlement, severe cracking, spalling, curb ramps not meeting ADA slope requirements • All residential (local access) and arterial roadways are eligible for maintenance because the overall condition of the transportation system is essential to maintain the condition of local access and arterial roadways. • Availability of funding 2024-2038 Maintenance Schedule Year Road General Description of Planned Maintenance Estimated Cost 2024 Chardonnay and Merlot Scope of Work: remove and replace 710 l.f. cement $115,500 Sidewalk concrete, sidewalk and 1 each curb ramp including asphalt (actual) Improvements removal 4’ width, excavation below sidewalk grade, place 6” crushed surfacing top course 2” depth and HMA patch back 2024 Roza Vista Dr. Scenic Scope of Work: sawcut, remove asphalt, grade and $100,000 Dr. to East end compact crushed surfacing base, pave with HMC Cl ½ In. including Roza Vista Pl PG 64-28 at 2” compacted depth, traffic control and utility adjustments 2025 Margaret Street, Scope of Work: sawcut, pulverize asphalt and road base to $176,000 Bennett to Myrtle 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, pave HMA driveway approaches, place 2" depth crushed surfacing top course for driveways and shoulders, traffic control, and infiltration System at Margaret and Evans. Updated 07/2024 Page 35 of 72  CITY OF PROSSER PO Box 1639 Prosser, WA 99350 Washington (509)786-2332 Fax (509)786-3717 www.cityofprosser.com 2026 Roza Vista Dr., Kinney Scope of Work: sawcut, pulverize asphalt and road base to $95,000 Way to Scenic Dr. 6” depth and leave in place, grade and compact road base, pave HMA Cl ½ In PG 64-28 at 2” comp depth, traffic control and utility adjustments 2026 Concord Way, Market Scope of Work: sawcut, pulverize asphalt and roadbase to $168,000 Street to Kinney Way 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, traffic control and utility adjustments 2027 Florence Street, Park to Scope of Work: sawcut, pulverize asphalt and roadbase to $128,000 Ellen and Evans, 6" depth and leave in place, grade and compact road base, Florence to Lillian pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, pave HMA driveway approaches, place 2" depth crushed surfacing top course for driveways and shoulders, traffic control and other items. 2027 Scenic Dr., South End Scope of Work: sawcut, pulverize asphalt and roadbase to $68,000 to Roza Vista Dr. 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, traffic control and utility adjustments 2028 Lillian Street, Bennett Scope of Work: sawcut, pulverize asphalt and roadbase to $152,000 to Myrtle and Evans, 6" depth and leave in place, grade and compact road base, Lillian to Margaret pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, pave HMA driveway approaches, place 2" depth crushed surfacing top course for driveways and shoulders, traffic control and other items. 2029 Wine Country Rd. Rubberized Chip Seal (BST) 2029 $700,000 Wittkopf to Exit 82; Exit 82 to Meade; Meade to 6th St Bridge; 6th Street Bridge to Gap Rd; 2030 Scenic Dr., Roza Vista Scope of Work: sawcut, pulverize asphalt and road base to $90,000 Dr. to Concord Way 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, traffic control and utility adjustments 2030 Scenic Ct., Cul-De-Sac Scope of Work: sawcut, pulverize asphalt and road base to $146,000 to Scenic Dr. 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, traffic control and utility adjustments 2031 Alice Street, Bennett to Scope of Work: sawcut, pulverize asphalt and road base to $103,000 Canyon Drive, and 6" depth and leave in place, grade and compact road base, Evans, Margaret to pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, pave Alice HMA driveway approaches, place 2" depth crushed surfacing top course for driveways and shoulders, traffic control and other items. 2032 Rhoman Dr., South End Scope of Work: sawcut, pulverize asphalt and road base to $106,000 to Concord Way 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, traffic control and utility adjustments 2032 Semillion Dr., Cul-De- Scope of Work: sawcut, pulverize asphalt and road base to $62,000 Sac to Concord Way 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, traffic control and utility adjustments 2032 Riesling Pl., Cul-De- Scope of Work: sawcut, pulverize asphalt and road base to $215,000 Updated 07/2024 Page 36 of 72  CITY OF PROSSER PO Box 1639 Prosser, WA 99350 Washington (509)786-2332 Fax (509)786-3717 www.cityofprosser.com Sac to Rhoman Dr. 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, traffic control and utility adjustments 2033 Anna Street - Bennett Scope of Work: sawcut, pulverize asphalt and road base to $178,000 to Canyon Drive, 6" depth and leave in place, grade and compact road base, Canyon Drive - Alice to pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, pave Anna, Evans - Alice to HMA driveway approaches, place 2" depth crushed Anna surfacing top course for driveways and shoulders, traffic control and other items .Total CRS-2p = 132.65 tons 2034 Market St., SR 22 to Scope of Work: sawcut, pulverize asphalt and road base to $67,000 Concord Way 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, traffic control and utility adjustments 2034 Burgundy Pl., Cul-De- Scope of Work: sawcut, pulverize asphalt and road base to $170,000 Sac to Market St. 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, traffic control and utility adjustments 2035 Sadie Street - Bennett Scope of Work: sawcut, pulverize asphalt and road base to $185,000 to Canyon Drive, 6" depth and leave in place, grade and compact road base, Canyon Drive - Anna to pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, pave Sadie, Evans - Anna to HMA driveway approaches, place 2" depth crushed Sadie surfacing top course for driveways and shoulders, traffic control and other items. 2036 Elm Street - Bennett to Scope of Work: sawcut, pulverize asphalt and road base to $116,000 Top of Hill 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, pave HMA driveway approaches, place 2" depth crushed surfacing top course for driveways and shoulders, traffic control and other items. 2036 Fir Street - Cul-de-Sac Scope of Work: sawcut, pulverize asphalt and road base to $200,000 to Bennett 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, traffic control and utility adjustments. 2037 Gum Street - Cul-de- Scope of Work: sawcut, pulverize asphalt and road base to $90,000 Sac to Bennett 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, pave HMA driveway approaches, place 2" depth crushed surfacing top course for driveways and shoulders, traffic control and other items. 2037 Hemlock - Cul-de-Sac Scope of Work: sawcut, pulverize asphalt and road base to $181,000 to Bennett 6" depth and leave in place, grade and compact road base, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, pave HMA driveway approaches, place 2" depth crushed surfacing top course for driveways and shoulders, traffic control and other items. 2038 Larch Street - Bennett Scope of Work: sawcut, pulverize asphalt and road base to $400,000 to Spruce, Spruce Street 6" depth and leave in place, grade and compact road base, - Larch to Walker Pl, pave HMA Cl 1/2 In PG 64-28 at 2" comp depth, traffic Walker Pl - Spruce to control and utility adjustments. Larch future To Be Determined years Updated 07/2024 Page 37 of 72  CITY OF PROSSER PO Box 1639 Prosser, WA 99350 Washington (509)786-2332 Fax (509)786-3717 www.cityofprosser.com Updated 07/2024 Page 38 of 72  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Consideration of a Resolution updating the July 23, 2024 City's Financial Policies Regular City Council Meeting Item Type: Action Department: Director: Contact Person: Phone Number: Finance Toni Yost Toni Yost 509-786-8215 Cost of Proposal: Fund Name and Number: N/A Amount Budgeted: Reviewed by Finance Department: TY 07/10/2024 Attachments to Agenda Packet Item: 1. Resolution 2. Financial Policies (updates in red) Summary Statement: At the July 2, 2024, Special City Council meeting, staff reviewed various budget related items including proposed updates to the Financial Policies of the City. These policies were recently reviewed by the Budget and Finance Committee and recommended updates are included within this Policy, identified in red. Consistent with Council Goal: Goal #2: Financial Sustainability, Goal #5: Operational Excellence & Communication Recommended Action/Suggested Motion: Adopt Resolution No. 24-______ updating the City's Financial Policies. Reviewed by Department Reviewed by City Attorney: Approved by City Page 39 of 72 Director: Administrator: Toni Yost Howard Saxton Rachel Shaw Date: Jul 10, 2024 Date: Jul 12, 2024 Date: Jul 12, 2024 Page 40 of 72  CITY OF PROSSER, WASHINGTON RESOLUTION NO. 24- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PROSSER ADOPTING THE FINANCIAL POLICIES OF THE CITY OF PROSSER. BE IT RESOLVED, by the City Council of the City of Prosser that it is the desire of the City Council that the attached Financial Policies be adopted. ADOPTED by the City Council of the City of Prosser and APPROVED by the Mayor of the City of Prosser this _____day of July, 2024. ___________________________ MAYOR GARY VEGAR ATTEST: ______________________________ RACHEL SHAW, CITY CLERK Approved as to form: ______________________________ HOWARD SAXTON, CITY ATTORNEY Page 41 of 72  Approved by Resolution 24 - City of Prosser, Washington Financial Policies 1. PURPOSE. 1.1. The Financial Policies are tools to ensure that the City is financially able to meet its immediate and long term service objectives. The individual policies contained herein serve as guidelines for both financial planning and internal financial management of the City. 2. ORGANIZATIONS AFFECTED. 2.1. All departments. 3. GOALS & PRIORITIES 3.1. Annually or as needed, City Council will review and establish goals and priorities which should work in concert and provide areas of focus for administrative staff. 4. GENERAL POLICIES 4.1. The City shall maintain a set of financial policies to ensure the financial strength and accountability of the City. 4.2. The Mayor and/or the Mayor’s designee shall develop administrative directives and general procedures for implementing the City Council's financial policies. 4.3. All City Departments will share in the responsibility of meeting policy goals and ensuring long term financial health. Future service plans and projects will be developed lo reflect current policy directives, projected resources, and future service requirements. 4.4. To attract and retain employees necessary for providing high quality services, the City shall establish and maintain a competitive compensation and benefit package. 4.5. Efforts will be coordinated with other government agencies to achieve common policy objectives, share the cost of providing governmental services on an equitable basis, and support favorable legislation of the state and federal level. 4.6. The City will initiate, encourage, and participate in economic development efforts to create job opportunities and strengthen the local economy. 4.7. These polices are meant to be guidelines for Council to frame the decision making process. 4.8. Should staff believe it is in the best interest of the City to consider an action which might deviate from these policies, that request should come before Council for consideration and potential action. 5. GENERAL BUDGET POLICIES 5.1. The City Council adopts appropriations at the fund level. 1|Financial Policies Page 42 of 72  Approved by Resolution 24 - 5.2. Department heads are responsible for managing their budgets within the total appropriated budget under their control. 5.3. Any budget adjustment between funds must be approved by the City Council. 5.4. Budget adjustments within a fund shall be approved by the Finance Director. Adjustments affecting program implementation require City Council approval. 5.5. Departmental expenditures shall be charged to the appropriate BARS account code, and not to accounts where an excess of funds may exist. 6. OPERATING BUDGET POLICIES 6.1. Ongoing operations of the City shall be funded from ongoing revenues. 6.2. Revenues should be conservatively estimated, and expenditures budgeted at 100% 6.3. Building Permit revenues for projects valued at $1 million or greater are identified as one-time revenues. 6.4. 41% of property tax dollars collected will be coded to the Street Fund. (102). The remaining 58% will be coded to the General Fund (001). 6.5. Inter fund transfers are allowable between related funds to support project cash flow. 6.6. Actual revenues and expenditures shall be monitored monthly against budget estimates and appropriations. 6.7. A five year projection of revenues and expenditures for all operating funds shall be prepared and updated annually. 7. FUNDS 7.1. Annually, the Finance Director will evaluate Special Purpose Funds to determine that whether they should be reported separately or reported within the General Fund. 7.2. Small projects funds have been established to aid with the management and reporting of small projects. These funds should be used only for short term, grant funded projects. Other considerations include: • The complexity of the project. • Project should be concluded (completely) within the budget year • No other projects have used the fund (at all) during the current period 7.3. Project funds should be established for projects which are expected beyond the current budget cycle. 7.4. The Finance Director is authorized to close funds when it is determined they are no longer useful to the City. 8. REVENUE POLICIES 8.1. The City utilizes formal historic trend analysis to establish baseline estimates of major revenues including incorporating proposed rate increases where applicable. 8.2. Service users shall pay their fair share of program costs. • Adult recreation programs will be 100% self-supporting. • Youth, Senior, and At-Risk programs will be at least 50% self-supporting. 2|Financial Policies Page 43 of 72  Approved by Resolution 24 - • User charges shall fund 100% of the direct cost of development review and building activities. User charges include, but are not limited to, land use, engineering inspection, building permit, and building inspections. • Other reimbursable work performed by the City (labor, supplies, equipment, and other direct or indirect expenses) shall be billed at the actual rate or FEMA approved reimbursement rate. 8.3. Inter fund charges for services shall occur only when needed for recovering costs that support activities necessary for each funds’ purpose. 8.4. Tax and fee revenues shall be monitored and audited for compliance on a recurring basis. 8.5. The City will follow an aggressive and professional policy of collecting revenues. When necessary, disconnecting service, small claims court, collection agencies, foreclosure, liens and other methods of collection such as imposing penalties and late fees may be used. 8.6. Enterprise funds will be self-supporting. 9. FUND BALANCE AND RESERVE POLICIES 9.1. Fund Balance Reserve • Each primary fund should maintain a fund balance reserve equal to three months of operating cash. Primary funds include the General Fund, Street Fund, Water Fund, Sewer Fund, and Garbage Fund. 9.2. Contingency Reserve • General Fund (001) shall establish a contingency reserve equal to 12.5% of its annual operating cost. • Street Fund (102) shall establish a contingency reserve equal to 12.5% of its annual operating cost. • Water Fund (403) shall establish a contingency reserve equal to 12.5% of its annual operating cost. • Sewer Fund (407) shall establish a contingency reserve equal to 12.5% of its annual operating cost. • Others funds should establish a contingency reserve. This reserve balance will differ based upon several criteria including but not limited to: o Funding volatility o Budgeted expenditures o Planned improvements or expenses 9.3. Equipment Replacement Reserve • Each primary fund shall establish a replacement plan and funding allocation which should be included in the adopted budget. • Replacement plans can include vehicles, equipment, and IT. These replacement plans should be updated annually and included in the adopted budget document. 9.4. Other Reserves 3|Financial Policies Page 44 of 72  Approved by Resolution 24 - • Debt Reserves – will be maintained as required by the funding agency. • Council may create reserve accounts to set aside funds for a specific purchase or project. • Capital Improvements – Funds will be allocated for future capital improvements, outlined in the CFP, which include project costs, operating costs, and debt service. o LTAC: Funds unspent at the end of the budget year will be allocated to eligible CFP projects. Additionally, funds received in excess of the amount budgeted will be allocated to eligible CFP projects. o Loan Payments: It will be staff’s objective to reserve funds dedicated to a project in an amount equal to the anticipated debt services. This will ensure funds are available to support the debt service which results from a loan associated with a capital improvements. • Rate Stabilization Reserve: It is the goal of the City to establish a rate stabilization reserve in the amount of 25% of the annual rate revenue. These funds can be used to insulate customers from unexpected or high utility rates increases, and allow for a tiered implementation. 10. EXPENDITURE POLICIES 10.1. Adopt a budget where current expenditures do not exceed current projected revenues. 10.2. Capital expenditures can be funded with one-time revenues. 10.3. Department Heads are responsible for managing their budgets within the total appropriation for their department. 10.4. Corrective action may be implemented at any time during the year if expenditure and revenue estimates are such that an operating deficit is projected at year end. Corrective actions can include a hiring freeze, expenditure reductions, fee increases, or use of contingencies. 10.5. The City will assess fees for services provided internally by other funds. Inter fund service fees charged to recover these costs will be recognized as revenue to the providing fund. 10.6. The City will make every effort to maximize any discount offered by creditors/vendors. 10.7. Purchases will be made according to the Purchasing Policy. 10.8. Unless required by the funding agency, progress estimates, outlay reports, A19s, and similar reimbursement funding requests can be administratively prepared and approved by the Finance Director. 10.9. Agenda bills will be prepared for Council approval outlining LTAC reimbursements. 10.10. Shared Expenses will be allocated to the departments utilizing the service or product. Allocation of the expense can be done in a number of ways and the 4|Financial Policies Page 45 of 72  Approved by Resolution 24 - departments will work together to find a reasonable and rational basis for the desired allocation. This rational, along with justification, will be provided to the Finance Department for review 10.11. Facility Operations: Operational costs of each city property will be budgeted with the fund or department utilizing the property. Shared space (such as City Hall) will be allocated with a shared facility department or can be allocated to the users of the shared spaced based upon an established and documented allocation calculation. 10.12. If a Department Head is unavailable for 3 days or more, and has not designated a representative to sign invoices, purchase orders, and leave slips in their absence, the Finance Director will be authorized to approve these items until the Department Head returns. 11. DEBT SERVICE POLICIES 11.1. Long term debt shall NOT be used to finance ongoing operational expenditures. 11.2. Whenever possible, alternative sources of funding shall be identified and examined for availability in order to minimize the use of debt financing. 11.3. Total general obligation debt shall not exceed 7% of the actually assessed valuations of the City, as required by law. 12. CAPTIAL EXPENDITURE POLICIES 12.1. A Capital Facilities Plan shall be developed and updated annually, including anticipated funding sources. 12.2. Capital projects financed through the issuance of debt shall not exceed the expected useful life of the capital project being financed. 12.3. The City shall coordinate development of the capital improvement budget with development of the operating budget. Future operating expenditures associated with new capital improvements will be projected and included in operating budget forecasts. 12.4. The City shall maintain all its physical assets at a level adequate to protect the City’s capital investment and to minimize future maintenance and replacement costs. 12.5. Prior to undertaking a capital project, all ongoing operational and maintenance costs shall be identified and included as part of the policy discussion. 13. GRANTS AND LOANS 13.1. Staff are permitted to seek funding for projects listed on the Capital Facility Plan (CFP), STIP, budget or other Council approved plan. 13.2. Staff are permitted to seek funding for projects or purchases deferred as part of the budget process. 13.3. Staff are authorized to apply for funding administratively unless the terms of the funding partner require Council action (i.e. public hearing, match certification) 5|Financial Policies Page 46 of 72  Approved by Resolution 24 - 13.4. Matching funds, if required, must be committed by the City Council. This can be done by formal council action (ordinance) or by motion along with the funding application. 13.5. The acceptance of a loan or grant must be done by City Council regardless of amount. 13.6. Staff are administratively authorized to prepare and submit reimbursement applications and required reporting. 14. ASSET MANAGEMENT 14.1. The City will maintain its capital assets at a level adequate to protect the City’s capital investment and to minimize future maintenance and replacement costs. 14.2. Leased property will follow the same capitalization thresholds listed above and will be treated as city property. 14.3. Items with a value of $250 to $999 with a useful life of more than one year or items which are considered small and attractive can be added to a specialized department inventory. 14.4. Items with a value of $1,000 - $4,999 with a useful life of more than one year will be added to the City’s General Inventory. 14.5. Items with a value of $5,000 or more with a useful like of more than one year will be added to the City’s Asset Inventory. 14.6. The Finance Department will work with departments to audit their assigned inventory annually. 14.7. All inventory items (departmental, general, or assets) will be assigned an inventory number for tracking purposes. 15. FINANCIAL REPORTING 15.1. The City’s accounting and financial reporting systems shall be maintained in conformance with those required by the WA State Auditor’s Office (SAO) and the BARS manual. 15.2. Full disclosure shall be provided in the financial statements and bond representations. 15.3. Monthly Budget Position Reports shall be provided to all Department Heads. 15.4. Quarterly/Monthly financial statements are provided to Council for approval. 15.5. Financial Audits will be conducted as required by SAO. 16. INVESTMENT AND CASH MANAGEMENT POLICIES 16.1. Cash and Investment programs will be managed in accordance with PMC 3.01.080 16.2. There shall be dual verification and approval of any fund transfer out of the City’s accounts on the “Request for Funds Transfer” form. 16.3. Only the Finance Director or, under her direction, the Assistant Finance Director may request a transfer of funds. This request must be approved by one of 6|Financial Policies Page 47 of 72  Approved by Resolution 24 - the individuals listed in the column titled “Approval” shown below. The requestor and approving authority shall never be the same person. Requestor Approval Verification Assistant Finance Director Finance Director Finance Director Finance Director City Administrator City Administrator Mayor Mayor Deputy City Administrator Deputy City Administrator 16.4. Investments reports will be included in the financial statement. 16.5. The Finance Department will develop and regularly audit internal controls and cash handling procedures. 7|Financial Policies Page 48 of 72  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Consideration of Resolution Ratifying and July 23, 2024 Confirming the Actions of Mayor Vegar Regular City Council Meeting Regarding the Emergency Removal of an Abandoned Vessel Discovered in the Yakima River Item Type: Action Department: Director: Contact Person: Phone Number: Police John Markus John Markus (509) 786-1500 Cost of Proposal: Fund Name and Number: Not to exceed $5,000 Amount Budgeted: Reviewed by Finance Department: TY 07/18/2024 Attachments to Agenda Packet Item:  Emergency Proclamation  Towing Services Contract  Tow Impound Record Summary Statement: On July 2, 2024 an abandoned vessel was discovered in the Yakima River, due to the location of the vessel and danger to the flora, fauna and wildlife along the Yakima River right bank a Proclamation of Emergency was signed by Mayor Vegar approving the removal of the vessel by Murphey Brothers General Excavating, LLC. Consistent with Council Goal: Goal #1: Livability & Quality of Life Recommended Action/Suggested Motion: Page 49 of 72 Adopt Resolution No. 24____ ratifying and confirming the actions of Mayor Vegar proclaiming an emergency and approving the contract between the City of Prosser and Murphey Brothers General Excavation, LLC. for the removal of the vessel from the Yakima River on July 12, 2024. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: John Markus Howard Saxton Date: Jul 18, 2024 Date: Jul 18, 2024 Date: Page 50 of 72  CITY OF PROSSER, WASHINGTON RESOLUTION NO. 24-_____ A RESOLUTION RATIFYING AND CONFIRMING THE MAYOR’S PROCLAMATION OF A LOCAL EMERGENCY BE IT RESOLVED, by the City Council of the City of Prosser as follows: Section 1. The City Council hereby ratifies and confirms the Proclamation of the Mayor dated July 11, 2024, on file with the City Clerk. ADOPTED by the City Council of the City of Prosser and APPROVED by the Mayor of the City of Prosser this ____ day of ____, 2024. _________________________________ MAYOR GARY VEGAR ATTEST: RACHEL SHAW, DEPUTY CITY ADMINISTRATOR/CITY CLERK APPROVED AS TO FORM: ____________________________________ HOWARD SAXTON, CITY ATTORNEY Page 51 of 72 Page 52 of 72 Page 53 of 72 Not to exceed $5,000 Page 54 of 72 Page 55 of 72 Page 56 of 72 Page 57 of 72 Page 58 of 72 Page 59 of 72  CASE I‘EVIDENCE NUMBER CHECKALLTHAT APPLY: STATE UNIFORMWASHINGTON 24-4988 ZINON—IMPOUND/DRIVER'S REQUEST TOW jEVIDENcE "VIPOUND TOW] [:ISEIZED UNDER Rcwsg DIMPOLIND ONLY 50505. ANDINVENTORY RECORD DDUI/PC IMPOUNDWITH 12 HOUR HOLD E] DWLS IMPO UND WITH ___ DAY HOLD BINFORMATIONAL COPY GIVEN TO SUSPENDED DRIVER V'N DREGISTERED OWNER MAYREDEEM W N ZI0 | 9 5 9 9 J | 9 I7 I9 | DRIVERIS DWLSANDIS THE OWNERREGISTERED DRIVER MUST PROVIDE DOCU MEN TATIDN FROM THE LICENSE STATE YEAR MAKE MODEL SEELEETTEHSEH'XSSEEEL“SAISENCYSHOW'NGF'NES WN3978NV WASHINGTON 1979 UNKNOWN DUNE BUGGY MILEAGE UNR EADABLE STYLE COLOR WITH PROSTITUTIONHOLD (ROW IMPODND “3”” Elm“ °fsa'° DDigItal - BOAT . CREAM/IVORY NAME(LAST FIRS ,MI) ' - NAME (LAST, FIRST, MI) NAME(LAST, FIRE-T, Ml) ABANDONED, VEHICLE SALINAS, JOHN R KEY BANK, . STREET ADDRESS STREET ADDRESS STREET ADDRESS , 8505 W PARK ST 23 W KENNEWICKAVE CITY.STATE, ZIP CODE CITY. STATE, ZIP CODE CITY.STATE. ZIP CODE PASCO, WA 99301 KENNEWICK, WA 99336 PHONE DOB PHONE PHON .u H6 0 Eé‘EI AT 09:41 PURSUANTTO RCW46 55 0854655113 OR 9A.88.'I40, OFFICER 2 P11 ON T/IQJ2024 - munmnm (DATE) (Z4NUURSI I AUTHORIZED MURPHEY BROTHERS EXCAVATI (DOLTRUCI‘ZNOJ [TOWINGFIRM) . TO REMOVETHIS VEHICLE FROM 200 3RD ST DRIVEN BY (LOCATION) (DRIVER'SPRINTED FIRST ANDLASTNAME) - - ,THE ITEMS IN THE DESCRIBED VEHICLE WERE PERSONALLY INVENTDRIED BY OFFICER S O ‘ (NAMELEADGEIUJ SEED. IIIIEN AMAQ ‘ EVIDENGEE DAMAGEDAREA SHADE D[ ] KEYS _ :lLocKED TRUNK [___]LOOKED GLOVE BOX BLOCKED CENTER CONSOLE :|AUT0STEREO :IGPS :|RADARILIDAR DETECTOR INTERLOCKDEVIC :IUNDERCARR IAGE :IOTHER NA} ' ORWAQRAM (LIst reasuns(s) fDTII‘ITTJULIITUV) VESSELISABAYLINER315OCONQUEST OFFSHORENOTADUNEBUGGY § ECTOR ..... ...... DOES NOT HAVE THE BAYLINEROPTION FOR ...... .....VEHICLEMAKE . I COPY OF THIS TOWIIMPOUNDREPORT WAS PROVIDED TO THETOWING FIRM‘SOPERATOR WHO TOOK POSSESSION OF THEVEHICLE: ,/ BYTHEOFFICER LISTED BELOW. BYOFFICER VEHICLE, COPY OF THIS TDW/IMPOUNDREPORT AND INFORMATION FOR DRIVERSTO REDEEM IMPOUNDEDVEHICLEWAS PROVIDEDTO THEDRIVEROF THIS ,/ BYTHEOFFICER LISTED BELOW BYOFFICER .THE VEHICLE WAS ABANDONED A COPY OF THE TDW/IMPDUNDREPORT WAS LEFTWITH THE VEHICLE, — IS TRUE AND CORRECT (Rcwsmz PENALTYOF PERJURY UNDER THE LAWSOF THE STATE OFWASHINGTON THAT THE FOREMENTIONED 055), AND I AM ENTERINGMVADTHORIZEDUSER ID AND PASSWORD To AIJTHENTIDATE IT. I CERTIFY (DE cLAREwNDER OFFICER'S ELECTRONIC P11 Pmssar PD so‘RATE@CI.PROSSER.WA.US S. Orate ,WA SIGNATURE COUNTY, WA BADGENO. AGENCY EMAI SHED-1104376 (R 03/18) I Page 60 of 72  PROSSER CITIZEN SURVEY POLICE R E S U LT S DEPARTMENT J U LY 2 3 , 2 0 2 4 Page 61 of 72  INTRODUCTION • The City’s Police Services Survey was conducted from June 21st through July 7th. • The purpose of the survey was to gather information from residents regarding police services in Prosser. • To maximize participation, the survey was promoted through various channels, including: • The Police Department’s Facebook page • The City’s social media accounts • The Mayor’s weekly update • Press release • We received a total of 149 responses from the community • The complete survey results are available on the City’s webpage and are also included in the Council Packet for further review. Page 62 of 72  Neighborhood Neighborhood Safety Perception • 48% feel very safe with in their neighborhoods, while Safety & 40% feel somewhat safe. Only 3% reported not feeling safe. Concerns Some of the biggest safety concerns are: • Theft: 72% • Alcohol/Drug Crimes: 51% • Gang Violence: 38% • Graffiti: 30% Page 63 of 72  Effectiveness of the department in addressing community issues • 3.4 to 4.2 Rating: 38% Police • 2.6 to 3.4 Rating: 25% Department • 4.2 to 5 Rating: 21% Have been or know someone who has been a victim of crime in the past Effectiveness & year • Yes: 44% Crime • No: 48% Experience Types of crimes experienced • Theft/Burglary: 26% • Vandalism: 6% • Assault: 4% Page 64 of 72  Police Visibility & Community Interaction Satisfaction with police patrol visibility • 43% report being somewhat satisfied and 38% are very satisfied Comfortable contacting police • 82% report they are comfortable contacting the police department when witnessing suspicious activity or need police assistance, only 15% reported they are not Feeling of safety during specific times of day • 63% reported feeling less safe during the night and 9% feel less safe during the evening Page 65 of 72  Perception & Communication Police treat all residents fairly and with respect • Yes: 77% • No: 19% Reported participation in community policing programs or initiatives in the past year • 93% said no, only 5% reported they have participated in the past year Communication rating between the department and community • 55% gave a 4 or 5 rating, with the average rating being a 3.6 Page 66 of 72  Sources of information from the Police Department • 73% report receiving their information from Information social media, 38% receive their information Sources and from the City newsletter and 38% from word Preferred of mouth Methods of Communication Preferred communication methods • Social Media: 65% • Press Release: 48% • Website: 36% • Public Meetings: 32% Page 67 of 72  Addressing Issues & Community Recommendation Likelihood of Importance of community Addressing drug abuse recommending the Prosser engagement and and trafficking community as a safe place collaboration to live to others • 51% believe the • 93% believe community • Very Likely: 63% department is adequately engagement and • Somewhat Likely: 32% addressing drug and collaboration are • Not at All Likely: 3% trafficking issues, where important for improving 36% do not the overall safety in our community Page 68 of 72  Citizen Comments Specific Improvements or Changes in How the Prosser Police Department Interacts with the Community • Take care of the schools.. specially middle and high school. As a parent I so worried about bullying and drugs • Programs for high school kids that want to be in the police department • Proactive when crime is occurring in neighborhoods to residents so we can be on the lookout for crime. Going door to door, posting live information when an emergency or crime is going on in Prosser • No I think Prosser police are doing a great job • More officers • More involvement with the increase in the homeless population and increase in gang related activity in the community • More cops, more training for cops, more support for cops, maybe allocate more city funds to increase their training budget/abilities? • Importance of follow through updates for people who call the police department • I would like to see them at community events more often • I would like to see the police patrolling on foot. I can’t see who they are when they are in a vehicle • I really like our officers. I have always had positive interactions. Liked the coffee with a cop. Would like to see more visibility in town and neighborhoods and more awareness campaigns about drugs and alcohol and trafficking Page 69 of 72  Immediate Action Community Events and Visibility Increase police presence at community events Encourage foot patrols to enhance visibility and community connection Communication and Follow-Up Improve follow-through on updates for residents who report incidents Community Interaction During Crimes Use social media and local channels for live updates during ongoing incidents when practical School Safety and Youth Programs Enhance police presence at middle and high schools Work with schools to promote anti-bullying and drug prevention initiatives Page 70 of 72  Future Action Immediate Action Staffing and Training Hire more officers Increase the training budget to enhance officer skills and support Addressing Homelessness and Gang Activity Develop strategies to address the homeless population and gang-related activities Collaborate with community organizations for comprehensive solutions Awareness and Prevention Campaigns Organize awareness campaigns about drugs, alcohol, and trafficking Continue and expand programs like Coffee with a Cop for community engagement Continuous Improvement Regularly assess and adapt strategies based on community feedback Maintain a strong, transparent relationship with the community through consistent updates and interactions Future surveys to measure improvements and other areas of need Page 71 of 72  Conclusion The Prosser Police For the long-term, we are Department’s citizen committed to increasing survey has provided our staffing and training, valuable insights into the addressing homelessness By actively responding to community’s perceptions and gang activity, and the feedback provided in and needs. Our conducting awareness this survey, we aim to immediate actions will and prevention strengthen our focus on enhancing campaigns. These efforts relationships with the school safety, improving will not only help us build community, increase community interaction a safer and more public trust, and enhance during emergencies, connected community the overall safety and increasing police visibility but also ensure that the quality of life in Prosser. at community events, and Prosser Police Department ensuring better continues to serve its communication and residents with excellence follow-up with residents. and integrity. Page 72 of 72