Regular City Council Meeting

City of Prosser CITY COUNCIL REGULAR MEETING AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, July 22, 2025 @ 7:00 PM Per Ordinance No. 22-3175, City Council meetings will be held in-person at location listed above and virtually. To join the meeting, please click the following link: https://global.gotomeeting.com/join/521570213 Dial in using your phone: +1 (872) 240-3412 Access Code: 521-570-213 Page 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. CITIZEN PARTICIPATION 6. MAYOR AND CITY COUNCIL REPORTS AND COMMENTS a. Farmer's Market Week Proclamation (Mayor Gary Vegar) 3 Farmers Market Week 2025 7. CITY ADMINISTRATOR REPORTS AND COMMENTS a. Prosser Thrive Coalition Quarterly Report (Brittany Aguilar, Executive Director) 4-8 Thrive Quarterly Report b. Grant Writer Agreement (Rachel Shaw, Deputy City Administrator) 8. CONSENT AGENDA a. Approve payment of payroll check and electronic payments in the amount of 9 - 11 $20,802.55 for the period ending July 15, 2025. Payroll Checks b. Approve payment of claim check nos. 30366 through 30434 and Electronic 12 - 25 Payments in the amount of $475,670.56 for the period ending July 22, 2025. Claim Checks c. Accept invoices for Tourism and Promotional Reimbursable Expenses for the 26 - 33 2025 calendar year and authorize payment for those services in the amount of $11,550.41. Reimbursement Request d. Consider approval of the June 2025 Financial Statement. 34 - 108 The first Ordinance passed will be Ordinance 25-3284 The first Resolution passed will be Resolution 25-1831 Page 1 of 158  Financial Statement e. Consideration of Resolution Approving Interlocal Agreement Between the City 109 - 117 of Prosser, Grandview School District, and Sunnyside School District for Use of Public Facilities Agreement Recommended Motion: Approve Consent Agenda Items "A - E." 9. PUBLIC HEARING NOTICE a. PH STIP 2025-2030 Amendment 118 10. COUNCIL ACTION a. Consideration of a Resolution Amending the 2025-2030 Six-Year 119 - 140 Transportation Improvement Program (STIP). (Marty Groom, Public Works Director) Resolution Recommended Motion: Adopt Resolution No. 25-_____Amending the current STIP 2025-2030 to include receipt of federal STBG & TAP funds for the Alexander Ct. Phase 2 and Byron Road Improvements. b. Consideration of Amendment No. 1 to HLA Task Order No. 2025-05 to 141 - 145 complete a feasibility study on a portion of the Benton County Courthouse campus located at 620 Market Street. (Marty Groom, Public Works Director) Task Order Recommended Motion: Approve Amendment No. 1 to HLA Task Order No. 2025-05 for professional services to complete a feasibility study on a portion of the Benton County Courthouse Campus located at 620 Market Street and authorize the Mayor to sign the Task Order. 11. COUNCIL DISCUSSION a. Code Enforcement Presentation 146 - 158 Presentation Recommended Motion: No action. Discussion item only. 12. ADJOURNMENT The first Ordinance passed will be Ordinance 25-3284 The first Resolution passed will be Resolution 25-1831 Page 2 of 158  Proclamation WHEREAS, Farmers Markets play a vital role in communities by supporting local farmers and entrepreneurs and adding to the quality of life by contributing to the economic and social vitality of their community; and WHEREAS, the first Prosser Farmers Market was held on July 17, 1993, at the Prosser Airport with seven vendors; and WHEREAS, many were involved in the forming of this market, including Max Benitz Jr., Gayle Wheeler, Ben Bennett, Scott Kelley and Linda Hall; and WHEREAS, the Market has been located next to Prosser City Park and Library since 1995; and WHEREAS, June 7, 2025, marked opening day of the Prosser Farmers Market 33rd season; and WHEREAS, the current Market Manager, Rita Brown, along with Historic Downtown Prosser and a committee of dedicated individuals, have worked hard to bring new and returning vendors to the market, create fun family activities, and have live music for all to enjoy; and WHEREAS, City of Prosser is proud to support our local Farmers Market, which reflects the values of health, community and entrepreneurship. NOW, THEREFORE, BE IT RESOLVED that I, Gary Vegar, Mayor of the City of Prosser, Washington, and the City Council do hereby proclaim August 3–9, 2025, to be “Farmer’s Market Week” and urge every resident to take time during this week to recognize the many benefits our local farmers market contributes to our community. ___________________________________________ Mayor Gary Vegar ___________________________________________ Deputy City Administrator/City Clerk Rachel Shaw This 22nd day of July, 2025. Page 3 of 158  “To empower our community by promoting lifelong wellness, fostering mental health resilience, and preventing substance misuse through education, connection, and trust. We are dedicated to building a supportive environment where youth and families can thrive together.” CITY COUNCIL QUARTERLY UPDATE July 2025 Summary: The Prosser Thrive Coalition continued to work in partnership with 12 sectors in the community to cultivate mental and physical health for youth through substance abuse prevention work. This update will include activities and work from January – June 2025 that supported the Council’s goal to promote a healthy community by working with community partners to reduce tobacco and substance use increasing the livability and quality of life for Prosser residents. Leadership: The Coalition continues to grow representation from each sector of the community. The goal is to have a sector representative from the following 12 sectors: school, law enforcement, local government, media, business, civic/volunteer organizations, mental health professionals, parents, youth, faith/fraternal organizations, youth serving organizations, and substance abuse serving organizations. The staff and executive board remain stable. Executive Director, Brittany Aguilar received Certified Prevention Professional Certification in January 2025. Finances: The Drug Free Communities fiscal year ended in September 2024. Prosser Thrive is on track with spending for the current fiscal year. If funds are unspent, there is a possibility of receiving a No Cost Extension, which would allow the coalition an additional 6-9 months to spend the funds after the current fiscal year. The fiscal year for Community Prevention and Wellness Initiative (CPWI), Community Law Enforcement Partnership (CLEP), and Youth Cannabis and Commercial Tobacco Prevention Program (YCCTPP) began in July 2024 and ended in June 2025. Despite both Prosser Thrive Coalition employees being on maternity leave starting in April, funds were spent accordingly. Prosser Thrive received a generous grant from United Good Neighbors to support After Prom and Mental Health Awareness Week in addition Page 4 of 158  “To empower our community by promoting lifelong wellness, fostering mental health resilience, and preventing substance misuse through education, connection, and trust. We are dedicated to building a supportive environment where youth and families can thrive together.” to a $400 stipend from The Northwest Alcohol Conference to support our safe and sober After Prom. Prosser Thrive has applied for and is awaiting response for two additional grants, Partnerships for Success and Sober Truth on Preventing Underage Drinking Act. In September 2024, Toni Yost informed city council that the City of Prosser no longer intends to be the fiscal agent for Prosser Thrive at the end of this fiscal year. Educational Service District 123 will be the new fiscal agent for Prosser Thrive’s CPWI contract as of July 1, 2025. Media: Last year, the Coalition launched their Positive Community Norms campaign for the community. The campaign title is “Truth is…” New Healthy Youth Survey data was released last Spring and was used for our newest campaign. Poster creation included a photoshoot with local teens (faces not identifiable) and TA from The Montana Institute to choose our strongest data points. Page 5 of 158  “To empower our community by promoting lifelong wellness, fostering mental health resilience, and preventing substance misuse through education, connection, and trust. We are dedicated to building a supportive environment where youth and families can thrive together.” Additional media campaigns promoted on social media included “Talk. They Hear You,” “It Starts With One,” “Find Your Good,” “You Can,” and “Parents Who Host Lose the Most” and WA State’s newest campaign, “Friends for Life” which focuses on fentanyl awareness. Activities: Awareness events were celebrated in March and May, specifically National Drug and Alcohol Facts Week, and Mental Health Awareness Month. These weeks include information-sharing, presentations, and activities to help youth understand the risks of substance use and the importance of caring for our mental health. The Coalition had a wonderful turnout at our parenting program, The Incredible Years. We served almost 20 Spanish-speaking families. Thrive hosted and/or tabled at community events with a number of community partners, including Screenagers, Sticker Shock, WA Poison Control Vape Presentation, and Take Back Day where 12lbs of unwanted, unused, or expired medications were turned in to the Prosser Police Department, and Coffee with a Cop. Thrive held various prosocial activities, encouraging youth to engage in healthy activities especially during more high-risk times. Most notably, we had almost 150 students attend our After-Prom event for the second year in a row. Thrive Youth Café has been open for one year! We’ve hosted 41 weekly activities since last August — each one designed to bring joy, creativity, and connection to our youth. We hope these activities showcase to our kids their talents and abilities or teach them a new skill. In total, we’ve welcomed 282 different students through our doors, with 193 returning regularly each month or Page 6 of 158  “To empower our community by promoting lifelong wellness, fostering mental health resilience, and preventing substance misuse through education, connection, and trust. We are dedicated to building a supportive environment where youth and families can thrive together.” every other month. Over the past year, we’ve also formed amazing partnerships and hosted many different events with the Prosser Police Department, the school district, and several local community vendors. Prosser Thrive was able to reveal a very special addition to the Thrive Youth Café. This mural was created by youth, for youth, and it represents their vision of what it means to thrive in Prosser. This mural is not just art— it’s a statement of belonging, creativity, and hope for the future. We’re so proud of our youth artists. In June, Prosser Thrive held the annual Key Leader luncheon highlighting stories of students involved in the Mustang Thrive youth club. Training Update: Prosser Thrive was able to send over 20 middle and high school students to various prevention trainings both locally and nationally. In January, we had three youth travel to Washington DC this year to attend CADCA, which also includes an opportunity to participate in Capitol Hill Day, Our students represented Prosser well while discussing prevention and mental health with a Staff Member of Representative Dan Newhouse Senator Maria Cantwell herself. Upcoming Events: Thrive Youth Café is now available to rent for events! We are excited to announce our upcoming Salsa Night Fundraiser & Silent Auction, taking place on August 2, 2025, at WIT Cellars in Prosser. This lively evening will feature salsa dancing, food, wine, and community fun—all to benefit the Prosser Thrive Youth Café, a vital space for middle and high school students to gather safely, connect with peers, and access positive programming after school. Page 7 of 158  “To empower our community by promoting lifelong wellness, fostering mental health resilience, and preventing substance misuse through education, connection, and trust. We are dedicated to building a supportive environment where youth and families can thrive together.” Join Prosser Thrive on Thursday, August 21, 2025, for our monthly Coalition meeting from 8:15 am – 9:30 am at Foundation Bible Church, 270 N. Gap Rd., Prosser. The meeting is hosted in a hybrid format. Page 8 of 158  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Approve payment of payroll check and July 22, 2025 electronic payments in the amount of Regular City Council Meeting $20,802.55 for the period ending July 15, 2025. Item Type: Consent Agenda Department: Director: Contact Person: Phone Number: Finance Toni Yost Elia Tzib 509-786-2332 Cost of Proposal: Fund Name and Number: $20,802.55 Amount Budgeted: Various amounts in salaries, wages, and benefits. Reviewed by Finance Department: TY 07/15/2025 Attachments to Agenda Packet Item: 1. Payroll Check Register Summary Statement: Payroll check and electronic payments in the amount of $20,802.55 for the period ending July 15, 2025. Consistent with Council Goal: Goal #2: Financial Sustainability, Goal #5: Operational Excellence & Communication Recommended Action/Suggested Motion: Approve payment of payroll check and electronic payments in the amount of $20,802.55 for the period ending July 15, 2025. Page 9 of 158 Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Toni Yost N/A Rachel Shaw Date: Jul 15, 2025 Date: Date: Jul 16, 2025 Page 10 of 158 Page 11 of 158  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Approve payment of claim check nos. 30366 July 22, 2025 through 30434 and Electronic Payments in Regular City Council Meeting the amount of $475,670.56 for the period ending July 22, 2025. Item Type: Consent Agenda Department: Director: Contact Person: Phone Number: Finance Toni Yost Lindsay Bardessono 509-786-2332 Cost of Proposal: Fund Name and Number: $475,670.56 See attached Amount Budgeted: See 2025 budget for each item listed. Reviewed by Finance Department: TY 07/16/2025 Attachments to Agenda Packet Item: 1. Check Register #30366 through 30434 Summary Statement: Pay Period 07/9/2025-07/22/2025 Check Payments Amount 30366 through $428,400.50 30434 Electronic Electronic Amount Amount Payments Payments UKG Payroll $5,501.83 Leaf $106.58 WA Dept of $32,946.27 Pace, Kelsey $24.00 Revenue WA Dept of $57.00 Rec 1 $340.00 Licensing Page 12 of 158  CSG Forte $1,199.88 Sanchez, Kristel $30.00 Deluxe $1,156.55 Sias, John $250.00 Dunstan, Robert $5,657.95 Consistent with Council Goal: Goal #2: Financial Sustainability Recommended Action/Suggested Motion: Approve payment of claim check nos. 30366 through 30434 and Electronic Payments in the amount of $475,670.56 for the period ending July 22, 2025. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Toni Yost N/A Rachel Shaw Date: Jul 16, 2025 Date: Date: Jul 16, 2025 Page 13 of 158 Page 14 of 158 Page 15 of 158 Page 16 of 158 Page 17 of 158 Page 18 of 158 Page 19 of 158 Page 20 of 158 Page 21 of 158 Page 22 of 158 Page 23 of 158 Page 24 of 158 Page 25 of 158  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Accept invoices for Tourism and Promotional July 22, 2025 Reimbursable Expenses for the 2025 Regular City Council Meeting calendar year and authorize payment for those services in the amount of $11,550.41. Item Type: Consent Agenda Department: Director: Contact Person: Phone Number: Finance Toni Yost Lindsay Bardessono 509-786-2332 Cost of Proposal: Fund Name and Number: $11,550.41 See attached Amount Budgeted: Tourism Promotion Area $65,000.00 Hotel/Motel Tax $172,750.00 Reviewed by Finance Department: TY 07/16/2025 Attachments to Agenda Packet Item: Hotel/Motel Tax Fund Tourism Promotion Area Fund Vendor #130 #131 Chamber of Commerce $8,060.41 $3,490.00 #1054 Summary Statement: Checks have been reviewed and approved by department heads, the Finance Director, and City Administrator as necessary. The following checks have been generated for Council approval. Check no. 30414 in the amount of $11,550.41. Consistent with Council Goal: Goal #2: Financial Sustainability Page 26 of 158 Recommended Action/Suggested Motion: Accept invoices for Tourism and Promotional Reimbursable Expenses for the 2025 calendar year and authorize payment for those services in the amount of $11,550.41. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Toni Yost N/A Date: Jul 16, 2025 Date: Date: Page 27 of 158 Page 28 of 158 Page 29 of 158 Page 30 of 158 Page 31 of 158 Page 32 of 158 Page 33 of 158  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Consider approval of the June 2025 Financial July 22, 2025 Statement. Regular City Council Meeting Item Type: Consent Agenda Department: Director: Contact Person: Phone Number: Finance Toni Yost Elia Tzib 509-786-8215 Cost of Proposal: Fund Name and Number: N/A Various Amount Budgeted: N/A Reviewed by Finance Department: TY 07/17/2025 Attachments to Agenda Packet Item: 1. June 2025 Financial Statement Summary Statement: Please find attached the June 2025 Financial Statement. This report reflects activity through June 30th. It is important to note that this report is considered unaudited and may be subject to adjustment as we complete the annual financial statement. Consistent with Council Goal: Goal #2: Financial Sustainability, Goal #5: Operational Excellence & Communication Recommended Action/Suggested Motion: Approve the June 2025 Financial Statement. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Page 34 of 158 Toni Yost N/A Rachel Shaw Date: Jul 17, 2025 Date: Date: Jul 17, 2025 Page 35 of 158 Page 36 of 158 Page 37 of 158 Page 38 of 158 Page 39 of 158 Page 40 of 158 Page 41 of 158 Page 42 of 158 Page 43 of 158 Page 44 of 158 Page 45 of 158 Page 46 of 158 Page 47 of 158 Page 48 of 158 Page 49 of 158 Page 50 of 158 Page 51 of 158 Page 52 of 158 Page 53 of 158 Page 54 of 158 Page 55 of 158 Page 56 of 158 Page 57 of 158 Page 58 of 158 Page 59 of 158 Page 60 of 158 Page 61 of 158 Page 62 of 158 Page 63 of 158 Page 64 of 158 Page 65 of 158 Page 66 of 158 Page 67 of 158 Page 68 of 158 Page 69 of 158 Page 70 of 158 Page 71 of 158 Page 72 of 158 Page 73 of 158 Page 74 of 158 Page 75 of 158 Page 76 of 158 Page 77 of 158 Page 78 of 158 Page 79 of 158 Page 80 of 158 Page 81 of 158 Page 82 of 158 Page 83 of 158 Page 84 of 158 Page 85 of 158 Page 86 of 158 Page 87 of 158 Page 88 of 158 Page 89 of 158 Page 90 of 158 Page 91 of 158 Page 92 of 158 Page 93 of 158 Page 94 of 158 Page 95 of 158 Page 96 of 158 Page 97 of 158 Page 98 of 158 Page 99 of 158 Page 100 of 158 Page 101 of 158 Page 102 of 158 Page 103 of 158 Page 104 of 158 Page 105 of 158 Page 106 of 158 Page 107 of 158 Page 108 of 158  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Consideration of Resolution Approving July 22, 2025 Interlocal Agreement Between the City of Regular City Council Meeting Prosser, Grandview School District, and Sunnyside School District for Use of Public Facilities Item Type: Consent Agenda Department: Director: Contact Person: Phone Number: Recreation Rachel Shaw Kathya Martinez 509-786-8225 Cost of Proposal: Fund Name and Number: Total Lease Amount = $13,200 Prosser School District = $4,400 (not billed due to shared facility use) Grandview School District = $4,400 Sunnyside School District = $4,400 Total to be Collected $8,800 Amount Budgeted: Reviewed by Finance Department: TY 07/16/2025 Attachments to Agenda Packet Item: 1. Resolution No. 25-_____ 2. GSD and SSD Interlocal Agreement for use of Public Facilities Summary Statement: The Grandview and Sunnyside School Districts have requested the City of Prosser to enter into an Interlocal Agreement for use of the Prosser Aquatic Center for their high school girls swim teams through the 2025 season. The proposed agreement remains unchanged from the versions executed over the past four years. Page 109 of 158 The cost to keep the Aquatic Center operational after the public season has ended was previously calculated using the average expenses from 2016, 2017, and 2018, totaling $13,200. This amount is divided equally among the three participating school districts ($4,400 each). The Prosser School District continues to participate under a separately approved Facility Use Agreement. Staff anticipates recalculating the cost-sharing rate using updated financial data from 2023, 2024, and 2025, which reflect years of full operation and increased expenses. The revised rate will be proposed for the 2026 agreement. Consistent with Council Goal: Goal #1: Livability & Quality of Life, Goal #2: Financial Sustainability, Goal #5: Operational Excellence & Communication Recommended Action/Suggested Motion: Recommended Motion: Adopt Resolution No. 25-____ approving an Interlocal Agreement between the City of Prosser and the Grandview and Sunnyside School Districts for the use of public facilities to support the girls' fall swim season. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Toni Yost Benjamin Goodwin Rachel Shaw Date: Jul 16, 2025 Date: Jul 17, 2025 Date: Jul 17, 2025 Page 110 of 158  CITY OF PROSSER, WASHINGTON RESOLUTION NO. 25-_____ A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT WITH GRANDVIEW SCHOOL DISTRICT, AND SUNNYSIDE SCHOOL DISTRICT REGARDING USE OF THE PROSSER AQUATIC CENTER. BE IT RESOLVED, by the City Council of the City of Prosser that the City of Prosser hereby enters into the agreement attached hereto and incorporated herein by reference; and BE IT FURTHER RESOLVED, by the City Council of the City of Prosser that the Mayor of the City of Prosser is hereby authorized to sign all documents necessary and related to the execution of said contract. BE IT FURTHER RESOLVED that the Mayor, or his designee, is authorized to amend and execute the an amended agreement should one or more of the other Schools decide not to participate, provided that the hard costs are fully recovered as described in the agreement. ADOPTED by the City Council of the City of Prosser and APPROVED by the Mayor of the City of Prosser this_____ day of ____________, 2025. ____________________________________ GARY VEGAR, MAYOR Attest: ___________________________________ RACHEL SHAW, DEPUTY CITY ADMINISTRATOR CITY CLERK Approved as to Form: ___________________________________ BENJAMIN GOODWIN, CITY ATTORNEY Page 111 of 158 CITY OF PROSSER Document Overview TITLE: TYPE: NUMBER: AQUATIC CENTER USE AGREEMENT INTERLOCAL 2025 - _______ CONTRACTOR: AMOUNT: EFFECTIVE DATE: GRANDVIEW SCHOOL DISTRICT SEE SECTION 1 8/19/2025 913 W 2ND STREET GRANDVIEW, WASHINGTON 98930 SUNNYSIDE SCHOOL DISTRICT 1801 E EDISON AVE SUNNYSIDE, WASHINGTON 98944 REFERENCES (ORD/RESO/NOTES): TERMINATION DATE: R 25-_______ 10/31/2025 INTERLOCAL AGREEMENT BETWEEN CITY OF PROSSER AND THE GRANDVIEW SCHOOL DISTRICT AND SUNNYSIDE SCHOOL DISTRICT REGARDING USE OF PUBLIC FACILITIES This agreement is made in entered into this _____ day of ___________, 2025, by and between The City of Prosser, (City), a municipal corporation, and the Grandview School District, #200 (GSD), a municipal corporation; and the Sunnyside School District, #201 (SSD), a municipal corporation; collectively referred to as “District”; WHEREAS, the District desires to use the City’s competition swimming pool and old bathhouse located within the City’s Aquatic Center (PAC) during the School Year while the City’s Aquatic Center is open to the public; and WHEREAS, the District desires to use the City’s competition swimming pool and old bathhouse located within the City’s Aquatic Center after the date on which the City would normally close its Aquatic Center; and WHEREAS, the City and District desire to set forth their agreement regarding the consideration the District must pay for the use of the City’s facilities; and WHEREAS, the parties hereto are authorized by RCW 39.34.080 to enter into this agreement; and WHEREAS, no separate entity will be created pursuant to this agreement; and 1 Page 112 of 158  WHEREAS, no jointly owned property will be acquired pursuant to this agreement; and NOW THEREFORE, in consideration of the mutual benefits to be derived hereby and the terms, conditions and covenants contained herein, City and Districts agree as follows: 1. The term of this agreement commences on August 19, 2025, and terminates October 31, 2025. GSD shall pay City on or before October 15, 2025, the sum of four thousand, four hundred Dollars ($4,400) for use of the competition pool and old bathhouse within the City’s Aquatic Center. SSD shall pay City on or before October 15, 2025 the sum of four thousand, four hundred Dollars ($4,400) for use of the competition pool and old bathhouse within the City’s Aquatic Center. The City shall send each District an invoice on or before the 15 of August 2025. Each District shall coordinate with the other Districts for the use of the competition pool and bathhouse. The District understands that City may potentially have private rentals of the entire facility after the pool is closed until September 7th. District shall ensure that its swimmers and coaches only access the City’s premises when an authorized District Employee is present with a key issued by City. If the District loses its key, then District shall pay City at District’s sole cost the cost to re-key the entire facility. District shall return its key at the termination of the facility usage. 2. While the Aquatic Center is open to the public, District shall schedule any dates it needs to use the competition pool and old bathhouse with the City at least thirty (30) days in advance of such usage. After the Aquatic Center is closed to the public, District may use the competition pool and old bathhouse provided the District schedules such usage with City at least ten (10) days prior to such usage. 3. District shall supply a certified coach that has the legal authority to act as a lifeguard at all swim practices. City shall not be responsible to staff lifeguards during the District swim team practices nor District swim team meets. 4. City shall be responsible to maintain the competition pool and bathhouse, including but not limited to, testing the pool water for compliance with State requirements, cleaning the pool, and paying all costs not specifically allocated to District to operate the competition pool and bathhouse. 5. The duration of the District swim season for the usage of the Aquatic Center will be from August 19, 2025, to October 31, 2025. 6. The Prosser Recreation Department will act as the administrator of this agreement. 7. This agreement will not result in a separate agency being created. 8. This agreement will not result in the acquisition of property. 9. The Districts will indemnify, defend and hold harmless the City, its agents, officers, and employees from and against any and all liability, expense, including defense costs and attorney fees, and claims for damages of any nature whatsoever including, but not limited to, bodily injury, death, personal injury or property damage arising out of or in any manner connected with the sole 2 Page 113 of 158  negligence or sole intentional misconduct of the District connected with the District’s use of the swimming pool and aquatic facilities. The City will indemnify, defend and hold harmless the District, its agents, officers, and employees from and against any and all liability, expense, including defense costs and attorney fees, and claims for damages of any nature whatsoever including, but not limited to, bodily injury, death, personal injury or property damage arising out of or in any manner connected with the sole negligence or sole intentional misconduct of the City as owner of the swimming pool and aquatic facilities. As between the parties, each party specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51, RCW. The indemnification obligations under this Agreement shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable to or for any third party under Workers’ Compensation Acts, disability benefits acts, or other employee benefits acts; provided that each party’s waiver of immunity by the provisions of this paragraph extend only to claims against the negligent party by the non-negligent party, and does not include, or extend to, any claims by the negligent party’s employees directly against the negligent party. The parties have mutually negotiated this waiver. The provisions of this paragraph survive the expiration or termination of this Agreement. 10. Each party shall secure, and continuously carry in effect, with an insurance company or companies reasonably acceptable to the other, the following insurance policies: Each party shall maintain insurance for bodily injury and property damage. Such insurance shall include: provisions or endorsements naming the other party and its elected officials, officers, agents, employees, and volunteers as additional insureds; provisions that such insurance is primary insurance with respect to the interest of each party, and that any insurance maintained by the party is excess and not contributory insurance with insurance required hereunder; and provisions or endorsements to include broad-form comprehensive liability and blanket contractual liability. Initial limits of liability for all requirements under this paragraph shall be $1,000,000.00 each occurrence and $2,000,000.00 general aggregate. All insurance policies required hereunder shall contain provisions that such policies shall not be canceled or their limits of liability reduced without thirty (30) days prior written notice to the other party. Each party shall provide the other with a Certificate of Liability Insurance naming the other, and its elected officials, officers, agents, employees, and volunteers as additional insureds. It is expressly understood and agreed that it is the intention hereof to constitute a waiver and release of any and all subrogation rights which either party may have under any such insurance policies. 11. The terms and conditions of this agreement shall be interpreted under the laws of the State of Washington and any action brought to enforce this agreement shall be brought in Benton County Superior Court. 3 Page 114 of 158 12. This agreement may be amended or modified only by written agreement duly executed by the parties hereto. This agreement shall be executed in quadruple originals. One original shall go to each party. 13. This agreement shall not be effective until it is either filed with the Benton County Auditor and Yakima County Auditor or it is listed by subject on the City’s and the Districts’ web sites, or other electronically retrievable public source in compliance with RCW 39.34.040. CITY: City of Prosser PO Box 1639 Prosser, Washington 99350 Attn: City Clerk (509) 786-2332 GSD: Grandview School District 913 W 2nd Street Grandview, Washington 98930 (509) 882-8500 SSD: Sunnyside School District 1801 E Edison Ave Sunnyside, Washington 98944 (509) 836-3228 City of Prosser by: __________________________________ Gary Vegar, Mayor Attest: __________________________________ Rachel Shaw, Deputy City Administrator/City Clerk Approved as to form: _________________________________ Benjamin Goodwin , City Attorney Date: 4 Page 115 of 158 Grandview School District by: _________________________________ Rob Darling, Superintendent Approved as to form: _________________________________ School District Attorney Date: 5 Page 116 of 158 Sunnyside School District by: _________________________________ Ryan Maxwell, Superintendent Approved as to form: _________________________________ School District Attorney Date: 6 Page 117 of 158  CITY OF PROSSER, WASHINGTON PUBLIC HEARING NOTICE 2025-2030 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM AMENDMENT NOTICE IS HEREBY GIVEN by the undersigned City Clerk of the City of Prosser, Washington, that the Prosser City Council will conduct a Public Hearing on Tuesday, July 22, 2025 at 7:00 p.m., or as soon thereafter as may be heard, for the purpose of receiving citizen comments regarding amending the 2025-2030 Six Year Transportation Improvement Program (STIP) to include the receipt of federal Surface Transportation Block Grant (STBG) and Transportation Alternative Program (TAP) funding for the Alexander Ct. Phase 2 Improvements - Highland Drive to Wine Country Road and the Byron Road Improvements - Sheridan Avenue to the West City Limits. The Public Hearing will be held at the Prosser City Hall Chambers at 1002 Dudley Avenue, Prosser, Washington and will also be held remotely/virtually via GoToMeeting. To join in the remote/virtual Regular City Council meeting and participate in or listen to the Public Hearing, please join the meeting from your computer, tablet or smartphone by visiting the following website: https://global.gotomeeting.com/join/521570213. You can also dial in using your phone by calling +1 (872) 240-3412. Enter Access Code: 521- 570-213. New to GoToMeeting? Get the app now and be ready when the meeting starts: https://global.gotomeeting.com/install/521570213 All interested persons are encouraged to attend the hearing either in person or remotely/virtually. No qualified individuals with a disability shall be excluded or denied the benefit of participation in the Public Hearing. The City of Prosser asks all members of the public that wish to comment on Council agenda items, to please contact Deputy City Administrator/City Clerk, Rachel Shaw via email at rshaw@ci.prosser.wa.us or by phone at (509) 786-8218, no later than 4:00 p.m., the day of the meeting to make arrangements. Please state your first and last name, city of residence and agenda item or topic you wish to comment on. All timely received written comments will be posted to the city's website, www.cityofprosser.com, prior to the meeting or Public Hearing. Dated: June 30, 2025 -..RllMM�) RacThel Shaw, MMC Deputy City Administrator/City Clerk Publication Dates: July 9 and July 16, 2025 Page 118 of 158  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Consideration of a Resolution Amending the July 22, 2025 2025-2030 Six year Transportation Regular City Council Meeting Improvement Program (STIP). Item Type: Action Department: Director: Contact Person: Phone Number: Public Works Marty Groom Marty Groom 509-786-2332 Cost of Proposal: Fund Name and Number: 102 Streets Amount Budgeted: Reviewed by Finance Department: TY 07/02/2025 Attachments to Agenda Packet Item: 1. BFCOG Award Letter 2. Resolution No. 25-_____ 3. Current Approved STIP Sheets 4. Amended STIP Sheets Summary Statement: The City received federal Surface Transportation Block Grant (STBG) and Transportation Alternative Program (TAP) funds through the Benton Franklin Council of Governments (BFCOG) call for projects 2025-2029. The projects selected for funding are: $218,519 STBG & TAP for Preliminary Engineering (PE) - Alexander Ct. Phase 2, Highland Dr. to Wine Country Road $83,127 STBG & TAP for PE - Byron Road, Sheridan Avenue to West City Limits $504,326 STBG & TAP for Construction (CN) - Byron Road, Sheridan Avenue to West City Limits Federal Highway Administration (FHWA) and Washington State Department of Transportation Page 119 of 158 (WSDOT) require STIP Amendments when receiving State and Federal funds which includes a Public Hearing. This item Amends the adopted STIP 2025-2030 Resolution Number's 24- 1787 and 24-1810. The following outlines the process for the STIP Amendments: July 9 & 16 - Advertise for Public Hearing July 22 - Public Hearing and Potential Adoption August 14 - Amended STIP & Resolution to BFCOG September 19 - Amended STIP & Resolution to WSDOT Consistent with Council Goal: Goal #4: Infrastructure & Transportation Recommended Action/Suggested Motion: Recommended Motion: Adopt Resolution No. 25-_____Amending the current STIP 2025- 2030 to include receipt of federal STBG & TAP funds for the Alexander Ct. Phase 2 and Byron Road Improvements. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Marty Groom Benjamin Goodwin Date: Jul 16, 2025 Date: Jul 16, 2025 Date: Jul 16, 2025 Page 120 of 158 Page 121 of 158 Page 122 of 158 Page 123 of 158 Page 124 of 158 Page 125 of 158 Page 126 of 158 Page 127 of 158 Page 128 of 158 Page 129 of 158 Page 130 of 158 Page 131 of 158 Page 132 of 158 Page 133 of 158 Page 134 of 158 Page 135 of 158 Page 136 of 158 Page 137 of 158 Page 138 of 158 Page 139 of 158 Page 140 of 158  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Consideration of Amendment No. 1 to HLA July 22, 2025 Task Order No. 2025-05 to complete a Regular City Council Meeting feasibility study on a portion of the Benton County Courthouse campus located at 620 Market Street. Item Type: Action Department: Director: Contact Person: Phone Number: Public Works Marty Groom Marty Groom 509-786-2332 Cost of Proposal: Fund Name and Number: $16,000 to be charged to fund 303 - Police Station Replacement Project Fund Amount Budgeted: $120,000 Reviewed by Finance Department: TY 07/15/2025 Attachments to Agenda Packet Item: 1. HLA Task Order No. 2025-07 2. Exhibit A Summary Statement: At the June 24, 2025, City Council meeting, Council approved HLA Task Order No. 2025-05 to complete a short plat on a portion of the Benton County Courthouse Campus as shown on attached Exhibit A. The portion of property to be short platted is for the construction of a City Police Department facility. Amendment No. 1 to HLA Task Order No. 2025-05 is for professional services to complete a feasibility study on the portion of property being short platted. The goal of the study is to ensure that the limits of the property can accommodate the construction of a new Police Department facility and if it's financially feasible for the city. HLA along with their Sub Consultant, Traho Architects P.S., will perform the necessary work to complete the study and present the report of findings to City Council. The attached Amendment outlines the professional services to be performed by HLA and Traho Architects Page 141 of 158 P.S. to complete the study including estimate of costs for the services. Consistent with Council Goal: Goal #2: Financial Sustainability, Goal #4: Infrastructure & Transportation Recommended Action/Suggested Motion: Recommended Motion: Approve Amendment No. 1 to HLA Task Order No. 2025-05 for professional services to complete a feasibility study on a portion of the Benton County Courthouse Campus located at 620 Market Street and authorize the Mayor to sign the Task Order. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Marty Groom Benjamin Goodwin Rachel Shaw Date: Jul 16, 2025 Date: Jul 16, 2025 Date: Jul 16, 2025 Page 142 of 158 Page 143 of 158 Page 144 of 158 Page 145 of 158  CITY OF PROSSER, WASHINGTON AGENDA BILL Agenda Title: Meeting Date: Code Enforcement Presentation July 22, 2025 Regular City Council Meeting Item Type: Presentation Department: Director: Contact Person: Phone Number: Building Nick Alsbury Miguel Contreras (509) 786-2332 Cost of Proposal: Fund Name and Number: N/A N/A Amount Budgeted: N/A Reviewed by Finance Department: N/A Attachments to Agenda Packet Item: 1. Code Enforcement - Council Presentation 2025 (PDF Version) Summary Statement: Presentation from Community Service Officer (CSO), Miguel Contreras from the Building Department highlighting the main purpose and goals of Code Enforcement in addition to a presentation of data supporting activity by the CSO for 2025. Consistent with Council Goal: Goal #1: Livability & Quality of Life Recommended Action/Suggested Motion: Recommended Motion: No action. Discussion item only. Reviewed by Department Reviewed by City Attorney: Approved by City Director: Administrator: Nick Alsbury N/A Page 146 of 158  Rachel Shaw Date: Jul 16, 2025 Date: Date: Jul 17, 2025 Page 147 of 158  Code Enforcement Prosser, Washington Miguel Contreras, Community Service Officer Nick Alsbury, Building Official Page 148 of 158  The Purpose of Code Enforcement Protect Public Health • Addressing Citizen & Safety • Overgrown Weeds, Concerns, Inoperable Educating Property • Pest & Rodent Vehicles, Fences & Owners Infestations, Mold, Structures in Sanitation, etc. Disrepair Support Community Maintain Appearance Standards of Neighborhoods Page 149 of 158  Inter-Department Support Role • Intersection Sight Obstructions Public Works • Objects Placed in Right of Way • Residential Design Standards (i.e. RV setbacks, fence height) Planning • Allowed Uses (Zoning) • Sanitary & Habitable Housing Building • Building Maintenance • Dangerous / Potentially Dangerous Dog Complaints Police • Animal Impounds Page 150 of 158  The Code Compliance Process Paths to Compliance International Property Maintenance Code Prosser Municipal Code Chapters 16, 17, 18, or 19 Prosser Municipal Code Chapter 8.36 1st Written Notice 1st Written Notice 1st Written Notice 1st Notice & attempt to secure 1st Notice & attempt to secure 1st Notice & attempt to secure voluntary compliance 14 days to comply voluntary compliance 14 days to comply voluntary compliance 14 days to comply 2nd Written Notice 2nd Written Notice 2nd Written Notice 2nd Notice & attempt to secure 2nd Notice & attempt to secure 2nd Notice & attempt to secure voluntary compliance 14 days to comply voluntary compliance 14 days to comply voluntary compliance 14 days to comply Civil Infraction Administrative Order of Compliance Notice of Violation Issuance of a notice of civil Administrative order of Issuance of a notice of civil infraction (PMC 1.40) 14 days to comply Compliance Issued 30 days to comply infraction (PMC 1.40) 30 days to comply Order of Abatement Referred to City Attorney Order of Abatement Case referred to City Attorney for filing of criminal charges Order of Abatement Issued by a Court Order of Abatement Issued by a Court (PMC 19.07.010) Page 151 of 158  Citizen Requests Received Number of Requests Requests By Type 45 SIGHT DISTANCE OTHER 41 1% 2% BUILDING 40 2% STREETS / SIDEWALKS ZONING 6% 35 12% 30 IPMC 25 20% 20 20 18 17 15 ANIMAL 15 14 56% NUISANCE 1% 10 5 0 0 0 0 0 0 BUILDING ZONING IPMC NUISANCE 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ANIMAL STREETS / SIDEWALKS SIGHT DISTANCE OTHER Page 152 of 158  Cases Opened Number of Cases Opened Cases Opened by Type 80 45 75 40 70 35 60 30 50 47 25 40 20 34 15 30 20 10 20 18 5 9 10 0 0 0 0 0 0 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC BUILDING ZONING IPMC NUISANCE ANIMAL STREETS / SIDEWALKS SIGHT DISTANCE OTHER Page 153 of 158 * 40 violations were addressed by the CSO for stopping, standing, or parking violations (RCW 46.61.570) which resulted in a large increase during the month of May  Site Inspections Performed Site Inspections Performed 80 71 70 67 60 50 40 30 20 20 18 16 10 10 0 0 0 0 0 0 Page 154 of 158 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC  Animal Impounds Number of Animal Impounds Disposition of Impounds 4.5 ADOPTED, 0 RESCUE, 0 4 EUTHANIZED, 1 4 3.5 3 3 3 5, TRANSFERRED 2.5 2 2 RETURNED, 7 1.5 1 1 0.5 0 0 0 0 0 0 0 0 Page 155 of 158 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TRANSFERRED RETURNED EUTHANIZED ADOPTED RESCUE  Infractions Issued INFRACTIONS ISSUED (BY DOLLAR AMOUNT) $350.00 DOG AT LARGE, $308.00 POTENTIALLY DANGEROUS DOG, $300.00 $300.00 $250.00 $200.00 $150.00 $100.00 $50.00 $- JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC IPMC BUS. REG. YARDSALE PERMIT SIGN CODE UNLICENSED DOG DOG AT LARGE BARKING DOGS PET REFUSE KENNEL LICENSE RENTAL LICENSE POTENTIALLY DANGEROUS DOG Page 156 of 158 * The Building Department received infraction books in June. Prior to June the CSO was required to submit reports to City Attorney for review and issuance of infractions.  Additional Accomplishments Crime Free Rental Housing & Inspection Program • Worked with Landlords and Property Managers to obtain current rental inspections, most of which had been past due for years. 128 properties obtained rental inspections since November of 2024. Certifications & Training • Graduated in March from the Washington State Animal Control Academy held in Burien, WA • Completed Residential Housing Inspector training in February • Attend the Washington State Code Enforcement Officer (WACE) training in September held in Leavenworth, WA Page 157 of 158 Questions? Page 158 of 158