Special City Council Meeting

City Of Prosser CITY COUNCIL SPECIAL MEETING AGENDA Benton County Court House 620 Market Street Prosser WA 99350 Tuesday, November 19, 2024 @ 6:00 PM Per Ordinance No. 22-3175, City Council meetings will be held in-person at location listed above and virtually. To join the Prosser Council meetings telephonically: Dial: 509-222-2397 To join the Prosser Council Meetings via Webex: Cisco Webex Meetings To join the Prosser Council meetings via video stream, click the link below: Prosser Council Meeting Video Streaming Link Page 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. COUNCIL DISCUSSION a. City Hall/Police Station Replacement Project 2 - 24 CH and PD Replacement Project Presentation 5. ADJOURNMENT Page 1 of 24 Page 2 of 24  • Review of Process and Goals • Review of Locations and Assumptions • Review of Survey Results Agenda • Community Input and Comments • Next Steps • Adjournment Page 3 of 24  Where can I find more information? On the City of Prosser’s Website (www.cityofprosser.com) you can find: Copy of Past Project Past Council Other Resources Background and Reports Action and used throughout Site Criteria Model Discussion project Page 4 of 24 Page 5 of 24  Project Goal To engage the community and other stakeholders to identify an appropriate location for the future City Hall and Police Department. This project will be guided by the following goals: • Meeting the Needs of the Community • Improving Organizational Efficiency • Enhancing Safety • Expandable Capacity • Fiscal Responsibility Page 6 of 24  • Wine Country Rd/Wamba Rd (Riverfront) Property • Spray field • Annex Building – 1109 Meade Ave • Port of Benton – Police Station - 205 Hagarty Lane • Benton County – City Hall – 1002 Dudley Ave • Prosser Hospital • Old Prosser High School • Walter Clore Center • 7th and Bennett – to include Meat Locker Property • 7th and Bennett – to include Heard Property and Roller Rink • 7th and Bennett – to include Meat Locker, Heard Property, and Roller Rink Removed by City Council Page 7 of 24 Page 8 of 24  Resources and Assumptions In preparing this report, staff used the following resources and assumptions: MKA 2022 KDA 2022 DEBT SERVICE TERMS: PROPERTY TAX HOME OPERATIONS COSTS CONSTRUCTION CONSTRUCTION 30 YEARS AND 4.5% VALUE OF $350,000 OF $15-$20/SQFT ESTIMATE ESTIMATES INTEREST RATE Page 9 of 24  Project #1 Benton County Court House City Hall/PD campus with City Hall occupying the north end of the first floor (existing County Public Works Office) and PD temporarily occupying the south end, west wing, of the first floor (existing Auditor’s Office) while a new PD facility is being constructed on the east side of the west wing (old County Engineering Building). Page 10 of 24  ESTIMATED Project City Hall on first floor and PD constructed at Expense old Engineering Bldg. Project #1: TOTAL ESTIMATED Project Expense** $7,833,021.00 Benton TOTAL Financing Sources $6,725,029.33 County Amount to Fund or Surplus (1,107,991.67) Court House Amount to Fund Debt Service Payment (30 yrs at 4.5%) $68,500.00 Property Tax - Excess Levy (increase of) $29.08 % property tax increase ($350k home) 4% Sqft of Proposed Project 18,230 Estimated Operations Costs $274,726 - $364,600 Page 11 of 24  Project #2: Existing Location (Old City Hall/PD) 7th and Bennett Ave City Hall and PD at old facility. Page 12 of 24  ESTIMATED Project Existing Location (Old City Hall/PD) 7th and Expense Bennett Ave Project #2: TOTAL ESTIMATED Project Expense** $11,086,667.00 Existing TOTAL Financing Sources $6,687,819.33 Location Amount to Fund or Surplus (4,398,847.67) (Old City Amount to Fund Hall/PD) Debt Service Payment (30 yrs at $271,000.00 7th and 4.5%) Property Tax - Excess Levy (increase of) $115.05 Bennett Ave % property tax increase ($350k home) 17% Sqft of Proposed Project 18,100 Estimated Operations Costs $272,500-$362,000 Page 13 of 24  Project #3: City Hall located at Court House and PD at 7th and Bennett City Hall occupying the first floor of the Court House and the Police Department located at 7th and Bennett Avenue. Page 14 of 24  City Hall occupying the first floor of the Court ESTIMATED Project House and the Police Department located at Expense 7th and Bennett Avenue. Project #3: TOTAL ESTIMATED Project Expense** $7,806,381.00 City Hall TOTAL Financing Sources $6,687,819.33 located at Amount to Fund or Surplus (1,118,561.67) Court Amount to Fund House and Debt Service Payment (30 yrs at $69,000.00 PD at 7th 4.5%) Property Tax - Excess Levy (increase of) $29.29 and Bennett % property tax increase ($350k home) 4% Sqft of Proposed Project 21,275 Estimated Operations Costs $319,125-$425,500 Page 15 of 24  Project #4: City Hall located at Court House and PD at 8th and Bennett City Hall occupying the first floor of the Court House and the Police Department located at 8th and Bennett Avenue. Page 16 of 24  City Hall occupying the first floor of the Court ESTIMATED Project House and the Police Department located at Expense 8th and Bennett Avenue. Project #4: TOTAL ESTIMATED Project Expense** $8,375,150.00 City Hall TOTAL Financing Sources $6,508,029.33 located at Amount to Fund or Surplus (1,864,120.67) Court Amount to Fund House and Debt Service Payment (30 yrs at $115,000.00 PD at 8th 4.5%) Property Tax - Excess Levy (increase of) $48.82 and Bennett % property tax increase ($350k home) 7% Sqft of Proposed Project 19,230 Estimated Operations Costs $289,796-$384,600 Page 17 of 24  ESTIMATED Project Expense Project 1 Project 2 Project 3 Project 4 Benton County City Hall at Courthouse City Hall at Court House & PD Project Title Courthouse Old City Hall and PD & PD 7th and Bennett at 8th and Bennett Avenue The City Hall and Police Station City Hall will occupy the first City Hall will occupy the first floor of will return to the original site (601 floor of the Court House the Court House building. A new City Hall on the first floor 7th Street) remodeling and building. The Police Station Police Station will be constructed on and PD constructed at old reconstructing the property to will be located at 601 7th property owned by the City located at Scope of Work Engineering Bldg. allow for operations Street 8th Street and Bennett Avenue TOTAL ESTIMATED Project Expense $7,833,021.00 $11,086,667.00 $7,806,381.00 $8,372,150.00 TOTAL ESTIMATED Financing Sources $6,725,029.33 $6,687,819.33 $6,687,819.33 $6,508,029.33 Amount to Fund or Surplus (1,107,991.67) (4,398,847.67) (1,118,561.67) (1,864,120.67) Amount to Fund Amount to Fund Amount to Fund Amount to Fund Debt Service Payment (30 yrs at 4.5%) $68,500.00 $271,000.00 $69,000.00 $115,000.00 Property Tax - Excess Levy (increase of) $29.08 $115.05 $29.29 $48.82 % property tax increase ($350k home) 4% 17% 4% 7% Sqft of Proposed Project 18,230 18,100 21,275 19,230 Estimated Operations $274,726-$364,600 $272,500 – $362,000 $319,125 - $425,500 $289,796 - $384,600 Page 18 of 24 Costs  Community Survey Page 19 of 24 Page 20 of 24  Comment cards available at the entrance and will be read to Council at the conclusion of spoken comments Page 21 of 24  Where can I find more information? On the City of Prosser’s Website (www.cityofprosser.com) you can find: Copy of Past Project Past Council Other Resources Background and Reports Action and used throughout Site Criteria Model Discussion project Page 22 of 24  Community Survey Results Next Community Meeting Input and Steps Comments December 3rd City Council Meeting Page 23 of 24  SOCIAL MEDIA CITY COUNCIL COMMUNITY CITY NEWSLETTER CITY OF PROSSER ACCOUNTS MEETINGS GROUP MEETINGS WEBSITE How can I keep informed? Page 24 of 24