City Council Meetings

Please Note – These minutes have been prepared with a timestamp linking the agenda items to the video discussion. Electronic version of minutes will allow citizens to view discussion held during council meeting. PROVO MUNICIPAL COUNCIL Regular Meeting Agenda 5:30 PM, Tuesday, November 11, 2025 Council Chambers (Room 100) Hybrid meeting: 445 W. Center Street, Provo, UT 84601 or https://www.youtube.com/provocitycouncil Roll Call THE FOLLOWING MEMBERS OF THE COUNCIL AND ADMINISTRATION WERE PRESENT: Councilor Becky Bogdin Councilor Craig Christensen Councilor Gary Garrett Councilor Travis Hoban Councilor George Handley Councilor Katrice MacKay Councilor Rachel Whipple Mayor Michelle Kaufusi Chief Administrative Officer Scott Henderson Council Executive Director Justin Harrison City Attorney Brian Jones City Recorder Heidi Allman Conducting: Chair Gary Garrett Prayer – Richard Bowler Pledge of Allegiance – Sgt. Samuel Ray Oman Presentations, Proclamations, and Awards 1 A ceremony recognizing the Fall 2025 Provology Graduates (25-007) 00:03:29 Scott Henderson, Chief Administrative Officer, presented. He stated that the Fall 2025 Provology class now represents some of the most well-informed residents in the community. He recognized the following graduates: Mary Adams, Robert Adams, Alora Casper, Mary Anee Ciccotelli, Tom Ciccotelli, Jeremy Friedbaum, Beth Gaillard, Elisa Guarjardo, Darrel Hammon, Joanne Hammon, Jonathan Handy, Garrett Lyman, Laurie Preece, Dori Whitehead, and Taylor Whitehead. Mayor Kaufusi invited the graduates to join across the hall in the community room for some refreshments. 2 A ceremony recognizing the Provo City employee of the month - November 2025 (25-007) 00:09:01 Mayor Kaufusi noted that the Employee of the Month program has been a meaningful opportunity to highlight the outstanding work of City staff. She expressed appreciation for the chance to spotlight individuals from each department. Mayor Kaufusi introduced that the recognition for this meeting would feature the Parks and Recreation Department and invited Director Doug Robbins to present the Employee of the Month. Provo City Council Meeting – November 11, 2025 Page 1 of 5  Please Note – These minutes have been prepared with a timestamp linking the agenda items to the video discussion. Electronic version of minutes will allow citizens to view discussion held during council meeting. Mr. Robins thanked the Mayor and Municipal Council for the opportunity to present and shared that it is a privilege to work with the exceptional employees in Provo City. He announced that the Parks and Recreation Department was recognizing John Bunderson as the Employee of the Month for November 2025. Mr. Robbins noted that John joined the department five and a half years ago, bringing strong technical experience from managing civil infrastructure projects across the country. John oversees capital improvement projects and has consistently delivered high-quality results, including securing more than $4 million in grant funding over the past two years. Robbins highlighted John’s ability to combine funding sources effectively, his strong relationships with state and federal partners, and his dedication to using resources responsibly. He described John as thorough, detail-oriented, and outcome-driven, with a steady leadership style that keeps projects on track and improves public spaces. Robbins also praised John’s positive character and collaborative approach, and thanked John’s wife, Amanda, and their children, for their support. Director Robbins congratulated John Bunderson and recognized him for his professionalism, hard work, and commitment to the community. Public Comment Chair Garrett read the public comment preamble and opened the public comment period. With none, he closed public comment. Action Agenda 3 An ordinance amending Provo City Code to reformat a map related to some ADUs and to repeal the section related to special applications for ADUs (PLOTA20250562) 00:16:41 Motion: An implied motion to approve Ordinance 2025-60, as currently constituted, has been made by council rule. Nancy Robison, City Planner, introduced the item. She reported that the Planning Commission reviewed the proposed amendments on October 22. The item involved updates to the Accessory Dwelling Unit ordinance, specifically Sections 14.30.020 and 14.30.040, related to signature requirements for fee waivers and revisions to the map identifying where ADUs are permitted. She stated that staff recommended approval, and after discussion, the Planning Commission forwarded a recommendation of approval to the Council. Melia Dayley explained that Nancy Robison was the planner who worked with staff in Development Services on this item. She noted that the amendments were brought to the Planning Commission following initial Council discussion. The first amendment modifies the map referenced in Section 14.30.020 of the Accessory Dwelling Unit chapter, which outlines where ADUs are allowed in the city. After consultation with Legal and Development Services, a revised map is being proposed that removes the title and specific labels from the grayed-out areas. Those shaded areas represent parcels where applicants previously requested ordinance text amendments to allow ADUs by right. Melia stated that the second amendment repeals Section 14.30.040, the special use permit section for ADUs. When originally adopted in 2022, this section included two pathways: an administrative process, which the Council repealed earlier this year, and a second pathway that allowed applicants to gather neighbor signatures to receive a fee waiver through an ordinance text amendment. Repealing this section removes only the fee-waiver component. Applicants may still apply for an ordinance text amendment to be added to the ADU map or submit a rezone request to a zone that permits ADUs. Provo City Council Meeting – November 11, 2025 Page 2 of 5  Please Note – These minutes have been prepared with a timestamp linking the agenda items to the video discussion. Electronic version of minutes will allow citizens to view discussion held during council meeting. Chair Garrett opened public comment on the item. With none, he closed public comment and invited a council discussion. Councilor Whipple stated that the original permit program was created in response to a recognized need, and the Council approached it as an experiment to test an administrative process that required neighborhood approval. She noted that the Council observed both strengths and challenges in how the program functioned. After reviewing the feedback received, the Council determined that the experiment was not successful and that it was appropriate to discontinue the process. She emphasized that this experience illustrates how the Council listens to residents, works to balance competing interests, and strives to reduce conflict while addressing community concerns. Councilor Whipple added that the short duration of the ordinance demonstrates the Council’s responsiveness and its commitment to finding solutions that best serve the public. Chair Garrett called for a vote. Vote: The motion passed 7:0 with Councilors Bogdin, Christensen, Garrett, Handley, Hoban, MacKay, and Whipple in favor. 4 An ordinance adjusting design standards in the Provo City Code for certain development in the Campus Residential Zone. (PLOTA20250535) 00:23:13 Motion: An implied motion to approve Ordinance 2025-61, as currently constituted, has been made by council rule. Dustin Wright, City Planner, presented. He explained that the request before the Council is a text amendment. He noted that the applicant recently applied for a rezone to Campus Residential for a property he owns and is seeking to increase the allowed development from five units to eight. To support this, the applicant is proposing amendments to two design standards: the requirement for 30 feet of habitable floor area and the requirement that driveways be located on the side of the property. Dustin stated that the applicant is requesting that these standards not apply to projects with fewer than ten units located in the Campus Residential zone. He reported that the Planning Commission held a hearing on the proposal and forwarded a recommendation for approval to the Council. Chair Garrett asked how much of the city is currently zoned Campus Residential. Mr. Wright said that the Campus Residential zone currently exists in only a few areas near campus, so the amendment would primarily apply to properties that may be rezoned in the future. He noted that while this zone could be an option for redevelopment in the area, there are currently very few properties formally designated as Campus Residential. Chair Garret invited the applicant to ask questions. Terry Cirac explained that his original proposal included developing eight units on the property and rezoning the site from Residential to Campus Mixed Use. He noted that the property is located about one block from BYU and the new medical school, and is surrounded by multi-story apartment complexes, many of which are three stories over parking. In contrast, his request is for a two-story structure. He stated that the Council previously approved a one-story design due to the 30-foot Provo City Council Meeting – November 11, 2025 Page 3 of 5  Please Note – These minutes have been prepared with a timestamp linking the agenda items to the video discussion. Electronic version of minutes will allow citizens to view discussion held during council meeting. habitable floor area requirement, which prevented the use of ground-level parking with units above. His original intent was to have parking on the ground level and build the residential units above it. Mr. Cirac shared that he submitted a rezone application on August 7 but was advised by the Planning Department to instead pursue a text amendment. He described paying the fees for both applications and later submitting a new design on September 19. He mentioned that he had provided drawings for review and believed they would be included in the presentation. Mr. Cirac described the proposed plan, noting that the building would be 63 feet across the front and would meet all height requirements, remaining lower than many surrounding structures. He stated that the design complies with most of the new design standards and was prepared by architect Ken Harris. The project incorporates significant brickwork, similar to another complex he owns nearby, to ensure the building is attractive and fits the character of the area. He explained that the proposal includes six one-bedroom units and two two-bedroom units, with the intent to market the housing to students and staff associated with the BYU medical school. Chair Garrett opened public comment. With none, he closed public comment and invited a council discussion. Councilor MacKay stated that she is supportive of the project and is pleased to see additional density approved in an area well suited for it. She noted that the parcel was the last single-family home on a large lot surrounded by apartment buildings, making the proposed redevelopment appropriate for the neighborhood. She also expressed appreciation for landlords who maintain their properties well, both inside and out, and who take good care of their residents, noting that it makes a meaningful difference. Chair Garrett added that he was pleased to limit the adjustments to the design standards to the Campus Residential zone. Councilor Whipple expressed appreciation for the applicant’s efforts in working with staff and the Planning Commission to reach a design that allows for the full eight units. She thanked him for his ongoing contributions to the city and for continuing to support improvements in the community. Chair Garrett called for a vote. Vote: The motion passed 7:0 with Councilors Bogdin, Christensen, Garrett, Handley, Hoban, MacKay, and Whipple in favor. 5 **CONTINUED** An ordinance amending the General Plan map classification of real property, generally located at 1870 South 500 West, from the Commercial (C) designation to the Residential (R) designation. Lakewood Neighborhood. (PLGPA20250141) 6 **CONTINUED** An ordinance amending the zone map classification of real property, generally located at 1870 South 500 West, from the Freeway Commercial Three (FC3) Zone to the Low Density Residential (LDR) Zone. Lakewood Neighborhood. (PLRZ20250142) Adjournment The meeting was adjourned by unanimous consent at approximately 6:04 PM. Provo City Council Meeting – November 11, 2025 Page 4 of 5  Please Note – These minutes have been prepared with a timestamp linking the agenda items to the video discussion. Electronic version of minutes will allow citizens to view discussion held during council meeting. 2nd day of December, 2025 Provo City Council Meeting – November 11, 2025 Page 5 of 5