Neill Public Library Board of Trustees

Wednesday, June 17, 2026 [Regular Meeting] Regular Meeting [3:00 p.m.] [Young Room, Neill Public Library] Page 1. Library Board Order of Business: Unless cancelled, the regular meetings of the Neill Public Library Board of Trustees are held on the 3rd Wednesday of each month, beginning at 3pm at Neill Public Library at 210 N Grand Avenue. Notices of cancellation or special meetings, complete board agendas, and meeting minutes are posted on this web site. 2. Instructions to make public comment 3. Call to Order 4. Agenda 4.01 A motion to approve the minutes from the Regular Meeting on May 20, 2026. 3 5-20-2026 Board Minutes - draft.pdf 5. Announcements and Reports 5.01 Friends of Neill Public Library Report 5.02 City Council Report 5.03 Financial Report 5 May 2026 Financial Report.pdf 5.04 Director's Report 6 May 2026 Director's Report.pdf May2026GeneralOverview.pdf May2026MaterialsCircOverview-updated.pdf 6. Regular Business 6.01 Circulation & Reference Annual Report 6.02 Establish Representative to work with Director on 2027-2028 Budget 6.03 Intellectual Freedom Discussion Page 1 of 10  6.04 Library Developments 6.05 Upcoming Meetings 7. New Business 7.01 New business from any member of the Library Board of Trustees 7.02 New business from any member of the public. 8. Adjournment 8.01 A motion to adjourn the meeting Page 2 of 10  MINUTES NEILL PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting May 20, 2026 Young Conference Room 3:00 p.m. 1. Call to Order – Keith called the meeting to order at 3:00 pm 2. Agenda a. Roll Call Present: Whitney Callahan Trustee Mary Jane Neill Trustee Keith Petersen Trustee Karen Weathermon Trustee Ann Parks Member Ex-Officio Stacie Echanove Library Director Lori Lewis Administrative Liaison Minh Elan Adult Services Manager Zulema Martinez Circulation & Reference Supervisor Else Larsen Youth Services Technician Excused: Kate Watts Chair Unexcused: None LWV Observer: Deb Olson b. Mary Jane Neill moved and Whitney Callahan seconded approving minutes from the April 15, 2026 Regular Meeting. All voted and the minutes were accepted as presented. 3. Announcements and Reports a. Friends of Neill Public Library – Stacie gave the Friends report a. Annual Book Sale – June 13, 2026 from 10-1 i. $5.00 Bag from 10-12 – Free from 12-1 ii. First 100 shoppers get a free bag b. Preparing for the Lentil Festival on August 22, 2026. c. Secretary, Lacey Casqueiro, will be leaving the Friends Board following Lentil Festival. b. City Council Report – Ann gave the City Council report. a. The Council had their study session this past week, and Council members gave updates on the Committees/Boards on which they serve. b. Mayor Benjamin is in Japan visiting Pullman’s sister city. c. Financial Report – Lori gave the Financial report. d. Director’s Report –Stacie gave the Director’s report. 4. Regular Business a. Comprehensive Plan Update i) There was a discussion of the edits to the Comprehensive Plan. ii) There was a question about one of the policies and several grammatical edits were noted. iii) Stacie will get the updates to Ariel and we will have a final draft for the June meeting. b. Youth Services Annual Report i) Else gave a summary of the youth activities from 2025. Page 3 of 10  ii) Else gave a preview of the upcoming Summer Reading Program. c. Intellectual Freedom Discussion – No challenges since our last Board meeting. d. Library Developments i) The Library had their final meeting with the BERK, to give feedback on the Facilities & Services Assessment. One of the takeaways from the assessment was about Universal Access (ADA Compliance) which the Board discussed at the last meeting. (1) Stacie conferred with the City’s facilities staff to determine if they could do a study to determine if the Library meets ADA standards. They sent her the results of the last study done by Design West in 2015. (2) According to the previous study, there was a list of items that was questionable as to whether or not they were ADA compliant. The Board would like Stacie to follow up with the City and determine if these need to be corrected. ii) Summer Reading begins on June 12, 2026 and it is an all-ages program. Stacie encourages everyone to participate. iii) We will be receiving $15K from the Shirrod Endowment and Minh has been looking at mobile shelving for the Heritage Collection. iv) Pullman High School senior photos have arrived and will go up tomorrow morning. e. Upcoming Meetings i) Next meeting, Wednesday, June 17, 2026. 5. New Business a. New business from any member of the Library Board of Trustees. - none b. New business from any member of the public. - none 6. Adjournment of Regular Meeting a. Being no further business, Karen Weathermon moved and Whitney Callahan seconded adjourning the Regular meeting. All voted and the meeting adjourned at 4:15 p.m. Minutes taken by: Lori C. Lewis Printed Name: Page 4 of 10  May Financial Report Description Budget Expenditures YTD Budget YTD Expenditures YTD Available % EXP Salaries and wages $1,162,950.56 $84,277.17 $484,562.73 $419,923.62 $743,026.94 36.11% Benefits $361,633.84 $33,638.75 $150,680.77 $165,050.92 $196,582.92 45.64% Wages/Benefits $1,524,584.40 $117,915.92 $635,243.50 $584,974.54 $939,609.86 38.37% Materials $130,087.00 $18,426.26 $54,202.92 $57,448.34 $72,638.66 44.16% Programming $16,235.00 $620.71 $6,764.58 $3,619.28 $12,615.72 22.29% Supplies $14,700.00 $992.83 $6,125.00 $4,933.73 $9,766.27 33.56% Total $2,168,353.09 $151,874.36 $903,480.45 $829,094.90 $1,339,258.19 38.24% Adjusted total $1,707,476.40 $146,293.53 $711,448.50 $663,364.26 $1,044,112.14 38.85% Adjusted total excludes significant one-time charges including insurance, interfund, capital, and public- service software licenses Page 5 of 10 Director’s Report – May 2026 Administration • Lori developed the idea of Mango Monday to promote our Mango Languages Database. The entire library pitched in for this promotion, where staff members created a Language Learning & Travel Display, social media posts, mini videos and prize distribution. • Stacie & Paul continued to troubleshoot the Library’s Envisionware products. With the help of City of Pullman IT staff and Envisionware support, the new credit card terminals are operating smoothly. We are currently troubleshooting the coin and bill acceptor. The Library’s Envisionware products will reach their end of life in September 2026 – staff is determining the ideal product for future needs. • Stacie attended the CIP/TIP Committee review to discuss the library improvements/expansion presented in the City’s Capital Improvement Project Plan. Adult Services Minh Elan, Adult Services Manager • Everybody Reads 2026 details were announced to the press. This year’s selection is The Book Club for Troublesome Women by Marie Bostwick. Events will take place November 2-5 in libraries across the Palouse and Lewis- Clark Valley. • Staff held the library’s first Annual Book Swap. The program drew 104 attendees in four hours. • Long-time volunteer Louise Davison retired from facilitating the weekly ESL Conversation Club. A new community member, Denise Larsen, has assumed facilitation responsibilities. 210 N. Grand Avenue, Pullman, WA 99163 509.334.3595 www.neill-lib.org Page 6 of 10 Circulation & Reference Zulema Martinez, Circulation & Reference Supervisor • Circ/Ref staff assisted both the Youth Services and Adult Services departments with preparing materials for the upcoming Summer Reading Program. From cutting flyers to stuffing packets, circ/ref was happy to lend a helping hand. • We welcomed our new volunteer Jordan, walking him through the volunteer process and teaching him about shelving and stack maintenance. Jordan will be working with Circ/Ref two days a week and with Tech Services one day a week. • Staff compiled a digital booklist featuring LGBTQ+ representation and Marisa created bookmarks/images for inclusion at the Pullman Pride festival taking place in early June. • Circ/Ref facilitated monthly FNPL donation day, collecting & packaging an above-average number of boxes of books and HUNDREDS of DVDs • Megan’s garden of library love notes display bloomed on the YA area windows throughout the month, growing and expanding across several weeks. Technical Services Paul Slaughter, Technical Services Supervisor • 923 individual items added to catalog • 351 items removed from catalog (withdrawn and lost) • 229 items were repaired by Tech Services • Starting in May, Kerry trained all front desk staff in how to repair basic tears. The staff all seemed enthusiastic about adding a skill to their jobs. This change was made to relieve Tech Services of the high volume of repairs, while allowing front 210 N. Grand Avenue, Pullman, WA 99163 509.334.3595 www.neill-lib.org Page 7 of 10  desk staff to have an additional task during down time. They are not expected to do all repairs, and there is no expectation that they do any repairs if they are busy. We estimate they did approximately 100 repairs in May. • New juvenile Playaway audio collection completed and put into circulation. • Additional items added to adult Playaway audio collection. Youth Services Rachael Ritter, Youth Services Manager • The YS Team debuted Teen Takeaways, which have already significantly increased our teen stats and proven to be popular— the June takeaways are already completely gone. • Hannah collaborated with Flour Power for a cupcake decorating program where we served 75 kids. • Youth and Adult Services teamed up for an all-ages Book Swap, which was hugely popular • Other program highlights included a really fun family Lego building event that drew all ages, and continuation of our movies at the library program. • Summer Reading prep continued with elements being finalized. 210 N. Grand Avenue, Pullman, WA 99163 509.334.3595 www.neill-lib.org Page 8 of 10  May Director's Report - General & Program Overview 2026 Month / 2025 Month 2026 YTD / 2025 Total Comparison YTD Comparison Library visits 17911 -9.5% 3.3% Computer sessions 609 -2.7% -3.3% Wifi unique clients 704 -6.1% -7.5% Wifi sessions 453 -4.8% -1.7% Public print jobs 886 -20.5% -12.8% Circulation & Reference Checkins- actual 9495 -15.9% -8.2% New library cards 135 -22.0% -7.8% Self-CKO % 0.548 -2.7% -16.2% Mtg room use- count 11 10.0% -8.2% Technical Services New items 923 60.2% 33.5% Program Participation 2026 Month / 2025 Month 2026 YTD / 2025 Adult Attendees Comparison YTD Comparison Ongoing programs 150 7.9% 78.2% One-time 129 4200.0% 34.8% Adult outreach 16 -30.4% -36.1% Adult online 0 -100.0% -20.0% Adult passive 0 733.3% Adult Total 295 75.6% 76.4% 2026 Month / 2025 Month 2026 YTD / 2025 Youth Attendees Comparison YTD Comparison Youth 0-5 281 -61.1% -31.0% Youth 6-11 40 -33.3% 49.7% Youth 12-18 25 -7.4% -31.6% Youth all ages 75 36.4% -13.9% Youth outreach 35 -97.2% -78.4% Youth online 0 Activity bags 425 6.3% -3.6% Youth Total 881 -64.8% -35.4% All Programs 1176 -56.0% -22.7% Page 9 of 10  May Director's Report - Materials Circulation Overview Adult Circulation Adult % of Adult Circ Month 2026 YTD Fiction/Nonfiction 25% -1% -12% Audio/Video 16% 4% -15% E-circulation 58% 15% 17% Total Adult 16168 9% 2% Fiction/Nonfiction Audio/Video E-circulation Youth % of Youth Circ Month 2026 YTD Youth Circulation Picture books 24% 0% -15% Fiction/Nonfiction 45% 1% -14% Young Adult 7% -8% -5% Audio/Video 6% 56% -8% Juvenile E-circulation 9% -9% 1% Picture books Fiction/Nonfiction Young Adult Audio/Video Young Adult E-circulation 8% -1% 7% Juvenile E-circulation Young Adult E-circulation Total Youth 11460 1% -10% Total Totals % Total Circ Month 2026 YTD Physical circulation 51% 2% -8% E-circulation 36% 11% 15% In-house circulation 13% 20% 26% Total circulation 31837 7% -1% Physical circulation E-circulation In-house circulation Page 10 of 10