Special meeting of the Civil Service Commission

Special Civil Service Commission Wednesday, June 24, 2026--8:15 AM City Hall--Council Chambers Page 1. Call To Order A. Roll Call 2. Approval of the Agenda Make motion to approve the agenda 3. Public Comment 4. Items of Business A. Consideration and Approval of Meeting Minutes from May 27, 2026 05.27.26 CSC 2 Meeting Minutes.docx Make a motion for approval of Meeting Minutes from May 27, 2026 B. Consideration and Approval of an interim Secretary/ Chief examiner Make a motion for approval of an interim Secretary/ Chief examiner C. Executive Session to discuss complaint Zach Hubbard Complaint.pdf 4 D. Discussion and decision of Zach Hubbard Complaint E. Consideration and Approval of the Lateral Firefighter Eligibility List Make a motion for what to do with the Lateral Firefighter Eligibility List 5. Adjournment Make motion to adjourn the meeting Page 1 of 5  CIVIL SERVICE COMMISSION May 27, 2026 Meeting Minutes City of Pullman Council Chambers ROLL CALL Commissioners Present: Chair Commissioner Milford Hodge Commissioner David Drumhiller Commissioner Joe Pitzer Also Present: Heidi Pederson, Secretary/ Chief Examiner Assistant Fire Chief Andrew Chiavaras Police Chief Aaron Breshears The meeting was called to order at 8:30am by Chair Milford Hodge. APPROVAL OF AGENDA 1. Commissioner Drumhiller moved to approve the agenda for May 27, 2026; Commissioner Hodge seconded. The motion passed with no discussion. APPROVAL OF MINUTES 1. Commissioner Drumhiller moved to approve the minutes from the March 25, 2026 meeting; Commission Hodge seconded. The motion passed with no discussion. REPORTS Chief Examiner Pederson updated the commissioners with the immediate resignation of her position as the Secretary/ Chief Examiner. Question from Commissioners; will HR be taking over your position? Discussions with the City Administrator will need to happen. PUBLIC COMMENTS UNFINISHED BUSINESS NEW ITEMS OF BUSINESS 1. The first item of business was Approval of Job Posting for Civil Service Secretary/Chief Examiner. a. Commissioner Pitzer inquired about pay & time. Mayor makes decisions to change pay, required up to 40 hours per month. b. Commissioner Drumhiller motioned to approve; Commission Milford seconded. Motion passed. 2. The second item of business was Approval of announcement for the Police Sergeant testing process a. Commissioner Drumhiller motioned to approve; Commission Milford seconded. Motion passed. 3. The third item of business was Approval of the announcement for the entry level/ Lateral Police Officer process. a. Commissioner Drumhiller motioned to approve; Commission Milford seconded. Motion passed. Page 1 of 2 Page 2 of 5  CIVIL SERVICE COMMISSION 4. The fourth item of business was Approval of the eligibility list for the Entry level EMT Fire Fighter list. a. Commissioner Drumhiller motioned to approve; Commission Milford seconded. Motion passed. 5. The Fifth item of business was Approval of the eligibility list for the Reserve level EMT Fire Fighter list. a. Commissioner Drumhiller motioned to approve; Commission Milford seconded. Motion passed. 6. The sixth item of business was discussion and decision of Zach Hubbard Complaint. Complaint was read aloud, confirmed Lateral list is on hold until the complaint is decided. a. Commissioner Drumhiller motioned to table item until next meeting; Commission Milford seconded. Motion passed. 7. The seventh item of business was discussion on use of provisional until we hire a person. Provisionals were brought on in May, it will take 1-2 months to hire. This time is within the 4 months allowed for Provisionals. Chris Volk argued Union gets to bargain under CBA temp, Assistant Chief Chiavaras argues Temp is not applicable now. Rule does not state when provisional are termed only hired. Rule was read. a. Commissioner Pitzer stated that the intent is to allow Provisionals to stay on until positions are filled or 4 months, whichever is shorter. Commissioner Drumhiller seconded. All agreed. Commissioner Hodge adjourned the meeting at 9:15 AM. Respectfully submitted: _____________________________ ________________________________ Chair Secretary/Chief Examiner Date Page 2 of 2 Page 3 of 5  OFFICIAL FORMAL COMPLAINT I, Zachariah R. Hubbard, hereby announce this document as my formal complaint to the Civil Service Secretary, Civil Service Commission and all entities or people associated with the hiring process involving the City of Pullman Fire Department. I am requesting a formal review of civil service rules and an investigation into the matter as to why my application was rejected. This document will outline the situation as listed below. On July 16th of 2025, I was informed via email that I had come in as the number one firefighter on the lateral list for the Pullman Fire Department which would be valid for 1 year from its certification. I ultimately was not offered a formal spot with the last round of hiring for the Pullman Fire Department; However, the list was still active. Fast forward to March 2nd of 2026, (229 days since the certification of the list) I received notification that Pullman Fire Department was taking applications for Lateral firefighters due to the recent departure of 4 members. Wishing to get clarification, I sent an email to Heidi Pederson on March 2nd, 2026, at 2:41 pm asking if the current eligibility list was still active or if I needed to apply again as I did not want to miss out on the employment opportunity. At 2:43pm on March 2nd, 2026, Heidi Pederson informed me that the list was no longer valid per Civil service rules and recommended that if I would like to be considered eligible for the next round that I would need to re-apply. I had some issues regarding 3rd party testing and reached out to Heidi Pederson via phone call and email exchanges to ensure my application had been received and on April 12th of 2026, I received an email from Heidi Pederson that my application was received in the lateral firefighter queue on Public safety testing, I was all set and that she would be in touch with me regarding interviews set at the established time frame of April 27th, 2026 to May 8th, 2026. Since that email exchange on April 12th of 2026, I had not been contacted in any manner by anybody from civil service regarding an interview date or time. Being concerned that something may have happened or that the interview time frame had changed and I wasn’t informed, I reached out myself. On May 6th, 2026 I sent an email to Heidi Pederson asking if something had changed and on May 6th, 2026 I received an email from Heidi Pederson informing me that since I had interviewed the last round and it has not been full year since that last round I was unable to partake in this round of interviews. After taking some time to review rules of civil service and civil service minuets, On May 19th, 2026 i had sent an email off to Heidi Pederson requesting clarification to what rule was utilized in the determination that I was not eligible to interview, I gave over 48 hours for a response and have not received any response. According to the rules of Civil service titled “Rejection of Applicants” stated in “CSC Rules-Adopted March 2026” on page 16 of 36 the document states: Section 1. Rejection of Applicants. The Civil Service Commission may refuse to accept an application, after acceptance may reject an application, after examination may disqualify a successful applicant, or remove the name of a successful applicant from an eligibility list whenever the applicant: 1) Is found to lack any of the minimum prerequisites established for the class or position. 2) Is found to be physically, mentally, or emotionally unable to perform the essential job functions with or without a reasonable accommodation. Page 4 of 5 3) Has made a false statement of material fact in his/her application or has practiced fraud or deception in securing eligibility. 4) Has previously been dismissed or has resigned in lieu of discharge from any private or public service for delinquency, misconduct, or inability to perform similar work, any other such cause, or has violated any of these regulations. 5) Has not met the requirements of R.C.W. 41.08.070 or R.C.W. 41.12.070. 6) Has failed after due notification to appear at the time and place designated for the examination. As stated earlier, I am requesting formal investigation as to why I was denied the ability to interview when the reason stated does not exist within the rules that have been adopted by the civil service commission. There will be a physical copy of this complaint mailed as well Best regards, Zachariah R. Hubbard 05/21/2026 Page 5 of 5