City Council

City of Purcell 11-04-2019 Minutes CITY OF PURCELL REGULAR MEETING NOVEMBER 4, 2019 6:00 P.M. COMMUNITY ROOM OF THE POLICE SERVICE BUILDING 1515 N. GREEN AVENUE MINUTES 1. Call to order and declaration of a quorum present. Mayor Cox called the meeting to order and declared a quorum to be present at 6:00 p.m. 2. Roll Call. Roll call was conducted by City Clerk, Dorothy Kennedy, with the following results: Councilmen present: Danny Jacobs, Theda Engert, Jay Tate, Ted Cox Councilmen absent: Graham Fishburn was absent at roll call but joined the meeting already in progress at 6:03 p.m. Staff present: Dale Bunn, Victor Lohn, Dorothy Kennedy, Michael Minor, Bobby Elmore, Cody Penner, John Blue Counsel: Ted Haxel 3. Pledge of Allegiance. Mayor Cox led the Pledge of Allegiance. Dale Bunn offered the Invocation. 4. Welcome. Mayor Cox welcomed guests. 5. Discussion of agenda items. Mayor Cox called for any discussion of agenda items. There was none. Councilman Fishburn joined the meeting already in progress at 6:03 p.m. 6. Approve the Consent Agenda. a. Approval of minutes for October 7, 2019 Meeting. b. Approval of payment of claims as presented in the Council Expense Report in the amount of $523,261.62. c. Approval of payment of Street & Alley Claims in the amount of $978.11. d. Approval of payment for Unemployment Insurance in the amount of $3,349.04. e. Approval of payment of Capital Improvement Claims in the amount of $65,833.50. f. Approval of payment of Rural Fire Claims in the amount of $2,999.71. g. Approval of payment for Airport Authority in the amount of $1,824.00 h. Approval of estimated payroll in the amount of $240,000.00. i. Approval of the Treasurer’s Financial Report. Councilman Jacobs made a motion second by Councilwoman Engert to approve the Consent Agenda as written. Yes: Jacobs, Engert, Fishburn, Tate, Cox No: None Absent: None 7. Consideration and possible action on items removed from the Consent Agenda. None. 8. Presentation and discussion of the Treasurer’s Financial Report. Treasurer Victor Lohn gave a financial overview for the month of September 2019. Revenue continues to outpace the expenses for the current fiscal year. The City continues to be able to cover expenses with current revenue streams. Sales tax revenue is overall flat, but on the positive side. The prime interest rates have been reduced the last of October which may affect interest income from our investment accounts. 1 City of Purcell 11-04-2019 Minutes 9. Presentation and discussion of the City Manager Report. Mr. Bunn gave an update and reports on the following. • Main StreetScape. The project is currently about 30% design complete. There is an Environmental Impact Study planned that will take four to six months. • Purcell Lake Trails has the base work underneath the Trail completed. With weather permitting, the asphalt will be laid soon as well. • He advised the Rest Room Project will be presented on the December meeting. The plants and irrigation will be done next Spring. • He invited the Council to an Employee Lunch provided by First United Bank tomorrow from 11:30 am to 1:00 p.m. at the Fire Station. 10. Discussion and possible action concerning a Proclamation of Support for the new McClain County Public Safety Complex to be decided by McClain County voters on November 12, 2019. Mayor Cox introduced the Proclamation. He advised he believes the City needs to stand in support of this project. He stated the County is not asking for a sales tax increase but is proposing a property tax to be repaid back over a 20-year period. He stated that if a judge would order or the State were to Levey, it could result in a property tax increase to be paid by over a three-year period rather than the proposed 20-year payback. Councilman Fishburn made a motion second by Councilman Jacobs to read the Proclamation in full. Yes: Fishburn, Jacobs, Engert, Tate, Cox No: None Absent: None Councilman Jacobs made a motion second by Councilman Fishburn to approve the Proclamation of Support for the new McClain County Public Safety Complex as written and read. Yes: Jacobs, Fishburn, Tate, Engert, Cox No: None Absent: None 11. Discussion and possible action concerning the Annual Financial Statement and Independent Auditor’s Report for the Fiscal Year ending June 30, 2019, presented by Bob Dillon with Dillon and Associates. Mr. Dillon reported that his firm had recently completed the June 30, 2019 audit and had issued an unmodified opinion. He explained that an unqualified opinion meant there were no auditing qualifications in the financial statements. In his opinion there were no material misstatements. Mr. Dillon went over financial highlights from page 4. The unassigned fund balance ended the year with almost $2.6M which is approximately 45% of annual expenditures. Mr. Dillon stated that is a healthy balance. He advised Sales and Use Tax shows an 2.2% increase from the prior year. He reported the City did issue a revenue note for $9,000,000 but paid off an existing note for approximately $4,000,000. The remainder of the money is being held in a construction fund for future construction. Mr. Dillon reported General Fund revenue outpaced expenses slightly. On the Public Works side expenses outpaced revenue approximately $300,000. He stated those numbers could have been affected by weather. The debt coverage is adequate. There was one finding in the electric bill calculating for a couple of months. He advised he understood all credits have been refunded and new monitoring steps have been taken to prevent that from reoccurring. Councilman Jacobs stated it appeared the revenue is up approximately $150,000 and expenses are almost $1,000,000. Mr. Dillon advised this is a full accrual basis and there are some significant non-cash items that affect some of the expenses. One expense is a Police and Fire Pension. He advised the State Police Pension is over funded and the State Fire Pension is underfunded. Also, another major non-cash expense that is calculated into which is depreciation of all assets of the City. Councilman Jacobs made a motion second by Councilman Tate to approve the Audit Report as presented. Yes: Jacobs, Tate, Engert, Fishburn, Cox No: None Absent: None 12. Discussion and possible action concerning Ordinance No. 19-17 AN ORDINANCE OF THE CITY OF PURCELL AMENDING CHAPTER 122 (ZONING); ARTICLE 2 (DISTRICT REGULATION) DIVISION 11 (GENERAL COMMERCIAL, C-3 DISTRICT); SECTION 342 (PERMITTED PRINCIPAL USES AND STRUCTURES; MINIMUM 2 City of Purcell 11-04-2019 Minutes REQUIRED OFF-STREET PARKING, BY ADDING HOSPITAL); PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER. Mayor Cox read Ordinance No. 19-17 by title. Mr. Bunn advised the ordinance is not a rezone but allows Hospital to be included in Commercial C-3. Mr. Haxel advised it also has to do with the building. Councilman Jacobs made a motion second by Councilwoman Engert to approve Ordinance No. 19-17 as written. Yes: Jacobs, Engert, Fishburn, Tate, Cox No: None Absent: None 13. Discussion and possible action to declare Ordinance No. 19-17 an emergency. Councilwoman Engert made a motion second by Councilman Tate to declare Ordinance No. 19- 17 an emergency. Yes: Jacobs, Tate, Fishburn, Engert, Cox No: None Absent: None 14. Discussion and possible action to declare as surplus property certain portions of Lot Nine (9), Block One Hundred Thirty (130) in the City of Purcell according to the Government survey and plat of said City. Mr. Haxel advised this a result of the City purchasing property at a tax sale, in order to protect our lien. We have an offer, but the property must be declared surplus before we are able to sell. Councilwoman Engert made a motion second by Councilman Jacobs to declare the listed property surplus as written. Yes: Engert, Jacobs, Tate, Fishburn, Cox No: None Absent: None 15. Discussion and possible action authorizing the a Purchase Agreement between Jaime and Patricia Resendiz, for certain portions of Lot Nine (9), Block One Hundred Thirty (130) and authorizing the City Manager to approve and sign the Agreement and documents approved by the City Attorney related to the sale of said property. Councilman Jacobs made a motion second by Councilwoman Engert to approve the Purchase Agreement as written. Yes: Jacobs, Engert, Fishburn, Tate, Cox No: None Absent: None 16. Discussion and possible action to approve 2020 City Council Meetings. Councilman Jacobs made a motion second by Councilwoman Engert to approve the 2020 City Council Meetings as written. Yes: Jacobs, Engert, Tate, Fishburn, Cox No: None Absent: None 17. Discussion and possible action to approve 2020 Official City Holidays. Councilman Jacobs made a motion second by Councilman Tate to approve the 2020 Holidays as written. Yes: Jacobs, Tate, Engert, Fishburn, Cox No: None Absent: None 18. Discussion and possible action concerning awarding contract for the MPC Roof and Water Damage Repair to Bohon Industries, Inc in the amount of $206,000. Mr. Bunn advised this bid came in in approximately the same cost that OMAG had estimated the repair cost to be. The portion that was covered by insurance was only $35,000 the balance is for repair that has been postponed. Mr. Bunn stated that part of the $206,000 bid included new flooring. We would like to see the flooring removed which is approximately $26,000. Councilman Jacobs made a motion second by Councilwoman Engert to approve the bid with the flooring being removed. Yes: Jacobs, Engert, Fishburn, Tate, Cox No: None Absent: None 19. Discussion and possible action concerning Budget Amendment GF-2020-8 increasing Revenue - Reimbursements/Discounts and Expense - Plan Reviews & Inspections both in the amount of $882.34 concerning the Football Field Phase 2. Mayor Cox advised these are an in and out expense. Councilman Jacobs made a motion second by Councilman Tate to approve as written. Yes: Jacobs, Tate, Engert, Fishburn, Cox No: None Absent: None 3 City of Purcell 11-04-2019 Minutes Mayor Cox declared the meeting to be in recess in order to go into the Purcell Public Works Authority Meeting at 6:41 p.m. Mr. Bunn advised that we did not need an Executive Session. Mayor Cox declared the City Council Meeting and the Purcell Public Works Authority in joint session in order to enter joint session at7:23 p.m. 20. EXECUTIVE SESSION: DISCUSSION, CONSIDERATION RE: AN EXECUTIVE SESSION TO BE HELD IN ACCORDANCE WITH 25 O.S. § 307 (B) (3). a. Discussion and consideration concerning the purchase or acquisition of certain land or property in accordance with 25 O.S. 307 § (B) (3). No action taken. 21. EXECUTIVE SESSION: DISCUSSION, CONSIDERATION AND POSSIBLE ACTION CONCERNING ITEMS DISCUSSED IN EXECUTIVE SESSION IN ACCORDANCE WITH 25 O.S. § 307 (B) (3). a. Discussion and consideration and possible action concerning the purchase or acquisition of certain land or property in accordance with 25 O.S. 307 § (B) (3). No action taken. 18. City Council Comments. Councilman/Trustee Tate gave a shout out to Animal Control, David Claunch and staff for helping make his job safer. He also asked if we could post property that might be for sale. This would keep citizens informed without having to go to Code Enforcement to find out about them. Mr. Haxel advised if we have any we can get them on the website, but he is not sure that we have any. Mayor/Chairman Cox stated that he is very excited for the future of Purcell. He announced that listed on the Department of Transportation is a four-way interchange on Interstate 35. He advised this is huge for the Emergency Responders which will provide access to I-35 for both north and south bound lanes. Mayor Cox stated that these types of upgrades are rare and that over the past 40 years there have been less than 1 19. City Manager and staff comments. Mr. Bunn advised that he, Kenny Sullivan and Michael Minor have a meeting scheduled with the City of Washington and a developer regarding the possibility of suppling water to approximately 100 lots that are in a new development. 20. City Attorney comments. Mr. Haxel did not make a comment. 21. Adjourn. Mayor Cox declared the meeting to be adjourned at 7:28 p.m. Approved this 2nd day of December 2019 ____________________________________ Attest: Ted Cox, Mayor ______________________________________ Dorothy Kennedy, City Clerk 4