Public Works Authority

City/PWA Joint 06-21-2020 Minutes CITY OF PURCELL PURCELL PUBLIC WORKS AUTHORITY JOINT SPECIAL MEETING JUNE 19, 2020 12:00 NOON DOWNSTAIRS COMMUNITY ROOM CITY HALL 230 W. MAIN STREET MINUTES 1. Call to order and declaration of a quorum present. Mayor/Chairman Cox called the meeting to order and declared a quorum to be present at 12:00 p.m. (Noon). 2. Roll Call. Roll call was conducted by City Clerk/Secretary, Dorothy Kennedy, with the following results: Councilmen/Trustee present: Danny Jacobs, Graham Fishburn, Theda Engert, Jay Tate, Ted Cox Councilman/Trustee absent: None Staff present: Dale Bunn, Victor Lohn, Dorothy Kennedy, Michael Minor Counsel: Ted Haxel 3. Pledge of Allegiance. Mayor/Chairman Cox led the Pledge of Allegiance. Councilman/Trustee Fishburn offered the invocation. 4. Welcome. Mayor/Chairman Cox welcomed those present. 5. Discussion of the Mayor’s update on the sale of the Hospital Bonds. Mayor Cox reported that he was able to watch the bonds being sold. All bonds were sold and the money will be available June 30, 2020. Because of the interest and offers on the bonds they were able to lower the interest on both 2035 bond and 2040 bond. He reported we started with a larger bond but our rating was Triple B plus. By lower the bond amount slightly our rate was adjusted to A-. The rate adjustment was significant when going to market. Bonds maturing in 2035 and 2040 were reduced five bases points. The savings will be over $700,000 over the life of the bond. Mr. Bunn added that the rate adjustment saved $2.8M as well Mayor Cox reported that Purcell is the only municipality to Sales Tax Bonds after the Covid Emergency. 6. Discussion and possible action to award contract for the Pierce/Harrison Sanitary Sewer Rehab from bids received. Mr. Kenny Sullivan was present to review the bid and make a recommendation. He advised this is a project that has been postponed a couple of years. The existing sewer line is six inch PVC thin wall. It has root intrusion and likely has collapsed areas. The project is pipe bursting from the easement of 9th between Pierce and Harrison. He explained it was bid in two parts a base bid and a bid alternate. The alternate was due to some problems in obtaining easements and has since been solved. The two lowest bids are very close with only approximately $500 different. Mr. Sullivan made the recommendation to approve base bid and bid alternate for Urban Contracting in the amount of $110,025. Councilman/Trustee Jacobs made a motion second by Councilwoman/Trustee Engert to award contract for the Pierce/Harrison Sanitary Sewer Rehab to Urban Contractors for base and alternate bid in the amount of $110,025. 1 City/PWA Joint 06-21-2020 Minutes Yes: Jacobs, Engert, Fishburn, Tate, Cox No: None Absent: None 7. Discussion and possible action to approve the 2020-2021 Agreement for Library Services, Facilities and Maintenance. Councilman/Trustees Fishburn made a motion second by Councilman/Trustees Jacobs to approve the 2020-2021 Agreement for Library Services, Facilities and Maintenance. Yes: Fishburn, Jacobs, Engert, Tate, Cox No: None Absent: None 8. Adjourn. Mayor/Chairman Cox declared the meeting to be adjourned at 12:15 p.m. Approved this 6th day of July, 2020 ____________________________________ Attest: Ted Cox, Mayor/Chairman ______________________________________ Dorothy Kennedy, City Clerk/Secretary 2