City Council

AGENDA FOR REGULAR MEETING OF BOARD OF TRUSTEES, HELD ON FRIDAY, APRIL 15, 2022 AT 4:00 P.M. PRESENT: OTHERS PRESENT: The Pledge of Allegiance. Approval of Minutes of Regular Meeting held on March 18, 2022. Motion By: Seconded: Approval of Abstract of Audited Vouchers Schedule 04-22, $231,722.03 and Treasurer’s Report for the Month ending March 31, 2022: $ 235,726.91 Checking Account $7,971,880.19 Investments $1,121,176.91 Capital Reserve $9,328,784.01 Total General Fund 3/31/22 Motion By: Seconded: Clerk’s report for March 2022 False Fire and Burglar Alarms: Burglar Billed: $325; Burglar Collected: $375 Fire Billed: $550; Fire Collected: $700 Departmental Monthly Reports: Fire Department Building Department Police Department Resolution to adopt a Family and Medical Leave Act Policy. Motion By: Seconded: Resolution to approve the proposed Intermunicipal Agreement for the Police Tactical Team Cooperation among the Town of Southampton, the Village of Westhampton Beach, the Village of Quogue and their respective Police Departments and to authorize the Mayor and the Chief of Police to execute the same on behalf of the Village and the Quogue Village Police Department, respectively. Motion By: Seconded: Resolution to appoint Helen Horton and Donna Ellswick as Election Inspectors and Margaret Stevenson and Verna Merkel as Alternate Election Inspectors for the June 17, 2022 village election. Motion By: Seconded: Resolution to approve the minutes of the bid opening for Compression and Bottle Fill Station held on April 8, 2022 and to award bid to Coastal Fire Systems, Inc. in the amount of $79,129.00. Motion By: Seconded: Resolution to approve an application to install a walkway and floating dock at 4 Fair Oaks Drive (902-6- 1-16.3 & 16.7). Motion By: Seconded: Resolution to approve budget increase in the amount of $11,961.08 to fund the sand fencing installed by First Coastal Corporation utilizing revenue code A1001SA (Special Assessment- Sand Fences) and appropriation code A8745400 (Erosion Control-Contractual Services). Motion By: Seconded: Resolution to approve the following budget transfers: From A5110150 Highway OT to A5110425 Highway Gasoline $4,000 From A341023 Fire Dept Equip to A3410442 Fire Department Electronic Labor $275 From A3120416 Police Supplies Misc to A312022 Police Special Equipment $700 From A3120450 Police Maintenance Contracts to A3120425 Police Gasoline $2,500 From A101049 Board of Trustees Misc to A13254425 Clerk/Treas Print Notices $300 Motion By: Seconded: Resolution to accept MJM Electric Corp’s proposal to increase the hourly rate of service from $135 to $175 for Village Electrical services through May 31, 2022. Motion By: Seconded: Resolution to increase the Building Capital Reserve in the amount of $25,000, which represents the distribution bequeathed to the Village by Genevieve Lanyon to be used for capital purposes. Motion By: Seconded: Resolution to authorize the Mayor to accept the proposal from Chesterfield Associates Inc. to demolish and dispose of existing boat ramp and to furnish and install a new precast concrete boat ramp at the dock on Quogo Neck Lane in the amount of $30,500 to be funded by the Parks Fund. Motion By: Seconded: Resolution to approve a payment in the amount of $300,344.77 from the Fire Department Capital Reserve Fund to Firematic Supply Co., for the Pierce Saber Chassis. Motion By: Seconded: Resolution to accept a check in the amount of $4,802.96 for costs awarded to the Village in Trustees v Incorporated Village of Quogue Index No. 30131/2010 and to authorize the Mayor to execute and deliver a Limited Release and a Satisfaction. Motion By: Seconded: Resolution to approve the following: BOND RESOLUTION OF THE VILLAGE OF QUOGUE, NEW YORK, ADOPTED APRIL 15, 2022, AUTHORIZING THE CONSTRUCTION OF ROAD IMPROVEMENTS ON SCRUB OAK ROAD AND JESSUP AVENUE, IN THE VILLAGE, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $2,500,000, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $2,500,000 TO FINANCE SAID APPROPRIATION THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two-thirds of all the members of said Board of Trustees) AS FOLLOWS: Section 1. The Village of Quogue, in the County of Suffolk, New York (herein called the “Village”), is hereby authorized to construct road improvements on Scrub Oak Road and Jessup Avenue, in the Village, including ancillary and related work in connection therewith. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $2,500,000 and said amount is hereby appropriated for such purpose. The plan of financing includes the issuance of not to exceed $2,500,000 bonds of the Village to finance said appropriation, and the levy and collection of taxes on all the taxable real property in the Village to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Bonds of the Village in the principal amount of $2,500,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the “Law”), to finance said appropriation. Section 3. The following additional matters are hereby determined and declared:  (a) The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 20(c) of the Law, is fifteen (15) years. (b) The proceeds of the bonds herein authorized, and any bond anticipation notes issued in anticipation of said bonds, may be applied to reimburse the Village for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will exceed five (5) years. Section 4. Each of the bonds authorized by this resolution, and any bond anticipation notes issued in anticipation of the sale of said bonds, shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds, and any notes issued in anticipation of said bonds, shall be general obligations of the Village, payable as to both principal and interest by general tax upon all the taxable real property within the Village. The faith and credit of the Village are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds, and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Village by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and Section 168.00 of the Law, the powers and duties of the Board of Trustees relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to executing agreements for credit enhancement, are hereby delegated to the Village Treasurer, the chief fiscal officer of the Village.  Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if: (a) such obligations are authorized for an object or purpose for which the Village is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution is subject to a permissive referendum and the Village Clerk is hereby authorized and directed, within ten (10) days after the adoption of this resolution, to publish or cause to be published, in full, in the official newspaper of the Village, having a general circulation within said Village, and posted in at least six (6) public places and in each polling place in the Village, a Notice in substantially the form appearing in Exhibit A hereto. Section 8. The Village Clerk is hereby authorized and directed, after said bond resolution shall take effect, to cause said bond resolution to be published, in summary, in the official newspaper of the Village, having a general circulation within said Village, together with a Notice in substantially the form as provided by Section 81.00 of the Law. Public Hearing on the 2022-2023 Tentative Budget. Meeting Adjourned: ____PM ____________________________________ Aimee Buhl, Village Clerk