City Council

AGENDA FOR REGULAR MEETING OF BOARD OF TRUSTEES, HELD ON FRIDAY, MAY 20, 2022 AT 4:00 P.M. PRESENT: OTHERS PRESENT: The Pledge of Allegiance. Approval of Minutes of Regular Meeting held on April 15, 2022 and Special Meeting held on April 27, 2022. Motion By: Seconded: Approval of Abstract of Audited Vouchers Schedule 05-22, $257,427.58 and Treasurer’s Report for the Month ending April 30, 2022: $ 63,929.91 Checking Account $7,913,501.67 Investments $ 821,167.89 Capital Reserve $8,798,599.47 Total General Fund 4/30/22 Motion By: Seconded: Clerk’s report for April 2022 Burglar and Fire Alarms: Burglar Billed: $100; Burglar Collected: $175 Fire Billed: $1,250; Fire Collected: $150 Departmental Monthly Reports: Fire Department Building Department Police Department Resolution to approve the scheduling of a special meeting of the Board of Trustees to be held on Tuesday, May 31, 2022 at 10:00 A.M. Motion By: Seconded: Resolution to amend the 2021-2022 budget by increasing A3089 Other Government Aid and A341023 Fire Department Equipment in the amount of $64,000, which reflects anticipated FEMA grant funding for the compressor and air fill bottle system. Motion By: Seconded: Resolution to accept South Fork Asphalt’s Change Order No. 3 in the amount of $35,418.60 pertaining to the Jessup Avenue Project, increasing the total contract amount from $770,883.51 (including Change Order No. 1and 2 previously approved) to $806,300.11. Motion By: Seconded: Resolution to approve the following transfers: From A1325140 Clerk Salaries to A1325150 Clerk PT Salaries $2,650 From A132549 Clerk Misc to A1325150 Clerk PT Salaries $1,000 From Fund Balance to A5110447 Jessup Avenue Reno $75,000 From Employee Benefits Reserve to A3120190 Police Compensated Absences $94,960.85 From A1420400 Law/Contract/Vill Attny to A7180100 Beach Personal Services $7,000 From A718015 Beach Lifeguard Instructor to A7180443 Beach Improvements & Maint $1,100 From A132549 Clerk Misc to A1420410 Law Codification $225 From A1325210 Clerk Treas Furniture to A1620443 Buildings Improvements & Maint $2,000 From A132522 Clerk Treas Equip to A9060800 Empl Benefits/Hosp & Med Ins. $5,000 From A8745400 Erosion Control/Contractual Services to A341023 Fire Department Equip $11,500 Motion By: Seconded: Resolution to approve the following purchase order increases: 4194 South Fork Asphalt $68,406 16796 Ak Athletics Equipment, Inc. $30 16734 Firefighter’s Equip of NY, Inc. $1,781.65 16748 Brothers The Police Store $68 Motion By: Seconded: Resolution to declare Police Department 2014 Ford Taurus (1FAHP2MK9EG107445) and 2016 Ford Taurus (1FAHP2MK5GG136654) as surplus and unneeded and to approve the sale of vehicles through GovDeals.com. Motion By: Seconded: Resolution to approve a refund of $120 to Donna Chiaia for the duplicate payment of a beach sticker. Motion By: Seconded: Resolution authorizing the Mayor to execute the engagement letter of Satty, Levine & Ciacco., CPA’s, P.C. for the audit of the Village’s financial statements for the year ended May 31, 2022. Motion By: Seconded: Resolution authorizing the Mayor to execute the engagement letter of Satty, Levine & Ciacco., CPA’s, P.C. for the audit of the Justice Court’s financial statements for the year ended May 31, 2022. Motion By: Seconded: Resolution to authorize the Mayor to sign and execute the Johnson Electrical Construction Corp. Traffic Signal Maintenance Contract for the term June 1, 2022 to May 31, 2023. Motion By: Seconded: Resolution to approve the minutes of the bid openings in accordance with RFP for services for the 2022 -2023 and 2023-2024 fiscal years. Motion By: Seconded: Resolution to accept the proposal of Anacarolina Schaffauer for Office Cleaning Services, June 1, 2022 through May 31, 2023 and June 1, 2023 through May 31, 2024. Motion By: Seconded: Resolution to accept the proposal of Mulco Inc. for Plumbing Services, June 1, 2022 through May 31, 2023 and June 1, 2023 through May 31, 2024. Motion By: Seconded: Resolution to accept the proposal of T. Collins Electrical Contracting Corp. for Electric Services, June 1, 2022 through May 31, 2023 and June 1, 2023 through May 31, 2024. Motion By: Seconded: Resolution to approve Michelle Bertorello’s, Office Assistant, hourly rate of $20 per hour effective April 1, 2022. Motion By: Seconded: Resolution to approve the appointment of Michael Rogers to the position of Gatekeeper PT at an hourly rate of $17 per hour. Motion By: Seconded: Resolution to approve the hourly rate of $15 for the Election and Alternate Election Inspectors for the 2022 Village election. Motion By: Seconded: Resolution to authorize the Mayor to sign and execute the license agreement with Quogue Chamber Music, Inc. Motion By: Seconded: Resolution to approve a Special Event Permit from Susan Ach to have a party at the Village Beach on July 23, 2022 from 6 P.M. until 9 P.M. Motion By: Seconded Discussion of Quogue Draft 2022 Stormwater Management Program Annual Report. Resolution to introduce “Local Law No. ___ of 2022 amending Chapter 5 of the Quogue Village Code (Administration of Government) to allow public bodies of the Village to hold meetings via videoconferencing,” as set forth below, and to schedule a public hearing on such local law to be held on Friday, June 17, 2022 at 4:00 P.M. Motion By: Seconded: LOCAL LAW NO. OF 2022 A LOCAL LAW amending Chapter 5 of the Quogue Village Code (Administration of Government) to allow public bodies of the Village to hold meetings via videoconferencing. Section 1. As part of its response to the COVID-19 pandemic, by emergency declarations New York State authorized local governments to utilize videoconferencing to conduct the business of the locality, including, but not limited to, meetings of the Board of Trustees of the Village of Quogue, as well as local land use boards such as the Zoning Board of Appeals and the Planning Board. As a result of this accommodation, public participation was maintained – and likely enhanced – throughout the pandemic by the public’s ability to access these local government boards through videoconferencing. Given this realization, the New York State legislature amended the New York State Public Officers Law to permanently allow remote public participation, while still ensuring the ability of the public and the media to directly access government officials, in person. Section103-a, enacted as Part WW of Chapter 56 of the Laws of 2022, enables local governments, in their discretion, to use videoconferencing to conduct their meetings, provided that a minimum number of members are present to fulfill the public body’s quorum requirement in the same physical location or locations where the public can attend, and certain criteria are met. The Board of Trustees of the Village of Quogue seeks to authorize the use of this option. Thus, the purpose of this local law is to authorize the Village’s public bodies, in their discretion, to hold meetings using videoconferencing technology in a manner consistent with Public Officers Law §103-a. A public body that wishes to do so will adopt videoconferencing procedures to further identify the manner in which videoconferencing will occur. Section 2. Chapter 5 of the Quogue Village Code (Administration of Government) is hereby amended by adding a new Section 5-6 to read in its entirety as follows: § 5-6. Videoconferencing at Meetings of Public Bodies. Pursuant to Section 103-a of the New York State Public Officers Law, the Village’s public bodies (as such term is used in such Section) are authorized to hold meetings using videoconferencing technology in a manner consistent with Public Officers Law §103-a and written procedures governing member and public attendance to be established by such public body as provided in Section 103-a 2(b) of the Public Officers Law and conspicuously posted on such public body’s section of the Village of Quogue website. Such written procedures governing member and public attendance shall be consistent with the Public Officers Law §103-a and may be amended or modified from time to time by such public body as it may deem necessary or desirable. Nothing herein shall require any public body to utilize videoconferencing technology. Rather, the decision to use videoconferencing technology at any meeting or meetings shall be discretionary on the part of such public body. Section 3. This local law is enacted pursuant to the New York State Public Officers Law §103-a. Section 4. If any clause, sentence, paragraph, or part of this local law, or the application thereof to any person, firm, or corporation, or circumstance, shall be adjudged by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this Local Law, or in its application to the person, individual, firm, or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 5. This local law shall take effect immediately upon filing with the Secretary of State pursuant to Municipal Home Rule Law. RESOLUTION that the Village Clerk is hereby authorized and directed to publish the following Notice of Public Hearing: NOTICE OF PUBLIC HEARING TAKE NOTICE, that the Board of Trustees of the Village of Quogue hereby directs that a public hearing shall be held on Friday, June 17, 2022, at 4:00 p.m., in the north meeting room at Quogue Village Hall, 7 Village Lane, Quogue, New York, to hear any and all persons either for or against a local law entitled, “A LOCAL LAW amending Chapter 5 of the Quogue Village Code (Administration of Government) to authorize public bodies of the Village to hold meetings via videoconferencing.” Summary of Proposed Law The purpose of this local law is to authorize the Village’s public bodies to hold meetings using videoconferencing technology in a manner consistent with Public Officers Law §103-a. Copies of the proposed law are on file in the Village Clerk’s Office, Monday through Friday, from 9:00 a.m. to 4:00 p.m. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE AIMEE BUHL, CLERK Public comment Meeting Adjourned: ____ P.M. ____________________________ Aimee Buhl, Village Clerk