City Council

AGENDA FOR THE REGULAR MEETING TO BE HELD BY THE BOARD OF TRUSTEES ON FRIDAY, AUGUST 19, 2022 PRESENT: OTHERS PRESENT: The Pledge of Allegiance. Approval of Minutes of Regular Meeting held on July 15, 2022. Motion By: Seconded: Approval of Abstract of Audited Vouchers Schedule 08-22, $281,778.11 and Treasurer’s Report for the Month ending July 31, 2022: $ 547,018.72 Checking Account $12,844,618.38 Investments $ 1,110,095.83 Capital Reserve $14,501,732.93 Total General Fund 07/31/22 Motion By: Seconded: Clerk’s report for July 2022 False Fire and Burglar Alarms: Fire Billed: $300; Fire Collected: $750 Burglar Billed: $300; Burglar Collected: $50 Departmental Monthly Reports: Fire Department Building Department Police Department Resolution to retroactively approve a Special Event Permit application from Townsend Baldwin for a party held on the Village Beach on August 12, 2022 from 5 P.M. until Midnight. Motion By: Seconded: Resolution to retroactively approve a Special Event Permit application from Jeffrey McKibben for use of the parking lot only on August 18, 2022 from 6 P.M. until 9 P.M. Motion By: Seconded: Resolution to retroactively approve a Special Event Permit application for a Village Beach staff party held on the Village Beach on August 18, 2022 from 6 P.M. until 9 P.M. Motion By: Seconded: Resolution to approve a Special Event Permit application from Paul Germain for a party to be held at the Village Beach on August 31, 2022 (rain date September 1, 2022) from 6 P.M. until 9 P.M. Motion By: Seconded: Resolution to approve a Special Event Permit application from Mindy Tindel for a party to be held at the Village Beach on September 3, 2022 (rain date September 4, 2022) from 6:30 P.M. until 9 P.M. Motion By: Seconded: Resolution to approve a refund of $300 to William Doerler for a cancelled Special Event Permit. Motion By: Seconded: Resolution to approve a refund of $250 to Gary Fishman due to an amended Special Event Permit. Motion By: Seconded: Resolution to approve a refund of $120 to Richard Jahn for overpayment of a beach sticker. Motion By: Seconded: Resolution to approve a refund of $60 to Clare Munana for overpayment of a beach sticker. Motion By: Seconded: Resolution to increase the Police Capital Reserve in the amount of $4,400 which represents the revenue received from the sale of a 2014 Ford Taurus through GovDeals. Motion By: Seconded: Resolution to increase the 2022-2023 budget A3120441 in the amount of $2,222.86, which represents insurance recovery from damage to the Police Department’s 2020 Ford Explorer (VIN 1FM5K8AW0LGB68360). Motion By: Seconded: Resolution to authorize the Mayor to attend NYCOM’s Fall Training School on September 12 – 16, 2022. The cost of attendance is $357. Motion By: Seconded: Resolution to approve a payment of $516 to Courtyard By Marriot Saratoga Springs in order to secure the accommodations reservation for the Mayor to attend NYCOM’s Fall Training School. Motion By: Seconded: Resolution to declare the Fire Department’s 1997 Pierce Quantum Pumper as surplus and accept an offer of $25,000 from Fire Master Equipment Inc. The transfer of ownership is contingent upon the delivery of the new Pierce Fire Truck. Motion By: Seconded: Resolution to declare the existing gym equipment as surplus and of no monetary value and to authorize the Mayor in coordination with the police and fire departments to facilitate the disposal of the surplus equipment. Motion By: Seconded: Resolution to accept Advantage Sport & Fitness Inc.’s proposal for gym equipment in the amount of $63,185.44, utilizing the Fire Department Tifft fund in the amount of $31,592.72 and the Police Tifft Fund in the amount of $31,592.72). Motion By: Seconded: Resolution to authorize the Mayor to execute the engagement letter with Firefly Admin Inc. for administration of the Village of Quogue Service Award Program October 1, 2022 to September 30, 2023. Motion By: Seconded: Resolution to approve the following 2021-2022 year end budget transfers: From To Amount A1110140 A1110120 1,782 A1325150 A1325170 400 A132522 A1325445 27 A1620100 A1620443 108 A3120130 A19804 2,402 A3120120 A3120150 2,732 A3120411B A3120160 450 A3120100 A3120170 8,721 A3410413 A3410443 3,510 A3410460 A3410470 80 A362019A A3620130 1,000 A3620141 A3620130 209 A5110412 A5110414 1,283 A5110446 A5110448 693 A7180421 A7180423 61 A7180411 A7180443 736 A7180100 A7180443 385 A8020446 A8010445 100 A8020446 A8020445 8 A9040801 A9010800 750 A8745400 A9010800 4,649 A8710000 A9015800 25,000 A8710400 A9015800 5,000 A8745490 A9015800 6,508 A9040800 A9030800 9,300 A9060800 A9030800 3,108 Motion By: Seconded: Resolution to approve the following transfers: From A132549 Clerk Misc to A1325451 GASB Report $2,500 From A1990400 Special Items Contingent to A5110448 Scrub Oak Road Reno $10,000 Motion By: Seconded: Resolution to approve the following purchase order increases: 16841 East End Screen Printing $272 16691 The Fire Store $77.15 Motion By: Seconded: Resolution to accept the Village Hall HVAC Maintenance Agreement from Mulco Inc. for the time frame of 9/1/22-3/1/23 (2 gas boilers, 6 air handlers) at a cost of $950. Motion By: Seconded: Resolution to amend the 2022-2023 and 2023-2024 RFP for Village Office Cleaning Services to include the cleaning of the Police Department and accept the proposal of AnaCarolina Schaffauer in the amount of $100 per week. Motion By: Seconded: Resolution to accept the resignation of Frank Carbone from the position of Police Officer PT effective July 17, 2022. Motion By: Seconded: Resolution to accept the resignation of Taras Brativnyk from the position of Police Officer PT effective July 21, 2022. Motion By: Seconded: Public Hearing regarding “Local Law No. of 2022 A Local Law Amending Chapter 118 Parks, Waterways and Recreation of the Village Code In Relation to the Issuance of Beach Permits to qualified Tenants of the Village of Quogue as introduced at the Board of Trustees meeting held on Friday, July 15, 2022 at 4:00 P.M. RESOLUTION OF ADOPTION OF A LOCAL LAW AMENDING CHAPTER 118 (PARKS, WATERWAYS AND RECREATION) OF THE VILLAGE CODE IN RELATION TO THE ISSUANCE OF BEACH PERMITS TO QUALIFIED TENANTS OF THE VILLAGE OF QUOGUE WHEREAS, Board of Trustees of the Village of Quogue have proposed a local law amending Chapter 118 (Parks, Waterways and Recreation) of the Village Code in relation to the issuance of beach permits to qualified tenants of the Village of Quogue; and WHEREAS, a public hearing was held on September 19, 2022; and WHEREAS, the adoption of said local law is considered to be a Type II action under 6 NYCRR §617.5(c), SEQRA and will not have a significant adverse impact upon the environment; NOW, THEREFORE, BE IT RESOLVED, that Local Law No. __ of 2022 is hereby adopted as follows:  LOCAL LAW NO. ___ OF 2022 A LOCAL LAW amending Chapter 118 (Parks, Waterways and Recreation) of the Village Code in relation to the issuance of beach permits to qualified tenants. BE IT ENACTED by the Board of Trustees of the Village of Quogue as follows: Section 1. Section 118-16F is hereby amended by adding household members of tenant to read in its entirety as follows: F. A person who is a tenant or household members of tenant of any dwelling or apartment within said Village for any portion of the summer season (the period from May 15 through September 15). Section 2. This local law shall become effective upon the filing thereof with the Secretary of State of the State of New York. AND BE IT FURTHER RESOLVED that the Village Clerk is hereby authorized and directed to publish the following Notice of Adoption: NOTICE OF ADOPTION PLEASE TAKE NOTICE that after public hearing was held on September 19, 2022, the Board of Trustees of the Village of Quogue at their meeting of September 19, 2022 adopted LOCAL LAW NO. ___ OF 2022 as follows: “A LOCAL LAW amending Chapter 118 (Parks, Waterways and Recreation) of the Village Code in relation to the issuance of beach permits to qualified tenants of the Village of Quogue.” Copies of the adopted law are on file in the Village Hall and may be reviewed during normal business hours. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE AIMEE BUHL, VILLAGE CLERK Meeting Adjourned: ______PM