City Council

AGENDA FOR REGULAR MEETING OF BOARD OF TRUSTEES, HELD ON FRIDAY, MARCH 17, 2023 AT 4:00 P.M. This meeting will be accessible via Zoom. PRESENT: OTHERS PRESENT: The Pledge of Allegiance. Approval of Minutes of Regular Meeting held on February 17, 2023. Motion By: Seconded: Approval of Abstract of Audited Vouchers Schedule 03-23, $344,445.10 and Treasurer’s Report for the Month ending February 2023: $ 237,949.91 Checking Account $ 853,564.98 Capital Reserve $ 9,358,831.91 Investments $10,450,346.42 Total General Fund 2/28/23 Motion By: Seconded: Clerk’s report for February 2023 False Fire and Burglar Alarms: Fire Billed: $0; Fire Collected: $250 Burglar Billed: $200; Burglar Collected: $300 Departmental Monthly Reports: Fire Department Building Department Police Department Discussion of Application for Special Exception Review for 11 Willow Lane (902-7-2-40). Presentation of the playground renovation project at the Quogue School. Resolution to approve the appointments of the following Beach Personnel for the 2023 season as follows: Beach Manager: Ryan Fay Gate Attendants: Daniel Pulick, Chris Squeri, Rich King and Michael Rogers Life Guards: Richard Harris, Peter Salerno, Eric Buhl, Sean Brand, Sean Montpetit, Terence Moran, Matthew Montpetit, James Raynor, John Balzano, Thomas Abbatiello, Drew Peters, Tim Henderson and Eric Sweet Motion By: Seconded: Resolution to increase Michelle Bertorello, Clerk Part Time, hourly rate to $21 per hour effective April 1, 2023.  Motion By: Seconded: Resolution to authorize the Mayor to sign the HVAC System Service Agreement with Mulco Inc. for the Fire House at a cost of $1,600 for the term 4/1/23 through 3/31/24. Motion By: Seconded: Resolution to authorize the Mayor to sign the HVAC System Agreement with Mulco Inc for the Police Department and Gym at a cost of $980 for the term of 4/1/23 through 3/31/24. Motion By: Seconded: Resolution, as recommended by the Village Engineer and Planning Board, that the Performance Bond Agreement with 125 Montauk Highway Group, LLC as “Principal” secured by a certified check deposited in the Village’s trust account in the reduced amount of $12,000.00 to guarantee the completion of the required common driveway improvements in connection with the “Subdivision Map of 125 Montauk Highway Group, LLC,” be and hereby is EXTENDED for one year with the new obligation date to be March 18, 2024. Motion By: Seconded: Resolution, as recommended by the Village Engineer and Planning Board, that the Performance Bond Agreement with KEWO Corp. as “Principal” secured by a certified check deposited in the Village’s trust account in the reduced amount of $43,500.00 to guarantee the completion of the required common driveway improvements in connection with the “Subdivision Map of Sandpiper Woods,” be and hereby is EXTENDED for one year with the new obligation date to be March 18, 2024. Motion By: Seconded: Resolution to approve the following transfers: From A312022a Police Special Equip to A3120130 Police Part Time Services $8,000 From A3120445 Police Training to A3120130 Police Part Time Services $2,000 From A3120446 Police Tuition Reimb to A3120425 Police Gasoline $2,499 From A312022a Police Special Equip to A3120425 Police Gasoline $5,000 From A1325210 Clerk-Treasurer/Furniture to A132549 Clerk-Misc $250 From A3620421 Safety/121 Jessup/light & water to A3620411 Safety/Supplies & Materials $500 From A3620422 Safety/121 Jessup/Heat to A3620411 Safety/Supplies & Materials $1,000 From A3620442 Safety Insp/Service Electric/Labor to A3620412 Safety Insp/Auto Maint Parts $100 From A3620442 Safety Insp/Service Electric/Labor to A3620425 Safety/Gasoline $200 From A3620442 Safety Insp/Service Electric/Labor to A3620441 Safety Insp/Auto Maint-Labor $100 From A3620442 Safety Insp/Service Electric/Labor to A362049 Safety Insp/Misc. $100 From A3410416 Fire Dept/Supplies-Misc. to A3410425 Fire Department-Gas/Diesel $500 From A1990400 Special Items/Contingent Account to A8160000 Sanitation/Refuse Removal $1,000 From A1990400 Special Items/Contingent Account to A1620443 Buildings/Improv & Maint $12,000 From A1990400 Special Items/Contingent Account to A8020445 Planning/Printing Notices $500 From A1990400 Special Items/Contingent Account to A8020446 Planning/Eng Contract Serv $2,500 Motion By: Seconded: Resolutions to increase the following purchase orders: 16910 Firematic Supply Co. Inc. in the amount of $849.61 for shipping of gear racks 16974 Otis Ford Inc. in the amount of $9.99 for shop supplies 16976 Firematic Supply Co. Inc. in the amount of $25.94 for shipping 17022 Amazon Business in the amount of $3.27 for a price change Motion By: Seconded: Resolution to approve the following payments related to the Scrub Oak Road & Jessup Avenue Reconstruction Project from the Capital Fund: Hawkins, Delafield & Wood LLP $12,360.60 The Raynor Group, PE & LS PLLC $8,648.75 Rosemar Construction Inc. $258,020.00 Motion By: Seconded: Resolution to authorize the Mayor to sign and execute a contract with D&B Engineers and Architects, P.C., for storm water management compliance. Motion By: Seconded: Resolution to increase the A3120450 Police Contracts budget in the amount of $40,000 which represents the amount of the Body Worn Camera funding received from New York State Department of Criminal Justice. Motion By: Seconded: Resolution authorizing the Mayor to sign the Waiver and Consent on behalf of the Village of Quogue, beneficiary of the estate of Genevieve Lanyon. Motion By: Seconded: Resolution authorizing the Mayor to sign and execute the license agreement with the Quogue Junior Theater Troupe, Inc. for use of the Community Hall. Motion By: Seconded: Resolution to accept the engagement letter from Cullen & Danowski, LLP for accounting services through fiscal year ending May 31, 2023, including the AUD preparation, and to terminate the current agreement with Marcum LLP. Motion By: Seconded: Resolution to accept the proposal from Appraisal Affiliates, Inc. for the Annual Maintenance Service of fixed asset inventory and appraisal on a reporting basis at a rate of $1,500. Motion By: Seconded: Resolution to utilize $106,619.00 from Highway Department Capital Reserves for the purchase of a dump body, salt and sand spreader, snow plow and installation to upfit the recently acquired 2022 F-750, subject to a permissive referendum. Motion By: Seconded: Resolution to approve a permit to maintain and dredge the boat basin, reconstruct a bulkhead wall and install a walkway, and deposit wet fill at 29 Ogden Lane (902-14-1-30). Motion By: Seconded: Resolution to approve the submission of two grant applications to the Southampton Community Preservation Fund’s Water Quality Improvement Program (i) to fund the construction, installation and operation of an oyster seeding program in Quantuck Bay for five years utilizing a field nursery called a Floating Upweller System (FLUPSY), and (ii) to fund the construction of a system of bioswale/retention areas in five locations throughout the Village to address stormwater run off into the critical waters of Quantuck Bay, Ogden Pond, the Quogue Canal and Penniman’s Creek. The Board hereby finds and determines that this action constitutes a Type II action pursuant to the State Environmental Quality Review Act (SEQRA) and the regulations thereunder. Motion By: Seconded: Resolution to amend the license agreement between the Village of Quogue and the Moriches Bay Project dated July 11, 2016 to permit the Moriches Bay Project to operate and maintain a second FLUPSY at the Village’s public dock. Motion By: Seconded: Discussion of Application for Special Exception Review for 11 Willow Lane (902-7-2-40). Presentation of the playground renovation project at the Quogue School. Presentation of the 2023-2024 tentative budget to the Board of Trustees. Resolution to schedule a public hearing at 4 P.M. on April 17, 2023 on the 2023-2024 tentative budget. Motion By: Seconded: Meeting Adjourned: ___PM